NC Arts AIE Grants Webinarfor A+ Schools

AIE Level 1

Welcome!

Banu ValladaresArts in Education Director

Banu.valladares@ncdcr.gov(919) 807-6502

Guidelines on the Web

• www.ncarts.org– Grants – Grants for Organizations – Arts in

Education

AIE Residency Grants

• Professional artists in educational settings • Not a substitute for school’s arts ed program• AIE Level 1 and AIE Level 2• Review General Grant Information before

applying

AIE Level 1• Pre-designed, 5-day, led by designated

professional artists or groups• Choose from roster• Days don’t need to be consecutive • Presented as described

Finding the Roster

Funding Criteria

• Commitment to coordinate school and student participation

• Residency and artist(s)/company skills meet goals/needs of school

• Appropriate racially/culturally diverse artists • Evidence of planning with artists, schools and

other key participants

Match

• No 1-to-1 required• Match = time (in $$)

for project coordinator, space, marketing/publicity, documentation and evaluation.

Funding Decisions

• Match of artist to school needs, priorities, geographic balance, range of artists and art forms, funds availability.

• Priorities:– A+ Schools– Title I schools receiving School-Wide Assistance– Applicants in Tier 1 and eastern counties

• NOTE: All grant funds go to artist fees

How to Apply• Electronically through

North Carolina ARTS Grants Online (AGO). (https://ncarts.cgweb.org/)

• Deadline: March 1, 2013, by 5 p.m.

Returning AGO Users

• Log in and update your profile• Forgot Username or Password? Click “Login”

and use feature to retrieve them

Returning AGO Users

• Don’t know email used to create profile or if your school has a profile?

• Contact Tanya McGuire, Arts Administrator (919) 807-6514 , tanya.mcguire@ncdcr.gov

New to AGO

• Never applied for NCAC grant? Create a profile in the sign-in page: “Click Here to create a new profile.”

Profile Prep

• What You’ll Need Before (and Who to Get it From):

– School’s FEIN/TAX ID number (finance/budget officer)

– Date the organization was formed (day, month, year)

– School’s end of fiscal year. Typically June 30 (finance/budget officer)

Profile Prep – Cont.– School’s mission statement– School’s history - brief (when started, where,

how, when it became an A+ School, details to present).

– School system’s DUNS number - unique 9-digit identifier (central office. If they don’t have one, get it here: www.artsusa.org).

– Not sure if your system has a DUNS number? Contact Tanya.

Creating Your Profile

• Choose “Organization” (not Individual)• Primary Contact Information: person who can

enter into contracts on behalf of the school (principal, assistant principal, finance officer)– More on Project Coordinator later

• Copy Username and Password and keep in safe place!

Creating Profile Cont.

• Applicant Information: Your school– Organization Type: (elementary, middle, high)– Applicant Status: “Government County” if public,

“Government State” for charters– Applicant Discipline: “Multidisciplinary”– Grantee Race: “No single group”

• Click “Submit.” You’re done! • Back to sign in page.

Applying for a Grant

• Sign in with username and password• Go to “Current Programs and Applications”

Applying for a Grant

• Scroll to Artist Residency Level I 2013-14

• Read guidelines and remember criteria!

AGO - Project Contact

• Person responsible for project• Skip Fiscal Agent• Copy/paste mission and history from profile• “Save Work”: If not, changes will be lost. You

can come back to it later• “Did I Complete this Page?”: Will show

required fields you didn’t complete.

Personnel + Audiences

• Salaried staff: paid, dedicated arts staff in your school (arts educators and coordinators)

• Contract Personnel: artists on long-term contracts (not residencies).

• Audience: all students and adults attending all arts programs through the year at your school

• Audience percentages: school/county demographics. Must add to 100%.

Finances and Board

• Skip this one!

Project Info + Narrative

• Write in word and copy to AGO. Be BRIEF!!• # 1: Name residency selected from roster and

how it and the skills/experience of artist(s) meet school goals/needs

• #2: Describe planning process (people, dates, locations, purpose)

• #3: Intended participants – # of students, racial/cultural composition, how they will benefit from project

Project Info + Narrative

• Grant Request: residency cost listed in roster• Project Title: name of residency, artist, school,

grade levels, dates (if you have them).• Project Activity: 20 School Residency

Budget Expenses

• Grant Amount: – Artistic Fees (residency cost listed on roster)

• Applicant Cash Match:– Marketing: Cost to market residency (time in $$ +

materials) – Remaining Project Expenses: • Coordination (time in $$)• Documentation (time in $$)

Budget Expenses

Budget Expenses

Budget Income

• Charter: State/Regional Government Support • Public: Local Government Support

– Same amount as Applicant Cash Match Expense

Budget Income

• NCAC Grant Amount: Same as residency cost

Support Materials

• SIGNED Artist Letter of Intent – ONLY

Other Required Details

• Accessibility Page – Coordinator• Certification• Submit: – Click ONLY when finished; otherwise you’ll lock

yourself out of the application– By March 1, 2013.

Make Sure To:

• Mention school is A+ in narrative and history• Name artists for residency• Include required match in budget• Include signed letter of intent from artist

Questions?

Banu ValladaresArts in Education Director

Banu.valladares@ncdcr.gov(919) 807-6502