Name of work: :- Overhauling of 6.6 KV H. T. motors having … Office/Kutch Lignite... · Any delay that may take place in supply and/or erection,testing and commissioning activities

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GUJARAT STATE ELECTRICITY CORPORATION LTD. KUTCH LIGNITE THERMAL POWER STATION, SKV NAGAR,

TAL: LAKHPAT, KUTCH - 370 601.

Tender KLTPS-13, W-620, RFQ No-12613

TENDER BOOKLET

TECHNICAL BID

Name of work: :- Overhauling of 6.6 KV H. T. motors having capacity from 400 KW to 1150 KW at UNIT # 3 – KLTPS, Panandhro, Tal. Lakhpat, Dist. Kutch Issued to : Opened on :

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED

KUTCH LIGNITE THERMAL POWER STATION PO : SKV NAGAR: 370 601

Technical bid

CONTENTS

NAME OF WORK: - Work of Overhauling of 6.6 KV, HT motors Capacity from 400 KW

to 1150 KW of U # 3 KLTPS, Panandhro through outside agency by floating web tender for 11 months period during AOH/COH of Unit#3

Sr. No

Index

1 Tender Notice 2 General terms and condition for work contract 3 Schedule A 4 Scope of work and other terms and conditions 5 Annexure-A 6 Annexure-B 7 Annexure-I 8 General safety rules

EE (Tech.) Tender fees no EMD receipt no

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GUJARAT STATE ELECTRICITY CORPORATION LTD. KUTCH LIGNITE THERMAL POWER STATION

SKV NAGAR-KUTCH: 370601 / / T E N D E R N O T I C E / /

T e c h n i c a l b i d Sealed percentage rate tenders are invited for the overhauling of 6.6 KV HT motors having capacity from 400 KW to 1150 KW at UNIT # 3 – KLTPS, Panandhro, Tal. Lakhpat, Dist. Kutch from the experienced contractors/ registered under appropriates clauses of PWD who have carried out such works successfully. 01. Estimated cost : Rs. 533953.02 02. Tender fees (Non-refundable) : Rs. 750.00 03. E.M.D. : Rs. 5340.00 04. Security Deposit : 5 % of order value 05. Last day of issue of tender : N/A 06. Last day of receipt of tender : Dt:28/06/2010 Up to 15:30 hrs 07. Date of opening of tender : Dt:28/06/2010 onwards16:00 hrs (In presence of contractor if possible) 08. Time limit of work : 11 Month (during AOH/COH of Unit#3) 09. Validity of tender : 180 days from opening of the tech bid NOTE:

The tender fee & EMD will be paid in cash or by Demand Draft in favor of Gujarat State Electricity Corporation Ltd., payable at Dena Bank, SKV Nagar, Panandhro branch Filled tender shall be accepted by RPAD post only. The technical bid & price bid should be kept in two separate sealed covers and these two covers should be kept in main sealed cover. The tender will be opened in the presence of contractors, who wish to remain present at the time of opening of tenders. Tender fee & EMD have to be submitted along with technical bid, if not found offer will out rightly rejected. The undersigned reserves the right to reject any or all tenders without assigning any reason thereof. Details of tender fee & EMD paid (DD / MR No. & date) is invariably to be mentioned on the cover of the tender. In absence, offer will be rejected. Bidder has to submit tender fee / EMD in separate cover duly super scribe with Tender Fee / EMD and all three covers (Technical Bid. Price Bid and EMD/Tender fee covers) after keeping in the main cover (Forth cover) duly super scribed with the required details such as tender no, description and details of EMD/Tender Fee etc., is to be sent by RPAD/Speed Post. For & behalf of GSECL Chief Engineer (G.) GSECL, KLTPS. SIGNATURE OF CONTRACTOR WITH SEAL & DATE

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SKV NAGAR-KUTCH: 370601

GENERAL TERMS & CONDITION FOR WORK CONTRACT NAME OF WORK: - Work of Overhauling of 6.6 KV, HT motors Capacity from 400 KW

to 1150 KW of U # 3 KLTPS, Panandhro through outside agency by floating web tender for 11 months time period during AOH/COH of Unit#3

1. “Contract” means the documents forming tender and the subsequent agreement that

may be entered into. 2. ‘Work’ or ‘works’ means “overhauling of 6.6 KV Motors having capacity from 400

KW to 1150 KW at unit # 3 at KLTPS,PANANDHRO “Contractor” means a firm or an individual undertaking these works or offers the rates for this work.

3. The general rules and regulations of the GSECL for tender and contract for works will apply to the extent of the same and not modified herein. The contractor is deemed to have gone through and considered to be fully aware of the conditions mentioned therein.

4. Earnest Money Deposit: Tender should be submitted along with Earnest Money Deposit (EMD) at the rate of one percentage of estimated cost of the tender, without which tender is liable to be rejected.

5. Security Deposit: Successful bidder shall have to pay Security Deposit (S.D.) equivalent to 5% of the ordered value. Out of this S.D., 2.5% should be paid in cash or demand draft of scheduled bank payable at KLTPS Panandhro within seven days of acceptance of order, and balance 2.5% of the S.D. will be recovered from first two RA Bills. Failure to deposit the S.D. will entail forfeiture of EMD and the contract shall be treated as terminated. The contractor shall not be allowed to start the work if S.D. is not paid before the stipulated period. Any loss to the GSECL due to late start of work because of late payment S.D. shall be the contractor’s liability.

6. The amount of Security Deposit will be refunded after the satisfactory completion of the contract after certification by the concerned Superintending Engineer and after deducting any dues of the GSECL.

7. To sublet or to transfer the contract without prior approval of the GSECL shall be treated, as breach of contract and it shall be punishable by forfeiting the S.D. as well as termination of contract.

