NAPLAN Online Factsheet — Delivering · Waiting entry Allow a student’s late entry to a test session that has been started if there is enough time in the session for the test

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Create Test Administrator (TA) Packs 12

Test Session Preparation

• Create and manage Test Administrator (TA) session logins 13

• Print Test Administrator (TA) Session Slips 14

• Print Student Session Slips 15

Test Session Tasks

• TA login and start test session 16

• Monitor a test session 17

• Allow late entry to a test session 18

• Pause and resume a test attempt 19

• Pause and resume a test session 20

• Reopen a test attempt and add more time 21

• Unlock a test attempt 22

• Finish a test attempt 23

• Postpone a test attempt 24

• Finalise a test session 25

Manage Test Sessions

• Manage test sessions 26

• Manage test attempts 27

− Abandon a test attempt 28

NAPLAN Online — Delivering Factsheet 11: Roles and tasks overview

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NAPLAN Online — Delivering Factsheet 11: Roles and tasks overview

Queensland Curriculum & Assessment Authority December 2019

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Reports

• Open Test Session

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• Test Session Finalisation

• Multi school student and student information QA

• Hosted and Visiting Students

• Excluded Students

• Student Participation Summary

Checklist

Moving from Delivering to Results 30

More information Visit the QCAA NAPLAN Online webpage https://www.qcaa.qld.edu.au/p-10/naplan-online. Alternatively, phone 3864 0396 or email [email protected].

https://www.qcaa.qld.edu.au/p-10/naplan-online

mailto:[email protected]

190427

Before the NAPLAN tests, the Principal or NAPLAN Coordinator must prepare a TA Pack for

each Test Administrator (TA) for each session. The following materials must be included:

TA session slip Student session slips NAPLAN Online test administ-ration handbook for teachers

Login details for TA to create a new test session

Student- and test-specific login details to access each test attempt

Test administration guidelines, protocols and scripts.

See Factsheet 13: Create and Manage TA session logins, Factsheet 14: Print TA Session Slips.

See Factsheet 15: Print Student Session Slips.

Access online at www.qcaa.qld.edu.au/p-10/naplan-online/test-administration

Participating Student Report

Includes information about attached disability adjustment codes (DACs).

See Factsheet 9: Generate reports.

More information

Visit the QCAA NAPLAN Online webpage www.qcaa.qld.edu.au/p-10/naplan-online.

Alternatively, phone 3864 0396 or email [email protected].

NAPLAN Online — Delivering Factsheet 12: Create TA Packs

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https://www.qcaa.qld.edu.au/p-10/naplan-online/support-material/factsheets





http://www.qcaa.qld.edu.au/p-10/naplan-online/test-administration

http://www.qcaa.qld.edu.au/p-10/naplan-online/test-administration


http://www.qcaa.qld.edu.au/p-10/naplan-online


190248

The Principal or NAPLAN Coordinator must create a TA session login for every test session

required. They can also manage the TA session logins created, i.e. edit details as required.

Create TA session logins

NAPLAN Online — Delivering Factsheet 13: Create and manage TA session logins

P NC ST TA

You will find it easiest to create all the TA session logins that you need at the same time —

based on your school’s Test Session Schedule.

Select Add session details (and enter test session information) for as many test sessions as

required and then select Save TA session logins.

1. Select.

2 Select Add session details and enter details to easily identify test sessions, e.g. year

level, test name, date, room, teacher.

3

3. Select Save TA session logins.

NAPLAN Online — Delivering

Factsheet 13: Create and manage TA session logins

Queensland Curriculum & Assessment Authority

February 2019

Page 2 of 2

Manage TA session login

More information



1. Select.

4. Select Save TA Session Login.

3. Select and edit details.

2. Select the pencil icon .



190249

The Principal or NAPLAN Coordinator must print TA session slips to be included in the

TA Pack. TA session login details can be edited until they have been used (see Factsheet 13:

Create and manage TA session logins).

