Name of Child - proceduresonline.com · Web viewguidance, January 2015. Introduction This policy sets out the London Borough of Barnet’s management of the broad area of Children

Children Missing from Education

Guidance for Schools 2015-16

These guidance notes should be used in conjunction with existing local procedures and codes of practice relating to Children Protection & Safeguarding, Special Educational Needs and School Exclusions, Exceptional Leave of Absence, Penalty Notice Regulations, In-Year Fair Access and Pupil Placement Panel procedures,.and the DfE’s CME guidance, January 2015.

1 Introduction

This policy sets out the London Borough of Barnet’s management of the broad area of Children Missing from Education, including systems to track children into schools, to maintain access to education and to promote robust procedures in schools, within the Local Authority (LA), and external agencies to ensure that children are not disadvantaged or put at risk.

2 Definitions

Children Missing from Education (CME) covers a broad range of circumstances, so it is useful to define the essential strands that will be dealt with in this guidance. Schools having contact with other local authorities may find that different terms are used. There are three categories.

Children Missing from Education (CME)

A Child Missing from Education (CME) is one without a school place. The role of all professionals is to alert the LA to this, and for the LA to secure a school place in the case of a child resident in Barnet, or to notify the destination LA that the child may be without education in its area.

Children Missing from School (CMS)

A Child Missing from School (CMS) is either:

one who is registered at a school but has failed to attend for ten consecutive days before action is required by the LA’s CME Officers, EWOs or Targeted Youth Worker, (depending on age and school of the child), or

one who has failed to return from agreed leave for five consecutive days,

CME Guidance 2015-16 Page 1 of 21

In both circumstances, schools must use the initial period of absence to use first-day response procedures and other follow-up action to ascertain a child’s whereabouts.

Children Missing Out on education (CMO)

A Child Missing Out on education (CMO) is one falling within the broad area outlined by the Ofsted document of November 2013 Pupils missing out on education. Such children are at risk of missing out on education through

poor procedures on the part of schools or the LA, poor practice or prejudicial thinking by professionals, poor parenting, their own behaviour, or needs changes in family circumstances, such as rehousing, relationship difficulties or

domestic violence.

These are broad themes that involve areas such as School Improvement, Early Intervention and Safeguarding. These generic issues are not the direct concern of the CME Officers within the Education Welfare Team.

Children can move from one of these categories to another. The aim should be that they move out of all these categories rather than from one to the next.


Procedures

CHILDREN MISSING FROM EDUCATION (CME)

There are two strands to CME Children new to school and those moving into the borough Children removed from a school roll without a known destination

1 Children new to school and those moving into the borough

These are referred to the CME officers by any professional (police, health, social work, et cetera) concerned that a child may be without a school place using the CME referral form (Appendix 2) This form is unlikely to be used by schools.

Investigations then take place to verify the child’s education or to enforce placement via a School Attendance Order. The In-Year Fair Access Panel (see below part XXXX) places children who have poor behaviour or attendance, or where there are no vacancies within reasonable distance from their home.

2 Children removed from a school roll without a known destination

Schools refer children who have been removed from their roll in accordance with the regulation 8 of the Education (Pupil Registration) (England) Regulations 2006, whose destination school is not known. The categories needing to be referred on the CME off-roll form (Appendix 3) are as follows:

Moved too far from school Failed to return from exceptional leave of absence Unexplained absence of four weeks and no trace Too ill to pursue education at all (severe or terminal illness)

Children moving from one school to another, anywhere in the country, do not need to be referred.

Similarly, children moving abroad need not be referred unless there are known safeguarding concerns, in which case, the above form should be used AND a referral to MASH made.

Schools are permitted to remove compulsory-school-aged children from roll only under Regulation 8 of the Education (Pupil Registration) (England) Regulations 2006. See Appendix 7

Removing a child from the school roll is a very important action. Inappropriate action exposes children to disrupted education with resulting poor outcomes and increased risk of harm. Schools must follow correct procedures to ensure that they do not breach their legal and safeguarding duties.

Pupils must not be deleted from the school roll without authorisation from the head teacher or other designated person.Schools must comply with the expectations concerning the investigation of non-return as in Appendix 1 (f) and (h)


CHILDREN MISSING FROM SCHOOL (CMS)

Schools use internal procedures such as First-day Response to challenge absenteeism and follow up with communication with families for longer absences.

