2011-12

MusicRule Book

2011-12 Music Rules BookTable of Contents

Instructions to Adjudicators ....................................................................................Page 1

Sanction Policy........................................................................................................Page 1

Activity Eligibility By-laws ....................................................................................Page 2

Hosting Information ................................................................................................Page 3

Pep Band Selection Procedures ...............................................................................Page 3

National Anthem Singers Selection Procedures......................................................Page 3

Music Advisory Committee ....................................................................................Page 3

Terms and Conditions Changes for 2011-12 ...........................................................Page 4

Music Entry Procedures (List of Participants) ........................................................Page 5

Solo/Ensemble Music Contest Terms and Conditions .....................................Pages 6-14

Medal Order Form.................................................................................................Page 15

Organization Music Contest Terms and Conditions.......................................Pages 16-21

Plaque Order Form ................................................................................................Page 22

Standardized Calendar....................................................................................................23

Revision History

Please Note: All judges shall be required to complete online registration and certification prior tothe adjudicating of contest(s). They will need to go to http:/www.tourneywire.com/music andcomplete the registration and certification.

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6. The choice of appropriate selections, suitedto the performers’ capabilities and in keepingwith the classification of the schools theyrepresent, is a factor in determining theratings to be awarded. However, judges arenot to consider their personal likes, dislikesor preferences of music literature in theirevaluation of contest performances.

7. The attention of judges is especially directedto Org. Article VIII-L and S/E Article VIII-Eof this rules book for detailed explanation ofthe penalties to be enforced for variousviolations of the contest rules.

8. It is the responsibility of the contest roomchairperson to see that all ribbons and medalsworn by soloists and members of ensemblesare removed. Judges shall, however, notpermit performance to begin until suchmedals or ribbons are removed.

9. In the organization contests in which three(3) judges are used, the judges shall notconfer with each other about their evaluationsof performances as they reach decisions onratings.

10. All regulations of the Illinois High SchoolAssociation as printed in the music book areto be strictly observed.

11. Separate written comments may be made to“directors only” if appropriate. The “directoronly” comments are in addition to the regularadjudication forms.

12. Judges are to use forms as vehicle forcommunicating critique. They are to refrainfrom demonstrating or providing instruction,etc.

13. Judges shall award Division I ratings to onlythose competitors manifesting the veryhighest level of achievement. Indiscriminateawarding of Division I ratings must beavoided.

14. Schools may enter students as a “sweepstakesentry”, or “non-sweepstakes entry”, or“comments only entry”. Comments onlyentries do not receive numerical or divisionalratings. Judges are to treat non-sweepstakesentries the same as sweepstakes entries.

15. Best of the Day Award is required of eachSolo/Ensemble judge. See S/E Article X- Dfor details.

16. Selections with vulgar, foul and inappropriatelanguage will be disqualified from the MusicContest.

17. All judges shall be required to completeonline registration and certification prior tothe adjudicating of contest(s). They will need to go tohttp://www.tourneywire.com/music andcomplete the registration and certification.

18. Public domain is allowed provided thedirector lists the exact internet address fortheir score. A copy of the score is requiredand should be made available to the contestmanager and judges.

Instructions to Adjudicators

The Board of Directors has adopted thefollowing policy as its interpretation of By-law2.060 “Multiple School InterscholasticActivities.” The IHSA sanction policy appliesto interscholastic events in which the IHSAsponsors a state tournament series.

Events that require Formal Sanctioninginclude:

a) Any interstate event involving two (2)or more schools which is co-sponsored by ortitled in the name of an organization outside thehigh school community (e.g., a university, atheme park, and an athletic shoe/apparelcompany).

b) Non-bordering events if five (5) ormore states are involved.

c) Non-bordering events if more than eight(8) schools are involved.

d) Any event involving two (2) or moreschools that involves a team from a foreigncountry. The host school should complete theinternational sanction application. (Theexceptions to this rule are Canada and Mexico,which are considered bordering states).

No sanction is required if all competingschools, regardless of the number of competingschools, are from states that border the hoststate unless the event is co-sponsored by ortitled in the name of an organization outside thehigh school community.

Sanctioning Process: An IHSA memberschool hosting an event under the above listedconditions must complete a NFHS Applicationfor Sanction of Interstate and InternationalEvents. The Sanctioning form can be found onthe IHSA.org website under the forms link or atNFHS.org. Only a member school of an NFHSmember state association, or a school approvedby such an association, or such an associationitself, is eligible to request sanctioning throughthe NFHS Interstate Sanctioning Program.

This application must be submitted to thestate association of the host school ninety (90)calendar days or more prior to the event andmust be accompanied all applicable fees feemade payable to the NFHS.

IHSA will process the application andsend copies to the state associations of theinvited states and to the National Federation ofHigh Schools.

Each state association will review theapplication and act on it in accordance withtheir individual rules and/or policies. Each stateassociation will notify the NFHS of its actionson the application.

Upon receipt of the actions of the hoststate and each individual state, the NationalFederation acts on the sanction request. TheNFHS will notify the host state and each invitedstate of its action.

A listing of sanctioned events can befound on NFHS.org

Any interstate activities contest that islisted by the National Association of SecondarySchool Principals in its annual Advisory List ofContests and Activities is approved forparticipation by IHSA member schools. A copyof this list is mailed annually to every highschool principal by the NASSP office.

Application Review for NASSP of aninterstate activity must be filed annually withthe National Association of Secondary SchoolPrincipals, 1904 Association Drive, Reston, VA22091.

Member schools may request approval forSpecial Events that do not meet the regularsanction criteria. Requests must be submitted inwriting to the Executive Director at least 30days prior to the date of the event.

Sanction Policy for 2011-12

The managers of the Music Contests are obligatedto acquaint all judges with the followinginstructions:1. It is imperative that each judge arrives at the

place of judging at least one-half hour beforethe first event—earlier if so requested by thelocal manager. Local managers have beenrequested to call pre-contest instructionalmeetings for all adjudicators.

2. Each judge must make written commentsconcerning each performance. The writtencomments should focus on the strengths andweaknesses of each performance withsuggestions for improvement orcommendations included. These commentsshould be as detailed as time will permit.

3. Each judge should study carefully thestandards of adjudication on the adjudicationsheet and assign Division I ratings only tosuch contestants as measure up to thesestandards.

4. No plus or minus signs are to be added to thefinal rating. Standard adjudication blanks willbe supplied by the IHSA Office.

5. Each judge is to bear in mind that eachcontestant and each group is classified in oneof five school classifications and that specialconsideration should be given to theclassification (AA, A, B, C and D) of theschool represented. An adjudicator shouldnot expect a Class A performance from aClass D entry. As an example—vocalorganizations from schools in Classes B, Cand D will not be required to perform four-part music.

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Note: A special Division of the Illinois HighSchool Association By-laws is devoted toActivities. Those pertaining to Music activitiesare reprinted here. They relate directly to theeligibility of students wishing to participate ininterscholastic competition.

Students in member schools shall be eligible toparticipate in interscholastic activity contests asrepresentatives of their schools provided:

4.010 ATTENDANCE

4.011 A student must attend a member school andmay only represent in interscholasticcompetition the member school the studentattends. For purposes of this by-law, theterm “attend” shall mean that the student isenrolled at the member school and is takingat, or under arrangements approved by, themember school, a minimum of twenty (20)credit hours of work for which credittoward high school graduation will begranted by the member school upon thestudent’s completing and passing thecourses. The school which enrolls thestudent shall be exclusively responsible toverify the student’s compliance with all ofthe eligibility requirements of the by-laws.

The Board of Directors shall havediscretion to waive this requirement of thisby-law for the Illinois schools for the deafor blind. In unit systems having a 6-3-3 or6-4-2 type of organization, ninth gradestudents may participate on senior highschool teams at the member high school inthe district designated by the Board ofEducation, provided:

(a) such participation is approved by thedistrict’s superintendent of schools;

(b) the senior high school principal shallcertify that the ninth grade students:(1) are eligible under the requirements

of these By-laws;(2) are students at a junior high school

located in the district whichsupports the senior high school; and

(3) are not members of a grade orjunior high school team in the sameactivity; and

(c) the senior high school principalassumes full responsibility for theconduct of these students during allcontests in which they represent thesenior high school.

4.012 They shall have been enrolled and inattendance not later than the beginning ofthe eleventh school day of the semester.Exception may be considered only ifwritten verification that delay in enrollmentor attendance is caused by illness of thestudents or their immediate family or byother circumstances deemed acceptable bythe Board of Directors which are submittedto the Executive Director for presentation tothe Board of Directors.

Division 4 — 4.000 Activity Eligibility By-laws4.013 Including a student’s name on school

attendance records for a period of ten (10)or more school days during any givensemester, beginning with the date of thestudent’s first physical attendance andending with the date of the student’s officialwithdrawal from school, shall constitute asemester of attendance for the student.

4.014 If a student does not attend school for ten(10) days in a semester, as defined inSection 4.013, but participates in anyinterscholastic activity, the student shall beconsidered to have completed a semester ofattendance, unless withdrawal from schooloccurs prior to completion of ten (10) daysattendance and is necessitated by disablingillness or injury which is certified by aphysician.

4.015 They shall not have any lapse of schoolconnection during any given semester ofgreater than ten consecutive school days.Lapse of school connection for greater thanten consecutive school days shall renderthem ineligible for the remainder of theentire semester. Exceptions may beconsidered only if written verification thatlapse in school connection is caused byillness of the students or their immediatefamily or by other circumstances deemedacceptable to the Board of Directors whichare submitted to the Executive Director forpresentation to the Board of Directors.

4.016 Absence of students required by militaryservice to state or nation in the time of anystate of national emergency shall not affectstudents’ eligibility.

4.017 Bona fide pupils of grade schools or juniorhigh schools in the district of a memberschool may participate with the high schoolmusical organizations and ensembles ininterscholastic music activities.

4.018 Students in member schools which maintaina joint music curricular program with one ormore other member schools may participatein interscholastic music activities asmembers of groups composed of studentsfrom the schools involved in the jointcurricular program.

4.020 SCHOLASTIC STANDING

4.021 They shall be doing passing work in at leasttwenty (20) credit hours of high schoolwork per week.

4.022 They shall, unless they are entering highschool for the first time, have credit on theschool records for twenty (20) credit hoursof high school work for the previoussemester. Such work shall have beencompleted in the semester for which creditis granted or in a recognized summer schoolprogram which has been approved by theBoard of Education and for whichgraduation credit is received.

4.023 They shall not have graduated from anyfour-year high school or its equivalent.

4.024 Passing work shall be defined as work ofsuch a grade that if on any given date astudent would transfer to another school,passing grades for the course wouldimmediately be certified on the student’stranscript to the school to which theytransfer.

4.025 Work taken in junior college, college,university, or by correspondence may beaccepted toward meeting the requirementsof this Section provided it is granted credittoward graduation from high school by thelocal Board of Education.

4.030 PARTICIPATION LIMITATIONS

4.031 After they enroll in the ninth grade, studentsshall be eligible for no more than eight (8)semesters. They shall not be eligible formore than the number of semesters forwhich their school is recognized by theIllinois State Board of Education.

4.032 After they enroll in the ninth grade, theyshall not be eligible for more than four (4)school years of competition in any non-athletic activity.

4.040 AGE

4.041 A student shall be eligible through agenineteen (19).

4.050 USE OF ASSUMED NAME

4.051 After entering a member school, studentsshall not compete under any name otherthan their own.

4.060 MISBEHAVIOR DURINGACTIVITIES

4.061 Students participating in interscholasticactivities in violation of the By-laws, orother persons found to be in gross violationof the ethics of competition or the principlesof good sportsmanship, may be barred bythe Board of Directors from interscholasticactivities.

4.070 USE OF PARTICIPANTS

4.071 Only students who are currently eligible toparticipate in an activity shall appear at thesite as representatives of their school.

4.080 SPIRIT LIMITATIONS

4.081 All cheers, performances, routines, or otheractivities conducted by a school’s spiritsquads (i.e. cheerleaders, pom pons, flags,drill team) shall be conducted in accordancewith the Spirit Rules published by theNational Federation of State High SchoolAssociations.

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Hosting IHSA Music ContestsThe IHSA invites any schools wishing to be ahost site for the IHSA music contests tocontact their local administration and thenexpress their interest to host a contest bycompleting the host availability survey whichcan be found in the IHSA schools center atIHSA.org. The process of securing host sitesfor music contests can be challenging withnearly 600 IHSA member schoolparticipating annually. We encourage currentmusic contest groups and conferences to setup rotations to host. All IHSA memberschools must be willing to contribute tohosting at some time. Some suggestions forhosting include:

1. Utilize two or three school buildings in adistrict or nearby area if a single highschool building alone can notaccommodate the entire contest.

2. Use community auxiliary buildings ashost sites.

3. Work with your contest site to arrange arotation of hosts. Submit your rotationto Carol Carr at the IHSAmailto:ccarr@ihsa.org.

4. If a site in your contest truly is the bestphysical site for hosting, then rotate andassist the manager to serve as co-hosts.

The IHSA underwrites costs for hosting thestate music contest. The tentative budgetapproves items such as sight reading music,piano rental and tuning, adjudication costs,etc.

The IHSA assists in providing the managerswith internet based entry and schedulingprograms to help sort, organize and schedulethe contest.

