National border closures in place 2021-22 Regional Events

2021-22 Regional Events Scheme ApplicationForm Preview

Information and Eligibility* indicates a required field

Welcome to the 2021-22 Regional Events Scheme online application.Before commencing your application please note;

• Read in full the 2021-22 Regional Events Scheme Guidelines to understand what isinvolved in submitting the application.

• Please complete the application with the assumption that there are no State orNational border closures in place.

• Preview the application form to understand the length of the application.• You may begin anywhere in this application form.• Save your application as you go.• First explain an acronym when using it within the application.• Applications close 5pm AWST Tuesday, 1 December, 2020.• For queries about the Regional Events Scheme please contact us and quote yoursubmission number; (08) 9262 1780 [email protected]

• For assistance using this form, download the Help Guide for Applicants or check outApplicant Frequently Asked Questions (FAQ's)

I the applicant confirm the following: *☐ I have read and understood the 2021-22 Regional Events Scheme guidelines;☐ I understand to complete the application with the assumption that there are no State orNational border closures in place; and☐ I understand incomplete applications and/or applications received after the closing date(5pm AWST Tuesday, 1 December, 2020) will not be considered.

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Applicant Details* indicates a required field

Event Name *Organisation Name

Name of Organisation Applying for Funding *

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https://www.tourism.wa.gov.au/Publications%20Library/Industry%20Support%20and%20Opportunities/2021-22%20Regional%20Events%20Scheme%20-%20Guidelines.pdf

http://applicanthelp.smartygrants.com.au/help-guide-for-applicants/

http://applicanthelp.smartygrants.com.au/applicant-faq%27s/

https://www.tourism.wa.gov.au/legal/pages/privacy.aspx#/


Name of Event Holder (if different from organisation applying for funding)

Organisation Contact *Title First Name Last Name Position * Is this the primary contact person for all funding correspondence? *○ Yes○ No

Organisation Contact Number *

Must be an Australian phone number.Area code required.

Organisation Email *

Must be an email address.

Event Website *

Must be a URL.Include the Facebook page if you do not have an event website.

Organisation Postal Address (PO Box Preferred) *Address Address Line 1, Suburb/Town, State/Province, Postcode, and Country are required.PO Box must be entered manually

Organisation ABN *

The ABN provided will be used to look up the following information. Click Lookup above tocheck that you have entered the ABN correctly. Information from the Australian Business Register

ABN

Entity name

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ABN status

Entity type

Goods & Services Tax (GST)

DGR Endorsed

ATO Charity Type More information

ACNC Registration

Tax Concessions

Main business location

Must be an ABN.To find your ABN click here.

Primary Contact Person

Please list the contact person for the application if different from above.

Contact Person *Title First Name Last Name Position *

Phone Number *

Must be an Australian phone number.Area code required.

Email *

Must be an email address.

Postal Address *Address

Key Event Details* indicates a required field

Event Category *☐ Sport and Recreation☐ Other:

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http://abr.business.gov.au/HelpTaxConcessions.aspx

https://abr.business.gov.au/


Event Start Date *

Must be a date and between 1/7/2021 and 30/6/2022.

Event Finish Date *

Must be a date and between 1/7/2021 and 30/6/2022.

Event Frequency *○ Annual○ Biennial○ Biannual○ One-off

Event Inauguration Year *

Event Location i.e. venue, city, town *

Tourism season the event will be held in (specific to the region): *○ Low○ Shoulder○ Peak

Regional Development Commission (RDC) the event is held in: (if you are unsuresee map below) *☐ Gascoyne☐ Goldfields - Esperance☐ Great Southern☐ Kimberley☐ Mid West☐ Peel☐ Pilbara☐ South West☐ WheatbeltSee map.

Regional Tourism Organisation (RTO) the event is held in: (if you are unsure seemap below) *☐ Australia's Coral Coast☐ Australia's Golden Outback☐ Australia's North West☐ Australia's South West☐ Destination PerthSee map

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http://www.drd.wa.gov.au/Publications/Documents/Regional_Map_WA.pdf

https://www.tourism.wa.gov.au/Publications%20Library/Marketing/Regional%20Tourism%20Organisation%20map.pdf


Event Description and Objectives

Event Description. Please include an overview of the event and the proposed dayto day program. *

Word count:Must be no more than 350 words.