If a child is absent for ten consecutive days without explanation, schools must refer to the Local Authority. This period is only five days in the case of a child failing to return on time from agreed leave of absence.

The referral route, using the CMS form at Appendix 4, differs according to school

Refer toPrimary Schools: Traded Service EWO or CME OfficerSecondary Schools: Traded Service EWOPrimary Schools no Traded Service CME OfficerSecondary Schools: no Traded Service Targeted Youth Service

The referral form asks for details of a school’s intervention prior to referral. Schools should bear in mind that their internal procedures on absence are subject to Ofsted inspection.

The Education Welfare Team will ascertain the whereabouts of the child and/or advise the school to remove the child from roll, as appropriate.

The incidence of CMS cases is greater following a school holiday. In September, such cases can have a financial impact on schools because of the Census. A CMS referral can lead to a child returning more promptly or, following investigation, lead to the school place being freed up for a new pupil, thus ensuring income for the school.

CHILDREN MISSING OUT ON EDUCATION (CMO)

Ofsted’s report Pupils missing out on education lists vulnerable types of children and dubious practices across services. While procedures within the LA and its schools are normally robust, there is always the possibility of bad decision-making on occasion. Below are examples of pitfalls for schools.

Theme Problem solution

Illegalexclusion

Dealing with badbehaviour by invitingparents to collect child

Either exclude pupil or managebehaviour in school; arrange a plan foranticipating needs

IllegalExclusion

Inviting parent to find a newschool to avoid exclusion

Either exclude pupil or consider alternative;Consult with Exclusions Officer

WithdrawalParent removing child fromschool in protest or as areaction to an incident

Advise parent that child is absent andEWO may be involved; CMS referral ifabsent ten days

Rehousing; distance toschool

Travel impacting attendance Advise parents of alternatives; requireadherence to times if staying


Pregnancy Assuming girl unable toattend

Plan continuity of learning, dependent onhealth; embarrassment is not a reason to be absent;

ElectiveHomeEducation

Parent chooses to educatechild at home but schoolhas concerns about delivery

Child is taken off roll automatically and theschool refers to the EHE advisor for action

ElectiveHomeEducation

School suggests EHE asway of managing difficulty oravoiding exclusion

Similar to illegal exclusion, suggesting EHEto vulnerable families is counter-productiveand exacerbates problems. Schools bestadvised never to mention EHE.

The role of parents in undermining their children’s education is also unfortunate and is best addressed by pursuing attendance vigorously and providing support or access to external support

ELECTIVE HOME EDUCATION

Parents have a right to educate their children otherwise than at school and do not have to explain why. They do, however, have to notify their current school of their decision and the school has to remove the child from the roll. The only exception to this is when the child is the subject of a School Attendance Order, in which case, the LA has an effective right of veto.

Schools must notify the LA of every case where EHE is pursued by parents and the LA will follow up with the family.

EXCLUSIONS

Excluding children by definition means they are missing out on education (CMO) but this is, unfortunately, a consequence of misbehaviour. Adherence to the rules on exclusion safeguards children’s education e.g sixth-day provision being robustly applied secures access to learning following a short period of sanction.

Services are available for vulnerable individuals to secure access to learning. Schools are required to avoid informal processes such as those in the table above under “illegal exclusion”.

SPECIFIC RISKS – VULNERABLE CHILDREN

In some circumstances, extended absence from school may indicate concerns for the health and wellbeing of a child in connection with forced marriage, female genital mutilation (FGM) or child sexual exploitation (CSE).

There should be no supposition that going to a particular country or belonging to a specific minority is suspicious but doubts arising from observation or receipt of concerning information must be referred to the MASH immediately.


LOCAL AUTHORITY PROCEDURES SUPPORTING CHILDREN’S ACCESS TO SCHOOL.

Pupil Placement Panel (PPP)

The PPP sits fortnightly to review either all cases of children missing from school or missing out on education, examining placement issues for children with specific needs.

The PPP also reviews exclusions issues fortnightly, alternating with the above.