MusicWire will serve as the IHSA musictechnology support liaison. It is arequirement for a contest manager to use theonline Musicwire program to manager theirsite. Any questions concerning contest entriesor electronic management of a contest can bedirected to Ben Stewart atmusicsupport@tourneywire.com.

Contact the IHSA office to express yourinterest in hosting for the 2012-13 schoolyear:

Solo and Ensemble - March 2, 2013Organizational – April 12 & 13, 2013

The IHSA is continuing to develop new ideasand methods to improve the contestexperience for all member schools. Feel freeto express any concerns and suggestions tothe music advisory committeehttp://www.ihsa.org/org/advcomm/adv-mu.htm or contact the IHSA musicadministrator Susan M. Knoblauch at 309-663-6377.

Meet the 2011-12 Music Advisory Committee

JAMES TAYLORMusic DirectorChicago (Harper)Term Expires 2013

Division 1

DEBORAHBEAGLE

Activities DirectorVernon Hills

Term Expires 2014Division 2

KELLY HUSSEYPrincipalMorris

Term Expires 2012Division 3

MARY ESTELLMusic DirectorEarlville

Term Expires 2012Division 4

ALISON BOWENMusic DirectorTuscola

Term Expires 2013Division 5

IHSA Pep Band Selection Procedures

The Pep Band Selection Informationand Application are downloadablefrom the IHSA Web Site. Theapplication must be sent in with anaudition CD of your band by the due dateof December 16, 2011. Before February1st, these recordings and applications willbe surveyed by a team of judges selectedby Assistant Executive Director, SusanKnoblauch. Judges are selected fromlocal high school and university banddirectors, some of whom have taken theirgroups to these State Tournaments andunderstand the rigors of this long day.Following the selection meeting, allschools will be notified as to whether theyhave been accepted or not. Those thathave been accepted will receive importantinformation from the IHSA Office, whichneeds to be completed and sent back assoon as possible.

IHSA Tournament National Anthem Singers Selection Procedures

The selection of tournament National Anthem singers for Boys and Girls Basketballtournaments as well as the Girls Volleyball Tournament is done with the assistance of theIllinois Music Educators; THEREFORE, ANYONE WISHING TO SUBMIT ASTUDENT FOR THIS HONOR MUST ENTER THEM INTO THEIR IMEADISTRICT AUDITIONS FIRST. Only those students that perform well enough at theirDistrict Audition to make the All State Choir have the opportunity to be selected as IHSAsingers. All State singers will audition at the State Convention in late January and will benotified by mid-February as to their acceptance. Upon receiving this notification, pleasecomplete the enclosed materials and return them to the IHSA Office as soon as possible.For more information about IMEA events, please contact their office at (708) 479-4000. Selection of National Anthem singers for other IHSA tournaments is done through the IHSAoffice. Send or e-mail a recording of the vocalist singing the National Anthem a cappellaalong with the student’s name, school, and year in school to the IHSA office. The addressis:IHSA, 2715 McGraw Drive, Bloomington, IL 61704Attn: Susie Knoblauch

The e-mail address to send the recording is sknoblauch@ihsa.org.

JIM TALLMANMusic DirectorWashington

Term Expires 2014Division 6

MATTHEW BANKSMusic DirectorAlton (Sr.)

Term Expires 2014Division 7

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Terms and Conditions Changes for 2011-12Board Approved Music Solo and Ensemble

Music Solo and Ensemble

1. Item VIII-A-1- Note 1 – SoloEventsRecommendation: Schools will gainsweepstakes points by the best scores fromtheir maximum number of entries as definedin Note 2. Schools may still enter “commentsonly” for solos that do not wish to receiverankings. All “comments only” entries mustbe marked appropriately in Musicwire.Sweepstakes entries do not need to bedesignated prior to the contest date.Rationale: There are many instances at theSolo & Ensemble contest where a schoolloses the opportunity for sweepstakes pointsbecause the designated student(s) becomesineligible due to academics, illness, etc. ThisSolo & Ensemble recommended formatwould mirror the Organizational Contestformula where the top allotted number ofentries are awarded sweepstakes point credit.Directors do not have to pre-determine whichorganization is going to be a sweepstakesentry because they were designated assweepstakes at registration.

2. Item VIII-B-1-Note 1 – EnsembleEventsRecommendation: Schools will gainsweepstakes points by the best scores fromtheir maximum number of entries as definedin Note 2. Schools may still enter “commentsonly” for ensembles that do not wish toreceive rankings. All “comments only”entries must be marked appropriately inMusicwire. Sweepstakes entries do not needto be designated prior to the contest date.Rationale: There are many instances at theSolo & Ensemble contest where a schoolloses the opportunity for sweepstakes pointsbecause the designated student(s) becomesineligible due to academics, illness, etc. ThisSolo & Ensemble recommended formatwould mirror the Organizational Contestformula where the top allotted number ofentries are awarded sweepstakes points credit.Directors do not have to pre-determine whichorganization is going to be a sweepstakesentry because they were designated assweepstakes at registration.

3. Item X-C-3- AwardsRecommendation: After the conclusion ofthe Solo and Ensemble contests, managerswill report the point totals of all schools to theIHSA office. The points will then be talliedaccording to categories (band, vocal,orchestra) and classifications. Team awardswill be presented to the top three (3) schools

in each category that received the highestscores. The awards will be available forpurchase by each of the qualifying schoolsand shipped directly from the manufacturer tothe schools. In case of ties, duplicate awardswill be presented.Rationale: By awarding the top three teamsin each musical category, programs can berecognized for outstanding accomplishmentsin a specific area in addition to the currentsweepstakes format. The top 3 schools ineach category in each division would have theoption of purchasing a plaque. This plaquewould be similar to the IHSA sectionalplaque design and would be of no cost to theAssociation but rather an option for purchaseby local music programs. It is evident thatcurrently many of the top 3 schools in band,choir and orchestra would be recognized fortheir achievements when they may not havethe opportunity to win the overallsweepstakes points.

4. Item VIII-A-4 and VIII-B-3 -ScoresRecommendation: Public domain is allowedprovided the director lists the exact internetaddress for their score. A copy of the score isrequired and should be made available to thecontest manager and judges.Rationale: This clarifies that the publicdomain can be utilized and the process thatthe directors need to follow to provideverification to the contest manager andjudges.

5. Item II-SitesRecommendation: It is a requirement for aSolo and Ensemble manager to use the onlineMusicwire program to manage their site.Rationale: This requirement will standardizethe management for host sites and ensure anaccurate and timely scoring process formember schools.

IHSA Board of Directors Change

1. Item I-A-School ClassificationsRecommendation: New schoolclassifications will be as follows for MusicSolo/Ensemble:Class AA- 1493 or overClass A- 650 to 1492Class B- 359 to 649Class C- 190 to 358Class D – 1 to 189Rationale: To address imbalances in thenumber of schools in each class in severalsports and activities.

Music Organizatio

1. Item II-Dates and SitesRecommendation: State Organization willbe held on the Friday and Saturday of Week40 of the Standardized Calendar in 2013-14(April 11-12, 2014).Rationale: Week 41 of the IHSAStandardized Calendar fall on Easter weekendin April of 2014. This one year adjustmentwill make accommodations for the holidayand has been a standard practice.

2. Item II-SitesRecommendation: It is a requirement for aMusic Organization manager to use theonline Musicwire program to manage theirsite.Rationale: This requirement will standardizethe management for host sites and ensure anaccurate and timely scoring process formember schools.

3. Item VIII-G- ScoresRecommendation: Public domain is allowedprovided the director lists the exact internetaddress for their score. A copy of the score isrequired and should be made available to thecontest manager and judges.Rationale: This clarifies that the publicdomain can be utilized and the process thatthe directors need to follow to provideverification to the contest manager andjudges.

IHSA Board of Directors Change

1. Item I-A-School ClassificationsRecommendation: New schoolclassifications will be as follows for MusicOrganization:Class AA- 1493 or overClass A- 650 to 1492Class B- 359 to 649Class C- 190 to 358Class D – 1 to 189Rationale: To address imbalances in thenumber of schools in each class in severalsports and activities.

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Music Entry Procedures

Schools Are Required to Use the Internet to FileLIST OF PARTICIPANTS

Schools are required to complete the Music List of Participants on-line. The passwords to gain access to the Schools

Center for your school will change for the 2011-12 school term. Each school has received a list of the new passwords.

The Athletic Director or Principal can give you the password.

Log on to www.ihsa.org and click on the Schools Center link. Enter your school’s four-digit School ID number and

password. On the next page, go to the “Sports and Activity Tracker” area, find the row that lists the correct tournament,

and click on “LOP (List of Participants)” link under the “Required Data Forms” heading. Please follow the instructions

shown on the screen as you fill in the necessary information. The deadline for entering the “List of Participants” for

Music Solo and Ensemble is January 20, 2012 and for Music Organization is March 9, 2012.

After completing the “List of Participants” online, print out a copy of the completed entry form and send it to

your contest manager along with your event fees made payable to the host school to which your school has been

assigned by the deadline of January 20, 2012 for Solo and Ensemble and March 9, 2012 for Organization. It is no

longer necessary to e-mail your information to your site manager. The information will be placed in a database and sent

to the manager. The printed copy that you mail with your event fees is used as a backup. Keep a copy for your records

as well.

(If you experience any problems, please call the IHSA Office at 309-663-6377 and ask for Carol Carr)

LIST OF PARTICIPANTS DEADLINE:Music Solo and Ensemble: January 20, 2012

Music Organization: March 9, 2012

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In accordance with Section 1.450 of theIHSA Constitution, the Board of Directorshas approved the Terms and Conditionsgoverning the 2011-2012 IHSA Music Solo/Ensemble Tournament Series.

I. SCHOOL CLASSIFICATION

A. Classes:Member schools shall be classified for

participation in the contests upon the basis ofthe actual high school student enrollmentfigures reported to the State Board ofEducation on the Fall Housing Report onSeptember 30, 2010, as follows:

Class AA 1493 or overClass A 650 to 1492Class B 359 to 649Class C 190 to 358Class D 1 to 189

B. For classification purposes, the totalstudent enrollments for one-year highschools, two-year high schools, three-yearhigh schools and high schools which enrollboys only or girls only shall be calculated asfollows:

1. For one-year high schools, thetotal student enrollment figure reported shallbe quadrupled.

2. For two-year high schools, thetotal student enrollment figure reported shallbe doubled.

3. For three-year high schools,one-third of the total student enrollmentfigure shall be added to the total studentenrollment figure reported.

4. For schools which enroll boysonly or girls only, the total studentenrollment figure reported shall be doubled.

C. A multiplier of 1.65 will be added toall non-boundaried schools.

D. Participation:All soloists and ensembles representing

member schools shall participate in thecontest only in their respective school’sclassification, except the school mayparticipate in a higher (not lower)classification with the permission of theExecutive Director of the IHSA. The requestto participate in a higher classification isavailable online at IHSA.org and is due backto the IHSA office by Sept. 1.

II. DATE AND SITES

A. Date: State Solo and EnsembleContest will be held on the Saturday of week

2011-12 Solo/EnsembleMusic Contest Terms and Conditions

35 of the IHSA Standardized Calendar(Saturday, March 3, 2012).

B. Sites: Contest sites will be postedon the IHSA website. It is a requirement for aMusic Solo and Ensemble manager to use theonline Musicwire program to manage theirsite.

III. ON-LINE ENTRIES, LATEENTRIES, WITHDRAWALPROCEDURES, ELIGIBILITY,AND ENTRY INFORMATION

The Policy for Original Entry Deadlines,Late Entries, and Late Withdrawals shall bethe policies and procedures regarding entryfor all IHSA-sponsored sport/activitiesincluded in the 2011-2012 Policies andProcedures.

A. On-line EntriesAll member schools must enter their

school into the state series competitionthrough the IHSA Schools Center on theIHSA Website at www.ihsa.org. Thedeadline for entry is November 1, 2011. The2011-12 Entry Policies and Proceduresoutlining the online entry procedures for allIHSA-sponsored tournaments can be foundin the Schools Center on the IHSA website.

B. Late EntriesAny attempt to enter a sport or activity

on-line after the established deadlines will bedenied. Schools that wish to enter after thedeadline will be considered late. To beconsidered for late entry, thePrincipal/Official Representative mustcontact the IHSA administrative officer incharge of that sport or activity. The penaltyfor late entry shall be a payment of $100.00for that sport/activity by the school.

C. Breach of Contract By-law 6.041(Withdrawal Procedure)

To withdraw without penalty, theprincipal must notify the IHSA Office, inwriting, of the school’s withdrawal, on orbefore January 1, 2012.

If a school withdraws after January 1,2012, but prior to payment of event fees tothe contest manager it will incur a $100penalty.

Failure to send any entry informationand/or fees to the contest manager and/ornon-participation on contest day after theschool submits the entry to the IHSA (anddoes not withdraw through the officialprocedures) is viewed the same as

withdrawal from Solo/Ensemble contest andpenalized as above.

Withdrawal after payment of event feesto the contest manager will result inforfeiture of all fees paid.

D. Eligibility1. School EligibilityAll member schools in good

standing may enter soloists and/or ensemblesin Music Solo/Ensemble under the provisionsof IHSA By-law 4.071. The principal is theofficial representative of his/her school in allinterscholastic activities, and theresponsibility for seeing that all studentsfrom his/her school entered in Music contestsare eligible under the rules shall rest with theprincipal. All correspondence with the IHSAOffice must be conducted through theprincipal. Entry into the contests may bedenied to any school which, since lastyear’s contests, has participated in anunsanctioned interscholastic musicactivity.

