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Page 1 of 79
ORIGINAL
KENYATTA NATIONAL HOSPITAL
NATIONAL OPEN TENDER SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING
OF SURGICAL AND ENDOSCOPY EQUIPMENTS
Electro Surgical Diathermy ENT Head and Neck Endoscopy Equipment Nerve Stimulator
Cordless Battery Driven Skin Dermatome
Electric skin Dermatome
Laraporscopic equipment
Neuro-surgical Microscope
Auditory Brainstem Evoked Machine
Dental Chair /unit and attachments
Infrared Laser
Universal Operating Tables
TENDER NO: KNH/T/61/2017-2018
THE CHIEF EXECUTIVE OFFICER KENYATTA NATIONAL HOSPITAL
P.O BOX 20723- 00202, NAIROBI.
Page 2 of 79
TABLE OF CONTENTS
PAGE
INTRODUCTION ……………………..
3
* SECTION I INVITATION TO TENDER ……………….. 5
* SECTION II INSTRUCTIONS TO TENDERERS ………… 5
Appendix to Instructions to tenderers ……….. 30
* SECTION III GENERAL CONDITIONS OF CONTRACT…… 31
* SECTION IV SPECIAL CONDITIONS OF CONTRACT .............39
* SECTION V SCHEDULE OF REQUIREMENTS AND PRICE.. 41
* SECTION VI TECHNICAL SPECIFICATION ..............................43
* SECTION VII STANDARD FORMS ………………………..,,, 49
7.1 FORM OF TENDER .....................................52
7.2 CONFIDENTIAL BUSINESS &
QUESTIONNAIRE FORM ...........................53
7.3 TENDER SECURITY FORM ..................... 57
7.4 CONTRACT FORM ......................................58
7.5 PERFORMANCE SECURITY FORM ......... 59
7.6 BANK QUARANTEE FOR ADVANCE
PAYMENT ................................................... 60
7.7 MANUFACTURER’S AUTHORIZATION
FORM
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 3 of 79
COPY
KENYATTA NATIONAL HOSPITAL
NATIONAL OPEN TENDER
SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF SURGICAL, ENDOSCOPY EQUIPMENTS
Electro Surgical Diathermy
ENT Head and Neck Endoscopy Equipment Nerve Stimulator
Cordless Battery Driven Skin Dermatome
Electric skin Dermatome
Laraporscopic equipment
Neuro-surgical Microscope
Auditory Brainstem Evoked Machine
Dental Chair /unit and attachments
Heart Lung Machine
Infrared Laser
Universal Operating Tables
TENDER NO: KNH/T/61/2017-2018
THE CHIEF EXECUTIVE OFFICER KENYATTA NATIONAL HOSPITAL
P.O BOX 20723- 00202,
NAIROBI
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 4 of 79
TABLE OF CONTENTS
PAGE
INTRODUCTION ……………………..
3
* SECTION I INVITATION TO TENDER ……………….. 5
* SECTION II INSTRUCTIONS TO TENDERERS ………… 5
Appendix to Instructions to tenderers ……….. 30
* SECTION III GENERAL CONDITIONS OF CONTRACT…… 31
* SECTION IV SPECIAL CONDITIONS OF CONTRACT ............. 39
* SECTION V SCHEDULE OF REQUIREMENTS AND PRICE.. 41
* SECTION VI TECHNICAL SPECIFICATION .............................. 43
* SECTION VII STANDARD FORMS ………………………..,,, 49
7.8 FORM OF TENDER ..................................... 52
7.9 CONFIDENTIAL BUSINESS & QUESTIONNAIRE
FORM ............................................................ 53
7.10 TENDER SECURITY FORM ..................... 57
7.11 CONTRACT FORM ..................................... 58
7.12 PERFORMANCE SECURITY FORM ......... 59
7.13 BANK QUARANTEE FOR ADVANCE PAYMENT
60
7.14 MANUFACTURER’SAUTHORIZATIONFORM 61
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 5 of 79
SECTION I INVITATION TO TENDER OPEN NATIONAL TENDER
Kenyatta National Hospital wishes to invite sealed tenders for the items listed below from eligible candidates.
No. Tender No.
Description
Closing date
1 KNH/T/61/2017-2018 Supply, Delivery, Installation, Testing and Commissioning of surgical, Endoscopy Equipment
16/8/2017
Interested eligible candidates may obtain further information and inspect the Tender Documents at the Supply Chain
Management Department Room No.6, Administration Block from Monday to Friday between 9:00am to 4:00pm. Tender
documents with detailed Specifications and Conditions can be downloaded free of charge from the KNH Website
(www.knh.or.ke) or https//supplier.treasury.go.ke, IFMIS Portal. hard copies can be obtained from the office of the
Deputy Director, Supply Chain Management located at the Hospital's Main Administration Block Room 6 from
Monday to Friday between 9.00 a.m. to 4.00 p.m. upon payment of a non-refundable fee of Kshs.1,000.00 per tender
document via Mpesa paybill No.626088, Account Number –Name of Supplier and obtain an official receipt from Cash
Office ( Administration Block) or bankers Cheque made payable to Kenyatta National Hospital.
Bidders who choose to download the tender documents from the website free of charge and immediately email their name
and contact details (cellphone number, email, and company name) to: [email protected] for records and
communication of any tender clarifications and addenda.
Completed tender documents must be returned as specified in the tender document and deposited in the Tender Box
situated at the Kenyatta National Hospital Administration Block, ground floor entrance lobby before or at 10.00am
and be addressed to:
The Chief Executive Officer
Kenyatta National Hospital
P.O Box 20723-00202
Nairobi.
So as to be received on or before 16/8/2017 10.00am.
CHIEF EXECUTIVE OFFICER
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
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SECTION II - INSTRUCTIONS TO TENDERERS
Table of Clauses
Page
2.1 Eligible Tenderers ......................................................... 6
2.2 Eligible Equipment ........................................................ 6
2.3 Cost of Tendering .......................................................... 7
2.4 Contents of Tender Document ...................................... 7
2.5 Clarification of Tender Documents ............................... 7
2.6 Amendment of Tender Document ................................. 8
2.7 Language of Tender ....................................................... 8
2.8 Documents Comprising the Tender ............................... 8
2.9 Tender Forms ................................................................ 9
2.10 Tender Prices ................................................................. 9
2.11 Tender Currencies ......................................................... 10
2.12 Tenderers Eligibility and Qualifications ....................... 10 2.13 Goods’ Eligibility and Conformity to Tender Document.11 2.14
Tender Security ..................................................................... 12
2.15 Validity of Tenders ........................................................ 13
2.16 Format and Signing of Tenders ..................................... 13
2.17 Sealing and Marking of Tenders ................................... 14
2.18 Deadline for Submission of Tender............................... 14
2.19 Modification and Withdrawal of Tenders ..................... 14 2.20 Opening of Tenders ....................................................... 15
2.21 Clarification of Tenders ................................................. 15
2.22 Preliminary Examination ............................................... 16
2.23 Conversion to Single Currency ..................................... 17
2.24 Evaluation and Comparison of Tenders ........................ 17
2.25 Contacting the Procuring Entity .................................... 18 2.26 Award of Contract ......................................................... 18
(a) Post Qualification………………………………… 18
(b) Award criteria …………………………………… 19
(c) Procuring Entity’s Right to Vary Quantities……. 19
(d ) Procuring Entity’s Right to Accept or Reject any
or all Tenders ………………………………….. 19
2.27 Notification of Award…………………………… 20
2.28 Signing of Contract………………………………. 20
2.29 Performance Security …………………………….. 20
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 7 of 79
2.30 Corrupt or Fraudulent Practices…………………. 21
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 8 of 79
SECTION II – INSTRUCTIONS TO TENDERERS
2.1 Eligible Tenderers
2.1.1 This Invitation for Tenders is open to all tenderers eligible as
described in the Appendix to Instructions to Tenderers. Successful
tenderers shall complete the supply, install and commissioning of the
equipment by the intended completion date specified in the tender
documents.
2.1.2 The procuring entity’s employees, committee members, board
members and their relative (spouse and children) are not eligible to
participate in the tender unless where specially allowed under section
131 of the Act.
2.1.3 Tenderers shall provide the qualification information statement that
the tenderer (including all members of a joint venture and
subcontractors) is not associated, or have been associated in the past,
directly or indirectly, with a firm or any of its affiliates which have
been engaged by the Procuring entity to provide consulting services
for the preparation of the design, specifications, and other documents
to be used for the procurement of the goods under this Invitation for
tenders.
2.1.4 Tenderers involved in corrupt or fraudulent practices or debarred from
participating in public procurement shall not be eligible.
2.2 Eligible Equipment
2.2.1 All equipment to be supplied and installed under the contract shall
have their origin in eligible source countries.
2.2.2 For purposes of this clause, “origin” means the place where the
equipment(s) are produced. Goods are produced when, through
manufacturing, processing, or substantial and major assembly of
components, a commercially-recognized product results that is
substantially different in basic characteristics or in purpose or utility
from its components
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 9 of 79
2.2.3 The origin of equipment is distinct from the nationality of the tenderer
and shall be treated thus in the evaluation of the tender.
2.3 Cost of Tendering
2.3.1 The Tenderer shall bear all costs associated with the preparation and
submission of its tender, and the procuring entity, will in no case be
responsible or liable for those costs, regardless of the conduct or
outcome of the tendering process.
2.3.2 The price to be charged for the tender document shall not exceed Ksh
1000.00
2.3.3 The procuring entity shall allow the tenderer to review the tender
document free of charge before purchase.
2.4. Contents of Tender Document
2.4.1 The tender document comprises the documents listed below and
addenda issued in accordance with clause 2.6 of these instructions to
tenderers
(i) Invitation to Tender (ii) Instructions to Tenderers
(iii) General Conditions of Contract
(iv) Special Conditions of Contract
(v) Schedule of requirements
(vi) Technical Specifications
(vii) Tender Form and Price Schedules (viii) Tender Security Form
(ix) Contract Form
(x) Performance Security Form
(xi) Bank Guarantee for Advance Payment Form
(xii) Manufacturer’s Authorization Form
(xiii) Confidential Business Questionnaire Form
(xiv) Declaration form (xv) Request for Review Form
2.4.2 The Tenderer is expected to examine all instructions, forms, terms,
and specifications in the tender documents. Failure to furnish all
information required by the tender documents or to submit a tender
Supply, Delivery, Installation, Testing and Commissioning of surgical and Endoscopy Equipment 2017-2018
Page 10 of 79
not substantially responsive to the tender documents in every respect
will be at the tenderers risk and may result in the rejection of its
tender.
2.5 Clarification of Tender Documents
2.5.1 A prospective tenderer making inquiries of the tender documents may notify the Procuring entity in writing or by post at the
entity’s address indicated in the invitation for tenders. The Procuring
entity will respond in writing to any request for clarification of the
tender documents, which it receives not later than seven (7) days prior
to the deadline for the submission of tenders, prescribed by the
procuring entity. Written copies of the Procuring entities response
(including an explanation of the query but without identifying the
source of inquiry) will be sent to all prospective tenderers that have
received the tender document.
2.5.2 The procuring entity shall reply to any clarifications sought by the
tenderer within 3 days of receiving the request to enable the tenderer
to make timely submission of its tender.
2.6 Amendment of Tender Documents
2.6.1 At any time prior to the deadline for submission of tender, the
procuring entity, for any reason, whether at its own initiative or in
response to a clarification requested by a prospective tenderer, may
modify the tender documents by issuing an addendum.
2.6.2 All prospective tenderers that have obtained the tender documents will
be notified of the amendment in writing or by post and will be binding
on them.
2.6.3 In order to allow prospective tenderers reasonable time in which to
take the amendment into account in preparing their tenders, the
Procuring entity, at its discretion, may extend the deadline for the
submission of tenders.
2.7 Language of Tender
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Page 11 of 79
2.7.1 The tender prepared by the tenderer, as well as all correspondence and
documents relating to the tender exchange by the tenderer and the
Procuring entity, shall be written in English language, provided that
any printed literature furnished by the tenderer may be written in
another language provided they are accompanied by an accurate
English translation of the relevant passages in which case, for
purposes of interpretation of the tender, the English translation shall
govern.
2.8 Documents Comprising the Tender
2.8.1 The tender prepared by the tenderers shall comprise the following
components.
(a) a Tender Form and a Price Schedule completed in
accordance with paragraph 2.9, 2.10 and 2.11 below
(b) documentary evidence established in accordance with
paragraph 2.12 that the tenderer is eligible to tender and
is qualified to perform the contract if its tender is
accepted;
(c) documentary evidence established in accordance with
paragraph 2.13 that the goods and ancillary services to be
supplied by the tenderer are eligible goods and services
and conform to the tender documents; and
(d) tender security furnished in accordance with paragraph
2.14
(e) Confidential Business Questionnaire
2.9 Tender Form
2.9.1 The tenderer shall complete the Form of Tender and the appropriate
Price Schedule furnished in the tender documents, indicating the
equipment to be supplied, installed and commissioned and a brief
description of the equipment, their country of origin, quantity, and
prices.
2.10 Tender Prices
2.10.1 The tenderer shall indicate on the appropriate Price Schedule the unit
prices where applicable and total tender price of the equipment and
installation it proposes to supply under the contract.