More information



NAPLAN Online — Delivering Factsheet 14: Print TA Session Slips

1. Select.

2. All unused* TA session logins will be displayed (scroll to view).

4. Select Print (use the Print dialog box to print the displayed TA session slip (a specific

page, page range or all pages).

3. To search — select,

enter details and

choose from the

displayed list.

P NC ST TA

The TA Session Slip includes a single use username and password for the Test Administrator.

* TA session logins with test sessions that have not been Finalised will also be displayed.





190250

The Principal or NAPLAN Coordinator must print the relevant student session slips for each

TA Pack. Each participating student has a different student session slip specific to each test

attempt, which includes the test name, student name and unique student code.

All unused student session slips will be displayed — including test attempts that have not

been finalised.

NAPLAN Online — Delivering Factsheet 15: Print Student Session Slips

P NC ST TA

1. Select.

Each student code is linked to a specific test attempt, e.g. a separate code for Writing, Reading,

Conventions of language, Numeracy.

Apply filters (Test/Class Group/Student) to select and display a specific group to print.

If no filters are used, the Student Session Slips for all students for all test attempts will be

printed.

3. Select the appropriate Print layout.

2. Select student group by Test, Class Group or Student.


Factsheet 15: Print Student Session Slips


February 2019

Page 2 of 2

The display will reflect the filters and print layout applied.

More information



4. Select Print to print all displayed students (scroll to view).

Check the Print dialog and print single-sided only.



190251

The Test Administrator (TA) must log in to the Online National Assessment Platform

(Assessment Platform) (www.assessform.edu.au) to create and start a test session.

The TA is the only role that can start a test session.

The Principal or NAPLAN Coordinator must provide the TA with the TA Pack to administer the

test session (see Factsheet 12: Create TA Packs).

The TA Pack must contain:

• TA Session Slip

• Student Session Slips (for the relevant test)

• NAPLAN online test administration handbook for teachers

• participating students list.

TA login

The environments displayed on the Assessment Platform (e.g. Platform Readiness Test,

NAPLAN Training Environment) change based on current activities.

NAPLAN Online — Delivering Factsheet 16: TA login and start session

1. Access the Assessment Platform at www.assessform.edu.au.

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2. Select and log in to the relevant environment, e.g. NAPLAN Training Environment for

training school staff.

https://www.assessform.edu.au/

https://www.assessform.edu.au/


http://www.assessform.edu.au/


Factsheet 16: TA login and start session


February 2019

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5. Select Login.

3. Check environment.

4. Enter details.

The Username and Password are printed on the TA Session Slip — included in your TA Pack.

These details are specific to each environment.

6. Confirm Create New

Test Session.

7. Write the Session Code on a board for students to use to log in to the test session.


Factsheet 16: TA login and start session


February 2019

Page 3 of 3

Start session

More information



8. Check test and student name, and distribute the correct Student Session Slip to each

student.

9. Begin reading the relevant script from the NAPLAN online test administration handbook for

teachers to guide students through the process of logging into the test session.

12. Select Yes.

Only the TA’s role can start a test session.

10. As students log in to the session, their names will appear on the TA dashboard.

11. Select Start session when all students have logged in and when directed by the script.



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During a test session, the Test Administrator (TA) must actively monitor the TA dashboard and take immediate action to resolve any problems.

The TA must check regularly:

• the tabs All, Not started, Paused, Finished, Waiting Entry for any student who may require TA action to be able to continue their test attempt

• the Progress column to make sure all students are progressing through their test attempt

• the Actions column for icons, which provide information about the student’s test experience and alert the TA to perform an action.

Actions icons

Indicates Test Administrator

Locked test attempt

• Check why the test attempt is locked — device reboot, flat battery, device change etc.

• Decide if the student should be allowed to continue.

Active test disruption (live test disruption)

• Check if the student lost time during the test. • Decide if any action is required — pause to investigate,

resume test if possible • Dismiss the disruption icon.

