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Navayuga News Special Edition
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NAVAYUGAnewsNovember - December - 2010
1259, Lakshmi Towers, Rd # 36, Jubilee Hills, Hyderabad - 500 033.Tel: +91-40-2355 7196 Fax: +91-40-2355 7190 www.necltd.com
AN ISO 9001-2008 COMPANY
Special Edition
NAVAYUGAnews November - December - 2010special edition
Message by Mr. C. Sridhar, Managing Director
3
Good morning, and welcome to this important get-together!
I am glad Jagadish and team have put this 2-day programme
together and it is wonderful to see all of you here. Thank you
for joining us on Christmas Day and on Sunday and I am
confident this will be time well spent.
I was very keen to be with all of you here today and to
address this team together and wanted to share some
important thoughts regarding the future.
As you are all aware, Navayuga has achieved a remarkable
growth trajectory and we are amongst the top infrastructure
organisations in the country. It is important to note that we
are in what is not only the most critical but perhaps the most
exciting industry in the country today. In the last 15-20
years, from the mid-90s onwards, the most exciting industry
in the country was ICE – Information Technology,
Communications and Electronics. We are now in the NEW
ICE – Infrastructure, Construction and Engineering!
Recent surveys among various sections of society, students of
engineering and management, all levels of management, and comments
from senior leaders in government, have confirmed that infrastructure is
most for the emergence of India as a global super power. This also places
a huge responsibility on us.
Navayuga is committed to the highest standards of excellence and quality
and we believe we are playing an important role in nation building.
The last few years have seen Navayuga achieve rapid growth – and we
have maintained our track record of excellent quality and on-time delivery
of projects – ALWAYS. These continue to be the guiding philosophies and
as emphasized by our Chairman, these are non-negotiable. We will deliver
excellent quality and well within the committed time lines.
We have transitioned from a small company to one of the largest
companies in the country, and we will continue this rapid growth and will
soon be counted among the finest infrastructure conglomerates in the
world. Some key changes have taken place:
the scale of our work has increased. Most of our projects are above
500 Cr, going upto over 2000 Crores
the complexity and diversity of work we handle has increased
and we are able to take on far more difficult projects now
our geographical foot print has expanded and we have projects
underway across the country, many in far off locations like Arunachal and
J&K
First –
Second –
Third –
Fourth –
PEOPLE
and importantly – most of our work is now on BOT basis, as
against EPC, which essentially means we are building these assets for
ourselves, for 20 years or more. These roads and bridges are assets to us
just like factories are to product companies.
If we take only the works we have in hand, and say we take 5 years to
complete them [obviously we have to complete in much less time], as a
team, on average, we need to complete over Rs. 20 crores of work per
day, everyday! This scale up has also meant that the value of the work
managed by our Project Managers and Coordinators – which is all of you
in this room – has gone up substantially! Now this kind of scaling up is
possible only if our team can also scale itself up to this new scenario and
acquire new skills and competencies and implement suitable
management techniques.
As explained to you earlier, we aim to become a globally known and
recognized player. A globally competitive company is built on three pillars
– PEOPLE, TECHNOLOGIES AND PROCESSES
We have continued to invest in people. Delegation of authority and
decision making to project managers is almost complete. Most of our
team has been with us for many years and has grown with us – and will
also be with us as we achieve newer and higher milestones. As each of
you have grown, it is the responsibility of each and everyone of you to
develop the next level of engineers and managers such that they are ready
to independently handle future projects as project managers. Developing,
Coming together, sharing together, working together, succeeding together
motivating and growing your people is the most important contribution to
the organisation’s and to your own future.
As all of you have known and seen over the years, we have always invested
in the latest technologies. All our equipment decisions are based on
productivity, efficiency, speed, accuracy and engineering parameters,
with acquisition cost as only one of the factors, and never the most
important factor. We believe technology is a competitive advantage and
we will always have modern and contemporary technology. In addition to
technology and equipment at sites, we have continued to invest in all other
areas too, like in IT and computing and telecom. I am also pleased to
inform you that very soon all our sites will be connected over video
conferencing and a high speed data network to ensure real time decision
making is possible in an environment similar to that of global corporations.
This will further help in information sharing, ongoing reviews and central
inputs for all projects. This is another example that we will remain at the
cutting edge of technology adoption across all aspects of our business.
As you know we have excellent people and as I just explained, we are
highly competitive on technology. The area where we have most
opportunity for improvement is processes.
In simple terms, a process is the way a defined activity is performed,
disaggregated into small, discrete steps. As management techniques get
applied to activities that are routine or repetitive, a process map can be
defined. These can then be outsourced as happened in the BPO – or
Business Process Outsourcing revolution from which the Indian economy
gained so much. The guiding purpose for such management decisions is
usually cost optimization. In addition to the routine or repetitive activities,
critical activities or processes are identified and these are at the very heart
of a company’s business. By building strong processes around these
critical areas, companies can assure themselves of efficiency and
economic benefits, as also sustainable success. In preparation for the next
phase in the growth of our company, we will invest in creating,
implementing and strengthening critical processes without which we
cannot achieve our objectives.