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2.10.2 Prices indicated on the Price Schedule shall be entered separately in
the following manner:
(i) the price of the equipment quoted EXW (ex works, ex factory, ex
warehouse, ex showroom, or off-the-shelf, as applicable),
including all customs duties and sales and other taxes already paid
or payable:
(ii) charges for inland transportation, insurance, and other local costs
incidental to delivery of the goods to their final destination; and
(iii) installation charges shall also be indicated separately for each
equipment
2.10.3 Prices quoted by the tender shall remain fixed during the Tender’s
performance of the contract. A tender submitted with an adjustable
price quotation will be treated as non-responsive and will be rejected,
pursuant to paragraph 2.22 unless otherwise agreed by the parties.
2.11 Tender Currencies
2.11.1 Prices shall be quoted in the following currencies:
(a) For equipment that the tenderer will supply from within
Kenya, the prices shall be quoted in Kenya Shillings; and
(b) For equipment that the tenderer will supply from outside
Kenya, the prices may be quoted in US Dollars or in another
freely convertible currency.
(c) Cost of installation and commissioning will be in Kenya
Shillings.
2.12 Tenderers Eligibility and Qualifications
2.12.1 Pursuant to paragraph 2.1. the tenderers shall furnish, as part of its
tender, documents establishing the tenderers eligibility to tender and
its qualifications to perform the contract if its tender is accepted.
2.12.1 The documentary evidence of the tenderers eligibility to tender shall
establish to the Procuring entity’s satisfaction that the tenderer, at the
time of submission of its tender, is from an eligible source country as
defined under paragraph 2.1
Page 12 of 79 Supply, Delivery, Installation, Testing and Commissioning of surgical, Endoscopy Equipment 2017-2018
2.12.2 The documentary evidence of the tenderers qualifications to perform
the contract if its tender is accepted shall establish to the Procuring
entity’s satisfaction;
(a) that, in the case of a tenderer offering to supply equipment
under the contract which the tenderer did not manufacture or
otherwise produce, the tenderer has been duly authorized by the
equipment, Manufacturer or producer to supply the equipment
(b) that the tenderer has the financial, technical, and production
capability necessary to perform the contract;
(c) that, in the case of a tenderer not doing business within Kenya,
the tenderer is or will be (if awarded the contract) represented
by an Agent in Kenya equipped, and able to carry out the
Tenderer’s maintenance, repair, and spare parts-stocking
obligations prescribed in the Conditions of Contract and/or
Technical Specifications.
2.13 Goods Eligibility and Conformity to Tender Document
2.13.1 Pursuant paragraph 2.2 of this section, the tenderer shall furnish, as
part of its tender documents establishing the eligibility and conformity
to the tender documents of all equipment which the tenderer proposes
to supply under the contract
2.13.2 The documentary evidence of the eligibility of the goods shall consist
of statement in the Price Schedule of the country of origin of the
goods and services offered which shall be confirmed by a certificate
of origin issued at the time of shipment.
2.13.3 The documentary evidence of conformity of the equipment to the
tender documents may be in the form of literature, drawings, and data,
and shall consist of:
a) a detailed description of the essential technical and performance
characteristic of the equipment
b) a list giving full particulars, including available source and
current prices of spare parts, special tools, etc., necessary for
the proper and continuing functioning of the equipment for a
period of two (2) years, following commencement of the use of
the equipment by the Procuring entity; and
c) a clause-by-clause commentary on the Procuring entity’s
Technical Specifications demonstrating substantial
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responsiveness of the goods and service to those specifications,
or a statement of deviations and exceptions to the provisions of
the Technical Specifications.
2.13.4 For purposes of the commentary to be furnished pursuant to paragraph
2.13.3(c ) above, the tenderer shall note that standards for
workmanship, material, and equipment, as well as references to brand
names or catalogue numbers designated by the Procurement entity in
its Technical Specifications, are intended to be descriptive only and
not restrictive. The tenderer may substitute alternative standards,
brand names, and/or catalogue numbers in its tender, provided that it
demonstrates to the Procurement entity’s satisfaction that the
substitutions ensure substantial equivalence to those designated in the
Technical Specifications.
2.14 Tender Security
2.14.1 The tenderer shall furnish, as part of its tender, a tender security for
the amount and form specified in the Appendix to Instructions to
Tenderers.
2.14.2 The tender security shall be in the amount Kshs. 500,000.00.
2.14.3 The tender security is required to protect the Procuring entity against
the risk of Tenderer’s conduct which would warrant the security’s
forfeiture, pursuant to paragraph 2.14.7
2.14.4 The tender security shall be denominated in Kenya Shillings or in
another freely convertible currency, and shall be in the form of
a) Cash
b) A bank guarantee
c) Such insurance guarantee approved by the Authority d) Letter of credit.
2.14.5 Any tender not secured in accordance with paragraph 2.14.1 and 2.14.3 will be rejected by the Procuring entity as non responsive,
pursuant to paragraph 2.22
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2.14.6 Unsuccessful Tenderer’s tender security will be discharged or
returned as promptly as possible but not later than thirty (30) days
after the expiration of the period of tender validity prescribed by the
Procuring entity.
2.14.7 The successful Tenderer’s tender security will be discharged upon the
tenderer signing the contract, pursuant to paragraph 2.27 and
furnishing the performance security, pursuant to paragraph 2.28
2.14.8 The tender security may be forfeited:
a) if a tenderer withdraws its tender during the period of tender validity
specified by the procuring entity on the Tender Form; or
b) in the case of a successful tenderer, if the tenderer fails:
i) to sign the contract in accordance with paragraph 2.27
1. or ii) to furnish performance security in accordance with paragraph
2.28
c) If the tenderer rejects correction of an arithmetic error in the tender.
2.15 Validity of Tenders
2.15.1 Tenderers shall remain valid for 120 days or as specified in the tender
documents after date of tender opening prescribed by the Procuring
entity, pursuant to paragraph 2.20. A tender valid for a shorter period
shall be rejected by the Procuring entity as non responsive.
2.15.2 In exceptional circumstances, the Procuring entity may solicit the
Tenderer’s consent to an extension of the period of validity. The
request and the responses thereto shall be made in writing. The
tender security provided under paragraph 2.14 shall also be suitably
extended. A tenderer may refuse the request without forfeiting its
tender security. A tenderer granting the request will not be required
nor permitted to modify its tender.
2.16 Format and Signing of Tender
2.16.1 The Procuring entity shall prepare two copies of the tender, clearly
marking each “ORIGINAL TENDER” and “COPY OF TENDER,” as
Page 15 of 79 Supply, Delivery, Installation, Testing and Commissioning of surgical, Endoscopy Equipment 2017-2018
appropriate. In the event of any discrepancy between them, the
original shall govern.
2.16.2 The original and all copies of the tender shall be typed or written in
indelible ink and shall be signed by the tenderer or a person or persons
duly authorized to bind the tenderer to the contract. All pages of the
tender, except for unamended printed literature, shall be initialed by
the person or persons signing the tender.
2.16.3 The tender shall have no interlineations, erasures, or overwriting
except as necessary to correct errors made by the tenderer, in which
case such corrections shall be initialed by the person or persons
signing the tender.
2.17 Sealing and Marking of Tenders
2.17.1 The Tenderer shall seal the original and each copy of the tender in
separate envelopes, duly marking the envelopes as “ORIGINAL” and
“COPY.” The envelopes shall then be sealed in an outer envelope.
2.17.2 The inner and outer envelopes shall: (a) be addressed to the Procuring entity at the address given on he
Invitation to Tender.
(b) bear the tender number and name in the Invitation to Tender
and the words “DO NOT OPEN BEFORE 16/8/2017at 10.00am
East African Time
2.17.3 The inner envelopes shall also indicate the name and address of the
tenderer to enable the tender to be returned unopened in case it is
declared “late”.
2.17.4 If the outer envelope is not sealed and marked as required by
paragraph 2.17.2, the Procuring entity will assume no responsibility
for the tender’s misplacement or premature opening.
2.18 Deadline for Submission of Tenders
2.18.1 Tenders must be received by the Procuring entity at the address
specified under paragraph 2.17.2 not later than 16/8/2017 at 10.00am
East African Time
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2.18.2 The Procuring entity may, at its discretion, extend this deadline for
the submission of tenders by amending the tender documents in
accordance with paragraph 2.6, in which case all rights and
obligations of the Procuring entity and candidates previously subject
to the deadline will therefore be subject to the deadline as extended
2.18.3 Bulky tenders which will not fit in the tender box shall be received
by the procuring entity as provided for in the Appendix.
2.19 Modification and Withdrawal of Tenders
2.19.1 The tenderer may modify or withdraw its tender after the tender’s
submission, provided that written notice of the modification, including
substitution or withdrawal of the tenders, is received by the Procuring
entity prior to the deadline prescribed for submission of tenders.
2.19.2 The Tenderer’s modification or withdrawal notice shall be prepared,
sealed, marked, and dispatched in accordance with the provisions of
paragraph 2.17. A withdrawal notice may also be sent by cable, telex
but followed by a signed confirmation copy, postmarked not later than
the deadline for submission of tenders.
2.19.3 No tender may be modified after the deadline for submission of
tenders.
2.19.4 No tender may be withdrawn in the interval between the deadline for
submission of tenders and the expiration of the period of tender
validity specified by the tenderer on the Tender Form. Withdrawal of
a tender during this interval may result in the Tenderer’s forfeiture of
its tender security, pursuant to paragraph 2.14.7
2.20 Opening of Tenders
2.20.1 The Procuring entity will open all tenders in the presence of tenderers’
representatives who choose to attend, at 16/8/2017 at 10.00am and in
the following location.
Completed tender documents are to be enclosed in plain sealed
envelopes marked with tender reference number and be deposited in
the Tender Box at the entrance of the Supply Chain Department
Offices and addressed to:
Chief Executive Officer
Kenyatta National Hospital
P. O Box 20723 – 00202
Nairobi
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Page 17 of 79
The tenderers’ representatives who are present shall sign a tender
opening register evidencing their attendance.
2.20.2 The tenderers’ names, tender modifications or withdrawals, tender
prices, discounts and the presence or absence of requisite tender
security and such other details as the Procuring entity, at its discretion,
may consider appropriate, will be announced at the opening.
2.20.3 The Procuring entity will prepare minutes of the tender opening.
2.21 Clarification of Tenders
2.21.1 To assist in the examination, evaluation and comparison of tenders the
Procuring entity may, at its discretion, ask the tenderer for a
clarification of its tender. The request for clarification and the
response shall be in writing, and no change in the prices or substance
of the tender shall be sought, offered, or permitted.
2.21.2 Any effort by the tenderer to influence the Procuring entity in the
Procuring entity’s tender evaluation, tender comparison or contract
award decisions may result in the rejection of the tenderers’ tender.
2.22 Preliminary Examination and Responsiveness
2.22.1 The Procuring entity will examine the tenders to determine whether
they are complete, whether any computational errors have been made,
whether required sureties have been furnished, whether the documents
have been properly signed, and whether the tenders are generally in
order.
2.22.2 Arithmetical errors will be rectified on the following basis. If there is
a discrepancy between the unit price and the total price that is
obtained by multiplying the unit price and quantity, the unit price shall
prevail, and the total price shall be corrected. If the candidate does
not accept the correction of the errors, its tender will be rejected, and
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Page 18 of 79
its tender security may be forfeited. If there is a discrepancy between
words and figures the amount in words will prevail
2.22.3 The Procuring entity may waive any minor informality or non-
conformity or irregularity in a tender which does not constitute a
material deviation, provided such waiver does not prejudice or effect
the relative ranking of any tenderer.
2.22.4 Prior to the detailed evaluation, pursuant to paragraph 2.23 the
Procuring entity will determine the substantial responsiveness of each
tender to the tender documents. For purposes of these paragraphs, a
substantially responsive tender is one, which conforms to all the terms
and conditions of the tender documents without material deviations.
The Procuring entity’s determination of a tender’s responsiveness is to
be based on the contents of the tender itself without recourse to
extrinsic evidence.
2.22.5 If a tender is not substantially responsive, it will be rejected by the
Procuring entity and may not subsequently be made responsive by the
tenderer by correction of the non conformity.
2.23 Conversion to Single Currency
2.23.1 Where other currencies are used, the Procuring Entity will convert
those currencies to Kenya Shillings using the selling exchange rate on
the date of tender closing provided by the Central Bank of Kenya.
2.24 Evaluation and Comparison of Tenders
2.24.1 The Procuring entity will evaluate and compare the tenders which
have been determined to be substantially responsive, pursuant to
paragraph 2.22
2.24.2 The Procuring entity’s evaluation of a tender will exclude and not take
into account
(a) in the case of equipment manufactured in Kenya or equipment
of foreign origin already located in Kenya, sales and other
similar taxes, which will be payable on the goods if a contract is
awarded to the tenderer; and
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Page 19 of 79
(b) any allowance for price adjustment during the period of
execution of the contract, if provided in the tender.
2.24.3 The comparison shall be of the ex-factory/ex-warehouse/off-the-shelf
price of the goods offered from within Kenya, such price to include all
costs, as well as duties and taxes paid or payable on components and
raw material incorporated or to be incorporated in the goods.
2.24.4 The Procuring entity’s evaluation of a tender will take into account,
in addition to the tender price and the price of incidental services, the
following factors, in the manner and to the extent indicated in
paragraph 2.23.5 and in the technical specifications:
(a) delivery and installation schedule offered in the tender; (b) deviations in payment schedule from the specifications in the
Special Conditions of Contract;
(c) the cost of components, mandatory spare parts and service;
(d) the availability in Kenya of spare parts and after-sales service for
the equipment offered in the tender;
2.24.5 Pursuant to paragraph 2.24.4 the following evaluation methods will
be applied
(a) Delivery schedule
(i) The Procuring entity requires that the equipment under the
Invitation for Tenders shall be delivered at the time specified in
the Schedule of Requirements. Tenders offering deliveries
longer than the procuring entity’s required delivery time will be
treated as non-responsive and rejected.