Primary Event Objectives. *


Are there any new activities or initiatives occurring that have not previouslyhappened at the event before? *


Describe ways in which the event may be further developed in the future to reachits full potential i.e. future plans and direction of the event. *


Evaluation

How will you measure the success of the event and the achievement of the eventobjectives? Select all that apply *☐ Surveys☐ Ticket sales☐ Turnstile counts☐ Participant feedback☐ Visitors satisfaction☐ Media coverage☐ Other:

Please specify if you have selected other

Event Management Structure

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* indicates a required field

Are you a local organisation based within the region the event is held? *○ Yes○ No

Provide a brief description of the organisation. i.e. function, purpose and goals. *


Describe the event management structure in place, the type of staff involved inthe event and the roles they undertake. eg. overview of staff (permanent/casual),number of volunteers, board structure. *


Are there any events within your program that are not managed by theorganisation applying for funding? *○ Yes○ No

Please describe the structure and governance if you are not the primary eventholder. *

Word count:Must be no more than 350 words.If the applicant is not the primary event holder of the event (i.e. performs a marketing/promotion typerole for the event or does not directly manage all event activities) you will need to ensure all eventsthat are being marketed/promoted have the appropriate risk management procedures and insurancein place if successful for funding.

In relation to the event, the event holder and/or any key personnel, have therebeen any criminal proceedings, regulatory violations or significant litigationissues? *○ Yes○ No

Please describe. *

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Funding Request* indicates a required field

• To be eligible for multi-year funding the event must have been sponsored previouslythrough RES or RAES.

• If you are applying for multi-year funding and/or requesting $20,000 or more peranum, you are required to complete the Three Year Strategic Outline section.

• One off events do not need to complete the Three Year Strategic Outline section.

Are you applying for funding through the Regional Events Scheme (RES) orthrough the Regional Aboriginal Events Scheme (RAES)? *○ RESPlease note that all RAES applications will be considered against both the RES and RAES criteria andonly a single application is required.

How many years are you requesting funding for? *○ One year○ Two years○ Three years

Are you requesting? *○ Under $20,000○ $20,000 or more

Has your event previously received Tourism WA funding? *○ Yes○ NoTo be eligible for multi-year funding the event must have been sponsored previously through RES orRAES. A Strategic Plan will be required to be completed.

If Yes, please detail previous funding including year(s) and amount(s). *

Year 1 Funding Request

Year 1 Funding Request. It is recommended that applicants ensure the fundingamount requested is proportionate in relation to the total event budget. *$Must be a whole dollar amount (no cents) and between 5000 and 40000.


Year 2 Funding Request *

$Year 2 Event Start Date *

Must be a date and between1/7/2022 and 30/6/2023.

Year 2 Event Finish Date *


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Must be a whole dollar amount(no cents) and between 5000 and40000.It is recommended that applicantsensure the funding amountrequested is proportionate inrelation to the total event budget.


Year 3 Funding Request *

$Must be a whole dollar amount(no cents) and between 5000 and40000.It is recommended that applicantsensure the funding amountrequested is proportionate inrelation to the total event budget.

Year 3 Event Start Date *


Year 3 Event Finish Date *


Use of Funding

Proposed Use of Funds. Include specific details and where relevant, examplesof activities to which the funding will be allocated (eg. marketing/promotions,artist(s) or headline act(s) including specific examples of who you intend totarget). Funding requests for permanent infrastructure are considered ineligible.*


Outline how the proposed use of funding will elevate, improve and/or develop theevent. Funding requests tied to activities that elevate the event, improve tourismoutcomes and align with funding criteria will be more competitive. *


Have you applied for funding for this event from other Royalties for Regionsprograms? *○ Yes○ No

If yes, please detail what program, how much, for what years and the proposeduse of funds. *

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Three-year Strategic Outline* indicates a required field

• A strategic outline details the long term objectives and targets for the futuregrowth of the event and describes how you aim to achieve the objectives.

• Please ensure you detail how the Tourism WA funding will be used to maximise theevent’s development and tourism outcomes.

• You are required to complete this section as you are requesting $20,000 or more peranum in funding; or you are requesting multi-year funding.

Year 1 - Describe your key strategic objective/s, actions and specific target/measure/s. *






Regional Aboriginal Events Scheme (RAES)* indicates a required field

RAES Eligibility:

• More than 50% of your event programming must offer Aboriginal activities orexperiences; and

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• Must have the involvement of Aboriginal people in the leadership, coordination anddelivery of the event program, which may also relate to performers, food and beverageofferings or the production and selling of merchandise.

Note: If your application is deemed successful however your full funding request has notbeen awarded, it is still a requirement that more than 50% of your event program must offerAboriginal activities or experiences; and must have an involvement of Aboriginal people inthe delivery of the event program.