8. The GSECL reserves the right to forfeit the S.D. in case of any breach of contract and in case of disputes. The decision of Chief Engineer, KLTPS shall be final, binding and acceptable to the contractor. If the contractor fails to start the work as stipulated, the EMD and the S.D. shall be forfeited.

9. The monthly payment to the labourers must be paid in the presence of Labour Welfare Officer, KLTPS. A copy of the same must be submitted along with monthly RA Bill, duly certified by the Labour Welfare Officer. The certificate should contain details of average no of labours deployed, total wages/salaries paid and overtime amount separately.

10. Submission of the bill by the contractor: Bills shall be submitted by the contractor each month on or before the date fixed by Engineer-in-Charge for all works, executed and the Engineer-in-charge shall take or cause to be taken the requisite measurement for the purpose or having the same

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verified and the claim so far as it is admissible, shall be adjusted, if possible, within ten days from the presentation of the bills. If the contractor does not submit the bill, within the time fixed, as aforesaid, the Engineer-in-charge may depute a subordinate to measure up the said work in the presence of the contractor or his duly authorised agent, whose countersignature in the measurement list shall be sufficient warrant and the Engineer-in-charge may prepare a bill from such list which shall be binding on the contractor in all respect. Along with the R.A Bill, the contractor should submit Material Account wherever applicable, proof of payment of provident fund and other statutory dues, certificate issued by IRO/Labour Welfare officer certifying average number of labours deployed during the month and total amount of wages and salaries paid to labours. The R.A. Bills along with the supporting documents will be paid within 60 days on submission of bill.

11. Income Tax: Income tax will be deducted at source from each bill as per statutory requirements. The TDS @ 2% as per Sections 57A and 57B of GST Act shall be deducted from the contractor’s bills.

12. The GSECL will be entitled to deduct directly from the bills to be paid to the contractor any sum or sums payable by the contractor and which sum/sums the GSECL is required to pay as a principal employer on account of contractor’s default in respect of all liabilities referred to in above clauses.

13. Sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi, royalty or other duties will not be payable by the GSECL against this contract except service tax should be reimbursed against submission of required documents The quantities mentioned in the Schedule-B are approximate only and may vary widely. The contractor shall be paid for the actual works carried out at the rates quoted by him.

14. Documents required to be submitted by the Bidders along with technical bid: a). Experience Certificates:

At the time of submitting the tender, the contractor shall attach experience certificate(s) of having carried out such/similar type of work either in GSECL or in any other organisation without which the offer is liable to be ignored.

b). Special Tools & Tackles: The bidder shall have to submit along with the offer, the details of minimum tools, tackles & equipment in possession relevant to the job.

c). Provident Fund Code Number: The contractor shall have to submit along with technical bid the details of P.F. Code Number from appropriate authorities, without which the offer is liable to be ignored.

d). Service Tax Registration certificate: - The contractor shall have to submit copy of the service Tax registration certificate issued by appropriate authority before starting of work

e). Solvency: The contractor shall have to submit a copy of the solvency certificate of minimum 20% of the estimated cost of the tender of any Schedule Bank. The offer without Solvency certificate is liable to be rejected.

f.) Partnership Deed/Memorandum of Association & Articles of Association If the contractor is not a sole proprietor, then the contractor shall have to furnish a copy of the Partnership Deed along with the offer. In case of a Company, the M/A & A/A is required to be submitted without which the offer is likely to be ignored. The contractor shall also submit power of Attorney.

g). Labour License for Labour Contract: The contractor on getting the work order but before starting the work shall have to furnish the copy of Labour License under the Contract Labour (R&A) from the appropriate authorities, without which the contract order is liable to be terminated.

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15. Compensation for the Delay: Any delay that may take place in supply and/or erection,testing and commissioning activities beyond contractual cutoff date /stipulated period in the order shall be subjected to penalty(not liquidated damages)at the rate of ½ % of the contract price/order price per week or part thereof subject to a max.10% of the total contract value/order value(i.e. End cost including taxes &duties). 16. Wages to be paid, time of payment, etc., by the contractor:

The payment shall be disbursed in presence of the GSECL representative during the working hours in the factory premises and the contractor shall get the entries certified in the register of wages by the representative of the GSECL. Any default will result in cancellation of contract forthwith or else the contractor shall be punishable to the extent of Rs.100/- per day by way of fine. The contractor shall give his telephone number, address to the GSECL, so that in case of labour unrest etc., the contractor can be contacted. The contractor shall arrange to have his office outside the factory premises and the contractor shall keep himself present throughout the working hours. It is absolutely necessary that the contractor either himself and/or a fully authorised representative having full power or authority concerning the contract shall have to remain present at KLTPS. He must also contact Executive Engineer of concern section daily at 08.00 hours, so that necessary instruction can be passed on to him. Also, he must be available during working hours (general shift) and during failure of any equipment at any time, so that he can be immediately contacted for any emergency work. The contractor and/or his authorised representative shall not leave KLTPS without specific permission from the Executive Engineer of concern section. If the period of absence from KLTPS is more than three days, an alternative arrangement shall be made and to be informed to the sectional head in writing.