In our company’s business, project management and monitoring is the
most important aspect. We have done an outstanding job so far in
managing to build such a large portfolio of work. We can now go to the
next level by putting in place a successful set of processes, and that is the
primary objective of this event – to work towards speedy and full
implementation of SIMS. I wanted to be the one setting the ball rolling on
TECHNOLOGY
PROCESSES
this because I am convinced about the benefits of doing this – to each one
of us as individual project leaders and to the company as a whole.
Let me assure you that this is not difficult to do, will not take too much time,
but will add tremendous value. We have all got used to our own separate
ways of doing things which has worked well so far. Going forward, we
need to build the most efficient way of taking care of most elements of the
project. Thus implementing SIMS is the most important initiative for the
company. It will mean only a slight change in the way you run your projects
but it will need discipline in ensuring it is implemented successfully.
I also want all of you to know that SIMS is intended to help the company
take better decisions and improve our efficiency and should not be viewed
like a check on performance. Regular and timely updation on SIMS will
enable us to improve the managerial capacity of this team, as it will help
free up more time and will also make us much more competitive. Much
like we are putting in place processes for the health and safety and
environment management [HSE], compliant with ISO requirements, SIMS
will also be implemented and I am counting on all of you for your complete
support.
Over these 2 days, you will receive comprehensive training on SIMS – but
we did not want to lose the opportunity of having all of you here together
and so two notable elements have been included in the agenda. This
afternoon, there is workshop on change management and team building,
and tomorrow afternoon, we will delve into the scriptures for an
inspirational address relating to morality and ethics.
I am sure you will benefit from these sessions as they will complement
your all round development. I am looking forward to building the Navayuga
of tomorrow with all of you and want to assure you that you can count on
me – as much as I count on all of you!
Thanks you for everything you do for the Company and all the very best.
The power of 1
You would have seen the line behind me – The power of 1 – this is
meant to inspire us all to come together and work as one team;
across all locations; across all functions – be it finance, HR,
purchase, or any other; across all projects; across all businesses;
across the Group, and unleash the power of 1, and that will help us
achieve even greater heights! While on the one hand it denotes
individualism, on the other it represents oneness, teamwork,
unity…with respect for each individual. It is our aim to empower
employees at all levels, and to build a collective passion for long
term success. Let us come together and unleash the Power of One!
4
NAVAYUGAnews November - December - 2010special edition
Follow your bliss and the world shall open doors for you
Welcome Notes and Introductory SpeechBy G. Srirama, President (Projects)
5Life is a Journey not Destination
Dear friends, This meeting has been called to review the
overall status of the company and to chalk out a strategy to
face the challenges ahead due to the changed
circumstances. It may be appreciated that the nature of
forthcoming jobs will be on BOT basis. Therefore, there will
not be a Benchmark available to measure our performances
unlike the previous years where we had a defined BOQ and
defined quantities. Now, we have to set our own benchmarks
on all the aspects like quality, safety, and rate of progress and
the cost of execution. We also have to execute the jobs
without constant supervision of clients or consultants.
Therefore, our responsibility has multiplied since we will be
responsible for the quality and safety of the structures we are
going to build. Our stakes are also very high on the cost
aspects since we are investing our own funds in these
projects. Self regulation will be the key if we have to succeed
in BOT Projects. We have assembled here to discuss the
necessary changes required in our attitudes based on the
changed circumstances. Unless we have a system of
reporting each and every aspect of the work to a monitoring team at Head
office, it will be difficult to monitor the overall performance of the project.
For this, Monitoring cell has come out with certain formats to be filled
regularly some daily, some weekly and some monthly. Each one of us has
to understand the importance and relevance of these formats and impress
upon our planning engineers to put their mind in to filling these formats in a
correct manner. Any mistake or casual attitude in filling these formats will
defeat the very purpose of monitoring and the Project schedule will go
haywire resulting in uncontrolled costs and blame game at a later stage.
To avoid these, each project has to prepare a prestart costing of the
project which shall be reviewed after all the drawings are released. This
shall become the base to monitor the cost of the project. Any major
changes in the cost parameters assumed in the beginning have to be
brought to the notice of the monitoring cell immediately as and when such
changes are observed and the costing revised accordingly. This will help
to avoid surprises at a later stage. This will also give us enough time to
think of any rectification measures if any to reduce the losses. Major
component of the cost is of material. Our main focus should be to reduce
the wastage of materials. Proper stacking of the materials and regulation
of issue of materials and regular reconciliation of the materials issued
versus consumed. To monitor this, there is a format of material
reconciliation statement which if religiously filled will give a rough idea
about the percentage of wastage of materials. Similarly, formats of cost
codes have also been designed which if filled correctly will show us a
mirror on the cost of the project. Though, it may seem cumbersome in the
beginning to fill these forms, if these are filled duly understanding the
importance attached to them, will be beneficial to the Project. Second
aspect of the success of the project is grooming and nurturing of talent
among our engineers, foremen, supervisors and other skilled workmen.