Does more than 50% of your event program offer Aboriginal activities andexperiences? *○ Yes○ No

Does your event involve Aboriginal people in the leadership or coordination andin the delivery of the event program? *○ Yes○ No

Describe the Aboriginal activities and experiences people will experience duringyour event. *

Word count:Must be no more than 350 words.Note that at least 50% of the event's experience MUST have an authentic Aboriginal focus.

Is your event partially or fully Aboriginal owned or operated? *

Word count:Must be no more than 350 words.Please state yes or no and describe.

Outline the involvement of and roles for Aboriginal people in your event. eg.event management, delivery of activities, food, entertainment, merchandisingetc. *


Is your event providing direct interaction with the local Aboriginal people? *

Word count:Must be no more than 350 words.i.e. Smoking Ceremony. Please describe the name of the traditional custodians of where the event willbe held.

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Outline the anticipated benefits from the participation/ leadership of traditionalcustodians in the event. *


Attendance* indicates a required field

Total Number of Attendees (Year 1)

• The total attendance figure must include the local residents attending the event as wellas those people travelling to the area for the event.

• Repeat attendees can be included in the stated number (i.e. if the event is a two dayevent and you estimate 2,000 attendees per day, the total estimated attendance is4,000 people).

• Enter '0' if not applicable.

Volunteers *

Must be a whole number (nodecimal place).

Spectators *


Competitors *


Other *


Artists *


Specify other

Please describe other ifapplicable.

Total Attendance *

This number/amount iscalculated.


Volunteers *


Spectators *


Competitors *


Other *


Artists *


Specify other


Total *

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Volunteers *


Spectators *


Competitors *


Other *


Artists *


Specify other


Total *


Do the figures above include repeat attendees over multiple days? *○ Yes○ No

How were these figures obtained? i.e. research, previous event numbers, ticketsales, gate counts, event holder estimate etc *


If your attendance figures have increased or decreased since previous yearsplease explain the reason. i.e. impacted by COVID-19, further promotion of theevent, celebrity attendance, increased capacity etc. *


Please outline any previous total attendance figures by year, and state whetherthey are approximate or actual. eg. 2016 - 2,550 approximate. Answer n/a if theevent has not occurred before. *


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Economic Impact* indicates a required field

This refers to the anticipated number of visitors (spectators/ competitors/ support crew/artists/ others) travelling specifically for the event, their total length of stay and theirestimated daily spend.

• Please answer this section with no State or National border closures in place.• Do not include;

• local residents attending the event;• visitors who are already in town on vacation who attend the event; or• repeat visitors of the event.

• Events that attract overnight visitors and visitors from outside the local area travellingspecifically to attend the event will be more competitive.

• Applicants requesting multi-year funding must provide projected visitor numbers foreach year.

• Enter '0' if not applicable.

Total Number of Visitors (Year One)

Intrastate *

Must be a number.Visitors from outside theregion

Interstate *

Must be a number.Visitors from outside WA

International *

Must be a number.Visitors from outsideAustralia

Total *


Total Number of Visitors (Year Two)

Intrastate *


Interstate *


International *


Total *


Total Number of Visitors (Year Three)

Intrastate


Interstate


International


Total


Economic Impact

Estimated average nights of stay for visitors *

Must be a number.

Estimated average daily spend for visitors. (accommodation, food,activities etc.) *

$

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Must be a whole dollar amount (no cents).

How were the economic impact figures obtained? i.e. formal research, previousticket sales, previous visitor numbers, post code surveys, event holder estimateetc. *


Please provide an explanation on the visitor estimates above. i.e. where thevisitors are coming from and why? *


Financial Management

• Provide a detailed budget including projections of cash income and expenditure.• Events with diverse sponsorship and varied sources of income will be more competitive.• Event budget is only required for Year One of the funding request.• Use the '+' sign to add more lines to the table.

Cash Income

• The budget must include the Tourism WA funding request.• Use the '+' sign to add more lines to the table.

Sponsorship $ Confirmed/ Not Confirmedi.e. Government (Federal, Local,Tourism WA) Corporate (namingrights, local businesses)Tourism WA $

Other Revenue $ Confirmed/ Not Confirmedi.e. Competitors revenue,ticket sales, spectator revenue,promotional sales $

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Cash Expenditure

• Use the '+' sign to add more lines to the table.

Administration Costs - Individually listeach specific expense

$

i.e. wages, casual staff, insurance, tax $

Operational Costs - Individually list eachspecific expense

$

i.e. equipment, event vehicles, permits $

Marketing and Promotions - Individuallylist each specific expense

$

i.e. social media campaigns, advertising, webmaintenance, promotional material $

Services - Individually list each specificexpense

$

i.e. functions, awards, catering, prize money,entertainment $

Budget Totals

Total Cash Income Amount

$This number/amount iscalculated.