17. Labour Laws: The labour laws applicable and amended from time to time have to be followed scrupulously. A few of them for information are as under: i). Person below the age of eighteen years shall not be employed for the works. ii). No female worker shall be employed in the night shift between 19:00 hrs and 06:00 hrs. iii). Contractor shall maintain a valid labour license under the Contract Labour (Regulation & Abolition) Act for employing necessary manpower to be required by him. In the absence of such license, the contract shall be liable to be terminated without assigning any reasons thereof. iv).The contractor shall, at his own expense, comply with all labour laws and keep the GSECL indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws, which the contractor shall comply with, are as under: a. Payment of contribution of employees (contract labour) as well as employer’s

(contractor’s) contribution towards provident fund, family pension scheme, deposit linked insurance scheme, administration charges, inspection charges, etc., at the rates applicable from time to time by the Government of Gujarat/Government of India or other statutory authorities.

b Payment of deposit in respect of each contract labour at the rate as revised by the Government from time to time with the Office of the Commissioner of Labour as per the Contract Labour (R&A) Act.

c. License fee as prescribed under the Contract Labour (R&A) Act and rules framed therein, depending upon the number of workers employed by the contractor.

d. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every 20 days of working.

e. Identity cards as prescribed under the Factories Act or by the Thermal power station with photograph affixed thereon, for identification.

f. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial Disputes Act, 1947. Any payment to the contractor’s employees arising

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out of any claim or disputes under the Industrial Disputes Act, 1947 or any other labour laws.

g. Payment of compensation in case of accidental injury, under Workmen’s Compensation Act.

h. Provision of crèche if the female labour employed is more than 30. i. Maternity leave as per the provision of the Maternity Benefits Act. The above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various labour laws in force from time to time by the statutory authorities, like State Government/Government of India, which the contractor shall have to comply with.

18. Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month-wise) a statement regarding

deductions against Employees Provident Fund (EPF) and Family Pension Scheme (FPS) in respect of each concerned employee at the rate of 10%, or at the rates made applicable by the government from to time, of wages. The contractor’s contribution and the worker’s contribution towards PF and FPS shall be deposited by the contractor with the Regional Provident Fund Commissioner, Ahmedabad, or to the authority prescribed under the Act along with the other charges.

19. Deposit Linked Insurance Scheme: The contractor shall have to deposit 0.50% (half percent) or the rate applicable time to

time of the wages in respect of employees who are members of the PF, as the contribution to the Deposit Linked Insurance Scheme, with the Regional Provident Fund Commissioner.

20. Minimum Wages Act: The contractor shall pay prevailing minimum wages as applicable from time to time to the labourers engaged by him as per the Minimum Wages Act, in presence of the GSECL’s officer or representative.

21. E.S.I. Act: The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per

the prevailing provisions of the Act and as amended from time to time. 22. Administrative Charges: Administrative charges for maintaining Provident Fund account shall be deposited by the

contractor with the Regional Provident Fund Commissioner, Ahmedabad, at the rates applicable.

23. Paid Leave Facility: Paid leave facility at the rate of one day for every twenty days of actual work by the

contract labour shall be provided by the contractor to his workers. He shall maintain leave records/verified and approved/certified by the authorised officer of the GSECL.

24. Safety: The contractor shall strictly observe all safety rules and provide safety equipment to the

contract labourers as per the Factories Act, 1948, and whatever amendments made from time to time to avoid any chance of accident. The contractor shall strictly observe all instructions of Safety Officer and Factory Inspector to avoid any chance of accident.

25. Workmen’s Compensation Fund and Employer’s Liability Insurance: Insurance shall be affected for all the contract employees engaged in the performance of this contract. If any of the work is sublet after due permission in writing from the GSECL, the contractor shall require the sub-contractor to provide workmen’s compensation and employer’s liability insurance for the later employees, unless such employees are covered under the contractor’s insurance. It shall be the liability of contractor for employees of his sub-contractor.

26. Compliance to Security Matters: The power station being a restricted/prohibited area, all the formalities as required by the

Security and Vigilance staff of GSECL should be complied with, to whom the contractor should contact.

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27. Submission of Returns & Maintenance of Records: The contractor shall submit the returns under the Contract Labour Act, Payment of

Bonus Act, Payment of Gratuity Act etc. and shall have to maintain all up-to-date records/registers in respect his employees as prescribed under various Labour Laws and produce the same as and when demanded by GSECL’s appropriate authorities.

28. Execution of Agreement: The successful bidder (contractor) will have to enter into an agreement with the GSECL

and the cost of the stamp paper will be borne by the contractor. The contractor will also have to execute indemnity bond on required value of stamp paper as per GSECL’s rules. The cost of stamp paper for indemnity bond will be borne by the contractor

29. Contractor to Indemnify the GSECL: The contractor shall indemnify and keep indemnified the GSECL and every member,

officer and employees of the GSECL, including Engineer-in-Charge and his staff, against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with the matters referred in above clauses and elsewhere and against all actions, claims, demands, costs and expenses which may be made against the GSECL, by any workman/employee of the contractor or sub-contractor or any other person under any laws, rules or regulations having the force of law, including, but not limited to, claims against the owner under Workmen’s Compensation Act, 1970. The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any workman or other person in the employment of the contractor. The contractor shall indemnify and keep indemnified. The GSECL against all such damages and compensation and against all claims, demands, proceeding costs, charges and expenses whatsoever in respect thereof or in relation thereof. The contractor shall also indemnify GSECL in all respect against any liability due to breach of legal provisions contained in any of the Labour Laws The Contractor shall also indemnify GSECL for injury or damage to third party other than employees of the GSECL, contractor or sub-contractor.

30. As a contractor, the contractor shall be responsible and liable to pay difference in wages, if any, and/or observe the revised service conditions that may be awarded by the Honourable Industrial Tribunal effective from the date directed in the award.

31. The contractor must be maintaining regular labour record and should be paying all acquired benefits to labour force and contractor should obtain certificates to this effect from Labour Commissioner

32. Any other rules and regulations, conditions etc. that are in force at present and that may be framed by the GSECL from time to time in connection with the contract will be binding and acceptable to the contractor.

33. The contractor will make arrangements at his own cost to insure all men, materials and equipment employed for this work. The GSECL will not be responsible for any loss or damage either to the contractor’s personnel or his equipment.

34. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour Welfare Officer, KLTPS, immediately.

35. The contractor must insure all the labourers before starting the works. 36. Any casualty will also have to be borne by the contractor for the period the contract

continues. 37. The contractor shall not engage any sub-contractor without written prior permission of

the Chief Engineer or the authorised officer of the GSECL. In no case the GSECL will be liable in any manner regarding any liability in respect of any contract labourer engaged by the sub-contractor and the liability of such contract labourer will solely rest with the principal contractor.