Success of the project depends on the constant presence of the same
team of engineers, foremen and supervisors throughout the period of the
project. For this, it is necessary to have a cohesive and harmonious
atmosphere in the project site. There should be constant interaction
among the team members on the day to day activities of the project. Talent
should be identified and nurtured among young engineers and
supervisors. In this regard, I would like to emphasize the policy of the top
management. During an informal discussion with our Chairman, he
likened the relation between the employer and the employees in our
Company to that of a Jeweller and a housewife where the housewife will
have an unquestioning trust in the jeweler. The Jeweler has built this trust
by his honest gestures and the care for the Gold kept with him without any
bond or receipt. The top management expects that similar relation has to
develop between the Project in charge and the team under him since the
Project in charge is the representative of the Owner of the company at the
project sites. Therefore, it may be observed that the functional freedom
enjoyed by our Project in charges is unprecedented compared to those in
other companies. Therefore, responsibility of the Project in charges in this
regard is very high. To my knowledge, I am not aware of any case wherein
an employee has left this organization due to ill treatment or harassment or
witch hunt by the top management. Similar policy should flow down in all
NAVAYUGAnews
6 Anything that does not kill you just makes you stronger
November - December - 2010
of our project sites. Sub-contractors are also one of the important
members of our team and play a very important role in success of the
project. It is very common to see nowadays projects suffering for want of
good sub-contractors. For this, it is necessary to develop our own group
of sub-contractors and make them part of our company. Regular
measurement of the work done by the sub-contractors as per the terms of
the work order, clear unambiguous terms while issue of work orders,
regular payments of the bills, giving a patient hearing whenever they have
a genuine problem, prompt finalization of rates of any extra items which
were not foreseen at the time of issue of work orders, helping them and
guiding them in optimum utilization of materials and man power will go a
long way in retaining sub-contractors who will stand by the company even
during adverse hours. Continuity of the same team of engineers, foremen
and supervisors and sub-contractors for the entire duration of the project
will help the project manager to have better control of the project and for
early successful completion of the project. We also have sessions of
mutual interaction wherein we can share our problems and solutions. We
also have some expert HR counselors giving us tips on how to overcome
negative tendencies, how to reduce stresses and other aspects of human
psychology which helps us to bring some positive changes in our
attitudes. All are requested to participate in the session of these two days
with an open mind and return back to our respective project sites with new
vigor and enthusiasm.
I wish you all a very successful and happy new year 2011, Thank You.
MESSAGE BY Mr. P.B.G.TILAK, GM (MCD)
Mr. A.S.R.Murthy has requested us at MCD to give a lecture
on Material Management. I have politely suggested to him
that all our Project Managers are Men of Action. They may
appreciate poetry but certainly they will not be happy or
inclined towards Prose and it would be appropriate to have
interaction/ interactive session that will be helpful to all
concerned. He insisted upon lecture only if possible with
power point presentation and the speech should confine to
Part-1, what is expected by MCD from Project Manager and
later give an opportunity to the Project Managers to say what
is expected by them from MCD.
Stress is really no laughing matter and neither is maintaining
mental health or balance of mind in a world that often moves
too fast, changes too often and gets downright frustrating.
May be our learned colleague desires that we all need
HUMOUR BREAKS in our lives and have an opportunity to be
able to have a hearty laugh at ourselves. It appears he has
therefore chosen Christmas Holidays to schedule this
conference. MERRY CHRISTMAS to all of you.
We all share the common objective of achieving success by
ever improving our level, rate and scale of efficiency.
Chairman Sir has once called me and a very Senior Project Official to his
chambers and told us in one simple sentence “I want both of you“.
Nothing else has been said. But the message conveyed is loud and clear
and that too in telling effect. In this context “Both of you“ means Project
Management Team on one hand and Supporting Teams on the other
hand. Both of us have to have trust in each other, both of us have to
cooperate with each other, both of us have to coordinate with each other
and above all both of us should have respect for each other. These four
vital elements i.e., Trust, Cooperation, Coordination and respect are really
required to achieve our goals. Honesty and integrity are key ingredients in
developing trust. Trust is a key element in establishing credibility. If we
imbibe these qualities we are on the right path to success.
One other important factor is “understanding”. Any person can complain,
criticize and condemn but it takes a man of character and self control to be
understanding and forgiving. Life is the first gift, love is the second and
understanding is the third. The one who understands does not speak and
the one who speaks does not understand. Well, may be to convey to us
that we are not understanding the difficulties faced by the project
Managers that Mr. Murthy wanted me to speak. I will avoid Text book
7Follow your bliss and the world shall open doors for you
lecture and will try to keep it simple and general in nature. I will also skip
topic of the day and other related simple issues such as deployment of
Store Personnel, Indent, receipt, maintenance of recordsl, dispatch and
stock taking since you all have excellent knowledge and you are well
versed in carrying out all these activities. We have compiled simple notes.
Copies will be distributed to you. You are already aware of most of these
things however a plain reading will certainly refresh, inspire and motivate
you.
From the point of view of MCD we hold Project Managers in high esteem.
We sincerely believe that Project Manager is a Key Person, stationed at the
site of operation marshalling his team against forces of nature, god made,
and client/consultant made and manmade. It is our bounden duty to
extend all support to the Project Manager in all matters related to
procurement of materials and supply of same to the Project site. The motto
of MCD is 2,3,4,5,6 re-arranged. We mean 24 hours x 365 days at your
service.
Management directed that internal Audit should be conducted at regular
intervals. Audit schedule is intimated to the project sites well in advance.
