NATIONAL INSTITUTE OF TECHI{OLOGY

NATIONAL INSTITUTE OF TECHI{OLOGY PATNA(lnstitute of National lmportance under MHRD, Govt. of lndia)

ASHOK RAJPATH, PATNA_800005, INDIA

The following are thePatna held 31.10.2018Safdarjung Enclave,meeting

MINUTES OF 3TthBOG MEETING OF NIT PATNA

Minutes of 37th Meeting(Wednesday) at 11:30 AMNew Delhi-l 10010. The

of the Board of Governors (BoG) of Nlronwards in the NIT Transit Guest House,following members have attended the

S.No. Name of Members Present

Prof. Pradip Kum ar Jain,Chairperson (Actg. ) BOG, NIT patna

Prof. Pradip Kumar Jain,Director, NIT Patna

Ms. Darshana DabralJS and Finance AdvisorDepartment of Higher EducationMinistry of Human Resources DeveropmentC-Wing, Shastri Bhawan,New Delhi- 110 001.

Sri Anil Kumar SinghU nder Secreta ry ( N ITs)Technical Section-III,Depa rtment of H ig her Ed u cationMinistry of Human Resources DevetopmentC-Wing, Shastri Bhawan,New Delhi-110 001

Sri Aditya Prakash Mishra,Former Member, Railway Engg. BoardNew Delhi.

Prof. Suresh Kant VermaProfesso r,Mechanical Engineering Dept.,NIT Patna.

Sri Sa njay Ku ma rAssistant ProfessorCivil Eng ineering Depa rtmentNIT Patna

Dr. Asit NarayanRegistrar, NIT Patna

1.

Designation

ChairpersonBOG, NIT Patna

Ex-officio Member

Member

Mem ber

Mem ber

Mem ber

Mem ber

Ex-officio Mem ber-secretary

2.

3.

4.

5.

6.

7.

$^*4o . r\g

\

MINUTES OF 3TthBOG MEETING OF NIT PATNA HELD ON 31.10.2018

AGENDANO. AGENDA RESOLUTION TAKEN

BOG 37.L

BOG 37.2

Welcome to members by theChairperson, BOG NIT Patna.

The Chairperson extended hearty welcome to allthe members present in the 37rh rneeting of theBoG and thanked them for sparing their valuabletime for attend ing the meeting at NIT patna.

The member secretary informed Chairperson thatall the members are present except Director IITPatnd, sri shailendra P. Sinhd, MD, Kalyanpurcement Ltd., Patfld, Dr. chandrwati Jee, FormerHead, P.G. Department of Biotechnology, A. N.college, Pattrd, Dr. Narendra Kumar Singh,Associate professor & Head, Dept. of physics. Hea lso introd uced the new mem bers profs.K.verma and sri sanjay Kumar who have beennom inated by the Senate as the mem ber toBOG.The chairperson asked Member secretary, BoGto proceed with agenda items.

D i recto r's Re po rt. Director has reported the developments atInstitute since last BoG meeting. Informed theconduct of academic audit and implementation ofrevised curriculum at undergraduate level fromthe current academic year 2oLB-19 which aremore modular and flexible, more project baseda nd ma ndatory provision for M oocs a ndSwaya m cou rses.

The facu lties a ppointments a pproved in the lastBoG have joined the Institute except three.

AICTE NBA team has visited Institute forextension of accreditation for Departments ofcivil Engineering, Electrical Engineering andElectronlcs and Communication Engineering on26th October 20 18.

Instrtute Bth convocation is sched u led on 15November 2018 and Hon'ble President of IndiaShri Ram Nath Kovind Ji has kindly consented tog race the occasion as Ch ief Guest.

BOG 37.3 Confirmation of the minutes of 36thmeeting of BOG held on2t.07.2018 in the conferenceroom / adjacent to the D i rector'sCha m ber at Nationa I Institute ofTechnology Patnd, Ashok Rajpath,Patna -80000 5.

The agenda was discussed and approved.

It was pointed out in Pt. No. FC 36.7 that itshou ld a lso be mentioned here that the pay ofProf P K lain is fixed from the date of his joiningat the Institute.

BOG 37.4 To note the Action Taken on theminutes of 35th BoG meeting helCon 2L.07.2018 in the conferenceroom, adjacent to the Director'sCha m ber at Nationa I Institute ofTechnology Patrd, Ashok Rajpath,Patna-800005.

The action taken report of 36th meeting of BoGwas noted and approved.