38. The contractor shall deploy with the adequate number of experienced staff at site for daily supervision and for maintenance of various registers and records required under the law and contract. No payment by the GSECL for supervision shall be admissible.

39. Staff Discipline:

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It is the responsibility of the contractor to ensure that his employees maintain strict discipline as regards security, methods of safe working etc., and not to cause any hindrance to smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard will be viewed seriously and contract is liable to be terminated. If any of his staff is found unsuitable or not behaving properly, the contractor shall have to remove him from the work-site on demand by GSECL. The contractor shall have to strictly observe the rules and conditions specified in the enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep harmonious Industrial Relations amongst contract labourers is the sole responsibility of the contractor. Any breach of the same will be viewed seriously

40. Arbitration: If at any time any question, dispute, differences, shall arise between the GSECL or the

Engineer-in-Charge and the contractor or any person claiming through him upon or in relation to or in connection with the matter herein before stipulated and specified to be referred to arbitration, either party may forthwith give to the other a month’s notice in writing of the existence of such question, dispute or differences whatsoever, which may at any time arise between the parties to this agreement, touching the agreement or subject matter thereof, arising out or in relation thereto and whether as to construction or otherwise, shall be referred to the decision of the sole Arbitrator appointed by the Chairman of GSECL for the purpose, who shall be a retired High Court Judge or a retired District and Sessions Judge, and upon the parties’ reference to the Arbitration act, 1940, as amended from time to time and the rules therein. The Arbitration proceedings shall be conducted at GSECL’s head office, BARODA, or at such places as the sole arbitrator may determine. The award of the sole arbitrator (or umpire) shall be final and binding upon the parties upon every or any such reference the costs of and incidental to the reference and award respectively, shall be at the discretion of the arbitrator or umpire who may determine the amount thereof or direct the same to be taxed as between party, and the party shall direct by whom and in what manner the same shall be borne and paid, provided, however, that either party to the dispute shall in respect of any monetary claim, be entitled to receive from the other party by way of cost any time exceeding the percentage set out below, irrespective of the actual fees and expenses incurred by him. Work under contract shall continue during the arbitration proceedings and no payment, other than for matters in dispute due or payable by the purchaser, shall be withheld on account of such proceedings. The percentage above referred to in this clause is five percent on any such monetary award, which does not exceed Rs.10,000/-; three percent on the next or any part thereof; two percent on the next Rs.50,000/-, or any part thereof, and one percent on Rs.40,000/- or in case it exceeds Rs.1,00,000.

41. Labour Escalation: The contractor shall pay minimum wages to his labours as per the Minimum Wages Act,

1948 and rules therein, as applicable from time to time, in pursuance to the state government notification. The concerned contractor, after making such payment to his labourers, shall submit the details of the payment with the certification of Labour Welfare Officer/Industrial Relations Officer. However, no labour escalation will be payable by GSECL to the contractor as this is a firm price contract through out the period of contract.

42. The GSECL reserves the right to terminate this contract at any time during its currency without giving notice of termination or any reason thereof.

43. Time Limit: The time limit for contract works, if awarded, is 11(eleven) MONTH from date of

commencement of work. Party has to complete the overhauling work of all HT motor of Unit #3 within 03 weeks in AOH and 01 month in COH of Unit #3 after intimation for commencement of work. GSECL can extend contract for further six months after expiry of time limit, if desired by GSEC.

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44. GSECL at any time during the tenure of the contract may terminate the same at its sole discretion without assigning any reason, if it is observed that obligations under this contract are not performed up to the satisfaction of GSECL. The contractor will, however, not be entitled for any compensation for such premature termination of contract.

45. In case of default, the work will be got done through other agency/agencies at the risk and cost of the original contractor, and the GSECL shall be entitled to recover such expenses from defaulting contractor by such methods as deemed fit. The contractor shall not, however, be entitled to terminate the contract or stop works undertaken by him before expiry of the contract period/extended period due to any reason whatsoever.

46. Under the contract, the contractor should either himself be present at the site or should nominate persons in writing, who must be available at site and who should be authorised to take decisions In absence of any responsible man of contractor at the time of any emergency, ad hoc decision of Engineer-in Charge will be binding on the contractor. 47. The contractor is bound to execute the work for any item as per the instruction of the Engineer-in-Charge. On refusal to do so, the work will be carried out at the risk and cost of contractor by using the contractor’s tools and tackles, for which no compensation whatsoever shall be payable to the contractor. 48. If any immovable articles/tools/equipment will be found stolen from the working place, the contractor would be held responsible and cost will be recovered from his bill. 49. For any conflict and ambiguity, the decision of the Chief Engineer (KLTPS) shall be final and binding on the contractor. 50. Sealed tender should be superscribed as “Overhauling of 6.6 KV motors having Capacity from 400 KW to 1150 KW at unit # 3 at KLTPS”. 51. Technical Bid & Price Bid should be sent by R.P.A.D. only so as to reach this office before last date & time of acceptance of the tender. GSECL will not be responsible for any postal delay. Tender received after last date and time of acceptance will not be considered. 52 The contractor shall quote only certain percentage of rates above or below the estimated rates, i.e., contractor should quote either, say A% above the estimate or B% below the estimate for all the items. The contractor should not quote different percentage for different items. Tenders received with different percentage rates for different items shall be liable to be rejected. The contractor should quote only percentage higher/lower in figures as well as in words in Schedule-B. In case of not mentioning clearly above/below the estimate, the GSECL shall consider the quoted percentage below the estimate and the contractor must have to honour this, failing which suitable actions may be taken, considering this as dishonour and/or summary rejection of offer without assigning any reason thereof as deemed fit by Chief Engineer. The rate quoted should be inclusive of all taxes and expenses, if any. Nothing will be paid extra as a part of contract unless & until, it is specified in the tender documents by Gujarat State Electricity Corporation Ltd. 53. The rates quoted shall be firm and valid for 180 days for acceptance from the date of opening. 54. The contractor, if desired, can see the plant and site on any working day and during Working hours with permission of the Chief Engineer. 55. Conditional tender is liable to be rejected. Withdrawal or insertion of conditions Unilaterally after opening of tenders will not be permitted unless it is so desired by the GSECL. 56. Chief Engineer, KLTPS, reserves the right to reject any or all tenders without assigning Any reasons thereof. 57. Before starting the work, the contractor should contact Industrial Relation Officer/ Labour Welfare Officer for all formalities and obtaining the gate passes of his labourers and for other formalities.