Inactive test disruption (no longer affecting the student)

• Check if the student is experiencing a connection problem.

• Decide if Pause is required (in some instances students do not notice the disruption).

• Select Show details for further information

NAPLAN Online — Delivering Factsheet 17: Monitor a test session

NAPLAN Online — Delivering Factsheet 17: Monitor a test session

Queensland Curriculum & Assessment Authority January 2020

Page 2 of 2

Disability adjustment code/s (DACs) recorded

• Check the recorded DACs — only some require TA action. Others are automatically managed by the Assessment Platform.

• Decide if any TA action is required e.g. an approved rest break at a specific time.

TA actions that may be required Waiting entry Allow a student’s late entry to a test session that has been started if there is

enough time in the session for the test to be completed. See Factsheet 18: Allow late entry to a test session.

Paused Pause a test attempt: • due to a technical issue • to provide an approved rest break. See Factsheet 19: Pause and resume a test attempt.

Resume a test attempt after: • resolving a minor technical issue • an approved rest break. See Factsheet 19: Pause and resume a test attempt.

Pause session • Pause the test session if there is a: • widespread technical problem • disruption. See Factsheet 20: Pause and resume a test session.

Resume session Resume the test session after resolving a: • widespread technical problem • disruption. See Factsheet 20: Pause and resume a test session.

Finished Reopen a test attempt if: • a student finishes their test attempt before the test time has elapsed • a student’s test time has elapsed because of an unresolved technical issue. See Factsheet 21: Reopen a test attempt and add more time.

Started Unlock a test attempt if technical difficulties with a device force a student to login: • more than once or • from a different device • for the same test attempt. See Factsheet 22: Unlock a test attempt.

Finish a student’s test attempt if a student has not finished the test before leaving at the end of the test session. See Factsheet 23: Finish a test attempt.

The Principal or NAPLAN Coordinator can also perform these tasks if necessary.

More information Visit the QCAA NAPLAN Online webpage www.qcaa.qld.edu.au/p-10/naplan-online. Alternatively, phone 3864 0396 or email [email protected].

https://www.qcaa.qld.edu.au/p-10/naplan-online/factsheets










190253

The Test Administrator (TA) can allow a student to log in to the session as a late entry after the

session has started, if there is enough time in the session for the student to complete the test.

The TA must guide the student to log in with the Session Code on the board and the Student

Code from their Student Session Slip.

The Principal and NAPLAN Coordinator can also perform this task if necessary.

More information



NAPLAN Online — Delivering Factsheet 18: Allow late entry to a test session

P NC ST TA

1. Select the Waiting Entry tab.

4. Enter details.

5. Select Confirm.

3. Select Allow Start.

2. Select student/s.



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The Test Administrator (TA) can pause and resume a test attempt during the test session. This may be required due to:

• ongoing technical issues — pause • illness or injury — pause • an approved rest break — pause and resume • a minor technical problem — pause and resume.

Pause a test attempt

NAPLAN Online — Delivering Factsheet 19: Pause and resume a test attempt

P NC ST TA


3. Select Pause student.

4. Select Reason from dropdown list.

6. Select Confirm.

5. Enter details.

1. Select the Started tab.

NAPLAN Online — Delivering Factsheet 19: Pause and resume a test attempt

Queensland Curriculum & Assessment Authority February 2019

Page 2 of 2

At the end of the session, advise the Principal or NAPLAN Coordinator of any paused test attempts and the reasons.

Resume a test attempt

The Principal and NAPLAN Coordinator can also perform these tasks if necessary.


1. Select the Paused tab.


3. Select Resume student.

5. Select Confirm.

4. Enter details.



190255

The Test Administrator (TA) can pause and resume the test session. This may be necessary if

there is a widespread technical problem or disruption, e.g. internet outage, fire alarm.