./

GM \w f

t\Page 2 of 6

I

MINUTES OF 3TthBOG MEETING OF NIT PATNA HELD ON 31.10.20{8


BOG 37.5 Adoption and approval of them inutes of 36th meeting of Fina nceCom m ittee ( FC) of the Instituteheld on 2l .07.2018 in theconference room, adjacent to theDirector's Chamber at NatronalInstitute of Technology Patho,Ashok Rajpath, Patna-800005.

The minutes of the 36th meeting of the Financecommittee held on 2l .07.2018 were noted andapproved for adoption.

BOG 37.6 Adoption and approval of them inutes of 26rh meeting of Senateof the Institute held on 27.10.2018at NIT Patna.

The minutes of 26th meeting of senate held on27.10.2018 were noted and approved.

BOG 37.7 Adoption and approval of theminutes of 34rh meeting of BWC ofthe Institute held on 29.1 0.2018 atNIT Patna.

The minutes of 34th meeting of BWC held on 29.

10.2018 were noted and approved.

BOG 37.8 Revised Detailed (Concept) ProjectReport (DPR) of Rs. 499.2L croresfor proposed New Campus of NITPatna at Bihta.

The agenda was discussed in detail and followingresolutions have been made-

(i) In view of the requirement of the Instituteto accommodate 3947 students as perpresent sa nctioned strength. 1532 studentswill be reta ined at the existing ca m pus a nd2415 students will be shifted to its proposedBihta campus.

(ii) The DPR prepared for Bihta campus has amaster plan for 6500 students with enoughvacant space for future planning with threephase planned expansion. The present planis made to accom modate the req u irednumber of 2415 students, a revised conceptDPR has been presented duly approved byBWC where proper economy maser hasbeen taken and academic area has beenincreased for additional 4L5 students whilerestricting/ reducing the residential areas.

(iii) The revised concept DPR for Rs 4gg.2Lcrore may be approved. Any expansion planin future will be initiated as per the norms /g u ldelines provided by the M H RD.

(iv) Further, it was resolved that since Instituteis not in a position to repay the principa I

a mou nt to H EFA, M in istry may bere(quested to put this proposai uncierWindow-2, i.e., 75o/o -25o/o.

(v) In view of the urgency of this proposal andpaucity of the time, it was further resolvedto treat th is agenda item as confi rmed a ndhenceforth Institute may initiate fu rtheraction on this concept DPR.,

Page 3 of 6\ w )

C

t\


BOG 37.9 Perm ission/approva I soug ht byNIT, Patna regarding Memorandumof Understanding (MoU) of theInstitute with:

1) Pennsylvania State University,Pennsylvania, US

2) Mada n Moha n Ma laviyaUniversity of Technology,Gorakhpur

3) IIT (BHU), Varanasi

The agenda was discussed and approved forsigning the MoU by NIT Patna.

BOG 37. 10 Approval for fixation of Pay in caseof reappointment of teaching/ non-teaching employees on short-termcontract.

The agenda was discussed in detail and approvedexcept for category (II), i.€., Associate Professorwith the following cond itions

(i) In case of Professor, only those faculty whohave retired from IITs/NITs will beconsidered for re-appointment on Shortterm Contract for a period of one year. Thetotal number of such appolnted Professor atthe Institute shou ld be restricted to five.

(ii) The retired officers re-appointment shouldbe made minimum and only be made incase of acute necessity.

BOG 37.11 1) To discuss & decide thecases of m iscond uct of M r.

Nitesh Kumar, MaintenanceEngineer, Electrical, NITPatn a

2) To d iscuss a nd decide forthe delegation of power ofdisciplinary authority toDirector for initiatingdiscipli nary proceed i ngs.

1) The agenda was discussed and the Directoris authorized to issue show cause consistingof all charges levied against him, inconsu ltation with the Lega I Advisor.

2) The agenda was d iscussed a nd it wasinformed by MHRD representatives that thepower of Disciplinary Authority cannot bedelegated. However, the disciplinaryp roceed i n g s co u ld be sta rted w ith th ea pprova I of Cha irmd n, BOG.

BOG 37.L2 To discuss and decide the futurecourse of action to be taken by theInstitute in the matter of proposedH P Centre of Excellence to beesta blished at NIT Patna.

The agenda was discussed and it was resolved toterminate the MoU with the HP after followingdue process of Law as per the opinion of theLegal Advisor of the Institute.

BOG 37. 13 Approval for regula rizing the loanof Rs. 54,46 ,L66/- g iven by theInstitute from its interna I resou rceto TEQIP-II.