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58. Office correspondence will be carried out in English language, and if at any time to Facilitate the contractor, Gujarati translation may be furnished, if deemed fit. The

English Version will be the correct one and the same only will held good for legal matters.

59. The contractor should intimate to the office the name and address of authorised and Responsible representatives, so that our field officers can contact them when required

in Connection with the execution of the said works. 60. Subletting of tender is not permitted. 61. GSECL reserves right to divide work to nos. of agencies. 62. The work will be awarded to each agency as per site requirement & as per instruction of EIC.

Signature of contractor Chief Engineer (G)

With seal & date. KLTPS, GSECL.

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SKV NAGAR-KUTCH: 370601 / / SCHEDULE : A / /

NAME OF WORK : - Work of Overhauling of 6.6 KV, HT motors Capacity from 400 KW


Sr No Particular of material

Approxi. Qnty.

Rate at which the mterial will be charged to the contractor

Place of delivery

01. Bearing As per requirement Free of cost

KLTPS main store OR EMD-I sub

store

02. Gasket As per requirement

Contractor has to arranged --

03. Grease As per requirement Free of cost

KLTPS main store OR EMD-I sub

store

04. Consumable like

petrol,cotton waste, diesel etc.

As per requirement


05. Varnish &red gelcoat As per requirement


06. Red oxide &paint As per requirement


Condition for issue of material:

1. The above material shall be issued to the contractor as and when required to meet with the immediate requirement of the work and much in advance.

2. The contractor shall have to submit the material account for the consumption of the material issued free of charge along with their bills.

Signature of Contractor Chief Engineer (G) With Date & seal. GSECL, KLTPS.

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SKV NAGAR-KUTCH: 370601

S C O P E O F W O R K & T E C H N I C A L T E R M S & C O N D I T I O N S

NAME OF WORK : - Work of Overhauling of 6.6 KV, HT motors Capacity from 400 KW to 1150 KW of U # 3 KLTPS, Panandhro through outside agency by floating web tender for 1 months period during AOH/COH of Unit#3

01. Disconnection of motor power cable, earthing, cooling water pipes, lubrication oil

pipes etc. and dismantling the motor from foundation and shifting the same to work place as per direction of Engineer-in-Charge of GSECL.

02. Necessary weather protection canopy or surrounding equipments/ railing required

to remove for shifting the motor, should be done and refitting of above after completion of overhauling of the motor by the contractor.

03. Dismantling the complete motor with removal of coupling/pulley, fan, motor, rotor,

coolers with up most care so that no damages occurs to stator winding or rotor. 04. Complete stator winding & rotor should be cleaned thoroughly with air, petrol and

no foreign particle should be left. Consumable like cotton waste, petrol and all tools &tackle required for execution of job shall be provided by contractor on their own cost.

05. All the wedges should be checked for its tightness and necessary packers should

be provided with consultant & direction of Engineer-in-Charge. 06. Any minor damages observed in stator winding insulation should be repaired with

proper insulation material in consultation and direction of Engineer-in-Charge of GSECL.

07. Complete air cooling / water cooling tubes should clean thoroughly to the

satisfaction of Engineer-in-Charge of GSECL. 07A. Removal of cooler assembly from top of the motor and cleaning thoroughly on

water side & air side both then is reassembling the same by replacing the gaskets if required.

08. Stator winding should be treated with anti track red gel coat varnish Dr. Back make

in over hang & bectol red on stator as well as rotor after cleaning thoroughly by diluted followed by heating the winding as per prescribed procedure and as per instruction of Engineer-in-Charge of GSECL. .Dr Back make red gel coat ,varnish shall be provided by contractor on their own cost.

09. All the bearings should be removed and to clean & clearances should be noted, if

required bearings should be replaced and greasing of bearings should be done. Clearances of bearings should be measured.

09A. For 1150 KW BFP motors, sleeve bearings clearances to be noted before removal

of same. Sleeve bearing should be remove carefully so that no damage occurs to

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white metal. During reassembling blue matching should be done & bearing clearance should be maintained as per manufacturer’s specification and to be noted for record.

09B. For 1150 KW BFP motors labyrinth / oil catcher clearance to be noted before

removal of the same. And if required, oil catchers should be replaced by contractor by new one. New oil catcher will be provided by GSECL. During re-assembling, oil catchers, blue matching should be done to avoid oil entrance to winding of motor & required modification should be done by the contractor in consultation with GSECL’s EIC for this work.

10. After complete drying out of rotor & stator same should be tested for I.R. values

and winding resistance and it should be noted. 11. After testing reassembling of the motor should be done with bearing fitting, coolers

fitting and cover fitting. Necessary gasket replacing and fitting of motor / coupling. Gasket should be provided by GSECL free of cost.

12. After reassembling the same should be shifted to foundation plinth in the position. 13. After receiving the clearance of alignment from concern mechanical department

power cable connection should be done as per original sequence. 13A. For 1150 KW BFP motors after receiving the clearance of alignment from other

concern section, cooling water pipelines & lube oil pipe lines should be fitted with new gaskets. Necessary cleaning of pipe lines should be done by contractor. Power cable connection should be done by contractor as per original sequence.