(b) Deviation in payment schedule Tenderers shall state their tender price for the payment of schedule
outlined in the special conditions of contract. Tenders will be
evaluated on the basis of this base price. Tenderers are, however,
permitted to state an alternative payment schedule and indicate the
reduction in tender price they wish to offer for such alternative
payment schedule. The Procuring entity may consider the alternative
payment schedule offered by the selected tenderer.
(c ) Spare parts and after sales service facilities
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Tenderers must offer items with service and spare parts back-up.
Documentary evidence and locations of such back-up must be given.
Where a tenderer offers items without such back-up in the country, he
must give a documentary evidence and assurance that he will establish
adequate back-up for items supplied.
2.24.6 The tender evaluation committee shall evaluate the tender within 30
days of the validity period from the date of opening the tender.
2.24.7 Preference where allowed in the evaluation of tenders shall not exceed
15%
2.25 Contacting the Procuring Entity
2.25.1 Subject to paragraph 2.21 no tenderer shall contact the Procuring
entity on any matter related to its tender, from the time of the tender
opening to the time the contract is awarded.
2.25.2 Any effort by a tenderer to influence the Procuring entity in its
decisions on tender, evaluation, tender comparison, or contract award
may result in the rejection of the Tenderer’s tender.
2.26 Award of Contract
(a) Post-Qualification
2.26.1 In the absence of pre-qualification, the Procuring entity will determine
to its satisfaction whether the tenderer that is selected as having
submitted the lowest evaluated responsive tender is qualified to
perform the contract satisfactorily.
2.26.2 The determination will take into account the tenderer financial,
technical, and production capabilities. It will be based upon an
examination of the documentary evidence of the tenderers
qualifications submitted by the tenderer, pursuant to paragraph 2.12.3
as well as such other information as the Procuring entity deems
necessary and appropriate.
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2.26.3 An affirmative determination will be a prerequisite for award of the
contract to the tenderer. A negative determination will result in
rejection of the Tenderer’s tender, in which event the Procuring entity
will proceed to the next lowest evaluated tender to make a similar
determination of that Tenderer’s capabilities to perform satisfactorily.
(b) Award Criteria
2.26.4 The Procuring entity will award the contract to the successful
tenderer(s) whose tender has been determined to be substantially
responsive and has been determined to be the lowest evaluated tender,
provided further that the tenderer is determined to be qualified to
perform the contract satisfactorily.
2.26.5 To qualify for contract awards, the tenderer shall have the following:
a) Necessary qualifications, capability experience, services,
equipment and facilities to provide what is being procured.
b) Legal capacity to enter into a contract for procurement
c) Shall not be insolvent, in receivership, bankrupt or in the
process of being wound up and is not the subject of legal
proceedings relating to the foregoing.
d) Shall not be debarred from participating in public
procurement.
(c) Procuring Entity’s Right to Accept or Reject Any or All Tenders
2.26.6 The Procuring entity reserves the right to accept or reject any tender,
and to annul the tendering process and reject all tenders at any time prior to
contract award, without thereby incurring any liability to the affected
tenderer or tenderer of the grounds for the procuring entity’s action
2.26.7 The procuring entity may at any time terminate procurement
proceedings before contract award and shall not be liable to any
person for the termination
2.26.8 The procuring entity shall give prompt notice of the termination to the
tenderers and on request give its reasons for termination within 14
days of receiving the request from any tenderer.
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2.26.9 A tenderer who gives false information in the tender document about
is qualification or who refuses to enter into a contract after
notification of contract award shall be considered for debarment from
participating in future public procurement.
2.27 Notification of Award
2.27.1 Prior to the expiration of the period of tender validity, the Procuring
entity will notify the successful tenderer in writing that its tender has
been accepted.
2.27.2 The notification of award will signify the formation of the Contract
but will have to wait until the contract is finally signed by both
parties. Simultaneous other tenderers shall be notified that their
tenders have not been successful.
2.27.3 Upon the successful Tenderer’s furnishing of the performance security
pursuant to paragraph 2.29, the Procuring entity will simultaneously
inform the other tenderers that this tenderrs have not been successful
2.28 Signing of Contract
2.28.1 At the same time as the Procuring entity notifies the successful
tenderer that its tender has been accepted, the procuring entity will
simultaneously inform the other tenderers that their tenders have not
been successful.
2.28.2 Within fourteen (14) days of receipt of the Contract Form, the
successful tenderer shall sign and date the contract and return it to the
Procuring entity.
2.28.3 The parties to the contract shall have it signed within 30 days from the
date of notification of contract award unless there is an administrative
review request.
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2.29 Performance Security
2.29.1 Within Thirty (30) days of the receipt of notification of award from
the Procuring entity, the successful tenderer shall furnish the
performance security in accordance with the Conditions of Contract,
in the Performance Security Form provided in the tender documents,
or in another form acceptable to the Procuring entity.
2.29.2 Failure of the successful tenderer to comply with the requirements of
paragraph 2.28 or paragraph 2.29 shall constitute sufficient grounds
for the annulment of the award and forfeiture of the tender security, in
which event the Procuring entity may make the award to the next
lowest evaluated Candidate or call for new tenders.
2.30 Corrupt or Fraudulent Practices
2.30.1 The procuring entity requires that tenderers observe the highest
standard of ethics during the procurement process and execution of
contracts. A tenderer shall sign a declaration that he has and will not
be involved in corrupt or fraudulent practices.
3.30.2 The Procuring entity will reject a proposal for award if it determines
that the tenderer recommended for award has engaged in corrupt or
fraudulent practices in competing for the contract in question.
3.30.3 Further a tenderer who is found to have indulged in corrupt or
fraudulent practices risks being debarred from participating in public
Procurement in Kenya.
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Appendix to Instructions to Tenderers
Notes on the Appendix to the Instructions to Tenderers
1. The Appendix to instructions to the tenderers is intended to assist the
procuring entity in providing specific information in relation to
corresponding clause in the instructions to Tenderers including in Section II
and has to be prepared for each specific procurement.
2. The procuring entity should specify in the appendix information and
requirement specific to the circumstances of the procuring entity, the goods
to be procured and the tender evaluation criteria that will apply to the
tenders.
3. In preparing the Appendix the following aspects should be taken into
consideration;
(a) The information that specifies and complements provisions of Section
II to be incorporated
(b) Amendments and/or supplements if any, to provisions of Section II as
necessitated by the circumstances of the goods to be procured to be also
incorporated
4. Section II should remain unchanged and can only be amended through
the Appendix.
5. Clauses to be included in this part must be consistent with the public
procurement law and the regulations.
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APPENDIX TO INSTRUCTIONS TO TENDERERS
The following information regarding the particulars of the tender shall
complement supplement or amend the provisions of the instructions to
tenderers. Wherever there is a conflict between the provision of the
instructions to tenderers and the provisions of the appendix, the provisions
of the appendix herein shall prevail over those of the instructions to
tenderers.
INSTRUCTIONS TO
TENDERERS
REFERENCE
PARTICULARS OF APPENDIX TO INSTRUCTIONS TO
TENDERS
2.1.1 Tender is open to all bidders eligible for Supply, Delivery,
Installation, Testing and Commissioning of Surgical,
Endoscopy Equipment
2.1.4 Tenderer to provide a declaration on oath that neither the company nor
the directors are subject to investigation or litigation on
corruption and/or fraudulent practices. The Declaration must be signed
by Commissioner of Oaths / Magistrate
2.3.2 A complete set of tender document can be obtained from the
office of the DD, Supply Chain Management located at
the Hospital's Main Administration Block Room 6 from
Monday to Friday between 9.00 a.m. to 4.00 p.m. upon
payment of a non-refundable fee of Kshs. 1,000.00 per
document in the form of Bankers Cheque, Money order
payable to Kenyatta National Hospital or Mpesa paybill
No.626088, Account Number –Name of Supplier and obtain an official
receipt from Cash Office. Alternatively tender documents with
detailed specifications and all conditions are obtainable
from the KNH Website , (www.knh.or.ke or
https//supplier.treasury.go.ke, IFMIS portal free of charge.
Bidders are required to download the tender documents
from the said websites and immediately email their names
and contact details ( cell phone number, email address and
company name to [email protected] or
[email protected] for records and communication
of any tender clarifications and addenda.
2.5.1 Kenyatta National Hospital shall only send to all prospective tenderers
that have received the tender document, written copies of responses to the
queries relevant to the bid document or specifications that necessitate
additional information for the clarification of the documents.
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2.10.1 Price quoted shall include the total cost of acquisition. This shall take into
account the cost up to commissioning together with maintenance and
service for five years post warranty period. Spare parts will be procured
at prevailing market price. Bidders MUST attach proof/evidence of
availability of spare parts in the market. The evidence must include
contacts and physical location of the outlets.
2.12 The Documentary evidence of the tenderers qualifications to
perform the contract if its tender is accepted shall be established to the
Procuring entity’s satisfaction;
1. Registered offices and evidence of business premises.
2. A valid Tax compliance certificate which will be verified by KRA
TCC checker
3. Evidence that tenderer has the legal capacity to enter into a
contract for the procurement;
4. Evidence that the tenderer is not insolvent, in receivership,
bankrupt or in the process of being wound up and is not the
subject of legal proceedings relating to the foregoing;
5. The person is not debarred from participating in
procurement t proceedings
2.13.3 Details required as per this clause shall form part of the technical
mandatory evaluation criteria. Bidders must fully satisfy this clause
2.14.1 Tender Security shall be denominated in Kenya Shillings and Shall be in:
a) Cash
b) A bank guarantee
c) Such insurance guarantee approved by the Authority
2.14.2 The tender security to be provided will be Kenya Shillings Four
Hundred Thousand (KES. 500,000) and shall be in forms prescribed in
2.14.1
2.15 Tenders shall remain valid for 120 days from the deadline date of
submission of tender.
2.18.1 The day, date and time of closing the tender will be 16/8/2017at
10.00am East African Time
2.19.2 Any withdrawal notice shall NOT be sent by cable or telex but may be
sent by email
2.20.1 Tender will be opened on 16/8/2017at 10.00am East African Time
2.21.1 The request for clarification and the response shall be in writing though
the:- Chief Executive Officer
Kenyatta National Hospital
P. O Box 20723 – 00202
Nairobi
2.24.7 Preference is not applicable in this tender
2.24 Evaluation and Comparison of Tenders
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A. Preliminary Evaluation 2.24 Evaluation and Comparison of Tenders Documentary
Evidence in
form of copies.
No 1. Mandatory Requirements Responsive or
Not Responsive
1 Submission of two Tender documents securely bound (Spiral or book) and clearly
marked (original and copy) by the tenderer. No loose documents will be accepted
2 All pages of both (Original & Copy) documents Must be Sequentially Serialized
by the tenderer.
3 Tender form duly completed, signed and stamped.
4 Business questionnaire duly completed, signed and stamped
including declaration of conflict of interest and declaration
that tenderer is not debarred from participating in
procurement proceedings
5 Copy of Valid Tax Compliance Certificate/exemption certificate
6 Copy of Certificate of Incorporation/evidence of registration whichever is
applicable
7 Original Bid bond of at least Kshs. 500,000/=) valid for a period of 150 days from
date of tender opening
B. Technical Evaluation (i) Product Evaluation
Product evaluation will be done on the Literature submitted by the Bidders and will involve following:
1. Evaluation against specifications given in the Tender Documents 2. Original literature, complete and in English language will be evaluated where applicable. This will be considered as the details offer unless indicated otherwise.
3. Attach Manufacturers authorization Stage 3 Financial Evaluation
Evaluation will involve the following
(a). Determination of evaluated price for each bid using the Following
i) There will be no corrections of arithmetic errors as per Public Procurement & Assets Disposal
Act 2015 Section 82.ii) Conversion of all tender to same currency using a uniform exchange rate
prevailing at the closing date of the Tender
iii) Application of any discount offered on the tender
iv) Establish if items quoted for are within prevailing market rates from the known retail outlets &
Public Procurement Oversight Authority price index. A written undertaking that the prices shall
remain valid for 12 months from date of contract in line with the Public Procurement and Asset
Disposal Act 2015 section 139(3).
(b) Ranking of Tenders according to their evaluated prices
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SECTION III: GENERAL CONDITIONS OF CONTRACT
Table of Clauses
Page
3.1 Definitions .......................................................................... 25
3.2 Application ......................................................................... 25
3.3 Country of Origin ............................................................... 25 3.4 Standards ............................................................................ 26
3.5 Use of Contract Documents and Information .................... 26
3.6 Patent Rights ...................................................................... 26
3.7 Performance Security ......................................................... 26
3.8 Inspection and Tests ........................................................... 27
3.9 Packing ............................................................................... 28
3.10 Delivery and Documents .................................................... 28 3.11 Insurance ............................................................................ 28
3.12 Payment .............................................................................. 28
3.13 Price .................................................................................... 29
3.14 Assignments ....................................................................... 29
3.15 Sub contracts ...................................................................... 29
3.16 Termination for Default ..................................................... 29 3.17 Liquidated Damages ........................................................... 30
3.18 Resolution of Disputes ....................................................... 30
3.19 Language and law ............................................................... 30
3.20 Force Majeure .................................................................... 30 3.21 Notices ................................................................................ 30
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SECTION III - GENERAL CONDITIONS OF CONTRACT
3.1 Definitions
3.1.1 In this Contract, the following terms shall be interpreted as indicated:-
(a) “The Contract” means the agreement entered into between the
Procuring entity and the tenderer, as recorded in the Contract Form
signed by the parties, including all attachments and appendices
thereto and all documents incorporated by reference therein.