Total Cash Expenditure Amount


Cash Profit / Loss


In-Kind Sponsorship

• In-kind contributions refer to those payments made in the form of goods andservices, rather than cash.

• Payments or items in-kind are often donated or borrowed to an organisaton.i.e. A local shire may waive a $100 permit, this would mean the $100 amountis offered in-kind.

• Use the '+' sign to add more lines to the table.

Item $ Confirmed/ Not Confirmed $

Total In-Kind

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$This number/amount is calculated.

Event Marketing* indicates a required field

Marketing Activities

• All PAID or IN-KIND advertising that will be included in your Marketing Plan.• Please answer this section with no State or National border closures in place.• Answer the questions below relevant to the marketing activities that you plan onundertaking for the event.

Target Audience *☐ Families☐ Sport enthusiasts☐ Nature lovers☐ Food & wine enthusiasts☐ Tourists☐ Music enthusiasts☐ Age group specific (detail age group in other)☐ Other:

Press Marketing Activities. Including Newspaper and Magazines. *☐ Local☐ Intrastate☐ Interstate☐ International☐ Not applicableSelect all that apply.

Describe press marketing activities. Ensure these align with tickedcategories, write N/A if not applicable. *


TV and Radio Marketing Activities. *☐ Local☐ Intrastate☐ Interstate☐ International☐ Not applicableSelect all that apply.

Describe TV and radio marketing activities. Ensure these align withticked categories, write N/A if not applicable. *

Word count:Must be no more than 200 words.Outline the TV details including channel, program,network, distribution (country), live/delayed,confirmed/intended, approximate duration.

Online Marketing Activities. *☐ Event website☐ Banner advertising☐ Search Engine Optimisation☐ Online event listings☐ e-Newsletters☐ Not applicable

Describe online marketing activities. Include distribution number fore-newsletter, write N/A if not applicable. *

Word count:

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Select all that apply. Must be no more than 200 words.

Social Media Activities. *☐ Facebook☐ Twitter☐ Instagram☐ YouTube☐ Not applicableSelect all that apply.

Describe social media activities including the allocated budgetWrite N/A if not applicable. *


Public Relation Activities. *☐ Media releases☐ Inviting/hosting journalists, celebrity ambassadors or bloggers☐ Event launch☐ Radio interviews☐ Competitions☐ Not applicableSelect all that apply.

Describe your public relations activities and/or strategy. i.e whichjournalists will you invite/ host, when and where will the eventlaunch be held etc. Write N/A if not applicable. *


Are there any other marketing activities that were not mentioned above? *○ Yes○ No

Please describe. *

Word count:Must be no more than 200 words.Please

Media Impact* indicates a required field

• This is UNPAID editorial/ news coverage of your event; the media coverage that resultsfrom your event and public relations activities listed.

• Please answer this section with no State or National border closures in place.• Answer the questions below relevant to the media impact you anticipate for the event.

Unpaid Press Coverage. *☐ Local☐ Intrastate☐ Interstate☐ International☐ Not applicableIncludes Newspaper and Magazines.

Describe unpaid press coverage. Ensure these align with tickedcategories, write N/A if not applicable. *


Unpaid TV and Radio Coverage. *☐ Local

Describe unpaid TV and radio coverage. Ensure these align withticked categories, write N/A if not applicable. *

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☐ Intrastate☐ Interstate☐ International☐ Not applicable

Word count:Must be no more than 200 words.Outline the TV details including channel, program,network, distribution (country), live/delayed,confirmed/intended, approximate duration (e.g.news story, story within current affairs program,segment of 30 minute program, 30 minute eventdedicated program etc.)

Are there any other free, anticipated media activities not mentioned above? *○ Yes○ No

Describe activities. *

Word count:

Prestige, Uniqueness and Image* indicates a required field

Events will be more competitive if they:

• have a major draw card such as a national celebrity, sporting personality, prize winningartist;

• are part of a state or national championships;• have a unique aspect that cannot be experienced anywhere else in Western Australia/Australia; and/or

• showcase the unique characteristics of the town and/or region.

Please provide comments on the prestigious and unique elements of your event. *

Word count:Describe in 350 words or less

How will your event make a positive contribution to the image, appearance andreputation of the local region? *

Word count:Describe in 200 words or less

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Community Support* indicates a required field

• Events which can demonstrate support from the local shire, Regional DevelopmentCommission, visitor centre, key local businesses and any relevant stakeholders involvedin the event will be more competitive.