14. Motor should be painted by super enameled smoke/light gray paint make Asian /

Berger with one coat of red oxide and two coats of enameled paint. Red oxide & paint shall be provided by contractor on their own cost.

15. After complete connection motor should be tested for IR values in presence of EIC

of GSECL trial run should be taken. The party has to give performance guarantee for the trouble free operation of the motor for the period of six months from the date of starting the motor after overhauling.

16. Any shortages found during refitting and assembling the motor like nut, bolt, screw

etc. should be arranged by contractor at their own cost. 17. Overhauling work of all HT motor in Unit should be completed within max. of 03

week in AOH and 01 month in COH. Any delay that may take place in supply and/orerection,testing and commissioning activities beyond contractual cutoff date /stipulated period in the order shall be subjected to penalty(not liquidated damages)at the rate of ½ % of the contract price/order price per week or part thereof subject to a max.10% of the total contract value/order value(i.e. End cost including taxes &duties).. You shall have to depute your maintenance team within 48 hrs. of notice for starting the work.

18. The contractor should take care for safe handling of motor otherwise cost of

damage to any man/machine will be recovered from the contractor’s balance bills & decision of the EIC / competent authority will be the final.

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19. In case the work of contractor is found unsatisfactory or not progressing according to the requirement, the GSECL may take such action as may deemed fit to see that the work is completed in time at contractor’s risk & cost including termination of the contract.

20. The GSECL may place the order to more than one party for better flexibility. 21. The contractor has to follow all the safety norms as per factory act during

the execution of the said work. 22. The contractor will submit one copy of work report for each motor for clearances

maintained, misc. repairing done & IR values PI values etc. as soon as the work is over..

23. Payment : - 80% payment will be made after successful trial run of the motor on no

load & balance 20% payment will be released after 30 days of satisfactory performance.

24. Motors no load trial run should be taken for 06 hrs. and if any abnormality found,

then contractor has to rectify the same up to satisfaction of EIC. No any extra payment will be made for this work.

25. Quantity given in the order is tentative. Payment will be done only for executed quantity of overhauling of motors.

26. Motor overhauling work will be carried out within the total cost of the work order

value, and there may be change in estimated qty. of motors having different locations then mentioned in the list of motors to be overhauled.

27. The time period of this order shall be 01 month during AOH/COH of Unit#3 from

the date of work commencement. Motor will be handed over for overhauling work as per availability of shut down.

28. The contractor shall provide required tools/ tackles, instruments, consumables

(except the materials mentioned in Schedule – A). at his own cost for the work. The contractor also provides required skilled/ semiskilled/ unskilled labours and supervisor for carrying out the work as per specification.

29. A crane for lifting or shifting the motor if required by the contractor, GSECL shall

provide the facility on chargeable basis. A crane will be provided subject to availability of the crane, otherwise contractor has to arrange for the same.

30. If required, overhauling /servicing of chain pulley block provided for lifting of motor

to be done by contractor. 31. The decision of Chief Engineer (G), KLTPS shall be final in case of dispute if any. 32. Transportation from colony to plant and vise versa will be arranged by the contractor. 33. Only accommodation will be provided on chargeable basis as per rules of GSECL if available. 34. Party has to lift/shift the motor if required during alignment work. Signature of Contractor Chief Engineer (G) With Date & seal. KLTPS, GSECL.

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED KUTCH LIGNITE THERMAL POWER STATION

PO ::SKV NAGAR :: 370 601 ---------------------------------------------------------------------------------------------------

ANNEXURE “A”

DETAILS OF EXPERIENCE OF WORK CARRIED OUT: -

01 Name of party/firm

02 Postal address

03 Telephone No.

04 Telegraphic Address

05

Name & address of organization where

such works were carried out during last

three years

06 Name & description of work

07 Order No. & Date (Xerox copies to be

attached)

08 Amount of order

09 Period of order

10

Whether work continued up to

scheduled date of completion or, not, if not

reasons be stated

11

Any other information details, party desires

to submit in support of his experience (Pl.

give full details

12 Remarks (Documentary evidences to prove the

above details)

DATED SIGNATURE OF CONTRACTOR WITH SEAL & DATE

17


PO: SKV NAGAR: 370 601

ANNEXURE-“B”

Sr No. Sr. No. of schedule-B item

No. of years of experience

Order No. and rate with name of organization

where the work carried out (copy should be

enclosed) 01 02 03 04 05

SIGNATURE OF CONTRACTOR WITH SEAL & DATE

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PO: SKV NAGAR: 370 601

ANNEXURE-I

LIST OF THE 6.6 KV MOTORS REQUIRED TO BE OVERHAULED

SIGNATURE OF CONTRACTOR WITH SEAL & DATE

Sr.no Description of the HT motor to be overhauled

KW Rating No. of Motors

1 #3,Mill Motors 400 6

2 #3,FD Fan Motors 565 2

3 #3 CW Pump Motors 640 3

4 #3,ID Fan Motors 800 2

5 #3,BFP Motors 1150 3

Total no. of motors to be overhauled

16

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GUJARAT STATE ELECTRICITY CORPORATION LTD.

KUTCH LIGNITE THERMAL POWER STATION PO: S.K.VARMA NAGAR, PANANDHRO-KUTCH-370601.

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTORS.

All the contractors working at Kutch Lignite Thermal Power Station shall have to strictly observe the following Safety Rules. Concerned Contractors are responsible for informing & observance of these rules by their supervisors/employees/labours as well as the supervisors/ employees/ labours of agencies/ sub-Contractors engaged, if any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor shall have to submit a written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone through these Rules, have educated their employees / employees of their sub contractor and will strictly observe the said Rules while execution of work under work contract awarded to them. They will have to indemnify the Corporation for any loss or damage / accident / injury to the Corporation’s property / employee or employee of their own in default of non - observing these rules.