After completion of Audit, MCD prepares an Audit Report with analysis,
appraisals, recommendations and information concerning the activities
audited. The copy of the Audit report is also submitted to the Project
Manager for information and necessary action. In this connection we
would like to stress the point that the purpose of audit is not just to find fault
with the Project Manager. This is to pave way for setting right procedures,
system of accounting, maintenance of records and exploring the
possibility for reducing the cost. The object of internal auditing is to assist
the senior management in the effective discharge of their responsibilities
and to ensure that there is no deviation in respect of systems /procedures
that have been laid down by the Company.
We have forwarded Format to be filled up for Final Stock Taking Report
upon closing of a site. So far no report has been submitted by the sites that
have closed operations. This report is essential and will be of great help to
the reviewing cell.
You all have good knowledge of history. We have heard of stone age,
prehistoric age medieval age, modern era, space age computer age etc.
Right now the age we are now living can be best described as Taxation
age. There is lot of apprehension that the world is coming to an end in
2012. Many believe that this may be due to climate change,
environmental pollution, or alien invasion etc. But the truth is if ever the
world is going to come to an end it shall be only due to excessive over
dosage of taxation. Taxes and Duties have off late become a very
important factor and therefore we need to gain fundamental knowledge
regarding the same. We have to understand that we will be at an
advantage if we procure the material from the same state where we are
executing the project or against VAT paid billing. Only when it is not
possible to supply from within the state for whatever reason that we will be
opting for purchase against ‘C’ form. In the course of execution of
construction several precast activities are carried out resulting in
production of segments, parapet walls, precast drains, cover slabs etc. In
respect of all goods manufactured duty is required to be paid at the time of
clearance of the goods from the place of manufacture. Earlier there was
exemption from payment of Excise duty for the goods manufactured at the
site of construction. This exemption was lifted by the Government in
March 2006. After hard lobbying and much persuasion Government have
restored the exemption with effect from July 2009. Builders Association
have not availed services of Nira radia otherwise construction industry
could have dominated all other sectors. Central Excise Department is
after us regarding goods manufactured at various project sites during the
interregnum period.
There are times when it is not possible for us to confine our activity to the
construction site alone, we may have to rent out a premise elsewhere and
carry out manufacture of minor goods required for execution of the
project. This is where we are vulnerable. Excise department is after us in
respect of goods manufactured away from construction site. It is pertinent
to note that Duty can be demanded only on finished goods. Therefore our
version should be that whatever manufacturing activity is undertaken is
resulting in production of semi finished goods only. There is still some
more activity required to be done on the object at the construction site.
We may have a brush with the department. Therefore we must be
prepared. Off late some of you have been harassed by the Officials of
Excise Department. You might have been issued with summons. You
don’t have to fear since we are law abiding and do not propose to do
anything against established rules, regulations, provisions laid down
under the law. We are engaging reputed consultants and advocates to
argue our case.
To sum up, hope is one of the most powerful sources of energy. It is this
dynamic power that mobilizes individuals and teams to make the
improbable possible. Team spirit is the catalyst every organization needs
to achieve outstanding performance. Strategic plans, Technology,
marketing among others are important but emotional commitment of the
people with the tools and executing the plans is what determines whether
we are taking the company forward. All members of Navayuga family are a
disciplined, devoted and committed lot. They all take pride in identifying
themselves with the company.
There are no success secrets. However there are success systems,
success habits and success principles applied to discipline and
persistence.
It will be worthwhile for all of us to remember that
The men who gets the most satisfactory results is not always the man with
the most brilliant single mind but rather the man who can best coordinate
the brains and talents of his associates.
Now coming to the interactive section, I would like to know what Project
Manager expects from MCD. You may please feel free to express your
views, suggestions on the topic here or in person at any time convenient to
you. We promise to give a patient hearing and act upon on the suggestions
given by you.
Wishing you all the best.
THANK YOU.
NAVAYUGAnews
8 Fear does not exist anywhere except in the mind
November - December - 2010
Presentation on the functions of ECD and Equipment Management
By Col. CAJ Swamy, GM (ECD)
Col. Swamy explained in detail about the functions of
Equipment Control Department and the role of PMs in
effective and efficient management of equipments in the
organization.
The major functions of the ECD as outlined by Col. Swamy
are:
• Render technical advice for Right Equipment/Tool for
the Job.
• Inter-site Transfers of Equipment.
• Hiring of Equipment & issue Hire Orders.
• Entry of newly procured equipment data in SIMS and
subsequent Monitoring of equipment data in SIMS .
• Training of Personnel in Equipment management
system(EMS) and Vehicle Management System (VMS)
of SIMS.
• Back Office Support for Maintenance of equipment .
• Assist/Advice sites on trouble shooting identification of
faults and faulty components .
• Procurement of Imported Spares & Tools .
• Stocking of essential imported spares of Hydraulic Piling Rigs
(planned) .
• Coordination with OEM including Service Engineer Visits .
• Tracking of Imported Spares/ Customs Clearance and subsequent
movement to site.
• Approvals for Scraping of Equipment .
• Periodic Auditing of Equipment of all sites.
• Monitor Timely Payment to suppliers.
• Training and improvement of skills .
• Monitoring & Scrutiny of F- P&E and ISO Audit reports.
• Maintaining/ Monitoring records for registration certificate.
