Upload
cootty
View
214
Download
0
Embed Size (px)
Citation preview
8/13/2019 MyTyme WorkShop
1/72
8/13/2019 MyTyme WorkShop
2/72
8/13/2019 MyTyme WorkShop
3/72
8/13/2019 MyTyme WorkShop
4/72
8/13/2019 MyTyme WorkShop
5/72
8/13/2019 MyTyme WorkShop
6/72
8/13/2019 MyTyme WorkShop
7/72
8/13/2019 MyTyme WorkShop
8/72
8/13/2019 MyTyme WorkShop
9/72
8/13/2019 MyTyme WorkShop
10/72
8/13/2019 MyTyme WorkShop
11/72
8/13/2019 MyTyme WorkShop
12/72
8/13/2019 MyTyme WorkShop
13/72
8/13/2019 MyTyme WorkShop
14/72
8/13/2019 MyTyme WorkShop
15/72
8/13/2019 MyTyme WorkShop
16/72
8/13/2019 MyTyme WorkShop
17/72
8/13/2019 MyTyme WorkShop
18/72
8/13/2019 MyTyme WorkShop
19/72
8/13/2019 MyTyme WorkShop
20/72
8/13/2019 MyTyme WorkShop
21/72
8/13/2019 MyTyme WorkShop
22/72
8/13/2019 MyTyme WorkShop
23/72
8/13/2019 MyTyme WorkShop
24/72
8/13/2019 MyTyme WorkShop
25/72
8/13/2019 MyTyme WorkShop
26/72
8/13/2019 MyTyme WorkShop
27/72
8/13/2019 MyTyme WorkShop
28/72
8/13/2019 MyTyme WorkShop
29/72
8/13/2019 MyTyme WorkShop
30/72
8/13/2019 MyTyme WorkShop
31/72
8/13/2019 MyTyme WorkShop
32/72
8/13/2019 MyTyme WorkShop
33/72
8/13/2019 MyTyme WorkShop
34/72
8/13/2019 MyTyme WorkShop
35/72
8/13/2019 MyTyme WorkShop
36/72
8/13/2019 MyTyme WorkShop
37/72
8/13/2019 MyTyme WorkShop
38/72
8/13/2019 MyTyme WorkShop
39/72
8/13/2019 MyTyme WorkShop
40/72
8/13/2019 MyTyme WorkShop
41/72
8/13/2019 MyTyme WorkShop
42/72
8/13/2019 MyTyme WorkShop
43/72
8/13/2019 MyTyme WorkShop
44/72
8/13/2019 MyTyme WorkShop
45/72
8/13/2019 MyTyme WorkShop
46/72
8/13/2019 MyTyme WorkShop
47/72
8/13/2019 MyTyme WorkShop
48/72
8/13/2019 MyTyme WorkShop
49/72
8/13/2019 MyTyme WorkShop
50/72
8/13/2019 MyTyme WorkShop
51/72
8/13/2019 MyTyme WorkShop
52/72
8/13/2019 MyTyme WorkShop
53/72
8/13/2019 MyTyme WorkShop
54/72
8/13/2019 MyTyme WorkShop
55/72
8/13/2019 MyTyme WorkShop
56/72
8/13/2019 MyTyme WorkShop
57/72
8/13/2019 MyTyme WorkShop
58/72
8/13/2019 MyTyme WorkShop
59/72
8/13/2019 MyTyme WorkShop
60/72
8/13/2019 MyTyme WorkShop
61/72
8/13/2019 MyTyme WorkShop
62/72
8/13/2019 MyTyme WorkShop
63/72
8/13/2019 MyTyme WorkShop
64/72
8/13/2019 MyTyme WorkShop
65/72
8/13/2019 MyTyme WorkShop
66/72
8/13/2019 MyTyme WorkShop
67/72
8/13/2019 MyTyme WorkShop
68/72
8/13/2019 MyTyme WorkShop
69/72
1. Work Hours:
a. Are you satisfied with the number of hours you each week?
b. If you could shorten your work day one hour each day, do you know what
you would spend that time doing?
How would you spend it? _____________________________________
_____________________________________________________________
(2) TOTAL
2. Work Habits:
a. Do you make a written list of what you intend to do each day?
b. Do you keep any kind of record that shows whether you complete your list
or not?
c. Do you have a calendar for recording appointments and tasks you intend
to accomplish in the future?
d. Do you schedule blocks of time for yourself to accomplish important goals
and activities?
e. Do you assign time limits to the items on your task list?
f. Do you prioritize your task list each day?
(6) TOTAL
3. Work Space:a. Is your workspace arranged so everything you need is readily available?
b. Do you keep your desk or other workspace clear of anything except the
work you are engaged in at that moment?
c. Do you usually spend less than two minutes looking for something you
need in your work?
d. Do you have a specific tray designated as an out basket?
SELF-EVALUATION QUESTIONNAIR
EFFECTIVE PERSONAL MANAGEMENT
INSTRUCTIONS:Consider each question thoughtfully. Circle the number that best describes
how you currently use your time. Only when you are completely hones with yourself will this
exercise be helpful. After you have completed the evaluation, total your score for each area
and then indicate your combined grand total.
1 - Yes/Always 2 - Usually 3 - Not Very Often 4 - No/Never
1 2 3 4
1 2 3 4
Good Time Use 2 - 3 Need Significant Improvement 6 - 7
Need To Improve 4 - 5 Wasting Time 8
Good Time Use 6 - 9 Need Significant Improvement 16 - 21
Need To Improve 10 - 15 Wasting Time 22 - 24
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Copyright 1999 Leadership Management International, Inc. ALL RIGHTS RESERVED
1 2 3 4
1 2 3 4
8/13/2019 MyTyme WorkShop
70/72
e. Do you have a specific tray designated as your in basket?
f. Do you dispose all your paperwork on the first handling?
g. Does your filing system keep your desk free from clutter?
h. Does your system for handling paperwork prevent procrastination?
