MYOB Education Program Factsheet

New Zealand’s most trusted accounting and payroll software provider, MYOB, o�ers an Education Program to support your classroom teaching. Join the hundreds of education institutes already teaching MYOB, and give your students the practical accounting exprience they need. The program is ideal for students considering a career in accountancy or business management, or even for future business owners. The program consists of the latest version of MYOB AccountRight, MYOB Payroll and MYOB Essentials.

MYOB Essentials100% browser-based. MYOB Essentials is the easy way for students to master the basics of:

+ quoting and invoicing+ tracking business expenses+ managing simple inventory and payroll+ real-time access to accounts+ 30 easy to read reports

students:

• Experience our easy to use accounting software in action – students can set up their own business. • Cloud-based accounting that’s super quick to set-up and updates automatically whenever there is a change made to the product.

• An unlimited number of students can use the software and you can add and remove access quickly and easily.

• Online training resources for teachers and tutors.

• Unlimited phone and LiveChat support.

Meets the below NCEA achievement standards for Accounting:

• Accounting 2.6 (AS91179)

MYOB AccountRight - Student EditionLatest version available! Cloud software on your desktop^

• MYOB AccountRight v2016.3, powerful accounting withbusiness management capabilities, includes Auto BankReconciliation - students will have the ability to import bank

to practice using the auto bank reconciliation functionality.

• MYOB Payroll

and manages KiwiSaver obligations, simple leave management.Limited to 10 pay runs and limited to 90 days.

• MYOB AccountEdge - for Mac users we have MYOB AccountEdge,developed especially for Macs. Easily manage invoices, expenses,GST, and inventory. Email [email protected] if you require Macaccounting software.

Meets the below NCEA achievement standards for Accounting:• Accounting 2.2 (AS91175) • Accounting 3.2 (AS91405)• Accounting 2.6 (AS91179) • Accounting 3.6 (AS91409)• Accounting 2.7 (AS91386)

* Subscription period for MYOB Essentials is for 12 months. Each student added to Essentials will receive 6 months free access, no limits to the number of students added. Please check minimum system requirements before purchase.

Education ProgramMYOBFact sheet for secondary schools, tertiary institutes & private training establishments

in the cloud and can only be used onthe desktop.

Easy invoicing

Creating and sending invoices and quotes couldn’t be easier.

Email invoices directly from MYOB Essentials, or print them

out and post them. MYOB Essentials shows you who owes you

what, and when it’s due, making it easier than ever to get

paid fast.

Easy invoicing Track expenses

Pay centre

Simple payroll

Take the stress out of pay day with MYOB Essentials’ easy 3-step

payroll system. Calculate pay and KiwiSaver, track leave and

print payslips, and rest assured that the tax and KiwiSaver rates

are always up to date. MYOB Essentials includes payroll for one.

Always up-to-date

Because MYOB Essentials is online, you’ll never need to

install an update or worry about having the latest tax rates or

KiwiSaver calculations. We take care of all that for you.

Minimum system requirements

MYOB Essentials requires an internet connection. You can use

any computer or tablet to access MYOB Essentials, as long as it

can run the latest version of Internet Explorer, Chrome, Firefox

or Safari.

Track your expenses

MYOB Essentials makes it easy to keep track of what you’re

spending, and where. You can then see how much you owe,

and when it’s due, at a glance.

For more information on the MYOB Education Program, visit myob.co.nz/schools or call 09 632 9043

> > Customer analysis (eg. outstanding and overdue receivables)

> Account details (bank account, credit card balances and more).

Simplify GST calculations

> Easily calculate and track your GST

> Automatically generate your GST return for submission to the IRD.

Easily create invoices and process payments

> Generate invoices within the software and email or post directly

to your customers

> Process customer payments and refunds simply

> Easily track what’s owed to you and when you should be paid

> Manage credit limits, prompt payment discounts, and late payment

fees.

Easily manage your inventory

> Keep track of what you buy and sell, and how much you have on hand

> Raise purchase orders and automatically back order inventory items

> Manage customer price levels and volume discounts.

Customise your reports and business forms

> business and its professional image

> Quickly add and remove data then save as customised reports.

Everything you need to manage payroll

> Process weekly, fortnightly or monthly pay runs

> Calculate and report on PAYE, holiday pay and KiwiSaver

> Track wage expenses, leave entitlements and bonuses

> Generate and email payslips.

Invoice for time or cost of a job

> Track the time you spend on each job, including non-hourly services

and expenses

> Automatically generate invoices from timesheets and record the tasks

you perform

> Record time and materials on the one invoice.

Easily manage payroll

Detailed inventory management


Quickly view your �nancial position

Quickly view your �nancial position

View the following �nancial indicators and more at a glance:

Pro�tability

Seriously �exible accounting with advanced features, including time billing and payroll.

Additional information regarding MYOB Essentials for Education Providers

How do I get started after I’ve purchased?Access the Partner Dashboard by logging into my.myob. This is where you will add your students:

1. Click Add a new ‘business’ 2. Enter the name of your students in the Business Name �eld. Remember to enter ‘student’

before your student’s name, so we can identify these students and extend their trial to6 months.

Select the chart of accounts you want to use - we suggest using “I sell Products and Services”. 3. Click Add Business. 4. You now need to transfer ownership of the business you’ve just added to each student. Click

‘transfer ownership’ next to the business name. A con�rmation message will appear.

5. Enter the student’s �rst name, last name and email address. 6. Click Begin transfer. A con�rmation message with the status ‘ownership pending’ will appear. 7. An email will be sent to the student’s email address, informing them of the transfer. You can

then see which students have accepted the invitation, or are yet to accept. You can alsoresend the transfer if required.