(b) “The Contract Price” means the price payable to the tenderer under
the Contract for the full and proper performance of its contractual
obligations
(c) “The Goods” means all of the equipment, machinery, and/or other
materials, which the tenderer is required to supply to the Procuring
entity under the Contract.
(d) “The Procuring entity” means the organization purchasing the
Goods under this Contract.
(e) “The Tenderer’ means the individual or firm supplying the Goods
under this Contract.
3.2 Application
3.2.1 These General Conditions shall apply in all Contracts made by the
Procuring entity for the procurement installation and commissioning
of equipment to the extent that they are not superceded by provisions
of other part of contract.
3.3 Country of Origin
3.3.1 For purposes of this clause, “Origin” means the place where the
Goods were mined, grown or produced.
3.3.2 The origin of Goods and Services is distinct from the nationality of
the tenderer and will be treated thus in the evaluation of the tender.
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3.4 Standards
3.4.1 The Goods supplied under this Contract shall conform to the standards
mentioned in the Technical Specifications.
3.5 Use of Contract Documents and Information
3.5.1 The Candidate shall not, without the Procuring entity’s prior written
consent, disclose the Contract, or any provision therefore, or any
specification, plan, drawing, pattern, sample, or information furnished
by or on behalf of the Procuring entity in connection therewith, to any
person other than a person employed by the tenderer in the
performance of the Contract.
3.5.2 The tenderer shall not, without the Procuring entity’s prior written
consent, make use of any document or information enumerated in
paragraph 3.5.1 above
3.5.3 Any document, other than the Contract itself, enumerated in
paragraph 3.5.1 shall remain the property of the Procuring entity and
shall be returned (all copies) to the Procuring entity on completion of
the Tenderer’s performance under the Contract if so required by the
Procuring entity
3.6 Patent Rights
3.6.1 The tenderer shall indemnify the Procuring entity against all third-
party claims of infringement of patent, trademark, or industrial design
rights arising from use of the Goods or any part thereof in the
Procuring entity’s country
3.7 Performance Security
3.7.1 Within twenty eight (28) days of receipt of the notification of Contract
award, the successful tenderer shall furnish to the Procuring entity the
performance security where applicable in the amount specified in
Special Conditions of Contract.
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3.7.2 The proceeds of the performance security shall be payable to the
Procuring entity as compensation for any loss resulting from the
Tenderer’s failure to complete its obligations under the Contract.
3.7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the
procuring entity and shall be in the form of
a) Cash
b) Bank guarantee
c) Such insurance guarantee approved by the Authority
d) Letter of credit
3.7.4 The performance security will be discharged by the Procuring entity
and returned t the Candidate not late than thirty (30) days following
the date of completion of the Tenderer’s performance obligations
under the Contract, including any warranty obligations, under the
Contract
3.8 Inspection and Tests
3.8.1 The Procuring entity or its representative shall have the right to
inspect and/or to test the equipment to confirm their conformity to the
Contract specifications. The Procuring entity shall notify the tenderer
in writing in a timely manner, of the identity of any representatives
retained for these purposes.
3.8.2 The inspections and tests may be conducted in the premises of the
tenderer. All reasonable facilities and assistance, including access to
drawings and production data, shall be furnished to the inspectors at
no charge to the Procuring entity.
3.8.3 Should any inspected or tested equipment fail to conform to the
Specifications, the Procuring entity may reject the equipment, and the
tenderer shall either replace the rejected equipment or make
alterations necessary to make specification requirements free of costs
to the Procuring entity.
3.8.4 The Procuring entity’s right to inspect test and where necessary, reject
the equipment after the equipment arrival and installation shall in no
way be limited or waived by reason of the equipment having
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previously been inspected, tested and passed by the Procuring entity
or its representative prior to the equipment delivery.
3.8.5 Nothing in paragraph 3.8 shall in any way release the tenderer from
any warranty or other obligations under this Contract.
3.9 Packing
3.9.1 The tenderer shall provide such packing and packaging of the
equipment as is required to prevent their damage or deterioration
during transit to their final destination, as indicated in the Contract.
3.9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the Contract
3.10 Delivery and Documents
3.10.1 Delivery of the equipment, documents and installation of the same
shall be made by the tenderer in accordance with the terms specified
by Procuring entity in its Schedule of Requirements and the Special
Conditions of Contract
3.11 Insurance
3.11.1 The equipment supplied under the Contract shall be fully insured
against loss or damage incidental to manufacturer or acquisition,
transportation, storage, and delivery in the manner specified in the
Special conditions of contract.
3.12 Payment
3.12.1 The method and conditions of payment to be made to the tenderer
under this Contract shall be specified in Special Conditions of
Contract
3.12.2 Payments shall be made promptly by the Procuring entity as specified
in the contract
3.13 Prices
3.13.1 Prices charged by the tenderer for equipment delivered and
installation performed under the Contract shall not, with the exception
of any price adjustments authorized in Special Conditions of Contract,
vary from the prices by the tenderer in its tender
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3.13.2 Contract price variations shall not be allowed for contracts not
exceeding one year (12 months)
3.13.3 Where contract price variation is allowed, the variation shall not
exceed 10% of the original contract price.
3.13.4 Price variation requests shall be processed by the procuring entity
within 30 days of receiving the request.
3.14. Assignment
The tenderer shall not assign, in whole or in part, its obligations to perform
under this Contract, except with the Procuring entity’s prior written
consent
3.15. Subcontracts
3.15.1 The tenderer shall notify the Procuring entity in writing of all
subcontracts awarded under this Contract if not already specified in
the tender. Such notification, in the original tender or later, shall not
relieve the tenderer from any liability or obligation under the
Contract
3.16. Termination for Default
3.16.1 The Procuring entity may, without prejudice to any other remedy for
breach of Contract, by written notice of default sent to the tenderer,
terminate this Contract in whole or in part
(a) if the tenderer fails to deliver any or all of the equipment
within the periods) specified in the Contract, or within any
extension thereof granted by the Procuring entity
(b) if the tenderer fails to perform any other obligation(s) under
the Contract
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(c) if the tenderer, in the judgment of the Procuring entity has
engaged in corrupt or fraudulent practices in competing for
or in executing the Contract
3.16.2 In the event the Procuring entity terminates the Contract in whole or
in part, it may procure, upon such terms and in such manner as it
deems appropriate, equipment similar to those undelivered, and the
tenderer shall be liable to the Procuring entity for any excess costs for
such similar equipment.
3.17. Termination for convenience
3.18. Liquidated Damages
3.18.1 If the tenderer fails to deliver and/or install any or all of the items
within the period(s) specified in the contract, the procuring entity
shall, without prejudice to its other remedies under the contract,
deduct from the contract prices liquidated damages sum equivalent to
0.5% of the delivered price of the delayed items up to a maximum
deduction of 10% of the delayed goods. After this the tenderer may
consider termination of the contract.
3.19. Resolution of Disputes
3.19.1 The procuring entity and the tenderer shall make every effort to
resolve amicably by direct informal negotiation any disagreement or
dispute arising between them under or in connection with the contract
3.19.2 If, after thirty (30) days from the commencement of such informal
negotiations both parties have been unable to resolve amicably a
contract dispute, either party may require that the dispute be referred
for resolution to the formal mechanisms specified in the SCC.
3.20. Language and Law
3.20.1 The language of the contract and the law governing the contract shall
be English language and the Laws of Kenya respectively unless
otherwise specified in the SCC
3.21. Force Majeure
3.21.1 The Tenderer shall not be liable for forfeiture of its performance
security or termination for default if and to the extent that it’s delay in
performance or other failure to perform its obligations under the
Contract is the result of an event of Force Majeure.
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3.22 Notices
3.22.1 Any notice given by one party to the other pursuant to this contract
shall be sent to other party by post or by fax or Email and confirmed
in writing to the other party’s address specified.
3.22.2 A notice shall be effective when delivered or on the notices effective
date, whichever is later.
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SPECIAL IV - SPECIAL CONDITIONS OF CONTRACT
Notes on Special Conditions of Contract
4.1 The clauses in this section are intended to assist the procuring entity in
providing contract-specific information in relation to corresponding
clauses in the General Conditions of Contract
4.2 The provisions of Section IV complement the General Conditions of
Contract included in Section III, specifying contractual requirements
linked to the special circumstances of the procuring entity and the
goods being procured. In preparing Section IV, the following aspects
should be taken into consideration.
(a) Information that complement provisions of Section III must be
incorporated and
(b) Amendments and/or supplements to provisions of Section III, as
necessitated by the circumstances of the goods being procured must
also be incorporated.
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SECTION IV - SPECIAL CONDITIONS OF CONTRACT
4.1 Special Conditions of Contract shall supplement the General
Conditions of Contract. Whenever there is a conflict, between the
GCC and the SCC, the provisions of the SCC herein shall prevail
over these in the GCC.
4.2 Special conditions of contract as relates to the GCC
REFERENC
E OF GCC
SPECIAL CONDITIONS OF CONTRACT
3.4.1 Goods will be supplied as per the provided technical specifications.
3.7.1 Inspection and tests shall be conducted by after commissioning at
the Kenyatta National Hospital (KNH)premises
The tenderer shall provide all necessary assistance, equipment,
human resource and any other support required to ensure
successful inspection and testing.
KNH will carry out a joint testing and commissioning of the
equipment with the supplier to confirm that as specified in the
tender document, it is working as expected upon delivery.
3.10.1 The delivery of the equipment shall be at the point of installation
within the hospital premises.
Delivery of the equipment shall be made by the tenderer in
accordance with the terms specified by Procuring entity in its
Schedule of Requirements and the Special Conditions of
Contract.
3.11.1 The Equipment under the Contract shall be fully insured by
the tenderer against loss or damage incidental to manufacturer
or acquisition, transportation and delivery as indicated under
clause 3.10.1. 3.12.1 Payment will be made through electronic fund transfer within 30 days
upon receipt of invoice after supply, delivery, inspection and acceptance
of the goods.
3.13.2 Contract price variation shall not be allowed within the first twelve
months. Any variation thereafter shall not exceed 10% of the original
contract price.
3.15.1 The Tender shall not be subcontracted
3.18.1 Any dispute arising from the interpretation or performance of this
contract shall be resolved through arbitration. The arbitrator shall be
appointed by the Chairperson of the Chartered Institute Arbitrators -
Kenya
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SECTION - V- SCHEDULE OF REQUIREMENTS AND PRICES
Notes on Schedule of Requirements and Prices
5.1 The Procuring entity must state whether the contract is for
procurement, installation and commissioning OR whether it is for
installation and commissioning only, in which case, the equipment
will have been procured separately.
5.2 The tenderers may use additional paper as will be necessary to
indicate the details of their costing.
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SECTION VI - TECHNICAL SPECIFICATIONS
6.1 GENERAL
6.1.1. These specifications describe the basic requirements for equipment.
Tenderers are requested to submit with their offers the detailed
specifications, drawings, catalogues, etc for the products they intend
to supply.
6.1.2 Tenderers must indicate on the specifications sheets whether the
equipment offered comply with each specific requirement.
6.1.3 All the dimensions and capacities of the equipment to be supplied
shall not be less than those required in these specifications. Deviations
from the basic requirements, if any, shall be explained in detail in
writing with the offer, with supporting data such as calculation sheets,
etc. The procuring entity reserves the right to reject the products, if
such deviations shall be found critical to the use and operation of the
products
6.1.4 The tenderers are requested to present information along with their
offers as follows;-
(i) Shortest possible delivery period of each product (ii) Information on proper representative and/or workshop for back-up
service/repair and maintenance including their names and
addresses
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SECTION VI – TECHNICAL SPECIFICATIONS
SPECIFICATION FOR ELECTRO SURGICAL DIATHERMY
With Cutting and coagulation modes
With memory settings- store and recall
Multi-switch foot pedal
Safety, fire protection Class 1 Grade CF
Low frequency leakage current according to IEC 601-L
High frequency leakage current according to IEC 601 -2-2
Generator operation frequency approx. 357 KHz
Defibrillation impulse resistance – according to EN 60601-1
With Neutral electrode monitor
Self test of generator after switching on the power with generator overload protection
Monopolar cutting
Monopolar coagulation
Soft coagulation approx. 180W
Universal Coagulation approx. 80W
240V AC 50Hz. Operation
With all accessories necessary for operation
With Services and operator manuals.
Biopolar cutting
Bipolar Coagulation
Auto start/Auto stop of bipolar coagulation
Traction block skeletal
Straight traction extension
Shoulder table chin cups
230V -240 V 50Hz
With service and operators manuals
Operator and service training to be provided
Two year warranty to be provided
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SPECIFICATIONS FOR E.N.T HEAD AND NECK ENDOSCOPY EQUIPMENT 2017
INTRODUCTION
This is highly specialized equipment for use during laryngology, otology nasoendoscopy and skull
base surgeries.