Pause a test session

NAPLAN Online — Delivering Factsheet 20: Pause and resume a test session

1. Select Pause session.

2. Select Reason from

dropdown list.

3. Enter details.

4. Select Confirm.

P NC ST TA


Factsheet 20: Pause and resume a test session Queensland Curriculum & Assessment Authority

February 2019

Page 2 of 2

Resume a test session

The Principal and NAPLAN Coordinator can also perform these tasks if necessary.

More information

Visit the QCAA NAPLAN Online webpage https://www.qcaa.qld.edu.au/p-10/naplan-online.


1. Select Resume session.

3. Select Confirm.

2. Enter details.



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The Test Administrator (TA) can reopen a test attempt and add more time (if required) before the session has been finalised.

This would occur when:

• the student has selected Finish in the NAP locked down browser and exited the test before the allocated test time has elapsed

• the test time has elapsed due to an unresolved technical disruption — add more time only if the student has lost time.

Reopen a test attempt

NAPLAN Online — Delivering Factsheet 21: Reopen a test attempt and add more time

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1. Select the Finished tab.

2. Select student.

3. Select Reopen student.

NAPLAN Online — Delivering Factsheet 21: Reopen a test attempt and add more time

Queensland Curriculum & Assessment Authority March 2019

Page 2 of 2

Add more time

The Principal or NAPLAN Coordinator can also perform this task if necessary.


4. Select and enter Time to add — only if the student has lost time.

5. Enter details.

6. Select Confirm.



190311

During a test session, the Test Administrator (TA) may be required to unlock a test attempt.

A test attempt can become locked when a student is forced to log in more than once to complete

a test attempt, either on the same or on a different device. For example:

• The student has experienced a technical issue.

• A student who has been postponed is joining a new test session.

The appearance of the icon on the TA dashboard indicates that a test attempt has been

locked (the NAP locked down browser will also display a message).

The TA must determine whether to unlock and allow the student access to their test attempt.


More information



NAPLAN Online — Delivering Factsheet 22: Unlock a test attempt

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1. Select icon.

2. Select Accept.



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At the end of a test session the Test Administrator (TA) must finish any test attempt that has not been finished by the student at the end of their allocated test time.

Do not finish any test attempt that has been paused because of:

• technical issues

• illness or injury.

Advise the Principal or NAPLAN Coordinator of any paused test attempt and the reasons for it at the end of the test session (see Factsheet 24: Postpone a test attempt).

NAPLAN Online — Delivering Factsheet 23: Finish a test attempt

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1. Select the Started tab.

2. Select student/s with the status of Started only.

5. Select Confirm.

4. Enter details.

3. Select Finish student. details.


NAPLAN Online — Delivering Factsheet 23: Finish a test attempt


Page 2 of 2



6. Select OK.



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For a paused test attempt, the Principal or NAPLAN Coordinator must complete both the following tasks.

1. Postpone the test attempt.

2. Finalise the test session (see Factsheet 25: Finalise a test session).

NAPLAN Online — Delivering Factsheet 24: Postpone a test attempt

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1. Select.

2. Select the test session from the dropdown list — only sessions that have not been finalised can be managed.

3. Select the Paused tab.


5. Select Postpone student.


NAPLAN Online — Delivering Factsheet 24: Postpone a test attempt


Page 2 of 2

In certain circumstances, a test attempt that has been postponed must be abandoned.

• If a student has had a test rescheduled (due to ongoing technical issues) and is absent for the rescheduled test sessions, contact the QCAA on 3864 0396 to request a sanctioned abandonment.

• In case of illness or injury contact the QCAA on 3864 0396 to request a sanctioned abandonment.

See Factsheet 28: Abandon a test attempt.


6. Select Reason from dropdown list.

7. Enter details.

8. Select Confirm.

9. Select OK.




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At the end of a test session, the Test Administrator (TA) must finalise the session — if all test attempts have been finished — so that students can log in to access another test.

Before you finalise a test session, check that all students who have joined the session have the status of Finished.