In-Year Fair Access Panel (IYFAP)

The IYFAP meets according to need to place children with attendance or disciplinary issues and those who are vulnerable for other reasons. It also allocates children to schools where capacity issues challenge the LA’s ability to accommodate children, most commonly new arrivals to the borough in need of a school place in areas where schools are full.

All Barnet schools contribute to this process by accepting children allocated to them and by some head teachers attending the meetings to make the necessary decisions.


AppendicesName notes

1 Off-roll checklist Procedures based on reg 8 (App 7 below)2 CME referral form Child presumed to be without a school

place

3 CME off-roll form Off roll without destination school4 CMS form5 EHE referral form Off roll due to Elective Home Education6 BEETS referral form To be returned to Sharon Glover, LB

Barnet7 Regulation 8 Extract of the Education (Pupil

Registration ) Regulations 20068 Transfer of data9 contacts


OFF-ROLL CHECKLIST DELETION OF PUPIL FROM THE SCHOOL ADMISSION REGISTER THE EDUCATION (PUPIL REGISTRATION) (ENGLAND) REGULATIONS 2006

*Schools must consult with the Local Authority before removing a pupil from roll where there is any doubt about the legality of deletion, safeguarding or attendance concerns*

Reason for deletion (regulation 8)

Conditions for removal from roll School Checklist

CTF Code

Use DfE no. for receiving school, where known.Use XXX XXXX for missing pupils / new school unknown.Use MMM MMMM for transfer to independent school; EHE or where pupil moving outside England or Wales.

(a) Local Authority has approved change of education provision for a pupil subject to a School Attendance Order

(i)The Local Authority has substituted the school named on the School Attendance Order with another schoolor(ii) School Attendance Order has been revoked on the grounds that child is receiving suitable education otherwise than at school.

Approved by Local Authority prior to deletion

CTF uploaded

SAM updated

(b) Pupil is registered at another school (no dual roll arrangement in place)

Notification of school transfer and details of new school received from parent / carer. Placement and start date confirmed by new school.

School transfer and start date confirmed

CTF uploaded

SAM updated

(c) Pupil on dual roll has ceased to attend Removal from roll has been agreed by the dual school, where pupil remains on roll.

CTF uploaded (as applicable)

SAM updated

d) Pupil receiving education otherwise than at school (Elective Home Education)

The parents have given the school written notification of their decision to home-educate their child.

CTF uploaded

SAM updated

Referred to LA (Appendix 2 - EHE Referral Form)

(e) Pupil has stopped attending and home-school distance is unreasonable

(use when child has left the country)

Primary schools: Home-school distance is over two miles (walking distance) up to eight years of age, then three miles. Where siblings are involved, the younger child(ren) will be the appropriate factor to consider.

Secondary schools: Home-school distance is over three miles and public transport journey time exceeds 75 minutes.

Notification of children leaving the UK permanently is required only if there are Child Protection concerns

New address details

CTF uploaded

SAM updated

Referred to LA (Appendix 3 – CME Referral Form)

Referred to MASH

(f) Pupil has failed to return following exceptional leave of absence

i) pupil has failed to attend within the ten school days following expiry of extended leave

Consulted with EWO / TYS after five days’ absence via

Appendix 4 CMS form


APPENDIX 1 – Off roll checklist

and(ii) there are no reasonable grounds to believe that the pupil is unable to attend due to sickness or any unavoidable causeand(iii) both the school and the Local Authority have made reasonable enquiries and failed to ascertain the child’s whereabouts. Appendix 4 CMS form

CTF uploaded

SAM updated

Referred to LA (Appendix 3 – CME Referral Form) (Except where child has moved outside England or Wales)

(g) Pupil is medically unfit to attend school (certified by relevant medical professional)

(i) Pupil is unlikely to regain fitness before reaching end of compulsory school ageand (ii) there is no indication of intention to attend beyond compulsory school age.

CTF uploaded

SAM updated

Referral to LA (Appendix 4 – CME Referral Form)

(h) Pupil has been absent continuously for at least 20 school days

(i) Absences are all unauthorised and(ii) there are no reasonable grounds to believe that the pupil is unable to attend due to sickness or any unavoidable cause and(iii) both the school and the Local Authority have made reasonable enquiries and failed to ascertain the pupil’s whereabouts. Appendix 4 CMS form

Consulted with EWO / TYS after ten days’ absence via

Appendix 4 CMS form

CTF uploaded

SAM updated

Referred to LA (Appendix 3 – CME Referral Form)

(i) Pupil has been given a custodial sentence for four months or longer as a result of a final order

Formal notification and approval from Youth Offending Service.