1. General System
The system must be a high definition universal endoscopy camera system capable
of accepting a wide range of camera heads and video-scopes
The system should display full HD images in both 1080/50P and 1080/50i formats
to an LCD display produce to produce an HD image
2. Camera Control Unit (Processor) and Camera Heads : Qty 1 Processor, 1
a) Camera Head
The camera system must be suitable for a wide range of endoscopic disciplines, and be
capable of connecting to a range of high definition and standard definition surgical camera
heads and video-laparoscopes
A 3CCD HD Autoclavable camera head should be available
Control of the image capture and video recording devices must be possible from buttons
on the camera head or videoscopes and these buttons must also be programmable to
control other commonly required functions of the camera system, e.g. white balance.
Camera head must have power focus buttons as well as power zoom buttons, independent
of the 3 programmable buttons.
Camera head must be less than 400g by weight
3. Three-Chip FULL HD Camera Head, max. resolution 1920x
1080 pixels, progressive scan, soakable, gas- and plasma-sterilizable,
with integrated Parfocal Zoom Lens, focal length f = 15 - 31 mm
(2x), 2 freely programmable camera head buttons.
Camera control unit, for use with three chip Full HD Camera Heads, resolution 1920 x
1080 pixels. Power supply 100 - 120 VAC, 50/60 Hz; 200 - 240 VAC, 50/60 Hz.
4. Light Source : Qty 1
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In order to allow the enhancement of tissue structures the light source must be capable of providing a bright and high contrast light as well as white light for routine diagnostic imaging. The light source and camera processor should be linked to enable the camera control unit to automatically control the output of the light source to achieve optimal light distribution. The light source must operate on a Xenon Lamp of 250-300W Cold Light Fountain Power Light source, high-performance, power supply 240 VAC, 50/60 Hz
5. Video Recording a : Qty 1 The system must come with a video recorder- either DVD or USB or both
6. Printing
The system must come with a colored printer.
7.Monitor : Qty 2
26 Inch full HD LCD Monitor
Aspect Ration 16:10
Should have Advanced Image Multiple Enhancer for accurate image rendition
Should have Various inputs and outputs, including 3G/HD/SD SDI, DVI, HD15 Y/C and
VIDEO
8.Workstation/ Trolley : Qty 2
The workstation should be supplied with an isolation transformer which complies with
BS-EN 60601-1 and have anti static castors
The workstation should have an articulating arm with both horizontal and vertical
movement to allow the monitor to be positioned at the optimal height and position.
Should have adequate storage for all equipment
Multi plug block kit reduce number of cable trailings to main supply
9. Harmonic Scalpel System
A harmonic scalpel is a piece of medical equipment which performs both cutting
and coagulation.
To be supplied with -ultrasonic generator,
- foot plate switch control,
- Hand piece control
- hand switch control,
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- various scalpels for laryngeal, nasal, oral, head and neck surgeries
cables
System should be supplied with compatible Ultrasonic Generator to perform single
Bipolar/ Ultrasonic sealing and cutting functions with a single hand piece
Ultrasonic generator unit must be compatible with diathermy unit and
Insufflator for Automatic Smoke evacuation
Generator must be able to deliver both ultrasonic and bipolar energy for
reliable vessel sealing and fast tissue cutting from a single hand piece.
Must come with a suitable trolley for mounting the system
Must be complete with transducer
10. Stroboscopy equipment attachment
To be used for voice and swallowing evaluation
Must have excellent stroboscopy algorithm, no flickering in video and blackouts
Offer great illumination
Should be noise free
Should include generator for - stroboscopy light source,
-foot switch,
microphone,
must have all cable extentions,
all power supply cables
Power volatage 240V
11. Muliti Microdebrider
Power voltage 240V
To be supplied with - control unit drive generator
-blades for microlayngeal and nasal surgeries.
_ hand piece to fit above drill QTY 2
_nasal drill piece with hand piece
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12. Intra operative clear lens cleaner system
Should have
-hands free foot pedal activation
-Adjustable flow rates.
Should be supplied
--lens cleaner coscole
-Foot pedal
-Lens cleaner tubing
-Suction tubing's and spares
-Suction module
-Clear sheaths for 4mm endoscopes
-Electricity cable
13. The supplier to provide both user and technical manual both soft and hard copies
14. Training
a) The supplier to facilitate training for 1(one) biomedical officer and 1(one) instrument
nurse at the factory for at 2 weeks
b) The supplier to provide basic user training staff in theatre
15. Warranty- 1 year
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NERVE STIMULATOR SPECIFICATIONS
1 Type BF
2 Membrane Touch switch Should have Double burst. Twitch, Tetanus and Train of four
3 Pulse characteristic Pulse width of approx: 200 ms Pulse Type should be a square wave monophasic
4 Tetanius 50 0r 100Hz
5 Double Burst Pulses Two (2) 60ms Bursts of 50 HZ separated by approx 0.75 seconds
6 Out put current Should be adjustable, 0-approx70mA with knob to control current
7. Display Pulsed LED to flash when a pulse is generated Battery LED to be steady green when unit is turned on
8 Battery powered One 9V alkaline battery
9 Protection grade IPX0
10 Operation mode Continuous
11 Manuals Both operation and service manual to be supplied
12 Training User training/demonstration to be performed
13 Warranty One year warranty to be provided
CORDLESS BATTERY DRIVEN SKIN DERMATOME (1NO)
i. Cutting width 25- 150 mm
ii. Cutting thickness range 0.05 - 2.00 mm
iii. Operating speed range 2000 – 15000 rpm
MICRO MOTOR AND POWER SUPPLY STERILISATION CONTAINER
The dermatome head should be supplied with sole plates as standard: The dermatome head should be able to fit quickly onto the universal micro motor which is powered by the variable speed controller. The motor to be controlled either by the footswitch or directly from the controller itself. Power supply specification
1) Input voltage: 230 VAC/50 Hz with a suitable charger
2) Power: approx.:130VA
3) Dimensions: approx. 100 x 85 x 165 mm
4) Weight: approx.:1.68/0.12 kg controller/motor
5) The container should be 100% sterilisable by steam, dryheat ('flash') to 160C, or
Hydrogen peroxide plasma sterilizable
6) A spare battery to be included
ELECTRIC SKIN DERMATOME (1NO.)
iv. Cutting width 25- 150 mm
v. Cutting thickness range 0.05 - 2.00 mm
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vi. Operating speed range 2000 – 15000 rpm
MICRO MOTOR AND POWER SUPPLY STERILISATION CONTAINER
The dermatome head should be supplied with sole plates as standard: The dermatome head should be able to fit quickly onto the universal micro motor which is powered by the variable speed controller. The motor to be controlled either by the footswitch or directly from the controller itself. Power supply specification
7) Input voltage: 230 VAC/50 Hz with a separate step-down transformer
8) Power: approx.:130VA
9) Dimensions: approx. 100 x 85 x 165 mm
10) Weight: approx.:1.68/0.12 kg controller/motor
11) The container should be 100% sterilisable by steam, dry heat ('flash') to 160C, or
Hydrogen peroxide plasma sterilizable
Supplier must provide onsite training to operators and Service Engineers
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SPECIFICATIONS FOR LAPAROSCOPIC EQUIPMENT
QUANTITY: 3 UNITS (Theatres-2, Prime Care Centre -1)
INTRODUCTION
This is highly specialized equipment for use during laparascopic surgeries applicable for
General Surgeries, Urology Surgeries, gynaecological surgeries and paediatric Surgeries.
3. General System
The system must be a high definition universal endoscopy camera system capable
of accepting a wide range of camera heads and video-scopes
The system should display full HD images in both 1080/50P and 1080/50i formats
to an LCD display produce to produce an HD image
4. Camera Control Unit (Processor) and Camera Heads : Qty 1 Processor, 1
a) Camera Head
The camera system must be suitable for a wide range of endoscopic disciplines, and
be capable of connecting to a range of high definition and standard definition
surgical camera heads and video-laparoscopes
The camera Control Unit/ Processor must be capable of processing Narrow Band
b) Imaging (NBI) a natural, non digital optical light enhancement technology.
A 3CCD HD Autoclavable camera head should be available
Control of the image capture and video recording devices must be possible from
buttons on the camera head or videoscopes and these buttons must also be
programmable to control other commonly required functions of the camera system,
e.g. white balance.
Camera head must have power focus buttons as well as power zoom buttons,
independent of the 3 programmable buttons.
Camera head must be less than 400g by weight
Three-Chip FULL HD Camera Head, max. resolution 1920x 1080
pixels, progressive scan, soakable, gas- and plasma-sterilizable, with
integrated Parfocal Zoom Lens, focal length f = 15 - 31 mm (2x), 2
freely programmable camera head buttons.
Camera control unit, for use with three chip Full HD Camera Heads,
resolution 1920 x 1080 pixels. Power supply Hz; 220 - 240 VAC, 50/60 Hz.
Light Source : Qty 1
In order to allow the enhancement of tissue structures the light source must be
capable of providing a bright and high contrast light as well as white light for
routine diagnostic imaging.
The light source and camera processor should be linked to enable the camera
control unit to automatically control the output of the light source to achieve
optimal light distribution.
The light source must operate on a Xenon Lamp of 250-300W
Cold Light Fountain Power Light source, high-performance, power supply 240
VAC, 50/60 Hz
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5. Video Recording : Qty 1
The system must come with a video recorder- either DVD or USB or both
6. Insufflator : Qty 1
The laparoscopic insufflator should be high-flow (45 litres/minute), with
adjustable automatic smoke/ mist evacuation that removes the smoke/mist
whilst maintaining the pneumoperitoneum.
The insufflator should have a large digital display with a choice of display mode
settings, which show the preset levels and actual readings of intra-abdominal
pressure and flow rates, and also displays the total gas volume delivered. It
should have audible and visible alarms that differentiate between excessive
pressure and tube obstruction, and have two types of protection against gas
embolism: automatic suction and automatic overpressure relief.
The insufflator should have normal and small cavity modes to allow for the
use in paediatrics.
7. Monitor : Qty 2
26 Inch full HD LCD Monitor
Aspect Ration 16:10
Should have Advanced Image Multiple Enhancer for accurate image rendition
Should have Various inputs and outputs, including 3G/HD/SD SDI, DVI, HD15
Y/C and VIDEO
8. Workstation/ Trolley : Qty 2
The workstation should be supplied with an isolation transformer which complies
with
BS-EN 60601-1 and have anti static castors
The workstation should have an articulating arm with both horizontal and vertical
movement to allow the monitor to be positioned at the optimal height and position.
Should be complete with brackets for holding gas cylinders.
9. Surgical Tissue Management System: Qty 1
Must have a full range of bipolar and monopolar modes
Must be able to perform Resection in saline*
Must have a tissue adaptive response, and apply optional required energy for fast
effective precise cutting
Power supply Voltage range should be 220- 240 V~ with a Frequency 50 / 60 Hz
and maximum input power should be not less than 1500 VA
High frequency functions include Monopolar / Bipolar functions
High frequency should be 430 kHz ± 20%
Maximum high frequency power should not be greater than 320 W
Protection class according to IEC60601-1CF, Class I
Classification according to MDD93/42/EEC IIb
Sockets present should include
o MONOPOLAR
2 x 3-pin (Ø 4 mm), International standard
1 x 1-pin (Ø 8 mm)
o 1 x coaxial (Ø inner 5 mm / Ø outer 9 mm)
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o BIPOLAR
1 x 2-pin (Ø 4 mm, pin spacing 28.8 mm), International standard
1 x coaxial (Ø inner 4 mm / Ø outer 8 mm)
o UNIVERSAL
1 x 7-pin
o Neutral electrode
o 2-pin standard, single or split
Unit must have communication capability with insufflator for automatic smoke
evacuation
Unit must be supplied with a footswitch.
System should be supplied with compatible Ultrasonic Generator to perform
single Bipolar/ Ultrasonic sealing and cutting functions with a single hand piece
Ultrasonic generator unit must be compatible with diathermy unit and
Insufflator for Automatic Smoke evacuation
Generator must be able to deliver both ultrasonic and bipolar energy for
reliable vessel sealing and fast tissue cutting from a single hand piece.