01 Persons to be employed for carrying out the work shall possess required qualification, are fully trained and conversant for works to be done. All persons should have gate pass. Register consisting the full details i.e. address, ph no, nearest relative, of all persons to be maintained. During the work execution, one trained & competent supervisor should always remain present at site.

02 The contractor shall take all the required safety measures prior to commencement of work on dangerous substances, machineries or area at which cautionary notice is displayed and obtain “Line Clear” or “Work Permit” through the concerned Department / Section.

03 Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the inflammable material lying at or nearby worksite or cover it properly by suitable protective covering. Also, special care shall be taken before carrying out such job & see that all possible contributing factors to set fire shall be removed / vanished prior to commencement of the work. Advance intimation shall be given to concern section / fire section to commence the work in fire prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire extinguishing media / material like sand / water buckets or other appropriate equipment at such place.

04 While carrying out work in confined space or inside vessel, obtain necessary “Confined Space / Vessel Entry Permit” from concerned department prior to commencement of the work. For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used. For taking care of the persons working inside the confined space / vessel, a supervisor / person capable to keep continuous watch on person(s) working inside, assist them incase of emergency or arrange to get immediate outside help, shall remain present at entry point. Use full body safety belt without failed. While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers etc shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of the work and leave the work place in safe condition in all respect, so as to prevent accident to fellow workers.

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05 Do not work on or block (by stacking material, spare parts, tools-tackles, equipments

etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or possible traffic movements in case of emergency. Such passages are meant for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or keep a person to restrict / divert the traffic on this route through other safe passage.

06 Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to use. Do not use defective, unsafe or improperly maintained equipments. The electrical power supply required to run such equipments shall not be taken directly at their own but shall be obtained through concerned Electrical Maintenance Departments or their authorized persons or under their observations / guidance only. The Electrical Section shall provide temporary electrical connection up to contractor’s Mains Board on which it is compulsory to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use. All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall be of standard make & bear ISI certification mark on it. The consumables like welding electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in any case if its expiry date is over. It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide standard make (ISI approved) Personal Protective Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job to their staff, as per the job requirement and insist / enforce their staff to put on the same while at works. The ongoing work is liable to be stopped at any time if your staff found working without P.P.Es. Following is the list of various P.P.Es. to be used for various works / worksites.

List of safety equipments 01 Industrial Safety Helmet. For protection of head against falling objects or

during fall of person from height. 02 Safety Goggles (Grinding,

Welding, Punk, Panorama etc).

For protection of eyes against flying particles / dust, chemical splash, spark, arc, flashover etc.

03 Face shield (Half or full). For protection of face against flying particles / dust, chemical splash, spark, arc, flashover etc.

04 Earplug / Ear muffs. For ear / hearing system protection while working in high noise level area.

07

05 Apron (Rubber / PVC / Asbestos / Leather / Cotton).

For body protection against chemicals, oils, sharp edged objects, heat, hot objects etc.

21

06 Gloves (Rubber / PVC, Asbestos, Leather, Electrical shock proof).

For protection of hands against chemicals, oils, sharp edged objects, heat, hot metals/objects, electricity etc.

07 Safety / Leather / Asbestos shoes, Gum Boots etc.

For protection of leg/feet against falling objects, sharp edged objects, heat, hot metals/objects, electricity etc..

08 Safety Belt(full body) / Rope / Life line / Fall prevention system etc.

For fall prevention while working at heights or in depth, working in vessel or in confined space.

09 Dust Respirator / Scarf. Protection of respiratory system against dust. 10 Chemical Cartridge

Respirator Protection against chemical fume / vapor etc.

11 Canister Gas mask. Protection against toxic/poisonous fumes/gases. 12 Air supply respirators. Working in oxygen deficient zone.

13 Safety Shoes For foot protection 08 Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be checked and used only if found safe to use. Also, ensure that these are tested, examined & certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the weight. Test certificate of all Lifting machines used by Contractor to be submitted to concerned Engineer & Safety Officer before commencement of work.

09 Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work permit when working at height. While climbing on such scaffolding or working on any structure at height, use of full body safety belt & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

10 Contractor or their employee shall not interfere in day-today routine plant activities / works except the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as shall not temper / operate / touch the machineries/equipments/auxiliaries with which they are not concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

11 The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2

etc shall be handled safely taking due care. To handle / shift such cylinders a special trolley /cage meant for it must be used but in no case it should be rolled.

12 On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod & other waste material shall be removed from work site and the area shall be left safe, neat & clean.

13 In case of any injury / accident while working, it shall immediately be reported to Safety Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 & ANNEXURE may be obtained from concern section or Safety Officer. For any incident occurred but have no injury to any persons should also informed to safety officer as Near Miss Incident.

14 In all risky job, before start the work contractor should obtained General Safety Work Permit through concerned section from safety dept in well advance.

15 For performance evaluation of contractor safety factors of work accident, fire incident & near miss accident will be considered. Steps can be taken to review the job assignment up to cancellation for negligence.

16 In case of noticing smoke or fire during their work execution, they shall make immediate efforts to extinguish / control it and simultaneously inform the Fire Brigade on phone No. 222 or 221. Shift the casualty to nearby hospital after rendering first aid in case of

22

accident. 17 Before finalizing contract to contractor, his back accidental history & experiences to be

Checked by Safety Officer at the of technical srutinity and accordingly contract to be awarded.

18 List of PPEs Should be submitted by Contractor before commencement of work to concerned HODs and Safety Officer. Safety Clearances will be issued by Safety Officer after physical verification of PPEs as per Specified job works.

19 Over & above these, contractor shall have to follow all the safety requirements / rules & regulations / norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories Act-1948 & The Gujarat State Factories Rules-1963 (Amended up to date) shall be followed strictly. The contractor shall also obey the rules / regulations / instructions of the local Competent Authority for safety requirements.