2. High School StudentsEligible:

To represent a school in thestatewide music contests, students mustconform to the IHSA Activities By-lawsfound in the IHSA Handbook and on page 2of this Rules Book. Students shall be enteredbased on the recommendation of the musicdirector.

NOTE: Be sure to apply theprovisions of By-law 4.022, relative toacademic standing.

3. Grade and Junior HighSchool Students Eligible:

Any student of a grade school or ajunior high school in the State of Illinois shallbe eligible to participate with theinstrumental and/or vocal ensemblerepresenting a Class B, C or D memberschool, provided, however, that the principalof the competing member school shall beresponsible for the good conduct of suchgrade and junior high school students duringa contest; and provided further, that theprincipal of said member school shall certifythat, at the time of registration for saidparticipation, said student:

a. Is a bona fide student of agrade school or a junior high school locatedin the district of the member school.

b. Has a passing grade in atleast three fourths (3/4) of his/her academicsubjects.

NOTE: No grade school orjunior high school student may compete as asoloist. Instrumental and vocal ensembles

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composed in part of grade or junior highschool students may compete, if thesestudents are members of their respective highschool organizations.

4. Non-Student Participants:Non-students may only be used as

accompanists. (See Art. VIII-D).

E. Entry Information (List ofParticipants):

1. Online Entry System (List ofParticipants)

Schools are required to completethe Music Solo and Ensemble List ofParticipants on-line (This is in place ofdownloading the Music program). Log onto www.ihsa.org and click on the SchoolsCenter link. Enter your school’s four-digitSchool ID number and password which youmust obtain from your Principal orAthletic/Activities Director. On the nextpage, go to the “Sports and Activity Tracker”area, find the row that lists the correcttournament, and click on the “LOP (List ofParticipants)” link under the “Required DataForms” heading. Please follow theinstructions shown on the screen as you fill inthe necessary information. The deadline forentering the “List of Participants” forMusic Solo and Ensemble is January 20,2012.

After completing the “List ofParticipants” online, print out a copy of thecompleted entry form for your records. It isno longer necessary to e-mail yourinformation to your site manager. Theinformation will be placed in a database andsent to the manager. Your event fees shouldbe made payable to the host school andmailed to the manager of the contest towhich the school has been assigned nolater than January 20, 2012. If youexperience any problems, please call theIHSA Office at 309-663-6377 and ask forCarol Carr.

2. Limitation on Entriesa. Solos and Ensembles:

1. A student shall notparticipate in more than a total of six (6) soloand ensemble events combined, and not morethan three (3) of these may be either band,orchestra or vocal. (Choirs and madrigalgroups are not considered as ensembles forthis purpose.)

2. A student shall notparticipate as a soloist in more than one eventwith the same instrument.

3. A student shall bepermitted to participate in a maximum of twoinstrumental and two vocal ensemble eventsnot counting choirs.

b. Choirs:An individual student may

participate in any of the school’s choirs ormadrigal group entries. Choirs and madrigalgroups are not considered as ensembles inrelation to individual entry limitations. A

school may enter one (1) brass choir, one (1)flute choir, one (1) clarinet choir, one (1)percussion choir, one (1) handbell choir, one(1) woodwind choir, one (1) madrigal group,one (1) string choir, and one (1) chamberchoir. A student could participate in each ofthese without violating entry limitations.

c. Substitutions:Substitutions in the personnel of

ensembles may be made only if the requestfor substitution is made to the local managernot later than the time the school registers onthe day of the contest. Substitutions orchanges for soloists may be made only if therequest reaches the local manager at least twoweeks prior to the contest. If a request isreceived later, it shall be denied.

d. Changes in Entries:Changes in entries may only be

accepted at the discretion of the contestmanager.

e. Violations and Penalties.(See Art. VIII-E).

IV. HOST FINANCIALARRANGEMENTS

A. Contest Event Fees:1. Solo: $8.00 per entry.2. Ensemble: $15.00 per group

entry except madrigal groups, chamberchoirs, woodwind, flute, brass, percussionand string choirs for which the entry fee is$20.00. Contest Event Fees shall be madepayable to the host school and mailed tothe manager of the contest to which theschool has been assigned no later thanJanuary 20, 2012.

B. Penalty Fees:Solo and Ensemble entries and event

fees shall be mailed to the manager of thecontest to which the school has been assignedno later than January 20, 2012. Informationthat is not complete may not be accepted(discretion of the manager). Following theJanuary 20th deadline, changes in entriesmay be made only in accordance with Art.III-E-2-d.

Penalty Fees:1. Entries received 2 days late -

$50.00 flat fee2. Entries received 3 days late -

$100.00 flat fee3. Entries received more than 3

days late may not be accepted by the hostmanager (discretion of the manager)-$100.00 flat fee will apply

a. Late Penalty Fees shall bepaid directly to the host school and mailed tothe host school manager. Any individualsolo or ensemble withdrawal(s) after theevent fees have been paid to the contestmanager (Jan. 20, 2012) will result inforfeiture of all fees paid.

b. To withdraw all entriesfrom contest without penalty, the principal(official IHSA school representative) mustnotify the IHSA office in writing, on orbefore January 1, 2012.

c. To withdraw all entriesfrom contest after January 1, 2012 and priorto payment of event fees to the contestmanager’s school, the principal (officialIHSA school representative) must notify theIHSA office in writing and will be assessedthe $100.00 late withdrawal fee.

d. Failure to send any entryinformation to the contest manager’s schooland or non-participation on contest day afterthe school submits the original entry to theIHSA (and does not withdraw throughofficial procedures) is viewed the same aswithdrawal from the Solo/Ensemble contestand shall be penalized as described above.The school will be responsible for all penaltyfees due to breach of contract. (Latewithdrawal fee of $100.00 and all originalevent entry fees of $8.00 per solo and$15/$20 per ensemble).

C. Judges’ Fees:Judges for the Solo/Ensemble contest

shall be compensated on the following scale:BASE FEE-$125.00 for 5 hours of

actual judging.SECONDARY FEE-$20.00 per hour for

each hour of judging beyond 5 hours at anygiven contest.

PER DIEM-$25.00 for meals andtransportation.

V. TOURNAMENTASSIGNMENTS

Assignments for Music Solo/Ensemblecan be found on-line at www.ihsa.org inNovember. Assignments will be made on thebasis of location and equality in the numberof entries.

VI. TOURNAMENT STRUCTUREAND TIME SCHEDULES

A. Responsibility of Local Manager:1. In all cases in which a member

school is selected as a contest site, theprincipal of the high school shallautomatically assume entire responsibility forthe details of the contest under the generaldirections of the IHSA Board of Directorsand the Executive Director of theAssociation. The principal may delegate theauthority to manage the contest to anotherstaff member. In case the site is not located ata member school, then the IHSA Board ofDirectors shall appoint a local manager withlike responsibilities.

2. The manager of each contestshall appoint a Contest Committee. Thecommittee shall be composed of not less thanthree directors of music activities located

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within the nearby area of the contest site andshould include at least one director of each ofthe three main contest activities, namely,band, orchestra and chorus. Names of thecommittee members shall be made known tothe directors of participating schools at eachcontest prior to the date of the contest. TheContest Committee:

a. Is required to assist thecontest manager in the selection ofadjudicators for the contest;

b. Shall advise the contestmanager in resolving any question of rulesinterpretation or any other problem on theday of the contest;

c. Shall assist the contestmanager in any other way he/she determines.

3. Unusual situations: The localmanager shall have authority to take properaction in the case of any unusual situationsarising during the contests. However, no partof these Terms and Conditions may be setaside. In all cases involving an interpretationnot specifically covered by the rules, thecontest manager shall consult with theContest Committee before the announcementof results or the presentation of awards.

4. Programs: The local managershall, with the advice of the ContestCommittee, arrange, prepare and duplicate aprogram and time schedule for his/hercontest. Insofar as is possible, the managerwill maintain this schedule. However, ifbecause of cancellations, conflicts, or forother reasons the program runs ahead ofitself, he/she may permit or request availablecontestants or groups to appear in advance oftheir program time. He/she shall not requirethem to appear earlier.

5. Manager’s Information: TheIHSA Office will post any pertinentinstructions and helpful managementinformation on the Music menu page atwww.ihsa.org.

6. Directors’ Meetings: The localmanager shall schedule a time for a meetingof directors from participating schools. Atthis meeting, a recorder shall be appointed toprepare a record of the comments andrecommendations for improvement in thecontest program for submission to the IHSAoffice by the manager following the contest.A questionnaire or other method of collectingdirector’s comments may be implemented asan alternative to the meeting.

B. Responsibility of IndividualSchool: The principal is the officialrepresentative of his/her school in allinterscholastic activities and theresponsibility for seeing that all studentsfrom his/her school entered in the musiccontests are eligible under the rules shall restwith him/her. All correspondence with theIHSA Office should be conducted throughthe principal.

In each contest in which his/her schoolis represented, the principal shall havepresent an adult, preferably a member of thefaculty, who shall supervise and beresponsible for the conduct of the participantsand other persons from the school. Failure tocomply with this provision shall result indisqualification of its contestants.

VII. ADVANCEMENT OFWINNERS

There is no advancement of winners inthe Music Solo/Ensemble Contest.

Ratings:Ensembles and solos in the respective

music events shall be rated in five divisionsas follows:

Division I Division IVDivision II Division VDivision III

VIII. MUSIC SOLO/ENSEMBLECONTEST RULES

A. Solo Events1. Entries:A school may enter any number or

combination of events within the followingmaximum for sweepstakes:

Vocal 20String Instruments 20Wind and/or Percussion Instruments 35*Total Maximum Solo Entries 75Note 1: Schools will gain

sweepstakes points by the best scores fromtheir maximum number of entries as definedin Note 2. Schools may still enter“comments only” for solos that do not wishto receive rankings. All “comments only”entries must be marked appropriately inMusicwire. Sweepstakes entries do not needto be designated prior to the contest date.

Note 2: If a school enters the totalmaximum of twenty (20) vocal, twenty (20)string and thirty-five (35) wind/percussionsolos, it will have utilized its entire maximumof seventy-five (75) entry positions.

Note 3: Local Managers shallaccept and/or schools may enter “non-sweepstakes” or “comments only” entries inexcess of the maximum number of seventy-five (75) solo entries per school as space andtime allows.

2. Entry Information:Entry information created in the

IHSA electronic entry system must becompleted in full and submitted to thecontest manager for each entry byJanuary 20, 2012. INCOMPLETE ORIMPROPERLY COMPLETEDINFORMATION MAY NOT BEACCEPTED. (discretion of the manager)

3. Approved Solo Events.No. EventWoodwind201. Piccolo202. Flute203. Oboe204. English Horn205. Bassoon206. E-Flat Clarinet207. B-Flat Clarinet208. Alto Clarinet209. Bass Clarinet210. Contra Bass Clarinet211. B-Flat Soprano Saxophone212. E-Flat Alto Saxophone213. B-Flat Tenor Saxophone214. Baritone Saxophone

Brass215. Cornet, Trumpet, or Flugelhorn216. French Horn217. Trombone218. Baritone219. Tuba

Percussion224. Xylophone or Marimba or

Vibra Harp225. Orchestra Bells or Bell Lyra

(Glockenspiel)226. Snare Drums227. Tympani (accompanied or

unaccompanied)228. Multiple Percussion

String229. Piano230. Violin231. Viola232. Violoncello233. String Bass234. Harp235. Acoustic/Classical Guitar

Vocal240. Female Voice241. Male VoiceNOTE: Local managers shall not

accept and/or schools may not enter forappearance, adjudication or criticism anysolo not found in this list of approved soloevents.

4. Scores:Each soloist shall supply the judge

with one score of his/her selection, with themeasures numbered. Failure to supply such ascore shall result in the contestant’s ratingbeing automatically lowered by one step.Public domain is allowed provided thedirector lists the exact internet address fortheir score. A copy of the score is requiredand should be made available to the contestmanager and judges.

Photocopied music may be provided tojudges only in an “emergency.” “Emergency”shall be defined as cases in which:

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a. music is out of print with nonew score available; and/or

b. purchased music copies arebackordered.

Written evidence, in the form ofa school purchase order and/or a writtenstatement from the supplier, shall be requiredto document the “emergency.” The penaltyfor violation shall be reduction of rating byone step.

5. Medals:Soloists shall not appear for

adjudication wearing medals or ribbons ofany type. Contest room chairpersons areinstructed to request the removal of allmedals or ribbons before performers arepermitted to begin their numbers.

6. Repetition:A soloist shall not perform a

selection that he/she used in any event in anyprevious year’s contest.

7. Time:The playing or singing time for the

prepared selection of a soloist shall notexceed six minutes (including time neededfor on-stage tuning.) Time schedules shouldbe set up at ten-minute intervals to allow forthe performance of the required scales. SeeArticle VIII-E-1-d and VIII-E-2-k forpenalty. Solo/Ensemble events shall consistof a minimum of 64 published measures ora performance time of at least 90 seconds.The performance of two short selections isallowed.