8. Repeat the process for the remaining students.

Online Resource CentreThe Online Resource Centre provides the steps above, and includes getting started guides, video

All you need is a computer (Mac or PC) with internet access and a compatible web browser. Theseinclude Internet Explorer, Firefox, Chrome and Safari. MYOB Essentials supports the current and mostprevious version of these browsers.

You are entitled to ulimited support with MYOB Essentials, including LiveChat, access to Supportsite, dedicated Online Resource for tutors which contains getting started guides, video tutorials,everything you need to get started. You can also call the Partner Support team on 0800 69 62 27.


tutorials, link to register for the Essentials webinar. You would have received an email once purchased with the link to this Online Resource Centre.

What do teachers and students need to access MYOB Essentials?

What support do I receive?

Is AccountRight provided on CD or download?

These are o�ered via download only - there is no disk speci�c to Education software. For AccountRightwe can o�er an .msi installer for your IT department to deploy across your network.

Can this be used in di�erent classes? Eg. for classes that run Cert level, Diploma level anddegree. Can a version be installed on a server and be accessed from any class?

For AccountRight we recommend that you set up your ‘master’ �le and activate it - this activation thenapplies the limit of 1,000 transactions to the �le. See setup of the CDF later in the document for furtherinstructions on creating data �les.

For AccountEdge there is no activation and con�rmation - just a limit of 1,000 transactions.

For Payroll, students can simply install the software and setup a �le. They wll be prompted for activationand con�rmation but can choose the ‘activate later’ option and use the �le for 90 days without havingto activate.

Some institutions need each student to have access to their data for 12 weeks - one semester and exam time, can this be done?

As above. Payroll will be active for 90 days, whilst the other software is transaction limited. As mentioned, if (for AccountRight and AccountEdge) you setup a master �le and then copy, the �le will be freshat the beginning of each semester.

Can students access their data �le at home for study purposes?

Yes - they will just need a version of the software installed locally unless they can access the school server.The student can continue to work on their �le in this version but it will still be restricted to 1,000 transactionsso they need to be mindful of this.

Can students access it via iPad in class instead of laptop?

No. The only software that is Mac compatible is the AccountEdge software but this isn’t optimised for iPad.If you want an iPad compatible option you would need to use MYOB Essentials.

Are there any limits to the number of machines AccountRight student edition can be installed on?

There are no restrictions to the number of installations. You just need to make sure you create and activate the one �le and distribute copies of that one �le to all students.

Can I use Bank Feeds in the student edition of AccountRight?

The ability to Import Bank Transactions will be available through the Setup Menu. While your �le won’t be connected to the cloud, we’ve provided you with a dummy �le you can use to mimic the process of importing and matching bank feeds. This �le provides an example of the setup of a bank feeds �le, so you can either use this for your training, or add/delete as many transactions as you like - just make sure that the same transactions have been entered into the AccountRight student �le so that when you import yourBank Feeds �le, the transactions are in AccountRight to match.


Additional information regarding AccountRight for Education Providers

• Once your transactions have been setup and you are ready to import your Bank Feeds �le, go

to Setup > import bank transactions

• Select the account you wish to import the transactions to - this should be the same account thatwas used when entering the transactions in AccountRight

• Select the .csv Bank Feeds �le that you have downloaded• Click Import More Data• Navigate to the Banking Command Centre and select Bank Feeds

From here you will be able to match the transactions imported from the Bank Feeds �le with the matching transactions that have previously been entered into the AccountRight �le.

Company File Setup - Master FileThe new version of the AccountRight Education Kit is slightly di�erent to previous versions in that it now requires a one-time activation to limit the �le to 1,000 transactions. If this activation is not done then the �le will be limited to 30 days as per a free trial.

In order to optimise the experience for teachers and students alike, we recommend the following steps when creating a company �le for a speci�c course.

1 . Open AccountRight and create the Company Data File (CDF).2. Select AccountRight Plus as the product level.3. Select New Zealand as the region.4. Enter the Serial Number provided to you upon registration and the Company Information you

wish the �le to hold.5. Once the remaining setup has been complete choose to create the �le Locally.6. Enter the Command Centre.7.8. Ensure the Serial Number is correct and choose Activate.

This will be the one and only time that an activation will be requested, and the limit of 1,000 transactionswill be placed on the �le.

From this point, as the Education Provider you are now able to amend the �le (add transactions/card �les/amend accounts list) as you wish to create the �le you wish to distribute to the students. Once you have the �le ready for distribution, you can create a copy for each of the students that will be taking the course. This will remove the need for the student to carry out any activation and allow them to have a work ready �le.

If you are planning on o�ering more than one course, you can follow the above process for each scenario and adjust the data that you provide to the students dependent on the learning that is taking place. The key thing is by creating one master �le for each course, this reduces the number of �les that we require to be created.

Where can I store data �les when working in class?A library is a location on a computer, where your AccountRight company �le needs to be stored. It needs to be saved to one of the following library locations:


Importing Bank Feeds

When promted for Activation of the �le choose Activate Online.

• My library - This library is located on your computer in My Documents\MYOB\My AccountRight Files folder. If you’ve installed the Server Edition, the location is Public Documents\MYOB\My AccountRight Files.

• Network Library - This library is located on another computer in your network. You might choose to store your company �le in a network library, so others in the network can access it. Note that you can’t store or share your company �le from a NAS drive.

You need to choose to be in your local library rather than a server library as this makes it more individual to your computer. Or you can choose to use the network libraries if that suits them better.

If students install the software onto personal laptops to work from, how do they remove it at the end of the course?They will have to uninstall it from the Program Manager under the Control Panel.