• This is specific to the event year you are applying for and not what was previouslyachieved.

Is the event supported by: Select all that apply *☐ Local businesses or organisations☐ Local community groups☐ Local government authorities☐ Regional Tourism Organisations and Visitor Centres☐ Regional Development Commissions☐ Other:

Please state other if applicable

List the specific establishments and how the support isdemonstrated. *


Do you have relevant, current, signed letters of support provided? *○ Yes○ No

Letters of Support for the 2021-22 event

Please attach each letter of support on a separate line within this table. Use the '+' sign toadd more lines to the table.

Letter of Support (whofrom)

Is this letter signed? Attach Letter of Support

Regional Impact* indicates a required field

The Regional Events Scheme is supported by Royalties for Regions and Tourism WesternAustralia. The Royalties for Regions criteria is based on the Department of PrimaryIndustries and Regional Development (DPIRD) Strategic Intent 2018-2021 which aims tocreate enduring prosperity for all Western Australians by capturing regional opportunitiesthrough projects that drive:

• • Jobs creation;• Economic growth;• Local capability; and• Social amenity.

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For more information please view DPIRD's Strategic Intent.Note:

• At least one of the four questions below must be addressed.• Write N/A in the field if you choose not to answer that question.• Applications that meet all four Royalties four Regions objectives will be morecompetitive.

How will your event contribute to local job creation? *

Word count:Must be no more than 150 words.Include here information on the number and types of expected paid employment and volunteercontributions associated with this event.

How will your event contribute to local economic growth? *

Word count:Must be no more than 150 words.What sections of the economy and/or community will directly or indirectly benefit from this event?

How will your event contribute towards the development of capable people in thehost region? *

Word count:Must be no more than 150 words.Include here any activities that deliver formal or informal training, skills development or broadeningexperience of people or groups in the region.

How will your event contribute towards the social amenity and the wellbeing ofthe region? *

Word count:Must be no more than 150 words.Include here benefits to the community wellbeing.

Have you addressed at least one of the Royalties for Regions objectives? *○ Yes○ No

Risk Management* indicates a required field

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https://dpird.wa.gov.au/sites/default/files/Strategic_intent_trifold_FINAL_web.pdf


Risk Management Plan

All event holders who receive event funding through the RES must:

• Supply a risk management plan which adopts the Australian standard for riskmanagement AS ISO 31000:2018; and

• Adhere to the relevant insurance requirements as stated in the sponsorship agreement.

Do you have a risk management plan currently in place for your event? *○ Yes○ No

Please list 3-5 risks associated with your event and how you plan to mitigatethese risks. e.g. financial, operational, safety or other. *

Word count:Must be no more than 350 words.Please note: risk management plans provided as attachments will NOT be reviewed.

Has there been any significant incidents, safety issues and/or financial lossesassociated with the prior conduct of this event? *○ Yes○ No

Please describe. *


How many paid workers approximately work on the event? (full-time, part-time, casual) *

Must be a whole number (no decimal place).

How many volunteers approximately work on the event? *

Must be a whole number (no decimal place).

If successful for funding current Certificates of Currency will need to be providedfor;

• Public Liability - $20m• Worker’s Compensation - $50m (required if paid workers work on the event)• Personal Accident Insurance for Volunteers (required if volunteers work on theevent)

*

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○ Yes, I understand this is a requirement for successful applicants.

Risk Management Workshops

Has a representative from your organisation previously attended arisk management workshop facilitated by Tourism WA? *○ Yes○ No

Check which location/s a representative from your organisationwould prefer to attend a risk management workshop. *☐ Albany☐ Broome☐ Busselton☐ Exmouth☐ Geraldton☐ Kalgoorlie☐ Karratha☐ PerthSuccessful applicants are invited to attend a freerisk management workshop held in June 2021 toassist applicants with their risk management plan.

Response to COVID-19* indicates a required field

Please detail how the event will adapt if there are State or Federal restrictionsin place due to COVID-19. i.e. event cancelled or postponed, change to eventprogramming, seek local artists, marketing activities and/or budget redirected. *


Final Comments* indicates a required field

If you have any other information you wish to include in your application, pleasestate it here.


How did you hear applications were open for the 2021-22 RES funding round? *☐ Newspaper☐ Facebook☐ Email☐ Tourism WA website☐ Talking Tourism (Tourism WA eNewsletter)☐ Regional Tourism Organisation (RTO)☐ Local Tourism Organisation (LTO)

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☐ Word of Mouth☐ Other:

Disclaimer

I confirm that I have carefully reviewed and considered my responses. Theinformation provided is true and correct in all material respects. *○ Yes

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