• Fitness, permit and insurance for all applicable equipment.
• Monthly hire charges of own equipment .
Equipment Planning:
Selection of Right Equipment/Tool for Right Job; Assessment of Optimal
Equipment for the Work ( details to include the qty and Tentative Time
period); Duration of the equipment based on targets / quantities planned
to be achieved; Indenting - Projection of Requirement to meet the
Technical specifications of the Work. Indent to specify the basic details –
For e.g. Indent for Hydraulic Rig to specify depth of the pile, dia of the Pile.
Soil Strata reports to facilitate identification of suitable tool such as core
bucket, augers, etc. Indent for Tools to specify bore dia, bucket head size.
Time line for Equipment; Timely
Remittance of payments including custom duty to HO/ Suppliers;
Coordination with Dispatching Site; Monitor equipments transit
movement; Receipt & Proper Storage Commissioning.
Role & Responsibilities of the Project Managers as outlined by Col.
Swamy with respect to the Equipment are:
Prioritization of the Equipment:
Maintenance of Records:
Action on Receipt of New Equipment:
Equipment Maintenance:
Equipment Log Books / Monthly ISO Reports
(F-P&E)/ List of Operational Equipment available for transfer to other
Sites/ List of NOP Equipments recommended for Scrap; Daily Log Book
Updation in SIMS; Timely Reporting to HO (Receipt & Dispatch of
Equipment, MM/MR Details); Registration and Renewals ( Registration
with RTO/Fitness/Permits/ Insurance).
Opening of new Log Book;
Recording Essential data – Name, Make, Model, Engine, S.No, Machine
S.No, Engine Arrangement No, Chassis No, Date of Receipt, Date of
Commissioning and equipment history; Manufacturer’s Contact
Information that includes Name , Address, E-mail id, Tele/ Mobile No, Fax
No Service Engineer Contact Details ( E-mail id, Tele/Mobile No);
Operation & Maintenance Manuals , Spare Parts Manuals , Periodic
Service/ Maintenance Schedules, Sub Assembly Wise List of
Maintenance Spares/ Oils & Greases; Warranty Validity, Safety
Certification and Renewal Details.
Systematic and Routine Maintenance such as
cleaning, greasing, free play adjustment, tightening of nuts & bolts,
replacement of damaged/unsafe parts; Periodic maintenance – Based on
equipment usage scheduled maintenance to be carried out. This includes
change of Oils/Filters & Greasing, Functional Safety Check of the machine
( Checking for permissible Engine Oil Pressures/ Temperature/ Hydraulic
Oil Pressure etc., and initiate timely remedial action) - Maintenance
schedule for Hydraulic Piling Rigs formulated and forwarded to all;
Immediate action on various alarms generated by the equipment;
Servicing of the equipment.
9For every dark night, there is a bright day after that
Benefits to site:
Equipment Disposal:
Overall Expectations from Site:
Safety of Equipment & Personnel; Uninterrupted work
progress and improves; Up-time of the equipment; Minimizes Break
Downs; Minimizes Repair Cost; No need of reserve equipment; Continued
Maintenance of production standards; Reliability of expected results;
Increase in equipment life; Builds user confidence.
Repair Cost exceeding 60% of the value of new
equipment (uneconomical for repairs); Outdated equipment and not in use
at sites; Giving inaccurate results/ results not acceptable; Unsafe for use;
Transportation cost of NOP equipment exceeding repair cost; Even after
repairs, if its services do not meet project requirements (to be sent to any
other project site for better utilization or disposal); If the consumption of
HSD or Lubricants is uneconomical ( causing Environmental pollution -
ISO14001).
Monitoring the Movement of Equipment
to Site by the Receiving Site in case of Inter-site Movements; Monitoring
the Movement of equipment by the dispatching site in case of Inter site
Movement of Equipment; Preparations at the Site to receive the
Equipment (Proper unloading/Leveling the Ground/ Shelter to protect from
Atmospheric effects); Procurement of required Oils & Lubricants as
specified in the user manual; Segregation & Storing to facilitate easy
assembly of all the components of an equipment; Installation,
Commissioning & Calibration of equipment; Submission of
commissioning report along with copies of Invoice/MM to HO; Updation of
Records in SIMS ( Receipts and Releases of equipment); Training of the
Staff; Daily Log Book entries in SIMS - working/idle/ breakdown hours &
HSD Issues; Daily reporting of Breakdowns to HO; Remission of funds
(Including Custom Duty) to HO in case of Imported Spares Procurement or
Local Procurement of spares; Monitoring the maintenance/ repairs of
equipment/ Servicing; Submission of maintenance/ Service report to HO
immediately; Timely Submission of Monthly P&E reports to HO along with
lists of equipment available to transfer to other sites and list of equipment
recommended for scrap/ disposal; Tentative release dates of equipment
to be specified in the F-P&E - 01 Report.
Mr. R.L. Srinivas briefed about PM’s
role in SIMS Implementation, Project Planning & Monitoring.
PM is totally responsible for effective implementation of SIMS at site. PM’s
responsibilities include provision of necessary infrastructure like
computers, internet, etc. and necessary manpower for data entry. PMs
should provide necessary assistance and infrastructure for the installation
of VPN network at their respective sites. If necessary PM, in consultation
with the SIMS support cell, shall arrange for training to the selected
employees. The responsibility for timely entry of all the data in SIMS and
the authenticity and accuracy of the data entered lies with the PM.
