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National User Conference
June 22-24, 2011
Kristi Wendricks
Valerie Ahlers
Chuck Bohanon
Agenda• File Set up
• Daily Procedures
• Different Pricing Options
• Reports
• Questions and Answers
Feed
Feed- Constants File
Feed-User ID FileSecurity
Drug Warnings
Drug Warnings
If you want to print on Invoice• Add to maintenance in AR• Restricted Chemical file
Discount
Show on Invoice-Yes or No
Multiple ways to price• Delivery-by quantity or miles
• Flat price or by unit
• Use price in item file
Feed-Mix & Charge Codes
Charges and Codes-Delivery by the MileMiles are recorded in the Customer Master File
Charges and CodesCan roll combinations of “charges” into a combined one
Maintain Standard CostOption 10- Can update all items by FLC
Ration-recipe• Initial set up or import from Brill
Mix order / Mill Order•Order created each time feed is ordered•When order is created it is in an Open status
Work order (in Batch 0)•Weights and Scale ticket on Mix Order•After weights are put on it is in a Mixed status
Invoice• Billed with Counter Invoicing•After it is pulled into counter invoicing it is in a Closed status
Feed-Terms
Ration File
Ration File – Add Items
Feed-RationsF7 Consultant Tracking / Salesman Tracking
RationsF8 Pricing
Feed - RationsF9-Instructions
3 Ways Feed Orders can be Created • 11. Rations
• 9-Create an order
• 12. Work with Feed Orders
• Order management
• Open, Mixed and Closed
• Counter Invoicing
• F13 takes you to Work with Feed Orders
Feed- Mix Order
Feed-Mix Order
Creating a Mix OrderWhen creating an order from the ration screen – opt 9
From work with Feed Orders F6 to Add or 3 to copy previous order
Recalculate IngredientsF4 on Batch Size
Customer Owned Items F23
Mixing is stored with Ration and prints on Mix sheet
Delivery- line 1 is stored with Ration but lines 2, 3, & 4 are for current order only and not stored
Mixing Instructions and Delivery Instructions
Mix Orders-ProjectsCan track Feed Group for reporting purposes
Manufacture “on the fly”Blend in Blend item• In Create Order, F17 on the Blend item#• Use ingredients to make this instead of using “floor stock”• Changes the file that gets sent to Repete or WEM mixers• Will list all of the ingredients for that blend on the mix order
Have to add “company customer acct #” in Constant file• Create a Mix Order for the Floor Stock Acct#
• After putting weights and lot #’s on (if using), will be asked if you want to blend now-will assign a batch #- REMEMBER!
• Can do after each mix is made or end of day (Option 15)
• Goes to Inventory Blends Adjustment
• Have the ability to make changes if needed
• F1 to enter a blend
• Read the reports and watch prices
• If they everything is good, F1 to merge the batch
• Grain will go to the DPR
Feed-Floor Stocked
Item by item-retail
Single item-retail price
Single item- show S & T records
Cost-plus-replacement vs. standard
Service included vs. billed separate
Floor-stocked
Booking a blend
Feed- Pricing Options
Straight Ingredient Pricing• Each ingredient, quantity, unit price and extended amount shown on
the invoice
• Uses retail or price type and price levels
Feed-Pricing
Feed- Item by Item Invoicing
Cost Plus• Initial set up in Constant File• Ration has to marked Calculate Price-Y• Need an item #• Can use replacement or standard cost when calculating• Uses that Cost “PLUS” user selected items• Shrink• Margin-$ or %• Consultant fee• Manufacturing• Additional Services
Feed Pricing
Sell as single item• Mix sheet shows each of the items, comes to CI showing all ingredients
but when the invoice prints, shows as a single line item
• Retail pricing on each item-Inventoried as individual items
• Variation of this
• S & T Records-Show ingredients and quantities on invoice but only the $ amount for the total mix
Feed-Pricing
Feed-Selling as Single Item
Feed- Selling with S and T Records
Book in CI-type 5- by the blended item
Do this so each ingredient doesn’t need to be contracted separately
Create the mix sheet• When weights are entered, treats as a floor-stocked, will ask to do a
blended inventory merge. Can be done after each order or at the end of the day
• At invoicing, takes off the booking
Feed Pricing- Booking a Blend
Projects
List of activity by Invoice• List each invoice, date, ingredient, totals
Summary of activity by ingredient• List totals by each ingredient used in time frame of project
Reports-Projects
AgVantage Feed Scale
AgVantage Feed Scale
Any questions?
After the CDD portion, please fill out an evaluation form
Feed