8. Required Scales:Vocal Scales: All vocal soloists

will be required to perform five vocal tonalskills. The one major scale, one minor scaleand three triads will be performed frommemory. The student will select the startingpitch. (See document on the music menupage at IHSA.org for detailed instructions).

VOCAL TONAL SKILLSPROCEDURES FOR SOLO CONTEST

Adjudication Information5 Points Maximum Possible (1 point per

scale or triad)Tenth of points may be used - Example:

4.8, 3.7, etc.

a. Each student will sing onemajor scale and one minor scale. The studentwill select the starting pitch.

The minor scale will be selectedfrom any one of the natural, harmonic ormelodic forms. The student is responsiblefor all three minor forms though ONLY ONEwill be performed for the judge. The formwill be selected by the judge. The studentwill select the starting pitch.

The scales will be sung oneoctave up and down with the top note sungonly once.

b. Each student will sing aroot position major triad beginning on the

pitch of their choice. c. Each student will sing two

(2) of the other three root position triads(minor, diminished, augmented), selected bythe judge. The student will select the startingpitch.

d) Numbers, solfege, or aneutral syllable may be used. Humming isnot allowed.

e) All triads must be sung upand down.

Required Vocal Tonal Skills Summary

1. Major scale2. Minor scale (natural, harmonic or

melodic) – selected by the judge3. Root position major triad4. Root position triad (minor,

diminished, augmented) - selected by thejudge

5. Root position triad (minor,diminished, augmented) -selected by thejudgeAll triads must be sung up and down.5 Points Maximum Possible (1 point per

scale or triad)Tenth of points may be used - Example:

4.8, 3.7, etc.*Students will select the starting pitch for

all vocal tonal skills

Instrumental Scales: All wind andmallet instrument soloists will be required toplay two of the following scales: Concert C,F, B Flat, E Flat, A Flat, D Flat and G Major,and a chromatic. Scales for string instrumentsoloists will be chosen from Concert C, G, D,A, E and F, but no chromatic scale. All stringsoloists will play two scales, three octaves inrange, except for String Bass, which will playtwo octaves. The judge will select the scalesto be played. The scales listed, including thechromatic scale, will be called for in concertpitch and will be played two octaves, both upand down. This means that each player whoplays a transposing instrument will have totranspose the given scale. They should beplayed at a tempo of not less than quarternote = 120. All scales for wind instrumentsshall be played two octaves where applicablebut one octave where range restricts. Scalesand the chromatic will be played frommemory. Note, however, that instrumentalsolos themselves need not be memorized.

Flute/Piccolo:Chromatic G to G

Oboe:Chromatic C to C

English Horn:Chromatic C to C

Bassoon:Chromatic F to F

E Flat Clarinet:Chromatic A Flat to A Flat

E Flat Alto Clarinet:Chromatic A Flat to A Flat

B Flat Clarinet:Chromatic E Flat to E Flat

B Flat Bass Clarinet:Chromatic E Flat to E Flat

E Flat Alto Contra Bass Clarinet:Chromatic A Flat to A Flat

B Flat Contra Bass Clarinet: Chromatic E Flat to E Flat

E Flat Alto Saxophone: Chromatic F to F

E Flat Baritone Saxophone: Chromatic F to F

Soprano Saxophone: Chromatic B Flat to B Flat

B Flat Tenor Saxophone:Chromatic B Flat to B Flat

Cornet, Treble Clef Baritone: Chromatic F to F

French Horn: Chromatic C to C

Trombone, Bass Clef Baritone: Chromatic F to F

B Flat Tuba: Chromatic F to F

E Flat Tuba: Chromatic B Flat to B Flat

Vibraharp, Xylophone, Marimba: Chromatic C to C, To be played

with two (2) handsGlockenspiel Bells:

Chromatic C to C, To be playedwith two (2) hands

Tympani: Play a one octave scale in F major

in half notes up and down. The judge will ask the soloist to

tune two intervals from the following: C toD, A Flat to E Flat, G to C, F to C, B Flat toF, D Flat to A Flat. The low pitch will begiven and the soloist will then tune theinterval.

Snare Drum, Multiple Percussion: See12. below.

Stringed Instruments: Concert C, G, D, A, E, F. To be played in three octaves except

the stringed bass which will play two. NoChromatic Scale required.

9. Acoustic/Classic Guitar:All Acoustic/Classic Guitar soloists

will be required to play the following scales:1st Position Major/minor, two octaves:C/Am; G/em; A/F#m; E Major in 1st, 4th,9th positions - F Major in 1st, 5th, 10thpositions.

Chromatic scale E to A in 1stposition - two octave movable in A - A; B -B; or C - C.

Solo material should be classical innature. The following are examples thatwould be considered appropriate foracoustic/classic guitar solos: Bouree’ fromthe Bach Cello Suite; Paginini: Twenty-Fourth Variation; Stairway to Heaven;Fernano Sor’s Preludes, Etudes, even up tothe Grand Solo; Mauro Guiliani’s Preludes

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and Etudes; Ferdinand Carulli Etudes,Waltzes and Suite excerpts.

10. Piano Solo:All piano soloists entered by a

participating school must be active membersof one of the school’s music groups (band,orchestra, chorus or an ensemble usingintegral piano). Piano soloists will berequired also to play three of the followingscales: Concert G, D, A, E, B or F, twooctaves, with both hands. Piano solos maynot be accompanied. Piano solos are notrequired to be memorized.

11. Vocal Solo:All vocal soloists will be required to

perform their selections from memory. Vocalperformances may be sung in any language.

12. Snare Drum and MultiplePercussion Solo:

In addition to a prepared solo, allpercussion (non-mallet) soloists must playone rudiment from each group per the judgesselection:

Roll Rudiments – Play one

a. (4) Multiple bounce roll

b. (6) Double stroke roll

c. (7) Five stroke roll

d. (10) Nine stroke roll

Diddle Rudiments – Play one

e. (16) Single Paradiddle

f. (19) Single Paradiddle – diddle

Flam Rudiment – Play one

g. (20) Flam

h. (23) Flamacue

Drag Rudiments – Play one

i. (31) Drag

j. (38) Single Ratamacue

Note: The numbers listed next tothe rudiments have been taken from thePercussive Arts Society recognized 40rudiments.

All rudiments must be played at aspeed not less than quarter note = 120. Theyshall be played crescendo and decrescendoand not open to closed. Each rudiment shouldbe played in 15 seconds or less. The judgeshall select the rudiments to be played by thecontestant. All rolls should be played doublestroke.

Combinations of brushes and sticks,also snare drum and tom-toms may be used.Trap outfits are permissible only when calledfor by the score.

13. Determination of Ratings:To determine the rating for each

solo performance, contest judges shall utilizethe adjudication form published by theNational Federation of State High SchoolAssociations and distributed by the IHSAOffice to contest managers. Appropriatenessof literature is a major consideration. Thesolo/ensemble contest should be considereda formal recital. Selections with vulgar,foul and inappropriate language will bedisqualified from the Music Contest.

14. Substitutions. (See Art. III-E-2-c.)

15. Selections. (See Art. VIII-C)16. Limitations. (See Art. III-E-2)17. Accompaniment. (See Art.

VIII-D)18. Violations and Penalties. (See

Art. VIII-E)

B. ENSEMBLE EVENTS1. Definition:Instrumental ensembles shall consist

of from two to eight players, except Clarinet,Flute, Woodwind, Brass Percussion andString choirs.

Ensembles consisting of two majorperformers, with or without pianoaccompaniment shall appear as Duets. Threeplayers including piano or harp as an integral

part of the score (rather than anaccompaniment) shall appear in the properTrio events, with the added permission thatrepertoire in these events may include doubleconcertos with piano reduction.

Vocal ensembles shall consist of fromtwo to nine singers, except Event No. 153(Madrigal Groups) and Event No. 154(Chamber Choir). Multiple voices arepermitted on any part.

2. Entries:a. Instrumental: In

instrumental ensembles a school may enterany number or combination of events withinthe following maximums:

Brass 9 ensemblesPercussion 4 ensemblesString 9 ensemblesWoodwind 9 ensemblesPiano Duets 4Instrumental Choirs 7 ensembles

(1 each: Brass, Flute,Woodwind, Clarinet, Percussion, Bell Choir,String)

Total Maximum InstrumentalEnsemble Entries: 42 ensembles

NOTE 1: Schools will gainsweepstakes points by the best scores fromtheir maximum number of entries as definedin Note 2. Schools may still enter“comments only” for ensembles that do notwish to receive rankings. All “commentsonly” entries must be marked appropriatelyin Musicwire. Sweepstakes entries do notneed to be designated prior to the contestdate.

NOTE 2: Local Managers shallaccept and/or schools may enter “nonsweepstakes” or “comments only” entries inexcess of the maximum number of sixty-four(64) ensemble entries per school as space andtime allows.

NOTE 3: Entries in “Mixed”Ensembles must be counted as an entry underthe category of any one of the instruments inthe ensemble. For example, event No. 3 mustbe entered either as a Brass or a WoodwindEnsemble. Designation is at the director’sdiscretion.

1) Designation ofinstrumental entries: Directors areresponsible to properly enter their ensemblegroups. The local contest manager has noresponsibility whatsoever for checkinginstrumentation to see that entries areproperly classified. Directors shall indicateplainly the Event Number and theClassification. Local managers shall notaccept and schools may not enter forappearance, adjudication or criticism anyensemble not found, or provided for, in theschedule of Approved Ensemble Events. Ifan adjudicator encounters approved butinaccurate or misclassified entries, he/she isto proceed as indicated in Art. VIII-E-3.

2) Instrument eligibility:For purposes of ensemble eligibility, B-flat

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trumpets, cornets and flugelhorns areconsidered as like instruments. Mellophones,concert horns, altos, etc., are not approvedfor ensemble use. The bass drum is notconsidered a major membrane in ensembles.Marimbas (xylophones with resonators) ofdiffering size or model are not considered asdifferent instruments, despite either range ortessitura. Vibraharps are counted as differingor different from marimbas.

3) Memorization: There isno memorization requirement forinstrumental ensembles; they may beperformed with the use of music.

b. Vocal: A school shall belimited to twenty (20) vocal ensembles.Maximum entries in Events Nos. 150-152 =total of twenty (20). In addition, a schoolmay enter one (1) Madrigal Group (EventNo. 153) and one Chamber Choir (Event No.154). Total maximum vocal ensemblesentries = twenty-two (22).

Memorization: All vocalensembles shall be performed from memory.Vocal performances may be sung in anylanguage.

c. Total Ensemble Entries:Total maximum ensemble entries(Instrumental and Vocal) = sixty-four (64).

d. Piano: Piano duets areacceptable if played on one piano. All pianoduet participants must be active members ofone of the school’s music groups.

3. Judges’ Scores:Directors shall supply the judge

with one conductor’s score of the ensemble’sselection, with measures numbered. Publicdomain is allowed provided the director liststhe exact internet address for their score. Acopy of the score is required and should bemade available to the contest manager andjudges.

Photocopies of copyrighted musicmay be provided to judges only in an“emergency”. “Emergency” shall be definedas cases in which:

a. music is out of print with nonew score available; or

b. purchased music copies arebackordered.

Written evidence, in the form ofa school purchase order and/or a writtenstatement from the supplier, shall be requiredto document the “emergency”. The penaltyfor violation shall be reduction of rating byone step.

Failure to provide a score shallresult in the ensemble’s rating beingautomatically lowered by one step. If a fullscore is not available, one must be written bythe school. Copies of parts are notacceptable.

4. Time:The playing or singing time of an

ensemble performance shall not exceed six(6) minutes (including time needed for on-stage tuning). See Article VIII-E-1-d andArticle VIII-E-2-k for penalty.

5. Medals:Ensemble performers shall not

appear for adjudication wearing medals orribbons of any type. Contest chairpersons areinstructed to request the removal of allmedals or ribbons before performers arepermitted to begin their numbers.

6. Repetition:A student may not play or sing a

selection he/she has previously used in IHSAmusic contests. If a school enters twoensembles under the same event number,they may not present the same selections.

7. Direction:Ensembles shall perform without

direction by either an adult or a studentdirector, except that high school studentdirectors are permitted for Event Nos. 8, 9,10, 16, 18, 19, 22 and 23. If high schoolstudent directors are utilized in Events 8, 9,10, 16, 18, 19, 22 or 23, their conductingtechnique will be considered in theevaluation of the performance.

8. Approved Ensemble EventsLocal managers shall not accept and

schools may not enter for appearance,adjudication or criticism any ensemble notfound or provided for in the list of approvedevents.

Please note that doubling of partsis only permitted in Choirs (exceptPercussion Choirs) and ensemble’sinstrumentation must properly representthe intentions of the score. Instrumentalsubstitutions are not allowed. EX: A tenorsax may not substitute for a euphonium ina Brass Choir. It is then no longer a“Brass” Choir.

Instrumental Events*With or without piano

accompaniment.Event No./Classification/Approved

Instruments1. Flute EnsembleAny ensemble consisting of 2-8

members of the Flute family.2. Clarinet EnsembleAny ensemble consisting of 2-8

members of the Clarinet family.3. Double Reed EnsembleAny ensemble consisting of 2-8

members of the Double Reed family.4. Saxophone EnsembleAny ensemble consisting of 2-8

members of the Saxophone family.5. Mixed Woodwind EnsembleAny ensemble consisting of 2 or

more unlike Woodwind-family instrumentsas determined by the score. Limit of 2-8 inensemble.