Consulted with YOS

CTF uploaded

SAM updated

(j) Death of pupil notification received.CTF uploaded

SAM updated

(k) Child above statutory school age Neither child nor parent has indicated an intention for continued attendance.

CTF uploaded

SAM updated

Referred to LA (Appendix 4 – TYS Referral Form) (Where the child is at risk of becoming NEET)

(l) Pupil leaving independent school

(m) Permanent exclusion Deadline for independent appeal has expired or decision upheld at appeal hearing.

Referred to LA Exclusions Officer CTF uploaded

SAM updated


n) Nursery child not transferring to higher class. For use by schools with nursery classes CTF uploaded (where child transferring to new school)


Children Missing Education (CME) Referral Form

Date of referral Referral method

Please complete this pro-forma in respect of a child who is known or believed to be without a school place. Completed details should be sent to Wendy Roach, Education Welfare Team, Building 4, North London Business Park, Oakleigh Road South, London N11 1NP or to [email protected],if encrypted, or via USO-FX .

Name of Parent/Guardian

Home address

Postcode

Borough of residence

Telephone home work mob

Last known School Local Authority Barnet

PLEASE TICK BOX IF APPLICABLE AND GIVE DETAILS BELOW

CIC SEN Asylum Seeker Ethnicity:

Disability Young Offender

Domestic violence

CAF (Common Assessment Framework)

PLEASE FILL IN DETAILS BELOW FOR EACH CHILD FOR WHOM YOU NEED A SCHOOL PLACE:

Name of Child Gender Date of Birth Year

Details of recent history/current provision and other relevant information:

Referred byName Organisation Tel no/mobile Address/e-mail


APPENDIX 2 – CME Referral Form

mailto:[email protected]

Child Missing Education (CME) Off Roll FormSchool to complete when de-registering a pupil who is at risk of missing education(Refer to Off Roll Guidance / Checklist Appendix 1)

School Off-roll date Date of last

attendance

CHILD’S DETAILS

Surname Forename

Date of birth Year Male/Female Ethnicity

Looked-after child Child Protection Plan Child in Need CAF SEN

Home address

Postcode Borough of residence

Parent / Carer Tel number(s)

Reason for deletion Tick as applicable Additional information required

Home-school distance unreasonable

New address:

Failure to return following extended leave of absence

Brief details of work undertaken by school:

Missing for 20 days or more continually

Brief details of work undertaken by school:

Other reasonPlease specify and give brief details:

Other relevant information (please include details of any concerns about child’s safety / welfare)

Referrer:

Position:

Date:

I will update the CME officer with any new

information concerning the family.

Return form by post or USO-FX toWendy Roach or Mo Hooper, CME OfficersLondon Borough Of Barnet, North London Business ParkOakleigh Road South, London N11 1NPTel: 020 8359 7746 / 020 8359 7892


APPENDIX 3 – CME Off Roll Form

Child Missing from School (CMS) Referral Form

School Date of last attendance

CHILD’S DETAILS

Surname Forename


Looked-after child Child Protection Plan Child in Need CAF SEN

Home address



Reason for referral Tick as applicable Additional information required

ABSENT FOR TEN SCHOOL DAYS LAST DAY OF ATTENDANCE

ABSENT FOR FIVE DAYS FOLLOWING AGREED RETURN DATE FROM LEAVE

AGREED RETURN DATE


Referrer:

Position:

Date:

I will update the EWO, TYW or CME officer with

any new information concerning the family.

