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MyFloridaMarketPlace
MFMP WebEx Training: Creating a Requisition
Catalog and Non Catalog
Toll free number: (888) 808-6959Conference Code: 9766076#
Agenda
For the audio portion of training: Dial the Suncom Reservations toll free
(888) 808-6959 Conference code: 9766076#
Do not place phones on hold, instead: Place phones mute by pressing *6 Unmute your line by pressing #6 to ask questions
WebEx Info
8/30/2010 Page - 2
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 3
Agenda
Welcome
Welcome to MyFloridaMarketPlace (MFMP) WebEx training.
This training provides you basic knowledge of how to create requisitions within MFMP.
We will cover topics such as:
How to create requisitions using:
•Line Item catalogs
•Punch-out catalogs
•Non-catalogs
8/30/2010 Page - 4
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 5
Agenda
Terminology
State term contracts (STC) are loaded into MFMP as searchable catalogs. There are three different types of catalogs:
Line Item catalog
•Added as individual line itemsPunch-Out catalog
•Punches out to the vendors websiteOrdering Instructions
•Line item entries with a $0.00 amount
•Refers the customer to the STC page and the appropriate vendor to contact prior to a purchase being made
•Requisition will be created as non-catalog
You can select an item from the Line Item catalog or the Punch-out catalog (punches out directly to the vendors website) to your requisition.
8/30/2010 Page - 6
Agenda
Terminology
Non-Catalog – A non-catalog item is an item not listed on a line item catalog or a Punchout catalog.
You will need to manually enter the detail information for the item.
Catalog(MA#) – STC’s and some agency- term contracts that contain an organized list of goods or services.
Pre-populates with procurement and vendor information
A complete listing of terminology is located in the Buyer Manualhttp://dms.myflorida.com/mfmp_jobaids
8/30/2010 Page - 7
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 8
Agenda
Requisition
A requisition documents and notifies Purchasing of a need for a commodity or service.
Requisitions are completed using three basic steps: Add Title Add Items Checkout
Step-by-step instructions are available in the MFMP Buyer Manual http://dms.MyFlorida.com/mfmp_jobaids
(Exit presentation to review website)
8/30/2010 Page - 9
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 10
Agenda
Creating a Requisition: Catalog
To create a catalog requisition: Enter MFMP and Click ‘Create’ under requisition Complete the Title Page information
Expand Search options by clicking on Options Show All Search Options
(Exit presentation to review website)
8/30/2010 Page - 11
Agenda
Creating a Requisition: Catalog
Tips to find a catalog
Punch-out catalog – Buy from Supplier Use single keywords or phrases when possible (Grainger,
Office Depot) Make your search broad
Benefits to using catalogs in MFMP: Upon ‘Checkout’, the items you select are added into the requisition
along with Description Supplier # Supplier and supplier location Unit cost Commodity code Contract #
8/30/2010 Page - 12
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 13
Agenda
Creating a Requisition
Creating a Non-Catalog requisition Enter MFMP and click on create under requisition Complete the Title Page information Click ‘Non Catalog’ Enter all information as required
Step-by-step instructions are available in the MFMP Buyer Manual http://dms.MyFlorida.com/mfmp_jobaids
(Exit presentation to review website)
8/30/2010 Page - 14
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 15
Agenda
Following up on your order
Often after you submit or complete a requisition you may need to view the status or determine the order number.
To follow up on your order, create a system search or click ‘Status’ on your swoosh screen.
Enter the requisition number (or other identifying search criteria).
You can the review the:
Approval Flow - Review the approval flow in order to determine where the requisition is in the approval process.
History – This allows you to obtain details of the approval, including dates as well as any associated comments.
Summary – This allows you to view the details of the requisition as well as the Order ID.
Exit Presentation to review Web site8/30/2010 Page - 16
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 17
Agenda
Resources
For questions or assistance contact the MyFloridaMarketPlace Customer Service Desk at [email protected] or (866) 352-3776
Accessing live Buyer - https://MyFloridamarketplace.com:9140/Buyer/Main
FAQs
MFMP toolkit
Bulletin board & hot topics
Training materials and opportunities
Job aids
• New Buyer Manual
eNewsletter
8/30/2010 Page - 18
Agenda
Resources
For password resets, contact your agency system administrator
Vendor searches: Vendor Administrative look-up-tool:
https://vendor.MyFloridaMarketPlace.com/admin/index.jhtm• Username and Password: ‘publicuser’ (must be entered in lower
case) SPURSview:http://fcn.state.fl.us/owa_spurs/owa/
spurs_www.main_menu_form
Vendor Help – Vendors contact the MyFloridaMarketPlace customer service desk at [email protected] or (866) 352-3776
8/30/2010 Page - 19
Agenda
Agenda
Welcome/Introduction
Terminology
Defining a Requisition
Creating a Catalog Requisition
Creating a Non-Catalog Requisition
Following up on your order
Resources
Wrap-up
8/30/2010 Page - 20
Agenda
Wrap-up
Let’s recap today’s training:
Creating a requisition
Punch-out catalog
Line Item catalog
Non-catalog
Basic Steps
Add Title
Add Items
Checkout
How to find a completed requisition and/or order
8/30/2010 Page - 21
Contact the MFMP CSD at [email protected] or (866) 352-3776
Contact Us
Team Member E-mail Phone Number
Communications Analyst
[email protected] (850) 294-3080
F&A Process Analyst [email protected] (850) 294-0739
Operations Manager [email protected] (850) 766-7670
Purchasing Process Analyst
[email protected] (850) 294-0494
Vendor Management Analyst
[email protected] (850) 445-3894
8-30-10 Page - 22