Stock Balances of major materials are reflected correctly in
SIMS.There is no backlog of entries in SIMS. All the available
equipment are visible in SIMS. Equipment Log Books are
entered regularly.No equipment is sent from Site or received
at Site without an entry in SIMS. For planning and costing
functions, no special training is necessary as all the PMs are
already planning the schedule and costing in sufficient detail.
PM should ensure that this plan is entered in SIMS and
updated / revised whenever required. All the items of work
are cost coded. Material Issue Requisition slips must state
the cost code of the consumption item. All the unassigned
material issues, equipment logs, manpower, subcontractor
measurements are suitably allocated to their cost codes. All
the material reconciliation reports are prepared and sent to
the Corporate Office by 15th of every month. Budgets
indicating the funds required for the next month should be
submitted by 25th of this month. All the Leave Statements,
Overtime, Recruitments, Transfers and Relieving should be
submitted to HR Department at Vizag in time for Payroll generation. Copies
of certified RA Bills are sent to PMC. The performance certificates are
taken from the client on regular basis. The Bank Guarantees are released
after they outlive their utility. Procedures and Documentations are
followed as regards to Quality, Safety, Health & Environment standards in
line with the ISO requirements. All applicable licenses and insurances are
obtained.
NAVAYUGAnews
10 Making good decisions is a crucial skill at every level
November - December - 2010
Honorable M.D. and respected Colleagues,
It is a great opportunity to be a part of this esteemed organization Navayuga Engineering Company Limited. Our Company has grown in leaps and bounds
for the last few years and extended to various fields of Construction. I want to explain regarding the benefits of the SIMS system explained yesterday.
Site Information Management System: As already stated the other day, SIMS is one of the most important part of a Project in execution and by adopting
the same there are numerous advantages right from the inception of the work till its closure and its implementation for a successful Project is a must,
which spreads over the entire activities of Construction right from planning, role of equipment, material management, budget and financial resources etc.,
In other words, the entire project can be monitored at various levels right from the start to the end. The activities and site information is most necessary to
monitor a project for its successful completion. The information is more useful in making planning, the optimum usage of equipment, the availability and
necessity of the material, proper budgeting and financial resources.
In addition to site information management system, we have to concentrate on the following main items:
• Planning
• Utilization of machinery
• Material control
• Project cost.
I firmly believe that with our dedicated and hardworking team, we can achieve our goals and take the company forward to newer heights.
Thank you
Opening Remarks on Day-2 By Mr. K.V. Rambabu, Vice President
11To think only of the best, to work only for the best and expect only the best
Developing HSE Culture in Construction Projects
By Mr. Chandrashekar, Consultant
The organization is going for certification in Health, Safety &
Environment viz., ISO:14001 & OHSAS:18001. In the highly
competitive Infrastructure industry, HSE certification and
implementation has become an important milestone and
requirement. Further, implementation of HSE at sites will
benefit the organization and employees in the long run as
safety and health are of utmost importance for everybody.
An HSE management system will be established,
implemented, assessed and continually improved. It will be
aligned with the goals of the organization and will contribute
to the overall achievement. The best-known health impacts
are related to ambient air pollution, poor water quality and
insufficient sanitation. The safety and well-being of our
employees and care of our environment are at the heart of our
business principles.
• No injuries to our employees
• No accidents
• No negative impact to our environment.
Navayuga is committed in achieving Zero HSE incidents. We will be successful: when no-one is hurt, when others copy us… and we remain committed
to continuous improvement
Our goals are
Demo on SIMS By Mr. Guruprasad,
Navayuga InfotechProject Manager,
SIMS is not new system. It is just computerized version of existing
procedures being followed all over Navayuga Project sites.
SIMS has been in use at Sites since the past one and half years and glitches
have been identified and eliminated. The present version can be used in
regular day to day activities without any problem. -Complete work plan
along with planned costs is recorded in beginning of work.
-Actual cost and progress are monitored against the Plan. -Can project the
shor t f a l l s and Runaway cos ts in t ime to the pro jec t
Coordinator/Management. -Can monitor consumption of high value
materials like steel ,cement etc . -Can be informed of the excess consumption of HSD etc by some equipment. -Can project the future requirements of
materials and equipment. -Any errors which have escaped scrutiny & developments in future shall be tackled on priority as and when identified &
conveyed by NEC Family.
Thanks
Concluding Message By Mr. K. Jagadiswara Rao, Vice President
NAVAYUGAnews
12 Nothing great was ever Achieved without Enthusiasm
November - December - 2010
I take this privilege to thank you all for coming to Hyderabad
and participating actively in the “POWER OF 1 SUMMIT” The
main objective of this gathering was to launch the “POWER
OF ONE” concept indicating an excellent blend of uniqueness
and oneness amongst the Navayuga family members. With
unity, we can overcome difficulties with ease and scale new
heights. The second objective of the meet is the need to
request and ensure your commitment in SIMS
implementation at all sites which would not be possible
without active and total cooperation from the Project Teams.