Return form by post or USO-FX toWendy Roach or Mo Hooper, CME Officers, orEWO, or Targeted Youth Worker, as appropriate

London Borough Of Barnet, North London Business ParkOakleigh Road South, London N11 1NPTel: 020 8359 7746 / 020 8359 7892


APPENDIX 4 – CMS Referral Form

APPENDIX 5 – EHE Referral Form

Elective Home Education Notification to Local AuthoritySchool to complete when deleting a child from admission roll under

Regulation Code‘d’ (Elective Home Education)

School Off-roll date Date of last

attendance

Surname Forename


Child in care Child Protection Plan Child in Need CAF SEN

Home address



Main Reason given by parent/carer for decision to home educate

Tick as applicable Details / comments

Religious or cultural beliefs

Philosophical or ideological views

Disagreement with school

Alleged bullying

Distance / access to school

Child refusing / unwilling to attend

Awaiting potential offer at a preferred school


Referrer Position Date

Return via post or USO-FX to

Mary Helmore, Advisory Teacher, High Incidence Support TeamNorth London Business Park, Oakeigh Road South, London N11 1NPTel No: 020 8359 7691


APPENDIX 6 – BEETS Referral Form

IYSS Number :(For use by staff only)

BEETS Referral FormBarnet Education Employment Training Support

Participant detailsFirst Name: Surname:

Contact Address:

Postcode:

Date of Birth: / / Age:

Telephone (Home):

Telephone (Mobile):

Email:

Gender: Ethnicity:

Referral Practitioner/OrganisationName: Organisation:Contact Address:

Post CodeEmail:

Phone No: Mobile:

In what capacity are you working with the young person?

Where is the young person now regarding education, employment and training? Do you know what their goals are in EET?

Do they have any barriers to education, employment or training? (e.g. dyslexia, ADHD, disabilities)

What support do they need? (CV, Apprenticeship, Education, Courses, Employment with training, Mentoring)

Is the young person aware of the referral to our service? Yes No

Referrer’s signature:........................................................ Date:........................................................................................………………………………..


APPENDIX 7 – Transfer of DataPrescribed grounds for taking pupils off roll Appendix 7

Education (Pupil Registration) (England) Regulations 2006 – Regulation 8 sets out the criteria under which compulsory-school-aged children can be removed from school roll, summarised as follows:

8 (1) (a) The Local Authority is approving a change of provision for a pupil subject to a School Attendance Order (SAO)

A pupil who is subject to an SAO must not be removed from roll unless the Local Authority has substituted the school named on the SAO with a new school or revoked the order on the grounds that suitable education has been arranged otherwise than at school.

8 (1) (b) The pupil has been registered at another school (no dual-roll agreement)

A pupil who becomes registered at a new school can be removed from the roll of the previous school from the last date of attendance.

The pupil must not be deleted from roll until the new school placement and date of registration have been confirmed.

8 (1) (c) The pupil is on dual roll and ceases to attend one of the schools

A pupil registered at more than one school under a dual-roll arrangement can be removed from the roll of one of the schools providing the other school is in agreement and provides full-time education itself or in partnership with another school or provision.

8 (1) (d) The parent(s) have elected to home-educate (EHE)

Parents have a right to withdraw their child from a school in favour of home education. The child must not be removed from the school roll until the parent has given written notification of their decision to educate the child at home.

Parents sometimes use this option when there are problems for their child at school. It would not be appropriate for school staff to encourage EHE as a solution to difficult issues as this is unlikely to be in the best interests of the child.

The school - not the parent - has a legal duty to notify the Local Authority when deleting a child from roll under this criterion. Schools should do this via the EHE Notification Form (Appendix 2).

8 (1) (e) The pupil has ceased to attend and is no longer residing within reasonable distance of the school

Pupils can be deleted from roll where the distance to school is deemed unreasonable and the parent has no intention of maintaining the school place. A walking distance exceeding two miles would be unreasonable for a primary school pupil under the age of eight. Older children’s walking distance is three miles. Where there are primary-aged siblings, the age of the younger children should be the deciding factor on distance.


Distance also comprises ease of access. A public transport journey time in excess of 75 minutes for a secondary school pupil would be unreasonable. Schools may remove a child from roll under this criterion without waiting for confirmation of a school transfer. However, the school must obtain details of the child’s new address to enable a referral to the receiving local authority and reduce the risk of the child falling out of the education system.

Where a parent has notified the school that the child is leaving the country and the school has reason for concern, such as a history of poor attendance or safeguarding issues, the parent should be asked to provide proof of travel.

The school need only notify the Local Authority when removing a pupil from roll whose onward education has not been confirmed. This does not apply to children who have gone to live abroad or outside England or Wales, unless the school has concerns of a safeguarding nature. Referrals in such cases should be made via the CME Referral Form (Appendix 3) and a referral to the Multi-agency Safeguarding Hub (MASH) on 020 8359 4066.