Must have a graphical user interface, for ease of use
Must recognize instruments automatically, and automatic application of
default settings, on plug in of instrument
Must come with a suitable trolley for mounting the system
Must be complete with transducer
10. Bipolar Resectoscope Set : Qty 1
System must be Bipolar, with Plasma Vaporisation functionality
System should be continuous flow and rotatable
Must be compatible to variety of loops including Bipolar 12 Deg Loops, Plasma
Vaporisation Button Electrodes, Bipolar Roller Balls etc
System should comprise of:
o 1 X 12 Deg 4mm Telescope
o 1 X Light Guide Cable compatible with 4mm Telescope
o 1 X 26Fr Rotatable Outer Sheath with 2 stopcocks
o 1 X Inner Sheath for 26Fr Outer Sheath
o 1 X Active Working Element for Bipolar Resection
o 1 X Cable for Bipolar res>ection, compatible with Diathermy Machine
above
o 1 X Ellik Evacuator with glass bulb, rubber bulb and adaptor
o 1 X Visual Obturator
11. UROLOGY REQUIREMENT FOR LAPARASCOPIC TOWERS
1. Lower Tract Set
a. Telescopes
i. Telescope 4mm 0 Degrees-1
ii. Telescope 4mm 12 Degrees-2
iii. Telescope 4mm 30 Degrees -2
iv. Telescope 4mm 70 Degrees-1
v. Telescope 4mm 110 Degrees -1
b. Cystoscope Sheaths & Attachments
i. Cystoscopy Sheath 19.8Fr with Obturator -1
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ii. Optical Obturator for 19.8 Fr Cystoscope Sheath
iii. Cystoscopy Sheath 21Fr with Obturator
iv. Optical Obturator for 21 Fr Cystoscope Sheath
v. Cystoscopy Sheath 22Fr with Obturator
vi. Optical Obturator for 22 Fr Cystoscope Sheath
vii. Cystoscopy Bridge One way -2
viii. Cystoscopy Bridge Two Way -2
ix. Albaraan with Bridge
c. Monopolar 26Fr Rotatable Continuous Flow System consisting of:
i. Active Monopolar Working Element- QTY 1
ii. Inner Sheath QTY-1
iii. Outer Sheath QTY-1
iv. Monopolar Cable- QTY 2
v. Monopolar Loop Electrode - QTY 12
vi. Monopolar Roller Ball- QTY 12
vii. Ellik Evaluator Plastic- QTY 1
d. TURIS Bipolar 26Fr Rotatable Continuous Flow System consisting of:
i. Active Working Element- QTY 1
ii. Inner Sheath - QTY 1
iii. Outer Sheath - QTY 1
iv. Bipolar Cable - QTY 2
v. Bipolar Loop Electrodes- QTY 12
vi. Bipolar Vaporisation Electrode (Mushroom) - QTY 12
vii. Bipolar Roller Ball - QTY 12
viii. Plastic Ellik Evacuator- QTY 1
e. DVU Kit Consisting of
i. 22Fr Sheath- QTY 1
ii. 26Fr Outer Sheath - QTY 1
iii. Insertion Sleeve For Balloon Catheter- QTY 1
iv. Working Element - QTY 1
v. Knife, Lancet Type, Straight- QTY 5
vi. Knife Serrated- QTY 5
vii. Knife Semi Circular- QTY 5
f. Bladder Stone crushing forceps QTY 1
2. Upper Tract Set
a. Semi-rigid Ureterescope QTY 2
Angled Ocular
Single Channel,
7° Direction Of View,
6.4/7.8FRx430mm
4.2Fr Channel
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b. Video Ureteroscope QTY 1
8.2Fr Slim Videoscope compatible with Video processor & Light Source
Forward Viewing
Working Length 670mm
Channel 3.6FR
Up Angulation 275°
Down Angulation 275°
c. Fibreoptic Flexible Ureteroscope QTY 1
Field of view 90°,
Forward Viewing,
Evolution Tip 4.5Fr,
Working Length 670mm
d. Nephroscope
a. Nephroscope- QTY 1
i. 4mm 30Deg OP Nephrosocpe
Outer Sheath 25Fr (Rotatable) Sheath
Sheath Acc For Amplatz
2 Stopcock Rotatable QTY
ii. 11Fr 7Deg OP Nephroscope
Outer Sheath Fixed, 15.9Fr
Guiding Tube
Guiding Tube for Second Guide wire
Bougie Dilator Tubes 9-28Fr QTY
b. Nephroscope Graspers-1 1. Toothed Grasper 3.25x400mm
2. Grasper With Lumen 3.25x400mm
3. Fine Toothed Grasper 3.25x400mm
4. Grasping Forceps 5Fr X 340mm
e. Bugbee Electrode with Monopolar HF Cable QTY-2
3. Ancillary Equipment
a. Ultrasonic Lithotripsy QTY-1
- Advanced Dual Action Lithotripsy
- Plug and Play
- Hand Activated
- Large Single Lumen Probes for Quick Drilling And Continuous
Fragment Removal
- Complete with suitable probes for immediate use
b. Laser Lithotripsy QTY-1
- 120W
- With required laser fibre for immediate use
12. GYNAECOLOGICAL INSTRUMENTS &EQUIPMENT FOR
ENDOSCOPIC SURGERY
1. Hysteroscopy Sets
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a. Telescopes:
i. 3mm 30 DEGREE HYSTEROSCOPE QTY 2
ii. 3mm 12 DEGREE HYSTEROSCOPE QTY 1
iii. 4mm 30 DEGREE HYSTEROSCOPE QTY 1
iv. Light Guide Cable, Size S, Length 3m QTY 2
b. Diagnostic and operative sheath:
i. 5.5mm sheath with 5Fr Channel QTY 1
ii. Hysteroscopic scissors, 5Fr QTY 2
iii. Hysteroscopic Biopsy Forceps 5Fr QTY 1
2. Bipolar Resectoscope For Hysteroresection QTY 1 KIT
a. Passive Bipolar working element QTY 1
b. Outer Sheath 8.5mm QTY 1
c. Inner Sheath to work with 8.5mm Outer Sheath QTY 1
d. Bipolar HF CABLE QTY 2
e. Bipolar cutting Loop 30Degree, 0.35Wire QTY 12
f. Bipolar Roller ball QTY 12
g. Bipolar Cylinder (Large Roller) QTY- 12
h. Colins Knife QTY - 12
3. Laparoscopy Instruments (Re-useable)
a. Reusable Trocar and Cannula 11mm with Gas Tap QTY 2
b. Reusable Threaded Trocar and Cannula 5.5mm with Gas Tap QTY 2
c. Reusable Trocar and Cannula 5.5mm without Gas Tap QTY 2
d. 11mm Trocar Caps QTY -20
e. 11mm Cannula Flaps QTY-20
f. 5.5mm Trocar Caps QTY-20
g. 5.5mm Cannula Valves QTY- 20
h. Insulated Reduction Tube 10mm to 5mm QTY-1
i. Reduction Tubes 13/11mm to 5.5mm QTY -2
j. Veress Needle 120mm QTY-2
k. Fascial Closure Needle, 250mm Lgth QTY -1
l. Uterine Manipulator QTY-1
i. Cohen Style
ii. Allows 85 Deg Ante version & 30Deg Retroversion
iii. Completely Dismantlable
iv. Autoclavable
m. Straight Needle Holder QTY -1
n. Self-alignment Needle Holder QTY-2
o. Knot Pusher QTY-1
p. Myoma Spirals QTY-2
q. Monopolar Needle QTY-2
r. Monopolar Hook QTY-2
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s. Monopolar HF Cord QTY-2
t. Metzenbaum 5mm Laparoscopic Scissors, Length 330mm(33cm) QTY-2
u. 5mm Hooked Scissors, single action jaws, Length 330mm (33cm) QTY-1
v. 5mm Straight Scissors, Length 330mm (33cm) QTY-1
w. Maryland 5mm Dissector with Monopolar Connection QTY-1
x. Traumatic 5mm Grasping Forceps QTY-1
y. Grasping Forceps, rotating, dismantlable, insulated with Monopolar
connection, Atraumatic, Fenestrated QTY-1
z. Fine Maryland Cross Tooth Dissector, 5mm Length 330mm
QTY-1
aa. Bipolar 5mm Johann Grasping Forceps Length 330mm QTY-1
bb. Bipolar 5mm Maryland Dissecting Forceps Length 330mm QTY-1
cc. Bipolar HF Cable QTY-2
dd. Lymph Node Grasping Forceps, Atraumatic 5mm, 330mm Length QTY-1
ee. Babcock Forceps, 5mm, Length 330mm QTY-1
ff. Claw Forceps, 2*3 Teeth Short 5mm, Length 330mm QTY-1
gg. 5mm Johann Grasping Forceps, non single action, Length 330mm QTY-1
hh. Suction and Irrigation Handle with pistol grip and clamping Valve QTY-1
ii. Suction Irrigation Cannula 5mm, with lateral holes QTY-1
jj. Morcellator Blades 12/5mm QTY-1
4. Hysteroscopy pump with tubings QTY-1
13. The supplier to provide both user and technical manual both soft and hard copies
14. General Surgery instruments &Equipment For Endoscopic surgery
1. Telescopes
i. 10mm 0 DEGREE TELESCOPE QTY 1
ii. 10mm 30 DEGREE TELESCOPE QTY 2
iii. 5mm 30 DEGREE TELESCOPE QTY 1
iv. Light Guide Cable, Size M, Length 3m QTY 2
2. Laparoscopy Instruments (Re-useable)
a. Reusable Trocar and Cannula 11mm with Gas Tap QTY 2
b. Reusable Threaded Trocar and Cannula 5.5mm with Gas Tap QTY 2
c. Reusable Trocar and Cannula 5.5mm without Gas Tap QTY 2
d. 11mm Trocar Caps QTY 20
e. 11mm Cannula Flaps QTY 20
f. 5.5mm Trocar Caps QTY 20
g. 5.5mm Cannula Valves QTY 20
h. Insulated Reduction Tube 10mm to 5mm QTY 1
i. Reduction Tubes 13/11mm to 5.5mm QTY 2
j. Veress Needle 120mm QTY 2
k. Fascial Closure Needle, 250mm Lgth QTY 1
l. Straight Needle Holder QTY 1
m. Self-alignment Needle Holder QTY 2
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n. Knot Pusher QTY 1
o. Monopolar Hook QTY 2
p. Monopolar HF Cord QTY 2
q. Metzenbaum 5mm Laparoscopic Scissors, Length 330mm(33cm) QTY 2
r. 5mm Hooked Scissors, single action jaws, Length 330mm (33cm) QTY 1
s. 5mm Straight Scissors, Length 330mm (33cm) QTY 1
t. Maryland 5mm Dissector with Monopolar Connection QTY 1
u. Traumatic 5mm Grasping Forceps QTY 1
v. Grasping Forceps, rotating, dismantlable, insulated with Monopolar
connection, Atraumatic, Fenestrated QTY 1
w. Fine Maryland Cross Tooth Dissector, 5mm Length 330mm
QTY 1
x. Bipolar 5mm Johann Grasping Forceps Length 330mm QTY 1
y. Bipolar 5mm Maryland Dissecting Forceps Length 330mm QTY 1
z. Bipolar HF Cable QTY 2
aa. Lymph Node Grasping Forceps, Atraumatic 5mm, 330mm Length QTY 1
bb. Babcock Forceps, 5mm, Length 330mm QTY 1
cc. Claw Forceps, 2*3 Teeth Short 5mm, Length 330mm QTY 1
dd. 5mm Johann Grasping Forceps, non single action, Length 330mm QTY 1
ee. Suction and Irrigation Handle with pistol grip and clamping Valve QTY 1
ff. Suction Irrigation Cannula 5mm, with lateral holes QTY 1
15. Training
c) The supplier to facilitate training for 2(two) biomedical officer and 3(three)
instrument care nurse at the factory.
d) The supplier to provide basic user training for staff in theatre
16. Warranty- 1 year
SPECIFICATIONS FOR NEURO-SURGICAL MICROSCOPE
1. Power Connection Considerations
(i) Voltage = 220 V - 240 V
(ii) Consumption: max 1200VA
(iii) Frequency = 50/60HZ
(iv) Complying with IEC 60601-1:2005;
(v) UL 60601-1; CAN/CSA-C22.2 No. 601.1-M90
2. Optics
(i) Aprochromatic
(ii) Motorised focus with 200-500mm working distance.
(iii) Magnetic widefield eyepieces with integrated eyecups
(iv) Foldable tube with integrated 360° rotation function
(v) Magnification: 1:6 Zoom ratio - Motorized
3. Focus
(i) Auto/Manual Focus
4. Illumination
(i) Two-channel 300w xenon illumination
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(ii) Integrated and electronically controlled double-iris diaphragm.
(iii) Flourescein and infrared avm and aneurismal surgery monitoring
5. Video Chain
(i) Fully integrated HD camera ,
(ii) Integrated recorder, editor and monitor
6. Observation
(i) Full Stereo view for the main surgeon
(ii) Stereo co-observation for assistants
(iii) Tiltable and rotatable touch-screen display
7. Operation
(i) Multifunctional programmable handgrips
(ii) One-step automatic balancing
(iii) Sterile Drapes autodrapable
(iv) Magnetic clutches for all axes
(v) 1 brake for A/B and C axis
(vi) 14-function wireless foot control
8. Floor Stand
(i) Floor Stand Electromagnetic brakes
9. Material
(i) All Solid Metal Construction
10. Weight
(i) 300 – 400kgs without load
11. Manuals
(i) User manuals (both hard copy and soft copy)
(ii) Technical manual (both hard copy and soft copy)
12. Installation
(i) Supplier to install and test the equipment
13. Equipment warranty and maintenance
Warranty period one (1) year.
14. User Training
(i) Supplier to train users
15. Technical Training
(i) Supplier to train at least 2 biomedical at the factory
16. The supplier should provide references of previous Supplies of similar equipment in
Kenya
17. The supplier to provide evidence of local capacity to service equipment.
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SPECIFICATIONS FOR AUDITORY BRAINSTEM EVOKED MACHINE
FEATURES SPECIFICATIONS
1.0 TEST PROTOCOLS ABR
2. 0 STIMULI CLICK, TONE BURSTS
3.0 MAXIMUM
INTENSITY
100 dB nHL
4.0 MASKING MASKING CAPABILITIES
5.0 TRANSDUCERS ABR INSERT PHONES , TDH 39 HEAD PHONES, B71
BONE CONDUCTOR
6.0 PRE-AMPLIFIER
POWER
POWERED FROM MAIN UNIT
7.0 TIME WINDOW 30 MS
8.0 POWER
REQUIREMENTS
240V, 50Hz
9.0 CERTIFICATION CE MARKED/FDA / ISO
OTHER REQUIREMENTS
Manuals to be supplied
At least one year warranty to be provided
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SPECIFICATIONS FOR DENTAL CHAIR/UNIT AND ATTACHMENTS:
A. With Over Head Continental delivery system consisting of:
1. 3 way syringe (sterilisable)
2. 3 way assistant syringe
2 high speed terminals with 1 being air, Switzerland fibre optic air rotor
(titanium based air rotor) H/P with quick disconnect coupling and 1 one mini
head air rotor
H/P(400000RPM) with straight and contra angle hand piece.