By making this request the PMC and SIMS TEAM are taking
on a huge responsibility of meeting your requirements. For
successful implementation of the system, the most important
requirement is trained manpower to operate SIMS at site. We
request you all to identify suitable persons from the existing
manpower at your site or recruit new persons and send them for training.
For ECD and MCD functions, training will be given at Vizag and for PMC and network administration functions, training will be given at Hyderabad. Further
training shall be given by SIMS teams at regular intervals at site / regional office level. I request you all to ensure timely submissions of all the reports like
cost sheets, reconciliations, budgets, etc.
You are aware that VPN network is being established at major sites to enable video conferencing. I request you to provide all help necessary for
establishing the network. Once established I am sure that this facility will provide an efficient, communicative and interactive tool across the organization
and will surely help in improving the performance.
As we are moving forward with bigger projects stiffer targets, I request you all to motivate and galvanize your sub-ordinates into action with pride and
commitment and I believe you will surely make it. In considerations with the requests made by some of our colleagues, the management has decided to
invite you all with families for an interaction class with Mr.Pattabhiram and the date would be communicated to you shortly.
Lastly I thank Mr. Murthy and his team for their commitment in making this event a success.
Thank you
13One should spend most of his time improving himself that he has no time to criticize others
Work shop on Change management By Prof. B.V. Pattabhiram:
Guest Speakers on 25th and 26th December – 2010
Prof. B.V.Pattabhiram is a well-known Psychologist, Hypnotist, Magician and author of many books on personality development, stress management,
parenting, etc. He has presented an innovative and interactive program on change management, positive attitude and stress management. He interacted
with all the PMs present and has lauded their efforts and achievements in executing many difficult projects. All the participants have participated actively
in the program with enthusiasm and received appreciation and token gifts from Prof. Pattabhiram.
The program emphasized on the need to develop right attitude to deal with the ever-changing world: Change is the manthra all around – changes are
happening everywhere – at home, at college, at the workplace, and all over the world – values are changing, cultural changes are happening,
relationships are changing but the only thing that should not change is that of the man. To be successful one has to be objective, one has to develop a
positive attitude and one should develop right way of communication. One should treat others – right from the top management to the lowest grade
worker with respect, and develop right kind of relationship with each and everybody. One should prioritize the tasks on hand according to their importance
and attend to the tasks whole heartedly. Then only one can succeed in his career and life. One should take right kind of food, should develop right kind of
habits, should exercise regularly and should meditate every day to help gain the mental and physical strength to deal with the stress and strain of the
modern life.
The program apart from being highly informative and at the same time entertaining. Those who were present craved for more and expressed their desire
to have such program again. Prof. Pattabhiram advised that next time more time should be allotted and preferably the participants should come with their
spouses so that the program would be useful for them also.
Spiritual talk on Ethics & importance
of the Mantra AUM originating from the
ancient scriptures By Mr.Barenya Sen,
Retired Chief Engineer ,MES
Aum: Often spelled Om. The mystic syllable of Hinduism, placed at the
beginning of most sacred writings. As a mantra, it is pronounced aw (as in
law), oo (as in zoo), mm. Aum represents the Divine, and is associated with
Lord Ganesha, for its initial sound "aa," vibrates within the muladhara, the
chakra at the base of the spine upon which this God sits. The second sound of
this mantra, "oo," vibrates within the throat and chest chakras, the realm of
Lord Murugan, or Kumara, known by the Hawaiian people as the God Ku. The
third sound, "mm," vibrates within the cranial chakras, ajna and sahasrara,
where the Supreme God reigns. The dot above, called anusvara, represents
the Soundless Sound, Paranada. Aum is explained in the Upanishads as standing for the whole world and its parts, including past, present and future. It is
from this primal vibration that all manifestation issues forth. Aum is the primary, or mula mantra, and often precedes other mantras. It may be safely used
for chanting and japa by anyone of any religion. Its three letters represent the three worlds and the powers of creation, preservation and destruction. In
common usage in several Indian languages, aum means "yes, verily" or "hail.”
NAVAYUGAnews
14 Teamwork: Simply stated, it is less me and more we.
November - December - 2010
INTERACTIVE SESSION WITH THE MANAGING DIRECTOR
Opinions /suggestions expressed during interaction in the
meeting held on 26-12-2010
1) Organize similar gathering once in a year.
2) Organize similar gatherings at one of the project sites.
3) To have similar gathering of second and third rung
managers at site.
4) Each Project Manager or Dy.Project Manager have to
train a person down the line so that things will be
smooth even in his absence.
5) All the Project Managers and above have to
communicate with each other at least once in a
fortnight.
6) To have a similar gathering with families.
7) To invite ex/retired employees of the company to such gatherings.
8) To carry out training of basic knowledge on computers to some of our engineers.
9) To share knowledge/technology/special skills with each other.
10) Any special achievements at individual sites have to be circulated to other project sites.
11) Each site should have frequent interactions among its staff and workers.
12) To have a central station on quality control & quality audits.
13) We have to recruit new talents/skills ensure that they are retained.
14) New joiners have to be enlightened about the projects executed and being executed at sites.
15) Each site must have a planning engineer to co-ordinate with PMC.
16) Project Managers have to arrange frequent get together’s at sites at least once in a month.