8 (1) (f) The pupil has failed to return from exceptional leave of absence

A pupil who has failed to return following exceptional leave of absence can be removed from roll providing all three of the following conditions are fulfilled:

i. The pupil has failed to attend the school within the ten school days immediately following the expiry of the period for which such leave was granted

ii. there are no reasonable grounds to believe that the pupil is unable to attend due to sickness or any unavoidable cause

iii. both the school and the Local Authority have made reasonable enquiries and failed to ascertain the child’s whereabouts.

During the first five days of absence, schools should attempt to contact the family to discover the reason for failing to return.

Primary schools should then seek assistance from their Traded-service Education Welfare Officer (EWO) or a CME Officer, depending on the level of traded service purchased. The EWO/CMEO will support the school’s efforts to locate the child and carry out a visit to the child’s last known address where appropriate.

Secondary schools may make a referral to Targeted Youth Support (TYS). The allocated TYS worker will support the school’s efforts to trace the child.

Schools must notify the Local Authority when deleting a child from roll under this criterion if they have any concerns about the child’s safety or welfare. Referrals should be made via the CME Referral Form (see Appendix 3).

8 (1) (g) The pupil is certified too ill to pursue education

This will apply on the very rare occasion when a pupil has a terminal or serious medical condition and is deemed medically unfit to continue with education. An appropriate medical professional will need to certify that that the pupil is unlikely to be in a fit state of health to return to school before ceasing to be of compulsory school age. Removal from roll is not permitted if there is any


indication from parent or pupil of the intention to continue to attend the school post compulsory school age. The school is legally required to notify the Local Authority when removing a pupil from roll under this criterion. Schools should notify the Local Authority CME Referral Form (see Appendix 3).

Please note: this should not be confused with pupils who are medically unfit to attend school for a prolonged period of time and require outreach home tuition through Barnet’s Hospital and Home Tuition Team.

8 (1) (h) The pupil has been missing from school continuously for 20 days

Schools may remove missing children from roll providing all three of the following conditions are fulfilled:

i. At no time was the absence during that period authorised by the school

ii. there are no reasonable grounds to believe that the pupil is unable to attend due to sickness or any unavoidable cause

iii. both the school and the Local Authority have made reasonable enquiries and failed to ascertain the child’s whereabouts.

During the first ten days of absence, schools must make reasonable attempts to locate the child and facilitate his/her safe return to school. Enquiries should include writing to the parents, attempting to make telephone contact with parents, appropriate friends and relatives, speaking to other children and parents and home visits.

Primary schools should seek assistance from their designated Education Welfare Officer (EWO), from Day 11 of the child’s absence if not sooner. The EWO will support the school’s efforts to locate the child and carry out a visit to the child’s last known address where appropriate.

Secondary schools should make a referral to Targeted Youth Support (TYS). The allocated TYS worker will support the school’s efforts to trace the child.

Schools must notify the Local Authority when deleting a child from roll under this criterion. A referral should be made via the CME Referral Form (see Appendix 3)

8 (1) (i) The Pupil has been given a custodial sentence for four months or longer as a result of a final order A child who is taken into custody for four months or more as a result of a final order can be taken off roll, unless the school has reason to believe that he/she will return to the school at the end of the period.

Schools must not deregister a pupil who is remanded in custody and awaiting a trial or hearing at a future date.

Schools must consult with the Local Authority’s Education Welfare Officer in the Youth Offending Service before removing a child from roll under this criterion. Please refer to the ‘List of Contacts’ included in this guidance for details of the relevant contact person.


8 (1) (j) Death of pupil

In the very tragic circumstance that a pupil dies, the school should remove the child from roll upon notification of the death. .

8 (1) (k) The pupil is above compulsory school age

This applies to Year 11 pupils who do not wish to return to the school in the following academic year. The official school leaving date for Year 11 pupils is the last Friday in the month of June, in the school year in which they turn 16.

This may also apply to the small minority of pupils who have been moved into a lower year group but have reached the end of their official school-leaving age. Such pupils must be given an opportunity to confirm their intention to continue attending, or not.