Do not finalise the test session if a student has a Paused status — ongoing technical issue, illness or injury (see Factsheet 24: Postpone a test attempt).

Contact the Principal or NAPLAN Coordinator to manage this session.

NAPLAN Online — Delivering Factsheet 25: Finalise a test session

1. Select the All tab.

2. Confirm OK.

3. Select Finalise session.

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NAPLAN Online — Delivering Factsheet 25: Finalise a test session


Page 2 of 2

The Principal and NAPLAN Coordinator can also perform this task if necessary.


7. Select Yes.

5. Enter details.

6. Select Confirm.

4. Select Yes.



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The Principal and NAPLAN Coordinator can monitor and manage test sessions that have been started and not yet finalised. They can also perform the following tasks to assist the TA:

• allow a student’s late entry (see Factsheet 18: Allow late entry to a test session)

• pause and resume a test attempt (see Factsheet 19: Pause and resume a test attempt)

• pause and resume a test session (see Factsheet 20: Pause and resume a test session)

• reopen a test attempt and add more time (see Factsheet 21: Reopen a test attempt and add more time)

• unlock a test attempt (see Factsheet 22: Unlock a test attempt)

• finish a test attempt (see Factsheet 23: Finish a test attempt)

• postpone a test attempt (see Factsheet 24: Postpone a test attempt)

• finalise a test session (see Factsheet 25: Finalise a test session).

NAPLAN Online — Delivering Factsheet 26: Manage a test session

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1. Select.

3. Use the dashboard functions to complete the required tasks.

2. Select session from the dropdown list — the dashboard will reflect your selection.










NAPLAN Online — Delivering Factsheet 26: Manage a test session


Page 2 of 2




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The Principal and NAPLAN Coordinator must manage all test attempts, to ensure all eligible students complete their test attempts before the end of the test window.

The Test Attempt status for all test attempts will display as one of the following:

• Submitted — automatically updated as students complete testing

• Open — the default status

• Abandoned — must be sanctioned by the QCAA

• Postponed — must be actioned by the Principal or NAPLAN Coordinator

• Refused — must be actioned by the Principal or NAPLAN Coordinator when students are present but do not log into the session

• Alternative Format — See Factsheet 8B: Apply disability adjustments

• Other (includes Absent, Exempt, No longer enrolled, Withdrawn students) — see Factsheet 8A: Manage student participation.

After all school testing has been completed, there should be no Open or Postponed test attempts remaining.

Open test attempts

The Delivering dashboard will display test attempts with the status of Open.

NAPLAN Online — Delivering Factsheet 27: Manage test attempts

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1. Select Open.






Page 2 of 5

From the Test Attempt Status graph, you can access a list of test attempts filtered by status for each category displayed. Other — displays test attempts with the status of Absent, Exempt, No longer enrolled and Withdrawn.

2. To search for specific student or class groups, select Search for Test Attempt and enter

details or use the dropdown list.

3. Select Search.

4. Select the eye icon to change the Status of that test attempt.

5. Select Change.

6. Select the correct status from the dropdown list.

7. Confirm Yes.



Page 3 of 5

The updated test attempt list will reflect the change.

All test attempts View all test attempts created for your school. The Assessment Platform creates three test attempts for each Year 3 student and four test attempts for each student in Years 5, 7 and 9.

A list of test attempts matching your search criteria will be displayed. All test attempts (all statuses) will be displayed.

The tabs — Started, Paused, Submitted — display a list of test attempts filtered by each status. The Other tab includes test attempts with the statuses: Alternative Format, No longer enrolled, Refused, Exempt, Withdrawn, Absent, Postponed or Abandoned.

Most statuses can be changed using the eye icon . in the Actions column. To manage participation statuses as a bulk update, see Factsheet 8A: Manage student participation (including Visiting students).

1. Select.

2. To search for specific student or class groups, select Search for Test Attempt, enter details and/or use the dropdown list.