The agenda was discussed and it was resolved toplace in the next meeting with com plete deta ilsof the payment.

rrfitt{utes or tzthgoc MeettNG or N|T pltt.lA Heto ott gt.to. zotg

Page 4 of 6

MINUTES OF 3TthBOG MEETING OF NIT PATNA HELD ON 31.10.2018

BOG 37.L4

BOG 37.15


To discuss and decide about therepresentation of M,Tech. studentsadmitted in the current academicsession (2018-19) against the feeenhancement and affidavit to besubmitted at the time ofad m ission.

The agenda was discussed at length consideringall the aspects and the followings were resolved:

i) Since students have a lready pa id fee of Rs,55,350/-, the additional fee of Rs. 15100/-may be waived as one-time measure for thecurrent 20LB-19 academic session M.Techstudents.

ii) In view of the tendency of Iarge number ofstudents leaving the cou rse in m idwaycausing wastage of precious seats anddenial of opportunity to other genuinetakers as well as wastage of national moneya nd resou rce, it was decided that studentwill required to submit the said Affidavit onRs 1000 stamp paper.However, students can continue to studythis course without this affidavit, if they optfor not taking stipend during this course.

iii) Hostel facility was not promised to thesestudents a nd its fee was a lso not informedto them. This facility was extended to thesestudents on their req uest later. so thehostel fee be pa id as per the rate for th isyea r students, i. e., Rs. 18000 per yea r/ ifthey opt for the hostel facility.

1) To d iscuss a nd Approve freshem pa nelment of the Ba n k, ca nteenand Hospitals for Institute.

2) To discuss and approve theinstallation of ATM of HDFC Bankin Bra h m putra Boys Hostel on amonthly rent as per the mutuallya g reed te rm s.

1) The agenda was d iscussed a nd it wasresolved to issue for the Bank:

i a) A letter to the Regional Manager,Allahabad Bank in continuation to theInstitute earlier letter dated 7th Apri I 2o]_7,for the payment of revised rent of Rs.11000with the interest accrued.

i b) Fresh rent may be fixed as per the cpwDplinth rate and a fresh Mou may be signedwith other detailed conditions.

i c) Fa iling the a bove, Ba n k may be ask tovacate the premises provided by theInstitute within three months and a freshnotice be placed on public portal a fresh forbank.

ii) For Canteens:Tr-

-l-- -----l - r r r rrrL wds drso resotveo to tssue t\ouce to tne

Vendors for vacating the premises and releaseAdvertisement for selecting the Vendors asper GFR.

iii) For Hospitals:

It was resolved to release advertisement inth^ newspaper for ;;-viting Expression of

Page of6s\(\

MrNutes or ez'heoc MeerNc or Ntt pRtttl Heto oN et.to. zote


2)

Interest from the Hospitals for itsempanelment with the Institute for providingmedical facilities and only as per CGHS ratereim bu rsements,

The em ployees of the I nstitute will be a IIowedto get the medical treatment only from theseimpanelled hospital on the recommendation ofthe Institute Medical Officer.

The expenses incurred on medical treatmentwill be reimbursed as per the CGHS rate andapproved State Govt. Health Services rate.The medical bills and each bouchers should beverified / certified from the Institute Med ica I

Officers indicating the CGHS rate for suchtreatment. For those items, the rates a re notavailable in the CGHS and State Govt. HealthServices !ists will be reim bu rsed strictly as perthe provision given in the Medical AttendanceRu le.

It was resolved to give a Notice in the publicand Institute portal inviting quotation for theba n ks except those who a Iready have theirATMs in Institute premises for opening/installation of an ATM.

BOG 37.16 Adoption of MHRD letter no. F.No.-4L-6/2015-TS.III dated 1'tOctober, 2018 regarding power ofChairperson, BoG as per theprovision under the NITSER Act,2OO7 and Statutes of NITs.

The agenda was discussed and approved for itsadoption.

BOG 37.L7 Any other matter:

Ratification of a pprova I g iven bythe Chairperson BOG NIT Patna forthe nomination of Sri SanjayKu ma r, Asst. Professo r/ CivilEngineering Department tc BOGas Senate nominee by Senatevide its resolution No. SNT26.4

The agenda was discussed and ratified.

Dr. Asit NarayanSecretary to the BOG cum Registrar

NIT Patna

Prof. PradiChairpersoh, Board of Governors, NIT

Patna.

Page 6 of 6

Documents

NATIONAL INSTITUTE OF TECHI{OLOGY