(8) TOTAL
4. Types of Time:
a. Do you organize related types of tasks to be accomplished in a specific
block of time? (Example: grouping telephone calls, reading mail, answering
correspondence.)
b. Do you set aside a certain block of time every day or several times a week
for uninterrupted creative activity?
c. Do you set priorities for different jobs and decide which jobs merit yourprimary attention?
d. Do you spend an hour or more at the beginning of each month formally
planning it?
e. Do you have a routine process for planning monthly?
(5) TOTAL
5. Working Habits:
a. Do you ask your assistant or allow your voice mail to take calls for certainlength of time and return calls in-groups to improve your workflow?
b. Do you spend most of your telephone time on business exchange related
to the purpose of the call?
c. Do you group your questions and topics to reduce the number of
interruptions by phone, drop-ins, and others?
d. Do you go somewhere to prevent the telephone from breaking your
concentration on important matters?
e. Do you dictate brief memos, use e-mail, voice mail, or other technology to
reduce the time that it takes to contact a number of people?
(5) TOTAL
6. Making Use of Downtime?
a. Do you make effective use of travel time such as commuting to work, driving
to appointments, etc?
b. Do you frequently work on important things while waiting for someone else?
Good Time Use 8 - 12 Need Significant Improvement 21 - 28
Need To Improve 13 - 20 Wasting Time 29 - 32
1 - Yes/Always 2 - Usually 3 - Not Very Often 4 - No/Never
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Good Time Use 5 - 7 Need Significant Improvement 13 - 17
Need To Improve 8 - 12 Wasting Time 18 - 20
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Good Time Use 5 - 7 Need Significant Improvement 13 - 17
Need To Improve 8 - 12 Wasting Time 18 - 20
1 2 3 4
1 2 3 4
8/13/2019 MyTyme WorkShop
71/72
Good Time Use 4 - 6 Need Signif icant Improvement 11 - 13Need To Improve 7 - 10 Wasting Time 14 - 16
1 - Yes/Always 2 - Usually 3 - Not Very Often 4 - No/Never
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Good Time Use 9 - 13 Need Significant Improvement 23 - 31Need To Improve 14 - 22 Wasting Time 32 - 36
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Good Time Use 5 - 7 Need Significant Improvement 13 - 17
Need To Improve 8 - 12 Wasting Time 18 - 20
c. Do you minimize the amount of your down time by improved scheduling of
appointments, travel, etc?
d. Do you use some of your down time for relaxation and/or creative thinking?
(4) TOTAL
7. Use of Secretary or Assistant (if applicable):
a. Does your secretary/assistant know what is on your task list for today?
b. Does your secretary/assistant automatically find for you the file and
information that you need for the tasks on your list?
c. Does your secretary/assistant open and organize your mail?
d. Do you dictate your answers to letters and memos?
e. Do you direct your secretary/assistant to answer some correspondence foryou?
f. Does our secretary/assistant know exactly how to handle visitors and people
who call on the telephone?
g. Does your secretary/assistant always know where you are during the
working day?
h. Does your secretary/assistant know what circumstances are important
enough for you to be interrupted when you are in a conference?
i. Does your secretary/assistant know what you do that is important and what
is not important?
(9) TOTAL
8. Delegation:
a. Do you delegate appropriately?
b. When you delegate a task, do you give adequate instructions so that it
may be done well?
c. When you delegate tasks, do you allow others to work in their own way
even though some things may be done differently from the way you would
do them?
d. When you delegate a task or responsibility, do you also delegate the
authority necessary to accomplish it effectively?
e. When you delegate a particular job, do you have a system to later inspect
the work to be sure that your instructions were understood and are still
being carried out?
(5) TOTAL
1 2 3 4
1 2 3 4
1 2 3 4
8/13/2019 MyTyme WorkShop
72/72
Good Time Use 5 - 7 Need Significant Improvement 13 - 17
Need To Improve 8 - 12 Wasting Time 18 - 20
1 - Yes/Always 2 - Usually 3 - Not Very Often 4 - No/Never
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Good Time Use 6 - 9 Need Significant Improvement 16 - 21
Need To Improve 10 - 15 Wasting Time 22 - 24
1 2 3 4
1 2 3 4
1 2 3 4
1 2 3 4
Good Time Use 55 - 82 Need Significant Improvement 139 - 192
Need To Improve 83 - 138 Wasting Time 193 - 220
9. Training of Team Members (if applicable):
a. Are you available for team members to ask questions at unplanned times
of the day?
b. Do you conduct job training when you get repeated questions from team
members?c. Do you delegate responsibility and authority to avoid repeated questions?
d. Do you avoid many of the repeated questions by establishing departmental
policy or rules that would guide employees activities in a particular area?
e. Do you delegate everything that you do that could be done someone else?
(5) TOTAL
10. Visitors:
a. Do you close your office door to get important tasks completed?
b. Do you discourage people from dropping into your office if they have no
important business to discuss?
c. Do you encourage visitors to set up appointments before coming to your
office?
d. Do you discourage visitors from staying longer than necessary by cutting
out small talk?
e. Do you prevent your self from repeatedly dropping into others offices?
f. Do you shorten visits and meeting by setting time limits?
(6) TOTAL
TOTAL OF ALL AREAS
11. What are your job responsibilities?