4. 1 Air micro motor terminal with H/P
5. LED light cure unit
6. Infection control system with Non retraction valves (Bio-system) &
removable and Autoclavable holders protecting hand pieces.
7. Latest foot operated light of 20000 and 2500 lux
8. Medium vacuum suction and canula only for high vacuum
9. Water system rotatable
10.Dental chair with independent up and down movement.
11.The synchronized movement between the seat and backrest with
trendelnburg
Position.
12. Head rest with SEESAW movement suitable for Paediatric patients.
13. Auto return to zero position
14. Two programmable working positions
15. Spitting and last position
16. Lock the movements
17. Emergency stop control
18. X-ray viewer with light generated by LED
19. Arm rest option of fixed, lateral 90 degree swivel available
20. Multi functional foot control (base fixed or mobile
21. Doctors stool with adjustable backrest tilt includes an adjustable rim (2
doctors stool)
22. Operating voltage 220-240V,50Hz volts
23. Maximum height 90 cm-minimum height 45 cm.
24. With Gear Motor.
B. Compressor (one No)
Oil free medical grade (Noise free) suitable for driving the dental unit.
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C. Piezoelectric Scaler (Fiber Optic) (One No.)
1. Based on piezoelectric technology.
2. High power turbo mode and low power perio mode
3. Having torque, tool for tightening of the tip.
4. Having titanium tip adapter
5. Basic vibration frequency of 50 KHZ and
6. Four tips and one endodontic kit.
D. Motorized suction (one No.)
Having direct drainage system.
Unit Should be supplied with a height adjustable surgeons stool
Terms & Conditions:-
1. An undertaking to be provided by the principal/manufacturer of the system
for
availability of spares for ten years from the date of installation
2. Suppliers are also required to produce CE/ISO/IEC certification/Declaration
for
each equipment.
Power input to be 220-240 vac, 50HZ with 3 pin square plug.
Voltage corrector/stabilizer of appropriate ratings meeting ISI specifications
(input 160-260V and Output 220-240V and 50 Hz.
3. Standards: safety and training.
Medical device class2 type B/Bf for electrical protection for the cautery.
Should comply with medical device class I type B/Bf, in conformity to the
requisites
of Directive 93/842/CEE for the air polishing unit.
Should be FDA, CE, UL or BIS approved product. with a 2 year manufacturers
warranty and a comprehensive warranty for 5 years.
The comprehensive warranty will include manufacturing defect and consumable
as
well as non consumable spare part of the machine i.e., any defect has to be
taken care of during warranty.
4. The Five years comprehensive warranty (maintenance contract with and
without spares) renewable annually to be quoted separately by the firm for
complete system including third party items.
6. List of installation of the quoted model (national and international) to be
provided.
7. Supplier should have a service center in Kenya and should provide a
manufacturers authorization letter
8. Firm should supply original data sheet for confirmation of technical
specifications.
9. Date sheet should be highlighted point wise with respect to technical
specifications.
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TECHNICAL SPECIFICATIONS FOR DENTAL CHAIR
1. Electrically operated chair
2. Multi programmable,
3. Auto water connection for spittoon and tumbler
4. Sensor on/off operating light with two intensities
5. High & low vacuum motorized suction
6. Flow control valve
7. auto drain and auto flush system
8. Vendor has to support the specifications with manufacturer's brochure failing which offer
will be rejected.
9. Vendor has to demonstrate the equipment KNH within specified time limit, if asked for;
failing which offer will be rejected.
Set should be supplied with following accessories:
1) Airotor point
2) Super torque airotor hand piece (push type)
3) Micro motor point
4) Micro motor straight hand piece
5) 3-way syringe
6) EMS scalar unit with scaling tips
7) LED Light cure unit
8) Oil free, minimum/no noise compressor o '0.75 HP
Multi function foot control
X- ray viewer
9) Stainless steel instrument tray
10) Dental Operators stool (with foot ring)
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TECHNICAL SPECIFICATIONS INFRARED LASER 810nM Treatment laser: Semiconductor Infrared Diode Laser {IR}
Wavelength: 810nM {IR}
Power: 3000mW
Power setting: 50mW-300mW
Pulse duration setting: 0.05-3.0 sec(0.05steps) pulsed + continuous
Pulse repeat interval: 0.050-5.0sec
Treatment spot size: 100µ -300µ slit lamp delivery (continuous zoom)
Special mode: Micro pulse mode
Laser delivery system: Slit lamp, LIO, Endo Ocular Probe
Retinopexy Cyclo Photocoagulation, Trans sclera
(All three deliveries available)
Aiming beam laser: Semiconductor Diode Laser
Wavelength: 635nM
Power: 0-1.0mW (Variable)
Weight: 6-9kg
Dimensions: 30cm×30cm×10cm (12in W×12in D×4in H)
Electrical Requirements: 100-240VAC, 50HZ/60HZ
Power consumption: 100Watts
Cooling: Air cooled
ACCESSORIES
LIO Laser Indirect Ophthalmoscope standard/Large Spot/Video LIO
Laser treatment contact lenses
Safety Filter for operating microscope
20 D Volk lens
TECHNICAL SPECIFICATIONS FOR UNIVERSAL OPERATING TABLE
1. It should be a mobile universal operating table with Modular exchangeable
table top.
2. The modular exchangeable table top system should have consists of a
mobile column, for attachment of electrically driven operating tabletops and
transporters for moving the individual tabletops and/or the mobile column.
3. Should be a mobile universal operating table with Direct motor driven
adjustment of height, lateral tilt, trendelenburg/ anti-trendelenburg.
4. Multipurpose, powered, mobile table with divided leg section suitable for all
major surgical procedures, with 5cm mattress and corded handsets. Table
should be completely oil-free
5. Table top sections should be powered for enabling c-arm access from the
shoulder line to the feet
6. Full length radio-translucent top with integral x-ray cassette tunnel,
accessible from either end
7. Table top should be made of scratch resistant, easy to clean surface. The
table top should have translation facility controlled by remote.
8. It should be seamless acrylic capped with antibacterial surface that prevents
fluid
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ingress and easy to clean
9. Base column cover should be made of 100% stainless steel or any other
superior
material
10. Removable and interchangeable head and leg sections with an auto-locking
mechanism to suit different functions
11. Exact kidney bridge position should be obtainable without having to move
the
patient, thru remote control by using extension/ break function
12. Achieving zero level position by pressing single button from the handset
13. Should have a battery system for full back up.
14. Table should also feature an integrated electronically operated stand by
panel for controlling the movements in case of hand set loss or battery failure
and should be situated on the column
15. Separate port should be available for the purpose of diagnostics and
servicing
16. Table should not have any uneven surface including screws etc. for
ensuring proper
cleaning and patient safety. Table top /base should not have welding and
should be
joint free
17. Mattress must be moldable, antistatic, seamless and easy to fix without
crevices
18. Mattress should be of good quality that spans table top, breakable for
improved
patient support
19. The handset should be durable and multiple functions control e.g.
trendelenburg, lateral tilt, supine, back section up/down for sitting, oblique,
reverse trendelenburg positions, extension/break function, auto zero/levelling,
base fixation/release functions
20. The compelete table should be easy to transport, Brakes, wheels for
360degrees rotation and castors should be controlled by two feet paddle
located at both ends of table base
21. It should be 100% oil free. Should have advanced mechanical motor drive.
22. Dual speed Table top motors.
23. A special seal for the proven stainless-steel surfaces of the operating tables
NANOPROTECTION ( Anti-finger print & Hydrophobic ) to improve hygiene and
working conditions in the operating theatre.
24. Column should have inverted telescopic expansion stainless steel cladding.
25. Should have a longitudinal adjustment of 250- 300 mm totalling to 500
mm.
26. Should have adjustments for leg section and back section through remote.
27. Adjustment of the column functions should be via cable remote control (IR
remote control, or foot switch).
28. Should have additional/auxillary operating panel with status indicators for
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tabletop orientation.
29. Should have built-in electronic interface to allow remote diagnosis and
software
updates. Online service support during function tests and fault detection should
be
possible either in the OR directly or remotely via modem, USB, Ethernet or W-
LAN.
30. Motorized add-on modules driven by the operating system should be also
possible.
31. Should have maintenance-free battery, integrated in the column, which
can be
charged via a separate charging cable that also serves for direct mains
operations if
needed.
32. Basic tabletop should consist of seat section and back section that can be
adapted and extended to meet the requirements of all the surgical disciplines
by combining it with other tabletop components.
33. The system should have Electrical and functional safety with
Microprocessor and
Sensor Technology Module.
34. Completely x-ray translucent tabletop.
35. Pads should be integrally foamed, electrically conductive, soft and
detachable,
Velcro-free system for optimum hygiene and durability.
36. Should have stable running gear with 4 large double castors with a
minimum
diameter of 120- 180 mm for easy maneuvering.
37. Should have foot switch for brake.
38. Should have the option of selecting direction travel and freewheeling.
39. Should have base providing a plenty of space for the surgical team’s feet.
40. Tabletop frame, column cladding, side rails and running gear frame should
be made
from disinfectant-resistant, easy to clean stainless steel.
41. The table should be compatible for both brain and spine surgeries
42. Emergency button should be available for bringing it to instant zero
position.
43. Both manual override system (function without electricity or battery) and
remote
control should be available.
44. Arm positioning support with radiolucent upper arm pad and pad roll- 2
nos.
45. Shoulder Positioner and segmented pads-1 nos.
46. Anesthesia Screen extendable-1 nos.
47. Suspended arm strap set-2 nos.
48. Infusion pole with 4 hooks-1 nos.
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49. Body strap with locking Clamps-2 nos.
50. Double joint Head rest for shoulder position, should be availabel if possible
both for adult and pediatric
51. Lateral support height adjustable-2 nos.
52. Clamps-4 nos.
53. X ray translucent Spine Bridge that has Adjustable flexion range with
facility for
height adjustment.
54. Multipurpose radiolucent Skull clamp modular fixation systems with swivel
adaptor, Retainers, Coupling pieces suitable for adults and Children complete
with set of Cross bar attachment and head positioning attachment
55. Skull pins for adults and children
56. Head rest with X-ray adaptors and adjustable to head size and pivot range
of 35 deg.
57. Set of Visco elastic pads for supporting Knee, lumbar spine, legs (lateral
and supine), heels, Head, thorax (prone) - 1pcs each.
58. Carbon extension for table to allow radiolucensy for spine work. -1 nos.
59. Spine pad adult-1nos.
60. Spine pad pediatric-1 nos.
61. Head ring-1 nos.- adult and pediatric each
62. Head rest two part horseshoe type-1 nos.
63. Manpower support for a maximum of two years should be provided for
smooth
functioning of the tables .
64. The table should ISO & USFDA & CE (Europe) certified. It should be
meeting all
International standards for medical and electrical safety.
65. The System should come with a full 5-year warranty (spares and service).
Quotation for maintenance along with spares and service should be provided
for another additional 5 years. Annual cost for this should be provided up front.
Spares should be available for at least 10 years after installation.
66. There should be a 98% uptime warranty. If the downtime extends more
than 2% a year, the warranty will be extended for double the downtime period.
67. Table: given below Column drive Electro-mechanical motor
Height adjustment (without pads) 600 mm – 950 mm
Trendelenburg/Anti-Trendelenburg +40° Lateral Tilt +30°
Pneumatic spring-assisted leg section up/down +90°/–90°
Standard leg section up/down* Up 70° and down 90°
Back section up/down +80°/–50°
Longitudinal slide 250-400 mm
patient weight More than 250 kg
Length 2000-2200mm
Width across side bars 490-550mm
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Minimum height with 5cm mattress 500-600 mm
Maximum height with 5cm mattress 1000-1200mm
Minimum lateral tilt 15-20deg, either side
Head section adjustment + 50deg
Flexion 80-140 deg
Extension +190 and -250 deg
Chair position approx 90deg (without any accessory addition should be
possible)
SECTION V- SCHEDULE OF REQUIREMENTS AND PRICES Price quoted shall include the total cost of acquisition. This shall take into account the cost
up to commissioning together with maintenance and service for two years post warranty
period.
Table 1
NO ITEM DESCRIPTION QTY UNIT
PRICE
TOTAL
AMOUNT
Country of
origin
REMARKS
1 Electro Surgical Diathermy 10
2 ENT Head and Neck Endoscopy
Equipment
1
3 Nerve Stimulator 4
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4 Cordless Battery Driven Skin
Dermatome
1
5 Electric skin Dermatome 1
6 Laraporscopic equipment 3
7 Neuro-surgical Microscope 1
8 Auditory Brainstem Evoked
Machine
1
9 Dental Chair /unit and
attachements
7
10 Infrared Laser 810nM 1
11 Universal Operating Tables 3
Table 2 - Equipment, Service and Maintenance
NO ITEM DESCRIPTION QTY UNIT
PRICE
TOTAL
AMOUNT
Country of
origin
REMARKS
1 Electro Surgical Diathermy 10
2 ENT Head and Neck Endoscopy
Equipment
1
3 Nerve Stimulator 4
4 Cordless Battery Driven Skin
Dermatome
1
5 Electric skin Dermatome 1
6 Laraporscopic equipment 3
7 Neuro-surgical Microscope 1
8 Auditory Brainstem Evoked
Machine
1
9 Dental Chair /unit and
attachements
7
10 Infrared Laser 810nM 1
11 Universal Operating Tables 3
Authorized Official: Name Signature
Date
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SECTION VII - STANDARD FORMS
Notes on the Standard Forms:
7.1 Form of Tender
This form must be completed by the tenderer and submitted with the tender
documents. It must also be duly signed by duly authorized representative of
the tenderer.