6. Wind/String EnsembleAny ensemble consisting of a

combination of 2-8 Woodwind, Brass andString instruments as determined by thescore.

7. Mixed Wind EnsembleAny ensemble that combined 2-8

Woodwind and Brass instruments asdetermined by the score.

8. Flute Choir9 to 20 players. The instrumentation

used must be Flutes as indicated in thecomposition. No substitutions of instrumentspermitted. Percussion may be used if it is anintegral part of the score. A student directormay be used in these groups; however, thestudent conductor will not be counted in the 9to 20 player limit, but the conductingtechnique will be considered in the finalrating of the ensemble.

9. Clarinet Choir9 to 20 players. The instrumentation

used must be clarinets as indicated in thecomposition. No substitutions of instrumentspermitted. Percussion may be used if it is anintegral part of the score. A student directormay be used in these groups; however, thestudent conductor will not be counted in the 9to 20 player limit, but the conductingtechnique will be considered in the finalrating of the ensemble.

10. Woodwind Choir9 to 20 players. The instrumentation

used must be as specified by the instrumentsindicated in the composition. Nosubstitutions of instruments permitted unlesspermitted in the score. Percussion may beused if it is an integral part of the score. Astudent director may be used in these groups;however, the student conductor will not becounted in the 9 to 20 player limit, but theconducting technique will be considered inthe final rating of the ensemble. Groupscomposed of clarinets only may notparticipate in this event.

11. Trumpet EnsembleAny ensemble consisting of 2-8

members of the Trumpet family asdetermined by the score.

12. Horn EnsembleAny ensemble consisting of 2-8

French Horns as determined by the score.13. Trombone EnsembleAny ensemble consisting of 2-8

Trombones as determined by the score.14. Tuba/Euphonium EnsembleAny ensemble consisting of 2-8

Tubas or Euphoniums as determined by thescore.

15. Mixed Brass EnsembleAny ensemble consisting of 2 or

more unlike Brass Instruments, limit of 2-8 inensemble, as determined by the score.

16. Brass Choir9 to 20 players. The instrumentation

used must be as specified by the instrumentsindicated in the composition. Nosubstitutions of instruments permitted unlesspermitted in the score. Percussion may beused if it is an integral part of the score. Astudent director may be used in these groups;however, the student director will not becounted in the 9 to 20 player limit, but theconducting technique will be considered inthe final rating of the ensemble.

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17. String EnsembleAny ensemble of 2-8 like or unlike

members of the String family.18. String Choir9 to 20 players. The instrumentation

used must be as specified by the instrumentsindicated in the composition. Nosubstitutions of instruments permitted unlesspermitted by score. A student director may beused in these groups; however, the studentdirector will not be counted in the 9 to 20player limit, but the conducting techniquewill be considered in the final rating of theensemble.

19. Keyboard PercussionEnsemble

Any ensemble using 2-8 KeyboardPercussion instruments as determined by thescore. (Exceptions will be made if theliterature dictates.)

20. Membrane PercussionEnsemble

Any ensemble using 2-8 Membraneor Non-Keyboard Percussion instruments.

21. Mixed Percussion EnsembleAny ensemble using 2-8 unlike

Keyboard and Membrane Percussioninstruments as determined by the score.

22. Hand Bell ChoirAny ensemble comprised of 6-20

Hand Bells or Choir Chimes.23. Percussion Choir9 to 20 players. The instrumentation

used must be as specified by the instrumentsindicated in the composition. Nosubstitutions of instruments permitted unlesspermitted in the score. A student directormay be used in these groups; however, thestudent director will not be counted in the 9to 20 player limit, but the conductingtechnique will be considered in the finalrating of the ensemble. (Doubling on parts isnot allowed in Percussion Choirs.)

24. Piano DuetsThis ensemble shall consist of two

performers using bona fide duet literature.All entries must be able to be performed onone instrument. There will NOT be twopianos available for this event.

25. Random InstrumentationAny ensemble of 2-8

instrumentalists that does not fall into anyother event. No improvisation will bepermitted.

NOTE: Please notify the manager ifpercussion is required in events 8, 9, 10 or16.

VOCAL EVENTS150 Treble Ensemble151 Bass Ensemble152 Mixed Ensemble153 Madrigal Group154 Chamber Choir9. Madrigal Singing:The general rules in Article VIII-B

shall apply to Madrigal Singing, except that aMadrigal group shall be composed of amixed group of not less than eight nor more

than twenty performers. Other specialrequirements for this event are:

a. Madrigal music must bepresented.

b. The group may appear inspecial period costume.

c. The singing is to beperformed in the traditional and generallyaccepted manner of Madrigal Singing.

d. Numbers are to bepresented without accompaniment.

e. The points earned toward asweepstakes award (Art. X-C) shall be thesame as for all other ensemble events.

10. Chamber Choir:The general rules in Article VIII-B

shall apply to Chamber Choir, except that thegroup shall be composed of a mixed group ofnot less than eight nor more than twentysingers. Other special requirements for thisevent are:

a. Chamber Choir music mustbe presented.

b. Music may be performedeither unaccompanied or with up to 8instrumentalists. Instrumental support mustbe students with the exception of thekeyboard player who may be an adult.

c. The points earned toward asweepstakes award (Art. X-C) shall be thesame as for all other ensemble events.

d. A student conductor may beused in these groups; however, the studentconductor will not be counted in the 8 to 20player limit.

11. Ensemble Events:All ensembles events must represent

and demonstrate a clear independence ofparts. Therefore, a “duet” must representtwo-part music; a trio, three-part; and so on.Failure to perform such literature will resultin lowering the rating one level.

12. Determination of Ratings:To determine the rating for each

ensemble performance, contest judges shallutilize the adjudication form distributed bythe IHSA Office to contest managers.

13. Substitutions. (See Art. III-E-2-c)

14. Selections. (See Art. VIII-C)15. Limitations. (See Art. III-E-2)16. Accompaniment. (See Art.

VIII-D)17. Violations and Penalties. (See

Art. VIII-E)

C. SELECTIONS1. Required Selections:There will be no required numbers

for any solo or ensemble events. Soloists andensembles must choose their own selections.

2. Suitability of Selections:The choice of appropriate

selections, suited to the performers’capabilities and in keeping with theclassification of the schools they represent, isalways an important factor in the awarding of

ratings. In this context, music may beperformed in a key other than that in which itis written, provided it is suitable to thecontestant(s). Selections with vulgar, fouland inappropriate language will bedisqualified from the Music Contest.Solo/Ensemble events shall consist of aminimum of 64 published measures or aperformance time of at least 90 seconds.

3. The Association assumes noresponsibility for the payment of anyroyalties or other fees in connection with theperformance of any music.

D. ACCOMPANIMENT1. Requirements:Soloists and ensembles need not be

accompanied unless the accompaniment isrequired by the score. If a performance isaccompanied, accompaniment must be bypiano, harp or any other instrumentdesignated for accompaniment in the score. Itmay not be mechanically recorded with theexception of the use of the Vivaceaccompaniment system. This computerprogram has been approved for use at IHSAcontests. However, if you plan to enterVivace events, the contest host must benotified at least two weeks in advance. Theschool entering such events is responsible forsupplying the necessary equipment for aquality performance using the Vivace system.It is recommended that the Contests Host setup a separate Vivace room if entries warrant.The fact that an entry will be accompaniedand the name of the accompanist MUST beindicated on the entry card. Piano solos maynot be accompanied.

2. Accompanists:It is strongly recommended that

students be used as accompanists in allevents for which accompaniment is provided.However, non-students, including directors,may serve as accompanists if necessary.

3. On-stage Tuning:Accompanists may help with on-

stage tuning for solos and ensembles, butassistance by anyone else is prohibited.

4. Conflicts:It is recommended that no

accompanists be permitted to play for morethan six events during any contest day andschools should permit this maximum numberonly in cases where no one else is available.

E. VIOLATIONS ANDPENALTIES1. For violations of the following

rules and regulations, the adjudicator shalllower the rating of an individual or group byone step.

a. Failure to submit requiredscore to adjudicators (Arts. VIII-A-4 andVIII-B-3). Individual parts do not constitute ascore.

b. Failure to supply each judgewith a score for each selection with eachmeasure numbered.

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c. Failure to perform withaccompaniment in the event accompanimentis required by the score.

d. Entries exceeding the timelimit up to one minute or entries notsatisfying the minimum time and/or measurerequirements.

e. Use of music in a vocal soloor ensemble performance.

f. Failure of an ensemble torepresent independent parts for eachperformer (Art. VIII-B-11).

2. For violation of the followingrules and regulations, the penalty shall bedisqualification:

a. Violation of rules ofeligibility (Art. III-D). Discovery of theparticipation of an ineligible student with anensemble or organization shall result in thedisqualification of the group with whichhe/she participated. Any additional penaltyupon the school for violation of eligibilityprovisions shall be determined by the IHSABoard of Directors.

b Violation of substitutionrule (Art. VIII-C).

c. Violation of the ruleslimiting the number of events in which astudent may participate (Art. III-E-2). If astudent participates in too many events, theschool shall be disqualified in those events inwhich the student involved was not officiallyentered. If, however, the student was actuallyentered in an excess number of events andthis was not discovered by the local managerprior to the contest, the school shall bedisqualified in the last programmed event orevents in which he/she illegally participated.

d. For violation of III-E-2 thedisqualification shall be the last programmedevent or events in which the offendingstudent participated illegally.

e. A non-student performingin an ensemble or sonata event, regardless ofschool classification (Art. III-D-4).

f. Individuals or groupsappearing in an event not listed as anapproved event (Arts. VIII-A-3 and VIII-B).

g. Soloists and ensemblemembers wearing medals or ribbons (Arts.VIII-A-5 and VIII-B-5).

h. Violation of rulesgoverning repetition of selections (Arts. VIII-A-6 and VIII-B-6).

i. Violation of maximum orminimum personnel rules for ensembles (Art.VIII-B-1, VIII-B-9 and VIII-B-10).

j. Ensemble performing underdirection of adult or student, except Nos. 8, 9,10, 16, 19, and 22 (Art. VIII-B-7).

k. Entries exceeding the timelimit by one minute or more.

l. Selections with vulgar, fouland inappropriate language will bedisqualified from the Music Contest.

3. For an incorrectly classifiedinstrumental ensemble, other than within thescope of Art. VIII-E-2-f above:

a. For cases of understandableconfusion in instrumentation, not ineligibility, and for borderline cases,especially in genuine misinterpretation of theintegrality of a concerned piano part, theadjudicator may adjudicate the group inreference to a corrected classification if theschool has not already entered two in thecorrected classification. Otherwise, the entryshall be disqualified.

b. For cases of obviouslywillful violation in instrumentation, or ineligibility of instruments, or in an attempt tosubstitute a piano accompaniment for integralpart, the penalty shall be disqualification;except that it shall not be done in immediatepublic embarrassment of the players.

c. In all instances covered in 1and 2 above, the adjudicator shall plainlyindicate his/her action upon the adjudicationblank and forward it directly to the localcontest manager.

4. Violations frequently can andshould be prevented by the local contestmanager. Entries made in violation of anyrule should be refused by the manager,except that the local manager is relieved ofany responsibility, real or inferred, for thecorrect classification of instrumentalensembles-although he/she may at will checkthem as a feature of management and refuseviolations. However, if an illegal entry is notdiscovered and acted upon by the managerand is then discovered by the adjudicatorbefore or during the performance, the studentor group shall be penalized as provided in 1,2 and 3 above.

5. If a violation which involvesdisqualification is discovered and reportedafter the close of contest, any awards won asthe result of ratings in the disqualified eventsshall be surrendered to the IHSA.

IX. TOURNAMENT POLICIES

A. Damage to Property orEquipment:

If contestants or people from any schoolentered in a state series are found guilty ofcarelessness or maliciously breaking,damaging or destroying property orequipment belonging to the host school, suchschool shall be held responsible for costsincurred in replacing or repairing suchproperty or equipment.

B. Tobacco Products:No music director, student or any other

person connected with a school shall bepermitted to use tobacco products during thecontest, either during warm ups orperformances.

C. Use of Inhalers:A student with asthma may possess and

use his/her medication during an IHSAcompetition, while under the supervision of

school personnel, provided the school meetsthe outlined procedures of self administrationin the Illinois School Code.

D. Alcoholic Beverages and IHSAState Series Events:

The possession, distribution, sale and orconsumption of alcoholic beverages areprohibited at the site and on any affiliatedproperty of any IHSA state series contest.State series hosts are required to make allstate series contest sites and any affiliatedproperty, including parking lots, fanaccommodation areas, and other school orevent venue property, alcohol free zones onthe date or dates of any IHSA event beingheld at the site. Violation of this policy by anevent host will subject the host to a penaltyfor violation of IHSA By-law 2.020. Suchpenalty may include but not necessarily belimited to prohibition against subsequentevent hosting assignments. Violation of thispolicy by a non-hosting member school willsubject the school to penalty for violation ofIHSA By-law 2.020. Patrons of any IHSAstate series contest determined to be inviolation of this policy will be removed fromthe premise, and law enforcement officialswill be called as warranted. No ticketrefunds will be granted in such cases.

E. Responsibility for theft or otherlosses:

The IHSA will not be responsible forloss or theft of any personal property duringthe course of a contest. The Association’sregular policy shall apply to loss or damageto school property.