20 The above rules shall be scrupulously followed and where required, they may contact the Safety Officer in case of any ambiguity or needs further guidance in this regard.

Signature Of Contractor Chief Engineer (G), With rubber stamp GSECL, KLTPS, Panandhro

23

GUJARAT STATE ELECTRICITY CORPORATION LTD. KUTCH LIGNITE THERMAL POWER STATION, SKV NAGAR,

TAL: LAKHPAT, KUTCH - 370 601.

Tender KLTPS-13, W-620, RFQ No-12613

TENDER BOOKLET

PRICE BID

Name of work: :- Overhauling of 6.6 KV H. T. motors having capacity from 400 KW to 1150 KW at UNIT # 3 – KLTPS, Panandhro, Tal. Lakhpat, Dist. Kutch Issued to : Opened on :

24

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

KUTCH LIGNITE THERMAL POWER STATION SKV NAGAR-KUTCH: 370601

PRICE BID

CONTENTS NAME OF WORK: - Work of Overhauling of 6.6 KV, HT motors Capacity from 200 KW


Sr. No Index

1. Tender Notice 2. Schedule -B

Issued to M/s

EE (Tech.)

Tender fees no EMD receipt no

25


SKV NAGAR-KUTCH: 370601 / / T E N D E R N O T I C E / /

P r i c e b i d Sealed percentage rate tenders are invited for the overhauling of 6.6 HT KV motors having capacity from 400 KW to 1150 KW at UNIT # 3 – KLTPS, Panandhro, Tal. Lakhpat, Dist. Kutch from the experienced contractors/ registered under appropriates clauses of PWD who have carried out such works successfully. 01. Estimated cost : Rs. 533953.02 02. Tender fees (Non-refundable) : Rs. 750.00 03. E.M.D. : Rs. 5340.00 04. Security Deposit : 5 % of order value 05. Last day of issue of tender : N/A 06. Last day of receipt of tender : Dt:28/06/2010 Up to 15:30 hrs 07. Date of opening of tender : Dt:28/06/2010 onwards16:00 hrs (In presence of contractor if possible) 08. Time limit of work : 11 Month (during AOH/COH of Unit#3) 09. Validity of tender : 180 days from opening of the tech bid NOTE:

The tender fee & EMD will be paid in cash or by Demand Draft in favor of Gujarat State Electricity Corporation Ltd., payable at Dena Bank, SKV Nagar, Panandhro branch Filled tender shall be accepted by RPAD post only. The technical bid & price bid should be kept in two separate sealed covers and these two covers should be kept in main sealed cover. The tender will be opened in the presence of contractors, who wish to remain present at the time of opening of tenders. Tender fee & EMD have to be submitted along with technical bid, if not found offer will out rightly rejected. The undersigned reserves the right to reject any or all tenders without assigning any reason thereof. Details of tender fee & EMD paid (DD / MR No. & date) is invariably to be mentioned on the cover of the tender. In absence, offer will be rejected. Bidder has to submit tender fee / EMD in separate cover duly super scribe with Tender Fee / EMD and all three covers (Technical Bid. Price Bid and EMD/Tender fee covers) after keeping in the main cover (Forth cover) duly super scribed with the required details such as tender no, description and details of EMD/Tender Fee etc., is to be sent by RPAD/Speed Post. For & behalf of GSECL Chief Engineer (G.) GSECL, KLTPS. SIGNATURE OF CONTRACTOR WITH SEAL & DATE

26

GUJARAT STATE ELECTRICITY CORPORATION LTD.

KUTCH LIGNITE THERMAL POWER STATION SKV NAGAR-KUTCH: 370601

SCHEDULE-B Name of work: - Work of Overhauling of 6.6 KV, HT motors Capacity from 400 KW to

1150 KW of U # 3 KLTPS, Panandhro through outside agency by floating web tender for 11 months period during AOH/COH of Unit#3

Sr No Description of work Qty. Uni

t Rate (Rs.)

Amount (Rs.)

Overhauling of 6.6 KV motors by removing canopy, shifting to work place, complete dismantling of end covers, removal of rotor & bearings, cleaning of stator & rotor, applying varnish on windings, drying, testing, connection checking, cooler tube cleaning, reassembling, with new bearing if required, rotor inspection, refitting of motor and trial run.

01 --Do-- but capacity 400 KW ,Coal mill motor of Unit#3 6 No. 27836.14 167016.84

02 --Do-- but capacity 565 KW ,FD fan motor of Unit#3 2 No. 30826.60 61653.20

03 --Do-- but capacity 640 KW ,CW pump motor of Unit#3 3 No. 31813.04 95439.12

04 --Do-- but capacity 800 KW ,ID fan motor of Unit#3 2 No. 38175.65 76351.30

05 --Do-- but capacity 1150 KW ,BFP motor of Unit#3 3 No. 44497.52 133492.56

Total Rs. 533953.02 Rupees five lacks thirty three thousand nine hundred fifty three and two paise only.

NOTE: 1. Payment shall be made as per actual work done only. 2. Payment will be made within two months on submission of bill. 3. The bidder should clearly specify whether the service ax is inclusive or extra. If nothing

is specified by the bidder the rate quoted by the bidder will be considered as inclusive of service tax and nothing will be paid extra.

4. If the bidder has quoted the rate with service tax as extra, that will be reimbursed only on submission of documentary proof in subsequent R.A. bill. In case of First and Final

R.A. Bill, NOC will be released only after submission of documentary proof of service Tax paid by the bidder.

Chief Engineer (G) GSECL, KLTPS, Panandhro

I / We am / are willing to carry out above work at (-) _____% below /(+) _____% above estimated rate i.e. Rs. ________ (in words Rupees___________________________________________________________)

Signature of Contractor With Date & seal.