7.2 Confidential Business Questionnaire Form
This form must be completed by the tenderer and submitted with tender
documents
7.3 Tender Security Form
When required by the tender document the tenderer shall provide the tender
security either in the form included therein after or in another format
acceptable to the procuring entity.
7.4 Contract Form
The Contract form shall not be completed by the tenderer at the time of
submitting the tenderer at the time of submitting the tender. The contract
form shall be completed after contract award.
7.5 Performance Security form
The performance security form should not be completed by the tenderer at
the time of tender preparation. Only the successful tenderer will be required
to provide performance security in the sum provided herein or in another
form acceptable to the procuring entity.
7.6 Bank Guarantee for Advance Payment.
When there is an agreement to have Advance payment, this form must be
duly completed.
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7.7 Manufacturer’s Authorization Form
When required by the tender document, this form must be completed and
submitted with the tender document. This form will be completed by the
manufacturer of the goods where the tender is an agent
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8.1 7.1 FORM OF TENDER
Date
Tender No________________________
To: Chief Executive Officer Kenyatta National Hospital P.O. Box 20713-00202 Nairobi
[name and address of procuring entity] Gentlemen and/or Ladies:
Having examined the tender documents including Addenda Nos. …………………………………………………………… ……………………………………………………………………………………… [insert numbers].the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply deliver, install, test and commission
……………………………………………………………………………………………
…… …………………………………………………………………………………………………..
. (insert equipment description) in conformity with the said tender documents for the sum of ………………………………………………………………………………………………… ………………………………………………………………………………………………….. …(total tender amount in words and figures).
We undertake, if our Tender is accepted, to deliver, install, test and commission the equipment in accordance with the delivery schedule specified in the Schedule of Requirements.
If our Tender is accepted, we will obtain the guarantee of a bank in a sum of equivalent to 5% percent of the Contract Price for the due performance of the Contract , in the form prescribed by Kenyatta National Hospital.
We agree to abide by this Tender for a period of 120 days from the date fixed for tender opening of the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract, between us. Subject to signing of the Contract by the parties.
We understand that you are not bound to accept the lowest or any tender that you may receive. Dated this day of 20
[Signature] [in the capacity of]
Duly authorized to sign tender for an on behalf of
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7.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c)
(Whichever applied to your type of business) and part 3(a) & 3(b) that is mandatory. You are
advised that it is a serious offence to give false information on this form
Mandatory
Part 1 – General:
Business Name
……………………………………………………………………………………………………..
Location of business premises.
……………………………………………………………………………………..
Plot No………………………………………………… Street/Road
………………………………………………..
Postal Address …………………………….. Tel No. ………………..company Mobile ……………….
E mail address…………………………….Contact Person ……………………Mobile……………….
Nature of
Business,………………………………………………………………………………………….
Registration Certificate No. ………………………………………………………………………………
Maximum value of business which you can handle at any one time – Kshs. ……………………………
Name of your bankers …………………………………………….. Branch. ……………………………
Complete part 2(a), 2(b) or 2(c)
Part 2 (a) – Sole Proprietor
Your name in full …………………………………………………….. Age ………………………..
Nationality ………………………………… Country of origin …………………………………….
Citizenship details
…………………………………………………………………………………
Part 2 (b) Partnership
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Given details of partners as follows:
Name Nationality Citizenship Details Shares
1. ……………………………………………………………………………………………………
2. ……………………………………………………………………………………………………
3. ……………………………………………………………………………………………………
4. …………………………………………………………………………………………………
5. .…………………………………………………………………………………………..………
Part 2 (c ) – Registered Company Private or Public
……………………………………………………………………………………………………….
State the nominal and issued capital of company: Nominal Kshs. …………………………………
Issued Kshs. …………………………………
Given details of all directors as follows
Name Nationality Citizenship Details Shares
1…………………………………………………………………………………………………………
2.…………………………………………………………………………………………………………
3.…………………………………………………………………………………………………………
4.…………………………………………………………………………………………………………
5 ……………………………………………………………………………………………………………
Mandatory
Part 3 (a) – Pursuant to section 59(1)(a) ,(2) and (3) of the Public Procurement Assets and Disposal Act
related Regulations . This must be signed by all Directors Partner (s) /Sole Proprietor of the Company
(or any other applicable legislation in the Country of registration)
1 /we the Director(s) of Company/Firm ……………………………………………………….hereby
declare that I /we are not a board member , employee or even a relative to any employee of Kenyatta
National Hospital.
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NB: If a Kenya Citizen, indicate under “Citizenship Details” whether by Birth,
Naturalization or Registration.
Sign ………………………………Date ……………………Stamp………………...
Mandatory
Part 3(b) Public Procurement & Assets Disposal Act 2015 and related regulations or any other applicable
legislation in the Country of registration).
Pursuant to section 41 of the Public Procurement and Assets Disposal Act 2015, I/ we the
Directors/Partners/Sole Proprietor of this Company/Firm
……………………………………………………...confirm that we have not been debarred in Kenya not
to Participate in any Tender/Bidding in Kenya.
Name Nationality Citizenship Details Signature
1………………………………………………………………………………………………………………
2.………………………………………………………………………………………………………………
3. ……………………………………………………………………………………………………………
4. ……………………………………………………………………………………………………………
5 ……………………………………………………………………………………………………………
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7.3 0TENDER SECURITY FORM
Whereas ……………………………………………. [name of the tenderer]
(hereinafter called “the tenderer”) has submitted its tender dated ………….
[date of submission of tender] for the supply, installation and commissioning
of ………………………………[name and/or description of the equipment]
(hereinafter called “the Tender”) ……………………………………………..
KNOW ALL PEOPLE by these presents that WE ………………………
……………… of …………………………………………. having our
registered office at ………………… (hereinafter called “the Bank”), are
bound unto …………….. [name of Procuring entity} (hereinafter called “the
Procuring entity”) in the sum of ………………………………….. for which
payment well and truly to be made to the said Procuring entity, the Bank
binds itself, its successors, and assigns by these presents. Sealed with the
Common Seal of the said Bank this day of
20 .
THE CONDITIONS of this obligation are:- 1. If the tenderer withdraws its Tender during the period of tender
validity specified by the tenderer on the Tender Form; or
2. If the tenderer, having been notified of the acceptance of its Tender by
the Procuring entity during the period of tender validity:
(a) fails or refuses to execute the Contract Form, if required; or (b) fails or refuses to furnish the performance security in accordance
with the Instructions to tenderers;
We undertake to pay to the Procuring entity up to the above amount upon
receipt of its first written demand, without the Procuring entity having to
substantiate its demand, provided that in its demand the Procuring entity will
note that the amount claimed by it is due to it, owing to the occurrence of
one or both of the two conditions, specifying the occurred condition or
conditions.
This tender guarantee will remain in force up to and including thirty (30)
days after the period of tender validity, and any demand in respect thereof
should reach the Bank not later than the above date.
[signature of the bank] (Amend accordingly if provided by Insurance Company)
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7.4 CONTRACT FORM
THIS AGREEMENT made the day of 20
between ……………… [name of Procurement entity) of ……….. [country of
Procurement entity] (hereinafter called “the Procuring entity) of the one part and
…………………….. [name of tenderer] of ………….. [city and country of tenderer]
(hereinafter called “the tenderer”) of the other part;
WHEREAS the Procuring entity invited tenders for [certain goods ] and has accepted a
tender by the tenderer for the supply of those goods in the sum of
…………………………… [contract price in words and figures] (hereinafter called “the
Contract Price).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to:
2. The following documents shall be deemed to form and be read and construed as
part of this Agreement viz:
(a) the Tender Form and the Price Schedule submitted by the tenderer
(b) the Schedule of Requirements
(c ) the Technical Specifications
(d) the General Conditions of Contract
(e) the Special Conditions of contract; and
(f) the Procuring entity’s Notification of Award
3. In consideration of the payments to be made by the Procuring entity to the
tenderer as hereinafter mentioned, the tenderer hereby covenants with the Procuring
entity to provide the goods and to remedy the defects therein in conformity in all respects
with the provisions of this Contract
4. The Procuring entity hereby covenants to pay the tenderer in consideration of the
provisions of the goods and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the Contract at the times and in
the manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, sealed, delivered by the (for the Procuring entity)
Signed, sealed, delivered by the (for the tenderer in the
presence of
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7.5 PERFORMANCE SECURITY FORM
To ………………………………………….
[name of Procuring entity]
WHEREAS …………………………………… [name of tenderer]
(hereinafter called “the tenderer”) has undertaken , in pursuance of Contract
No. [reference number of the contract] dated
20 to supply ………………………………………………
[description of goods] (hereinafter called “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the
tenderer shall furnish you with a bank guarantee by a reputable bank for the
sum specified therein as security for compliance with the Tenderer’s
performance obligations in accordance with the Contract.
AND WHEREAS we have agreed to give the tenderer a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to
you, on behalf of the tenderer, up to a total of ……………………….
[amount of the guarantee in words and figure] and we undertake to pay you,
upon your first written demand declaring the tenderer to be in default under
the Contract and without cavil or argument, any sum or sums within the
limits of …………………….. [amount of guarantee] as aforesaid, without
you needing to prove or to show grounds or reasons for your demand or the
sum specified therein.
This guarantee is valid until the day of 20
Signed and seal of the Guarantors
[name of bank or financial institution]
[address]
[date] (Amend accordingly if provided by Insurance Company)
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7.6 BANK GUARANTEE FOR ADVANCE PAYMENT
To ………………………………
[name of Procuring entity]
[name of tender] …………………..
Gentlemen and/or Ladies:
In accordance with the payment provision included in the Special Conditions of Contract,
which amends the General Conditions of Contract to provide for advance payment,
…………………………………………………. [name and address of
tenderer](hereinafter called “the tenderer”) shall deposit with the Procuring entity a bank
guarantee to guarantee its proper and faithful performance under the said Clause of the
Contract an amount of …… …………………. [amount of guarantee in figures and
words].
We, the ……………………………. [bank or financial institutions], as instructed by the
tenderer, agree unconditionally and irrevocably to guarantee as primary obligator and not
as surety merely, the payment to the Procuring entity on its first demand without
whatsoever right of objection on our part and without its first claim to the tenderer, in the
amount not exceeding …………………… [amount of guarantee in figures and words]
We further agree that no change or addition to or other modification of the terms of the
Contract to be performed there-under or of any of the Contract documents which may be
made between the Procuring entity and the tenderer, shall in any way release us from any
liability under this guarantee, and we hereby waive notice of any such change, addition,
or modification.
This guarantee shall remain valid in full effect from the date of the advance payment
received by the tenderer under the Contract until ………… [date].
Yours truly,
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
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7.7 MANUFACTURER’S AUTHORIZATION FORM
To [name of the Procuring entity] ………………….
WHEREAS …………………………………………………………[ name
of the manufacturer] who are established and reputable manufacturers of
………………….. [name and/or description of the goods] having factories
at ………………………………… [address of factory] do hereby authorize
………………………… [name and address of Agent] to submit a tender,
and subsequently negotiate and sign the Contract with you against tender
No. ………………………. [reference of the Tender] for the above goods
manufactured by us.
We hereby extend our full guarantee and warranty as per the General
Conditions of Contract for the goods offered for supply by the above firm
against this Invitation for Tenders.
[signature for and on behalf of manufacturer]
Note: This letter of authority should be on the letterhead of the
Manufacturer and should be signed by an authorized person.
Supply, Delivery, Installation, Testing and Commissioning of surgical, Endoscopy Equipment 2017-2018
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7.8. LETTER OF NOTIFICATION OF AWARD
Address of Procuring Entity
To:
RE: Tender No.
Tender Name
This is to notify that the contract/s stated below under the above mentioned tender have
been awarded to you.
7.7.1Please acknowledge receipt of this letter of notification signifying your
acceptance.
7.7.2The contract/contracts shall be signed by the parties within 30 days of the date of
this letter but not earlier than 14 days from the date of the letter.
7.7.3You may contact the officer(s) whose particulars appear below on the subject
matter of this letter of notification of award.
(FULL PARTICULARS)
SIGNED FOR ACCOUNTING OFFICER
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7.9 FORM RB 1
REPUBLIC OF KENYA
PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD
APPLICATION NO…………….OF ................. 20……...
BETWEEN
…………………………………………….APPLICAN
T AND
…………………………………RESPONDENT (Procuring Entity)
Request for review of the decision of the…………… (Name of the Procuring Entity) of
……………dated the…day of ………….20……….in the matter of Tender No………..…of
…………..20…
REQUEST FOR REVIEW
I/We……………………………,the above named Applicant(s), of address: Physical
address…………….Fax No……Tel. No……..Email ……………, hereby request the Public
Procurement Administrative Review Board to review the whole/part of the above mentioned
decision on the following grounds , namely:-
1.
2.
etc.
By this memorandum, the Applicant requests the Board for an order/orders that:
1.
2.
etc
SIGNED ……………….(Applicant)
Dated on…………….day of ……………/…20…
FOR OFFICIAL USE ONLY
Lodged with the Secretary Public Procurement Administrative Review Board on ………… day of
………....20….………
SIGNED Board Secretary