X. RATINGS AND AWARDS

A. Ratings:Ensembles and solos in the respective

music events shall be rated in five divisionsas follows:

Division I Division IVDivision II Division VDivision IIIJudges may elect to use tenths of points

in their ratings. Scores will not be rounded.

B. Solo and Ensemble Awards:Medals shall be awarded to soloists and

members of ensembles (including studentdirectors) receiving a Division I Rating inSweepstakes and Non-sweepstakes events.Comments only events are not eligible formedals. These awards may be orderedthrough A & M Products by each schoolfollowing the contest. They can be reached at815-875-2667. The IHSA also providessecond place medals for purchase through A& M Products. The deadline for orderingmedals is June 15, 2012. There will be nocharge for orders for Division I medals.Division II medals are $1.70 each andpayment must accompany Division II orders

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before the order will be processed. The orderforms can be found in this rules book.

Medals shall also be available forpurchase by students acting as accompanistsfor ensembles or instrumental choirs winninga Division I rating. Such medals may bepurchased through A & M Products by thecompeting school of the student entitled tothe award. The cost of medals is $1.70 each.When ordering, please state “AccompanistMedals” and enclose payment. No medalsare awarded for “comments only” entries.

C. Sweepstakes Award:1. Winner, runner-up and third

place sweepstakes awards will be distributedto the three (3) schools in each classthroughout the state which earn the greatestnumber of points in solo, ensemble andorganization competition. Points will beassigned by each local manager for solo andensemble performance ratings according tothe following scale:

PointsEvents Division I Division IIEnsembles 6 3Solos 6 3

No sweepstakes points are earned with“non-sweepstakes” or “comments only”entries.

2. After the conclusion of thecontests, managers will report the point totalsof all schools to the IHSA Office. The pointswill then be tallied according toclassifications and team awards will bepresented to the three schools in each classthat received the highest scores. The awardswill be shipped directly from themanufacturer to the schools. In case of ties,duplicate awards will be presented.

3. After the conclusion of the Soloand Ensemble contests, managers will reportthe point totals of all schools to the IHSAoffice. The points will then be talliedaccording to categories (band, choir,orchestra, etc.) and classifications. Teamawards will be presented to the top three (3)

schools in each category that received thehighest scores. The awards will be availablefor purchase by each qualifying school andshipped directly from the manufacturer to theschools. In case of ties, duplicate awards willbe presented.

D. Best of the Day Award:Each judge will have the opportunity to

select that event from their room, which theyhave determined to be the “best performance”of the day. This can be a soloist or anensemble, but it is meant to represent only thevery best performance. NO SWEEPSTAKESPOINTS WILL BE ADDED FOR THISDESIGNATION. The IHSA Office willproduce Certificates, which should be signedby the Judge and the Contest Manager andsent home with the students. Judges will beinstructed by the Contest Manager of thisaward and should carefully consider itspresentation. Each judge should present thisAward to the Contest Manager at theconclusion of the day.

XI. JUDGING

A. Selection of Judges:The local manager of each contest shall

be responsible for the selection of suitablequalified judges. In selecting such judges,however, the local manager shall secure theadvice and recommendations of his/herContest Committee. Judges shall be musiceducators experienced in the area(s) they areassigned to judge. Undergraduate studentsshall not be used as judges. It isrecommended that local managers selectjudges for their contests from the list preparedand distributed by the IHSA Office. Judgesshould be selected from as near the contestcenter as possible. Every attempt should bemade to not use judges in the same events inany given contest in successive years. Alljudges shall be required to complete onlineregistration and certification prior to theadjudicating of contest(s).

B. Duties of Judges:All events shall be rated on the official

adjudication blanks furnished by the StateAssociation. Instructions to adjudicators,which are designed to express in a generalway the attitude of the Board of Directors andits music advisors toward the adjudication ofIHSA Music Contests, can be found on page1 of this Rules Book. Judges are required tofollow these instructions.

Judges shall base their adjudication uponthe actual achievement of competitors asgiven in the instructions to adjudicators ratherthan upon any alleged desire to encourage tobetter effort or to express sympathy for anhonorable attempt.

Contest adjudicators are not to considertheir personal likes, dislikes or preferences ofmusic literature in their evaluation of contestperformances.

C. Restrictions on Division I Ratings:Judges shall award Division I ratings to

only those competitors manifesting the veryhighest level of achievement. Indiscriminateawarding of Division I ratings must beavoided.

D. Number of Judges:Performance in solo and ensemble

events shall be rated by one judge.

E. Judges’ Fees:Judges for the Solo/Ensemble contest

shall be compensated on the following scale:BASE FEE-$125.00 for 5 hours of

actual judging.SECONDARY FEE-$20.00 per hour for

each hour of judging beyond 5 at any givencontest.

PER DIEM-$25.00 for meals andtransportation.

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2 0 1 2

I H S A�

Music Solo &

Ensemble

Medal Order Form

Deadline for accepting 2011-12 orders is June 15, 2012

Participating School

Contest Site

Contest Manger

Awards Division I Medals (Band & Vocal)

Quantity ___________ (No Charge)

Division II Medals (2nd Place) The Music Solo & Ensemble computer program will automatically calculate the number you are entitled to. Payment must be enclosed with this form to process Division II orders.

Quantity ___________ x $1.70 = ________________

Total Amount Enclosed: $ ____________ Division II orders will not be processed unless payment is enclosed with this form.

Send this order form with payment to: A & M Products c/o Sally West

575 Elm Place P. O. Box 266

Princeton, IL 61356 Phone: 815-875-2667

Fax: 815-879-0400

_____________________________________________ _______________________________________________ Please Print Principal’s Name Principal’s Signature

Return Label Information Please type or print legibly.

This is your mailing label.

UPS must have street address to deliver; include Zip+4

Attn.: _________________________________________________ School: _______________________________________________ Street Address: ________________________________________ City and Zip + 4: ________________________________________

For Office Use Only

Order Number

—16—

In accordance with Section 1.450 of theIHSA Constitution, the Board of Directorshas approved the Terms and Conditionsgoverning the 2011-2012 IHSA MusicOrganization Tournament Series.

I. SCHOOL CLASSIFICATION

A. Classes:Member schools shall be classified for

participation in the contests upon the basis ofthe actual high school student enrollmentfigures reported to the State Board ofEducation on the Fall Housing Report onSeptember 30, 2010, as follows:

Class AA 1493 or overClass A 650 to 1492Class B 359 to 649Class C 190 to 358Class D 1 to 189

B. For classification purposes, the totalstudent enrollments for one-year highschools, two-year high schools, three-yearhigh schools and high schools which enrollboys only or girls only shall be calculated asfollows:

1. For one-year high schools, thetotal student enrollment figure reported shallbe quadrupled.

2. For two-year high schools, thetotal student enrollment figure reported shallbe doubled.

3. For three-year high schools,one-third of the total student enrollmentfigure shall be added to the total studentenrollment figure reported.

4. For schools which enroll boysonly or girls only, the total studentenrollment figure reported shall be doubled.

C. A multiplier of 1.65 will be added toall non-boundaried schools.

D. Participation:All entries representing member schools

shall participate in the contest only in theirrespective school’s classification, except theschool may participate in a higher (not lower)classification with the permission of theExecutive Director of the IHSA. The requestto participate in a higher classification isavailable online at IHSA.org and is due backto the IHSA office by Sept. 1.

II. DATE AND SITES

A. Date: State Organization Contestswill be held on the Friday and Saturday ofWeek 41 of the Standardized Calendar (April13- 14, 2012). Adjustments will be made for

2011-12 OrganizationMusic Contest Terms and Conditions

Easter. Individual sites can makeadjustments due to spring break conflicts.

B. Sites: Contest sites will be postedon the IHSA website. Organization hosts areexpected to offer their services on Friday andSaturday. It is a requirement for a MusicOrganization manager to use the onlineMusicwire program to manage their site.

III. ON-LINE ENTRIES, LATEENTRIES, WITHDRAWALPROCEDURES, ELIGIBILITY,AND ENTRY INFORMATION

The Policy for Original Entry Deadlines,Late Entries, and Late Withdrawals shall bethe policies and procedures regarding entryfor all IHSA-sponsored sport/activitiesincluded in the 2011-2012 Policies andProcedures.

A. On-line EntriesAll member schools must enter their

school into the state series competitionthrough the IHSA Schools Center on theIHSA Website at www.ihsa.org. Thedeadline for entry is November 1, 2011. The2011-12 Entry Policies and Proceduresoutlining the online entry procedures for allIHSA-sponsored tournaments can be foundin the Schools Center on the IHSA website.

B. Late EntriesAny attempt to enter a sport or activity

on-line after the established deadlines will bedenied. Schools that wish to enter after thedeadline will be considered late. To beconsidered for late entry, thePrincipal/Official Representative mustcontact the IHSA administrative officer incharge of that sport or activity. The penaltyfor late entry shall be a payment of $100.00for that sport/activity by the school.

C. Breach of Contract By-law 6.041(Withdrawal Procedure)

To withdraw without penalty, thePrincipal must notify the IHSA Office, inwriting, of the school’s withdrawal, on orbefore February 1, 2012.

If a school withdraws after February 1,2012 but prior to payment of event fees to thecontest manager, it will incur a $100 penalty.

Failure to send any entry informationand/or fees to the contest manager and/ornon-participation on contest day after theschool submits the entry to the IHSA (anddoes not withdraw through the officialprocedures) is viewed the same aswithdrawal from Organization contest andpenalized as above.

Withdrawal after payment of event feesto the contest manager will result inforfeiture of all fees paid.

D. Eligibility1. School EligibilityAll member schools in good

standing may enter soloists and/or ensemblesin Music Organization under the provisionsof IHSA By-law 4.071. The principal is theofficial representative of his/her school in allinterscholastic activities, and theresponsibility for seeing that all studentsfrom his/her school entered in MusicContests are eligible under the rules shall restwith the principal. All correspondence withthe IHSA Office must be conducted throughthe principal. Entry into the contests may bedenied to any school which, since last year’scontests, has participated in an unsanctionedinterscholastic music activity.

2. High School StudentsEligible:

To represent a school in thestatewide Music Contests, students mustconform to the Activities By-laws of theAssociation found in the Official Handbookand on page 2 of this Rules Book. Studentsshall be entered based on therecommendation of the music director.

NOTE: Be sure to apply theprovisions of By-law 4.022, relative toacademic standing.

3. Grade and Junior HighSchool Students Eligible:

Any student of a grade school or ajunior high school in the State of Illinois shallbe eligible to participate with theinstrumental and vocal organizationsrepresenting a Class B, C or D memberschool or in the string section of the orchestrafrom a school in any class if he/she is aregular member of the orchestra, provided,however, that the principal of the competingmember school shall be responsible for thegood conduct of such grade and junior highschool students during a contest, andprovided further, that the principal of saidmember school shall certify that, at the timeof registration for said participation, saidstudent:

a. Is a bona fide student of agrade school or a junior high school locatedin the district of the member school.

b. Has a passing grade in atleast three fourths (3/4) of his/her academicsubjects.

NOTE: No grade school orjunior high school student may compete as asoloist. Instrumental and vocal ensemblescomposed in part of grade or junior high

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school students may compete, if thesestudents are members of their respective highschool organizations.

4. Non-Student Participants:Non-students may only be used as

accompanists. (See Art. VIII-J-2).

E. Entry Information (List ofParticipants):

1. Online Entry System (List ofParticipants)

Schools are required to complete theMusic Organization List of Participantson-line (This is in place of downloading theMusic program). Log on to www.ihsa.organd click on the Schools Center link. Enteryour school’s four-digit School ID numberand password which you can obtain fromyour Principal or Athletic/Activities Director.On the next page, go to the “Sports andActivity Tracker” area, find the row that liststhe correct tournament, and click on the“LOP (List of Participants)” link under the“Required Data Forms” heading. Pleasefollow the instructions shown on the screenas you fill in the necessary information. Thedeadline for entering the “List ofParticipants” for Music Organization isMarch 9, 2012.

After completing the “List ofParticipants” online, print out a copy of thecompleted entry form for your records. It isno longer necessary to e-mail yourinformation to your site manager. Theinformation will be placed in a database andsent to the manager. Your event fees shouldbe made payable to the host school andmailed to the manager of the contest towhich the school has been assigned nolater than March 9, 2012. If you experienceany problems, please call the IHSA Office at309-663-6377 and ask for Carol Carr.

2. Limitations on EntriesA student may participate in no

more than one (1) performing group in eachevent in the Organization contest, regardlessof school classification.

3. Changes in EntriesChanges in entries may only be accepted atthe discretion of the contest manager.

4. Violations and Penalties (SeeArt. VIII-L).

IV. HOST FINANCIALARRANGEMENTS

A. Contest Event Fees:Contest fees for the Organization

Contest shall be $75.00 each for the firstband, choir, and orchestral group. Additionalgroups (i.e. second band or choir) will be$50.00. For example, Morton High Schoolenters two concert bands, one jazz band, onemixed choir, one treble choir, and a stringorchestra. The fees would be $225.00 for the“first” groups and $150.00 for the threeadditional groups. Contest Event Fees shall

be made payable to the host school andmailed to the manager of the contest towhich the school has been assigned nolater than March 9, 2012.