School-leavers under this category who are at risk of becoming NEET (not in education, employment or training) should be referred to the Target Youth Support Team (TYS). Referrals should be made via the Common Assessment Framework (CAF) Pre-assessment Checklist.

8 (1) (l) The pupil is leaving a school that is not maintained by the government

This relates to pupils leaving the roll of a school in the independent sector. It is not relevant to government-maintained schools, academies and free schools in Barnet.

8 (1) (m) The pupil has been permanently excluded

The permanent exclusion of a pupil does not take effect until the deadline for an independent appeal has expired or the decision to permanently exclude has been upheld at the appeal hearing.

Schools must notify the Local Authority Exclusions Officer on the first day of the exclusion and comply with existing procedures for schools exclusions.

8 (1) (k) and 8(3) Nursery child leaving school

This applies to children who have been admitted to a school to receive nursery education and are not transferring to Reception or a higher class at the school.

Although it is not a legal requirement to upload a CTF for children who have not reached compulsory school age (the start of the school term following their fifth birthday), it is good practice to do so.

NOTE

The timescales for referral to the EWO, CME Officer or Targeted Youth Worker differ in respect of those returning from leave of absence and those who have simply failed to return.

As children who do not return from exceptional leave can be removed from roll after 10 days, they should be referred after 5 days.

All other absentee chlldren should be referred as CMS cases after 10 days of absence. These children can be removed from roll after a total of 20 days unless information to the contrary arises.


Appendix 8: Transfer of data

Transfer of data

Common Transfer File (CTF)

Whenever a pupil is deleted from a school roll, the school has a statutory duty to upload a CTF to the Department for Education (DfE) School-to-School (S2S) website. The Education (Pupil Information) (England) Regulations 2005 describe the information that must be transferred and the method of transfer.

The school releasing the pupil must send a CTF to the new school within 15 school days of deregistration. Where possible, the CTF should be sent to the new school before the pupil leaves. This applies to any transfer at any time between educational establishments for pupils aged 3 to 16 years (Nursery to end of Year 11).

When generating a CTF, the following codes should be used

local authority number (where new school is based) followed by the new school number (for DfE registered schools)

XXX XXXX where the destination school is not known or the pupil is missing

MMM MMMM where the destination school is outside the maintained sector (independent) or the child is being educated otherwise than at school or the child has moved outside England or Wales.

School Attendance Module (SAM)

When removing pupils from roll, schools must update the Attendance Count on SAM in accordance with School Admissions Team Guidance. This applies to pupils leaving Reception through to Year 11 pupils.


APPENDIX 9 – contacts

Useful contacts

Wendy Roach Children Missing Education Officer 020 8359 7746 [email protected]

Mo Hooper Children Missing Education Officer 020 8359 7892 [email protected]

Trevor Orr Education Welfare Team Manager 020 8359 7716 [email protected]

Liz Ferrie School Admission Team Manager 020 8359 7652 [email protected]

Ferzana Arif Deputy School Admission Team Manager 020 8359 3151 [email protected]

Mary Helmore Advisory Teacher / EHE co-ordinator 020 8359 7691 [email protected]

Jane Morris Exclusions Officer 020 8359 7743 [email protected]

Emel Fadil Operations Manager, Youth OffendingService 020 8359 5516 [email protected]

Kim Price Home & Hospital Tuition Team Manager 020 8359 7734 [email protected]

Karen Ali Targeted Youth Support Manager 020 8359 7808 [email protected]

Paula Stacey Child Sexual Exploitation (CSE) Coordinator 020 8359 7207 [email protected]

Please note that the transfer of children’s data must be done securely using USO-FX rather than the e-mail addresses provided here.

Related legislation Attendance and Pupil Registration: Education Act 1996 (ss7, 8, 14 & 19) Education Act 2002 (s21) Education and Inspections Act 2006 (ss 4 & 38) The Education (Pupil Information) (England) Regulations 2005 The Education (Pupil Registration) (England) Regulations 2006 The Education (Pupil Registration) (England) (Amendment) Regulations 2013

Child protection/safeguarding: Children Act 1989 (ss 17 & 47) Children Act 2004 (ss 10,11, 12 & 17) Education Act 2002 (s175)













Documents

Name of Child - proceduresonline.com · Web viewguidance, January 2015. Introduction This policy sets out the London Borough of Barnet’s management of the broad area of Children