3. Select Search.





Page 4 of 5

Abandoned (sanctioned) You must contact the QCAA on 3864 0396 to request a sanctioned abandonment if a test attempt has been postponed because of:

• ongoing technical issues and the student is absent for rescheduled or catch-up sessions

• illness or injury.

See Factsheet 24: Postpone a test attempt.

The participation status for the test attempt should be changed to Abandoned (sanctioned) —only after QCAA has sanctioned it.

From the Test Attempt Status graph, you can access a filtered Test attempt list for each category displayed. Other displays the test attempts with the status of Alternative Format, No longer enrolled, Refused, Exempt, Withdrawn, Absent, Postponed or Abandoned.

1. Select Postponed to display the list of test attempts with a status of Postponed.

2. Select the eye icon to change the Status of that test attempt.

Alex Smith Principal QCAA Training School




Page 5 of 5

The update will be reflected in the test attempt status.

For visiting students who have completed a test attempt at your school, contact the QCAA to transfer their test-related records to the school they are enrolled at.


3. Select Change.

4. Select Abandon (sanctioned).

5. Select Yes.



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The Principal or NAPLAN Coordinator can abandon a test attempt only if sanctioned by the QCAA. This may be necessary in either of two situations: 1. a student has started a test but cannot complete the test due to illness or injury, or 2. a student could not complete a rescheduled test during the test window.


Test Administrator (TA)Pause the student’s test attempt (see Factsheet 19: Pause and resume a test attempt).

Allow other students to finish their test attempts (if required see Factsheet 23: Finish a test attempt).

Do not finalise the session.

Notify the NAPLAN Coordinator or Principal about the paused test attempt and the reasons for it.

NAPLAN Coordinator or PrincipalAccess the specific test session (see Factsheet 26: Manage test sessions).

NAPLAN Coordinator or PrincipalPostpone the paused test attempt (see Factsheet 24: Postpone a test attempt).

Finalise the test session (see Factsheet 25: Finalise a test session).

NAPLAN Coordinator or PrincipalContact QCAA to explain the circumstances and request a sanctioned abandonment.

NAPLAN Coordinator or PrincipalFollow QCAA advice to manage the participation status of the test attempt

(see Factsheet 27: Manage test attempts).

NAPLAN Online — Delivering Factsheet 28: Abandon a test attempt (sanctioned)

P NC ST TA




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The Principal and NAPLAN Coordinator can generate a range of reports to check and manage test administration.

These reports can be accessed in different ways, either by viewing and exporting or sending an Excel spreadsheet to email.

Reports that can be viewed and/or exported to Excel Open Test Session — Lists all test sessions that have not been finalised.

Test Session Finalisation — Provides details of finalised test sessions.

Multi school student and student information QA — Lists students who are legitimately enrolled at two (or more) schools and who undertake assessments across those schools.

Hosted and Visiting Students — Lists students who have completed tests at a different school and will need to have their test attempt/s transferred.

Excluded Students — Lists students who are not included in national reporting.

Student Participation Summary — Provides a summary of the school’s test progress.


NAPLAN Online — Delivering Factsheet 29: Generate reports

P NC ST TA



190319

The Principal must progress the school from the Delivering phase to the Results phase.

Once you progress to Results, you cannot access the Preparing or Delivering phases.

Before the test window ends, check that there are no:

• test sessions that are Open or Started

• test attempts with the status of Open, Paused or Postponed.

All items in the Checklist must be checked to move to the Results phase, where you will download

the School and Student Summary Report (SSSR) when it is released.

The Complete button will appear only after every task has been checked.

More information



NAPLAN Online — Delivering Factsheet 30: Moving from Delivering to Results

P NC ST TA

1. Check completed tasks.

2. Select Complete.

3. Select Yes.



Documents

NAPLAN Online Factsheet — Delivering · Waiting entry Allow a student’s late entry to a test session that has been started if there is enough time in the session for the test