B. Penalty Fees:Contest Event Fees shall be made

payable to the host school and mailed tothe manager of the contest to which theschool has been assigned no later thanMarch 9, 2012. Information that is notcomplete may not be accepted (discretionof the manager). Following the March 9th

deadline, changes in entries may be madeonly in accordance with Article III-E-3.

1. Late Entry................$100.002. Withdrawals ............$100.00a. The penalty fees for late

contest entries shall be paid directly to thehost school and mailed to the host schoolmanager. Any individual organizationalgroup withdrawal(s) after the event feeshave been paid to the contest manager(March 9, 2012) will result in forfeiture ofall fees paid.

b. To withdraw allorganizational groups without penalty, theprincipal (official IHSA schoolrepresentative) must notify the IHSA office,in writing, on or before February 1, 2012.

c. The withdraworganizational groups from contest afterFebruary 1, 2012 and prior to payment ofevent fees to the contest manager’s school,the principal (official IHSA schoolrepresentative) must notify the IHSA officein writing and the withdrawing school will beassessed the $100.00 late withdrawal fee.

d. Failure to send any entryinformation to the contest manager and ornon-participation on contest day after theschool submits the original entry to IHSA(and does not withdraw through officialprocedures) is viewed the same aswithdrawal from the Organization contestand shall be penalized as described above.The school will be responsible for all penaltyfees due to breach of contract. (Latewithdrawal fee off $100.00 and all originalevent entry fees per organizational groupentered of $75.00/$50.00)

e. Any school not paying feesshould be reported to the IHSA.

C. Judges’ Fees:Judges for the Organization contest shall

be compensated on the following scale:BASE FEE-$125.00 for 5 hours of

actual judging.SECONDARY FEE-$20.00 per hour for

each hour of judging beyond 5 at any givencontest.

PER DIEM-$25.00 for meals andtransportation.

V. TOURNAMENTASSIGNMENTS

Assignments for Music Organizationcan be found on-line at www.ihsa.org afterNov. 1, 2011. Assignments will be made onthe basis of location and equality in thenumber of entries.

VI. TOURNAMENT STRUCTUREAND TIME SCHEDULES

A. Responsibility of the LocalManager:

1. The principal is the localmanager: In all cases in which a memberschool is selected as a contest site, theprincipal of the high school shallautomatically assume entire responsibility forthe details of the contest under the generaldirections of the Board of Directors and theExecutive Director of the Association. Theprincipal may delegate the authority tomanage the contest to another staff member.In case the site is not located at a memberschool, then the IHSA Board of Directorsshall appoint a local manager with likeresponsibilities.

2. Contest Committee: Themanager of each contest shall appoint aContest Committee. The Committee shall becomposed of not less than three directors ofmusic activities located within the nearbyarea of the contest center and should includeat least one director of each of the three maincontest activities, namely, band, orchestraand chorus. Names of the Committeemembers shall be made known to thedirectors of participating schools at eachcontest prior to the date of the contest. TheContest Committee:

a. Is required to assist thecontest manager in the selection ofadjudicators for the contest;

b. Shall advise the contestmanager in resolving any question of rulesinterpretation or any other problem on theday of the contest;

c. Shall assist the contestmanager in any other way he/she determines.

3. Unusual situations: The localmanager shall have authority to take properaction in the case of any unusual situationsarising during the contests. However, no partof these Terms and Conditions may be setaside. In all cases involving an interpretationnot specifically covered by the rules, thecontest manager shall consult with theContest Committee before the announcementof results or the presentation of awards.

4. Programs: The local managershall, with the advice of the ContestCommittee, arrange, prepare and duplicate aprogram and time schedule for his/hercontest. Insofar as is possible, the managerwill maintain this schedule. However, ifbecause of cancellations, conflicts, or for

—18—

other reasons the program runs ahead ofitself, he/she may permit or request availablecontestants or groups to appear in advance oftheir program time. He/she shall not requirethem to appear earlier.

5. Manager’s Information: TheIHSA Office will post any pertinentinstructions and management information onthe Music menu page at www.ihsa.org.

6. Directors Meetings: The localmanager shall schedule a time for a meetingof directors from participating schools. Atthis meeting, a recorder shall be appointed toprepare a record of the comments andrecommendations for improvement in thecontest program for submission to the IHSAoffice by the manager following the contest.A questionnaire or other method of collectingdirector’s comments may be implemented asan alternative to the meeting.

B. Responsibility of IndividualSchool. The principal is the officialrepresentative of his/her school in allinterscholastic activities and theresponsibility for seeing that all studentsfrom his/her school entered in the MusicContests are eligible under the rules shall restwith him/her. All correspondence with theIHSA Office should be conducted throughthe principal.

In each contest in which his/her schoolis represented, the principal shall havepresent an adult, preferably a member of thefaculty, who shall supervise and beresponsible for the conduct of the participantsand other persons from the school. Failure tocomply with this provision shall result indisqualification of its contestants.

VII. ADVANCEMENT OFWINNERS

There is no advancement of winners inthe Music Organization Contest.

Ratings:Organizations in the respective events,

including Show Choir, Jazz Choir, Jazz Bandand Jazz Combos shall be rated in five (5)divisions as follows:

Division IDivision IIDivision IIIDivision IVDivision VJudges may elect to use tenths of points

in their ratings. Scores will not be rounded.

VIII. MUSIC ORGANIZATIONCONTEST RULES

A. Number of Participants:A member school may enter two (2)

organizations in each of the following events:Band, Orchestra, Mixed Chorus, Bass Chorusand Treble Chorus. In addition, a school mayenter one (1) Show Choir and one (1) Jazz

Choir and one (1) Jazz Band and one (1) JazzCombo in the Organization contest.

In the event a school enters two (2)organizations in an event, only the highestrated performance is eligible to be countedtoward Sweepstakes points. Furthermore, noindividual student may participate in morethan one (1) organization in an event on thesame instrument. For example, no studentmay participate in more than one (1) bandand/or one (1) orchestra on the sameinstrument. Students may perform in anyvocal event of which they are activelyenrolled. Organizations shall be limited to thefollowing enrollment of participants:

1. Band: No minimum ormaximum.

2. Orchestra: No minimum ormaximum.

3. Choruses: 10 minimum; nomaximum.

4. Show Choir: 10 minimum; 32maximum.

5. Jazz Band: 12 minimum; 25maximum.

6. Jazz Choir: 10 minimum; 32maximum.

7. Jazz combo: 3 minimum; 11maximum.

NOTE: The number of studentspresent and performing in a group at thecontest site shall be the number used todetermine compliance with these limitations.Groups that fall below the minimum numbersmay still perform and receive commentsonly. They may not be eligible forsweepstakes points.

B. Program:1. Band: Each band shall perform

at least twelve (12) minutes and no more thantwenty (20) minutes of music. The order ofthe selections in the concert portion is left tothe director’s discretion. See section E formore specific information related toperformance time limitations.

a. Scores are required.2. Orchestra: Each orchestra shall

perform at least twelve (12) minutes and nomore than twenty (20 minutes of music. Theselection(s) in the concert portion will be leftto the director’s discretion. Piano is notpermitted as an instrument in the orchestraunless it is an integral part of the compositionplayed.

a. Scores are required.3. Chorus: Each chorus shall

perform at least two (2) selections with aminimum time of seven (7) minutes and amaximum time of ten (10) minutes. Nodirector or accompanist may sing with thechorus in the concert portion of theperformance. All selections must be sungfrom memory. All Class B, C, or D choruses(bass, treble and mixed), regardless ofclassification, must perform at least three-part music. All Class A or AA treble or bass

choruses must perform at least three-partmusic, while Class A or AA mixed chorusesmust perform at least four-part music.

a. Scores are required.4. Show Choirs/Jazz Choirs:

Special rules governing this event are:a. Accompaniment may be

provided by as many instrumentalists asindicated by the score.

b. It is recommended that two(2) selections of varying styles be performed.Jazz Choirs must include one “swing-style”(unequal division of the beat) selection intheir program.

c. Show Choirs/Jazz Choirsmay perform any number of parts in theirselections.

d. Jazz/Show choir may beconducted by their directors.

e. Risers, a microphone forsolos, a 4 plug AC box, and a piano shall beprovided by the host school. All otherequipment must be provided by theperforming group.

f. A total of fifteen (15)minutes will be allotted each group forassembly, set-up, tuning and performance.

g. Show Choirs will be judgedprimarily on musical performance.Choreography and showmanship will also becategories for evaluation. All Show Choirswill be evaluated by the scale, which includeschoreography. Any Show Choir, which doesnot use choreography, shall receive zero (0)points in the choreography category on thejudge’s ballot.

h. Jazz Choirs will not beevaluated on choreography. Judges are touse the rating scale without choreographyon the adjudication form. Jazz Choirs willbe judges primarily on the musicalperformance of the group. Improvisationor Creativity/Musicianship of soloists willalso be a category for evaluation.

i. Groups may wear specialcostumes.

j. The points earned toward asweepstakes award (Art. X-C) shall be thesame as for any Organization event.

k. Scores are required forJazz Bands, Jazz Combos, Jazz Choirs andShow Choirs. Original scores are requiredfor all of these groups.

5. Jazz Bands/Jazz Combos: JazzBands shall be composed of a group of notless than twelve (12) nor more than twenty-five (25) performers. Jazz Combos shall becomposed of a group of not less then three(3) nor more than eleven (11) performers.Other special rules governing this event are:

a. The following will beprovided on stage by the host school: Risers,chairs and stands; an acoustic piano; a 4-plugAC box; a bass amplifier; three (3) stagemicrophones. All other equipment must beprovided by the performing group.

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b. Jazz Bands and JazzCombos may include any instruments in theirperforming group.

c. A total of thirty (30)minutes will be allotted in the contestprogram for each Jazz Band/Jazz Combo.Assemble, set-up, tuning, performance andtake-down must occur within this total timelimit. Performance time shall be limited totwenty (20) minutes of this total time limit.

d. One “swing-style” (unequaldivision of the beat) number must be includedin each Jazz Band’s performance. JazzCombos must include at least one “swing-style” selection in their program. There is noother limitation or requirement in respect tothe selections to be performed.

e. Jazz Bands and JazzCombos will be judged primarily on themusical performance of the group.Improvisation, or Creativity/Musicianship ofsoloists, will also be a category forevaluation.

f. Scores are required forJazz Bands, Jazz Combos, Jazz Choirs andShow Choirs. Original scores are requiredfor all of these groups.

g. Groups may wear specialcostumes.

6. All numbers performed by anyparticipating organization will be judged.

C. Repetition:Music shall not be repeated that was

performed in the last three (3) years.

D. Sight Reading:Sight reading has been removed from

the IHSA Music Organization Contest.

E. Performing Time:1. Each organization will be

allowed a one (1) minute “warm-up” or “run-through” prior to the beginning of their firstselection.

2. Band and Orchestra:Organizations shall consume at least twelve(12) minutes and no more than twenty (20)minutes from the first note of their firstselection to the last note of their last selectionwith the time clock running continuously.

3. Vocal: Choruses shall consumeat least seven (7) minutes and no more thanten (10) minutes from the first note of theirfirst selection to the last note of their lastselection with the time clock runningcontinuously.

4. Show Choirs/Jazz Choirs shallconsume no more than fifteen (15) minutestotal for assembly, set-up, performance andexit.

5. Jazz Bands and Jazz Combosshall consume no more than thirty (30)minutes total for assembly, set-up, and atwenty (20) minute performance time andexit.

6. Directors should proceedpromptly from one selection to the nextwithout waiting for a signal from theadjudicators.

7. Local managers must providetimekeepers for each performance.

F. Instrumentation:Band and Orchestra: No specific rating

will be given by the judges forinstrumentation. However, any widedeviation from standard instrumentation willaffect the general rating to whatever extent itaffects the balance and general effect of theperformance.

G. Scores:Directors shall supply to each judge one

conductor’s score of the organization’sselections with measures numbered. Publicdomain is allowed provided the director liststhe exact internet address for their score. Acopy of the score is required and should bemade available to the contest manager andjudges. Photocopies of copyrighted musicmay be provided to judges only in an“emergency”. “Emergency” shall be definedas cases in which:

a) music is out of print with nonew score available; or

b) purchased music copies arebackordered.

Written evidence, in the form of a schoolpurchase order and/or a written statementfrom the supplier, shall be required todocument the “emergency”. The penalty forviolation shall be reduction of rating by one(1) step. To determine the rating for eachperformance, contest judges shall utilize theadjudication forms distributed by the IHSAOffice to contest managers. Judges aredefinitely instructed not to permitperformance to begin until they have beensupplied with such scores. However, iforiginal or unnumbered scores are notavailable, the organization may perform withthe understanding that its rating willautomatically be lowered by one step.

H. Determination of Ratings:1. Organizations, Bands,

Orchestras, Choruses:To determine the final rating for

each organization, the contest manager shalltotal the three individual judge ratings andcompare the total to the following scale todetermine the rating:TOTAL OF: 3-4 = I 12-Over = IV

5-7 = II8-11 = III

2. Show Choirs, Jazz Choirs, JazzBands and Jazz Combos:

To determine the rating for eachShow

Choir, Jazz Choir, Jazz Band and Jazz Comboperformance, contest judges total the

individual judge ratings and compare the totalto the following scale to determine the rating.TOTAL OF: 3-4 = I 8-11 = III

5-7 = II 12-Over = IV

I. Selections1. Suitability of Selections:There will be no required numbers

for bands, orchestras and choruses, or forShow Choirs/Jazz Choirs.