17) Project Managers have to identify the skills of the team members to assign jobs.
18) Project managers have to focus on wastage of materials to be accounted.
19) Project managers have to keep their doors open to everybody and have to talk with all workers.
20) Sub contractor to be treated as a partner.
21) Training and implementation of SIMS at site levels to be done. 22) Project Managers have to make visit to other specialized sites.
Interactive Session Pictorials
15Forgive ness is the key to Action & Freedom
Col. S.B. Puri (Executive Director) Birendra Choubey (Chief Manager)
Ajay Kawlekar (Project Manager) M. Srinivas Rao (Project Manager) N.S.N. Raju (Asst Manager)
D.K. Sahay (Vice President)Y. Ramesh (Deputy General Manager)
NAVAYUGAnews
16 Action is the Foundational Key to all Success
November - December - 2010
N. Raghupathi (Chief Manager)
M.D. Sirajuddin (Asst. General Manager) E. Srinivas Rao (Project Manager) B. Divakar Rao (Sr. General Manager)
G. Shashidhar Reddy (Chief Manager)C.H.S.N. Raju (Chief Manager)
Interactive Session Pictorials
Power of 1 Pictorials
17Faith is a Passionate Intultion
NAVAYUGAnews
18 Speech is Silver Silence is Gold
November - December - 2010
Power of 1 Pictorials
19A man sees in The World what He carries in his Heart
Power of 1 Pictorials
NAVAYUGAnews
20 Don't find fault, find a remedy
November - December - 2010
Power of 1 Pictorials
Dr Nithyashree Mahadevan Padmasri Aruna Sairam
Musical Concert
21Music can alter moods & talk to you
Music is a tonic which gives the required solace to our tired brains which will be functioning always. It
is defined as ‘Organized Sound’ by Edgard Varese. There are different types of music viz: Classical,
Rock, Jazz, Folk, Light etc. Each variety of music is a choice of different set of people and is patronized by
their fans. The classical music lovers have little option to swallow its melody as it’s patronize is very limited
compared with other varieties. Our beloved Chairman Sri C.V.Rao, an ardent lover of classical music
mooted the idea of providing an excellent classic music to all classical music lovers. He has rightly
chosen the versatile Carnatic music artistes Dr Nithyasree Mahadevan and Padmasri Aruna SaiRam for
giving performance in Hyderabad and arranged a classical music concert. M/s Krishnapatnam Port
Company Ltd, a company of Navayuga group organized the programme very successfully.
The festival of classical music was organized on 6th and 7th November 2010 at convention centre,
Hyderabad Marriott Hotel. The programme on 6th Nov. was by Dr Nithyasree Mahadevan. Sri M.S.
Jayanth, IRTS, General Manager, South Central Railway was the Chief Guest. The programme on 7th
Nov. was by Padmasri Aruna SaiRam. His Excellency, the Governor of Andhra Pradesh Sri E.S.L.
Narasimhan was the chief guest of the day. On both days the musical concert was started from 7 P.M and
concluded at 10 P.M. All the elite audience who were specially invited for the programmes were
enthralled and appreciated the organizers for arranging such a wonderful programme. His Excellency,
the Governor of Andhra Pradesh Sri E.S.L.Narasimhan even extended his stay at the venue despite he
has to attend some other important function and expressed his happiness to be one of the audience of
the day and congratulated the artiste for her exceptional performance. The Musical concert on both days
was telecast live by TV1 and TV9 channels.
NAVAYUGAnews
22 The best way to find yourself is to lase yourself in the service of others
November - December - 2010
Dhola - Sadia (Assam)
Kundapur - Suratkal Road Project (Navayuga UDUPI Tollway Pvt. Ltd.) NH - 17
Major Bridge at CH: 313+072 (Kalyanpur)
23Forgiveness is the Virtue of the Brave
Good Achievement
NAVAYUGAnews
24 To win without Risk is to triumph without Glory
November - December - 2010
The winter National Bridge championship was conducted at Kolkata by West Bengal Bridge Association under the aegis of Bridge
Federation of India from 10th to 17th December 2010. 175 teams from all over the country participated in this Mega event. The
team led by our Chairman Sri C.V. Rao performed extremely well throughout the event of Team of Four Duplicate for Ruia Gold and
reached the Semi-Finals. The team Consisted of Sri C.V.Rao ( Captain), S.N.D.Sarkar, Alok Sadhu, Swarnendu Banerjee, Badal
Das and P.Bardhan. This is a considerable achievement considering the total number of teams participated in this year’s
championship. Navayuga news wishes the team to achieve more laurels in the year 2011.
Good Achievement
Master Sayantan Chakraborty S/o Mr. Alok Chakraborty, Jr. Accounts officer, NEC Vizag office is
studying 5th class in D.A.V. Public school, Butchirajupalem, Visakhapatnam.
He was awarded a Green Belt, an Yellow Belt and an Orange Belt by Japan Karate Association of
India.
He was also awarded a Gold Medal in Avantika Talent search colouring competition in the year
2009, ‘A’ grade in painting by Hind Art Education Academy, Aurangabad, and stood 1st in the
School level painting Competition organized by the Bureau of efficiency, Ministry of Power, Govt.
of India in 2009. Navayuga news wishes him a bright future.
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