The choice of appropriate selections,suited to the performers’ capabilities and inkeeping with the classification of the schoolsthey represent, is always an important factorin the awarding of ratings. In this context,music may be performed in a key other thanthat in which it is written, provided it issuitable to the contestant(s). Selections withvulgar and/or inappropriate language will bedisqualified from the Music Contest.

If orchestras represent 25 percent ormore of the performing ensembles, then oneof the members of the instrumental musicjudging panel should have an orchestralbackground.

2. The IHSA assumes noresponsibility for the payment of anyroyalties or other fees in connection with theperformance of any music.

J. ACCOMPANIMENT1. Requirements:Organizations need not be

accompanied unless the accompaniment isrequired by the score. If a performance isaccompanied, accompaniment must be bypiano, harp or any other instrumentdesignated for accompaniment in the score.Recorded accompaniment may not be used.For Show Choirs, Jazz Choirsaccompaniment may be provided by zero toseven (0-7) instrumentalists. Allinstrumentalists must be eligible students,except an adult may play the piano as theaccompanist.

2. Accompanists:It is strongly recommended that

students be used as accompanists in all eventsfor which accompaniment is provided.However, non-students, including directors,may serve as accompanists if necessary.

3. Conflicts:Contest managers are not required to

resolve conflicts created by organizationsusing the same accompanist.

K. LimitationsA student may participate in no more

than one (1) performing group in each eventin the Organization contest, regardless ofschool classification, provided that they areplaying a different instrument in each group.

L. Violations and Penalties1. For violations of the following

rules and regulations, the penalty shall be thelowering of the rating by one (1) step:

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a. Failure to submit requiredscore to adjudicators (Art. VIII-G).

b. Failure of an organization topresent the required number of minutes (Art.VIII-B).

c. Entries exceeding the timelimit up to one (1) minute (See Art. VIII-E).

d. Failure to supply all judgeswith a score for each selection with themeasures numbered.

e. Use of music in a vocalorganization performance.

f. Failure to perform withaccompaniment in the event accompanimentis required by the score.

g. Failure to perform therequired number of parts in a vocalorganization performance. (Art. VIII-B-3).

h. Failure to adhere to theposted time schedule in a reasonable manner.

2. For violation of the followingrules and regulations, the penalty shall bedisqualification:

a. Violation of rules ofeligibility (Art. III-D): Discovery of theparticipation of an ineligible student with anensemble or organization shall result in thedisqualification of the group with whichhe/she participated. Any additional penaltyupon the school for violation of eligibilityprovisions shall be determined by the IHSABoard of Directors.

b. Violation of the ruleslimiting the number of events in which astudent may participate (Art. III-E-2): If astudent participates in too many events, theschool shall be disqualified in those events inwhich the student involved was not officiallyentered. If, however, the student was actuallyentered in an excess number of events andthis was not discovered by the local managerprior to the contest, the school shall bedisqualified in the last programmed event orevents in which he/she illegally participated.

c. Violation of rules governingrepetition of selections (Art. VIII-C).

d. Violation of maximum orminimum personnel rules. (Art. VIII-A).

e. Entries exceeding the timelimit by one (1) minute or more (See Art.VIII-E).

3. Violations frequently can andshould be prevented by the local contestmanager. Entries made in violation of anyrule should be refused by the manager.However, if an illegal entry is not discoveredand acted upon by the manager and is thendiscovered by the adjudicator before orduring the performance, the student or groupshall be penalized as provided in A and Babove.

4. If a violation which involvesdisqualification is discovered and reportedafter the close of contest, any awards won asthe result of ratings in the disqualified eventsshall be surrendered to the IHSA.

IX. TOURNAMENT POLICIES

A. Damage to Property orEquipment:

If contestants or people from any schoolentered in a state series are found guilty ofcarelessness or maliciously breaking,damaging or destroying property orequipment belonging to the host school, suchschool shall be held responsible for costsincurred in replacing or repairing suchproperty or equipment.

B. Tobacco Products:No music director, student or any other

person connected with a school shall bepermitted to use tobacco products during thecontest, either during warm ups orperformances.

C. Use of Inhalers:A student with asthma may possess and

use his/her medication during an IHSAcompetition, while under the supervision ofschool personnel, provided the school meetsthe outlined procedures of self administrationin the Illinois school code.

D. Alcoholic Beverages and IHSAState Series Events:

1. The possession, distribution,sale and or consumption of alcoholicbeverages are prohibited at the site and onany affiliated property of any IHSA stateseries contest. State series hosts are requiredto make all state series contest sites and anyaffiliated property, including parking lots, fanaccommodation areas, and other school orevent venue property, alcohol free zones onthe date or dates of any IHSA event beingheld at the site. Violation of this policy by anevent host will subject the host to a penaltyfor violation of IHSA By-law 2.020. Suchpenalty may include but not necessarily belimited to prohibition against subsequentevent hosting assignments. Violation of thispolicy by a non-hosting member school willsubject the school to penalty for violation ofIHSA By-law 2.020. Patrons of any IHSAstate series contest determined to be inviolation of this policy will be removed fromthe premise, and law enforcement officialswill be called as warranted.

E. Responsibility for theft or otherlosses:

The IHSA will not be responsible forloss or theft of any personal property duringthe course of a contest.

X. RATINGS AND AWARDS

A. Ratings:Organizations in the respective events,

including Show Choir, Jazz Choir, Jazz Bandand Jazz Combos shall be rated in five (5)divisions as follows:

Division IDivision IIDivision IIIDivision IVDivision VJudges may elect to use tenths of points

in their ratings. Scores will not be rounded.

B. Contest Awards:1. Organization award plaques

may be purchased or a Perpetual Plaque/Barset up for each Division I rating received maybe purchased. The Perpetual Plaque/Bar settakes up less wall space and the costs less.The Standard Large Group Plaque costs$48.00 each. The Standard Bar Plaque is$63.50 and the bars are $11.00 each. Afterthe one time purchase of the Standard BarPlaque only the bars will need to bepurchased each year. The order form can befound in the online entry program or in theRules Book which can be found on the MusicMenu page of the IHSA web site atwww.ihsa.org. and must be sent directly to A& M Products with payment before the ordercan be processed. A & M Products can bereached at 815-875-2667.To more quickly expedite the processing of aplaque order, please observe the following:

a. Print or type all informationrequested on the order blank.

b. Be sure the principal signsthe order blank.

c. Remit check or moneyorder, in the amount of $48.00 for eachStandard Large Group Plaque ordered or$63.50 for each Standard Bar Plaque ordered,plus $11.00 for each bar (for Standard BarPlaque) earned. Make check or money orderpayable to A & M Products and mail with theorder blank directly to A & M Products.Payment must be received before your ordercan be processed.

d. Make a copy of the orderfor your records.

e. The deadline for orderingall awards is June 15, 2012.

If the order form is properlycompleted and sent with the proper paymentto A & M Products, you should receive yourorder within approximately two weeks of thedate on which you place the order. Shipmentwill be by UPS.

C. Sweepstakes Award:1. Winner, runner-up and third

place sweepstakes awards will be distributedto the three (3) schools in each classthroughout the state which earn the greatestnumber of points in solo, ensemble andorganization competition.

2. Sweepstakes Scoring:Regardless of its total number of entries inthe Organization contest a school may scoreSweepstakes points with a maximum of two(2) instrumental and two (2) vocalorganizations. The two (2) organizations in

—21—

each school’s entry receiving the best ratingswill automatically be recorded as thesweepstakes scoring qualifiers. In the event aschool enters two (2) organizations in anevent, only the highest rated performance iseligible to be counted toward Sweepstakespoints. Thereby, no school may score morethan 300 Sweepstakes points (75 x 2instrumental plus 75 x 2 vocal = 300) in theOrganization contest. Points fromOrganization contest events will be assignedby each local manager for performanceratings according to the following scale:

PointsEvents Division I Division IIBand 75 37.5Orchestra 75 37.5Bass Chorus 75 37.5Treble Chorus 75 37.5Mixed Chorus 75 37.5Show Choir/or 75 37.5Jazz ChoirJazz Band 75 37.5Jazz Combo 75 37.5

3. After the conclusion of thecontests, managers will report the point totalsof all schools to the IHSA Office. The pointswill then be tallied according to theclassifications and awards will be presentedto the three (3) schools in each class thatreceived the highest scores. The awards willbe shipped directly from the manufacturer tothe schools. In case of ties, duplicate awardswill be presented.

XI. JUDGING

A. Selection of Judges:The local manager of each contest shall

be responsible for the selection of suitablejudges. In selecting such judges, however, thelocal manager shall secure the advice andrecommendations of his/her ContestCommittee. Judges shall be music educatorsexperienced in the area(s) they are assigned tojudge. Undergraduate students shall not beused as judges. It is recommended that localmanagers select judges for their contests fromthe list prepared and distributed by the IHSAOffice. Judges should be selected from asnear the contest center as possible. Everyattempt should be made not to use judges inthe same events in any given contest insuccessive years. All judges shall berequired to complete online registrationand certification prior to the adjudicatingof contest(s).

B. Duties of Judges:All events shall be rated on the official

adjudication blanks furnished by the IHSA.Instructions to adjudicators, which aredesigned to express the philosophy or missionof the IHSA Board of Directors and its musicadvisors toward the adjudication of IHSAMusic Contests, can be found on page 1 ofthis Rules Book. Judges are required tofollow all instructions.

Judges shall base their adjudication uponthe actual achievement of competitors asgiven in the instructions to adjudicators ratherthan upon any alleged desire to encourage abetter effort or to express sympathy for anhonorable attempt.

Contest adjudicators are not to considertheir personal likes, dislikes or preferences ofmusic literature in their evaluation of contestperformances.

In the organization events in which three(3) judges are used, the judges shall notconfer with each other in reaching decisionson the ratings to be awarded. The localmanager of each Organization Contest shallprovide one cassette recorder per contestroom. Schools desiring taped critiques shallfurnish one (1) cassette tape for each tapedcritique desired to the host school at the timefinal entries are made. The manager will notprovide the tapes for recording. In no casewill the IHSA assume any responsibility orliability for equipment used in this method ofevaluation.

C. Restrictions on Division I Ratings:Judges shall award Division I ratings to

only those competitors manifesting the veryhighest level of achievement. Indiscriminateawarding of Division I ratings must beavoided.

D. Number of Judges:All organization events, including Show

Choir, Jazz Choir, Jazz Band and JazzCombo, shall be rated by three (3) judges.

E. Judges’ Fees:Judges for the Organization contest shall

be compensated on the following scale:BASE FEE-$125.00 for 5 hours of

actual judging.SECONDARY FEE-$20.00 per hour for

each hour of judging beyond 5 at any givencontest.

PER DIEM-$25.00 for meals andtransportation.

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2 0 1 2

I H S A � Music Organization

Plaque Order Form

Deadline for accepting 2011-12 orders is June 15, 2012 Participating School

Contest Site

School Code

Contest Manager

AM-263: Standard Large Group Plaque Price Per Plaque = $48.00

____ Band ____ Orchestra _____ Mixed Chorus _____ Treble Chorus

____ Jazz Band ____ Jazz Choir _____ Bass Chorus _____ Show Choir _______ Jazz Combo

Quantity _______ x $48.00 = $____________

AM-503: Standard Bar Plaque Price Per Plaque = $63.50

Quantity _______ x $63.50 = $ ___________

AM-503-1: Bars (For Bar Plaque) Price Per Bar $11.00

____ Band ____ Orchestra _____ Mixed Chorus _____ Treble Chorus

____ Jazz Band ____ Jazz Choir _____ Bass Chorus _____ Show Choir _______ Jazz Combo

Quantity _______ x $11.00 = $ ____________

Total Amount Enclosed: $ ____________ Orders will not be processed unless payment is enclosed with this form.

Send this order form with payment to: A & M Products c/o Mark Austin 575 Elm Place P.O. Box 266

Princeton, IL 61356 815-875-2667

_____________________________________________ _______________________________________________ Please Print Principal’s Name Principal’s Signature Please type or print legibly.

This is your mailing label.

UPS must have street address to deliver; include Zip+4

Attn.: _________________________________________________ School: _______________________________________________ Street Address: ________________________________________ City and Zip + 4: ________________________________________

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Future Standardized Dates

IHSA Standardized CalendarIHSA-sponsored State Tournament Series and IHSA Sport Seasons shall be conducted on dates established in accordance with the Associates

Standardized Calendar. This calendar shall number the weeks of the year, with week one (No. 1) being the first full week of July (Sunday throughSaturday).

Music-Organization 2011-12 2012-13 2013-14 2014-15 2015-16NOTE: The week of the state series usually revolves around Easter.Entries Due to State Final Manager (Fri.) Mar. 9 Mar. 8 Mar. 14 Mar. 13 Mar. 11State Final (Fri.-Sat.) Apr. 13-14 Apr. 12-13 Apr. 18-19 Apr. 17-18 Apr. 15-16

Music-Solo & Ensemble 2011-12 2012-13 2013-14 2014-15 2015-16Entries Due to State Final Manager (Fri.) Jan. 20 Jan. 18 Jan. 24 Jan. 23 Jan. 22State Final (Sat.) Mar. 3 Mar. 2 Mar. 8 Mar. 7 Mar. 5

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