MUNIS Purchasing Document · • Go to the “Tyler Hosted Services Single Sign On” Program (Should be on your computer’s desktop- if not, please contact Ryan Carnes in the Technology

1 | K n o x C o u n t y S c h o o l s M U N I S P u r c h a s i n g M a n u a l

MUNIS eProcurement / Requisition Entry

Purchasing System Manual

Table of Contents

Accessing the MUNIS Software Program……………………………………………..Page 2

How to Create and Submit a Requisition – Punchout Catalog……….………….…Page 5

How to Create and Submit a Requisition – Manual Item Entry (Non-Catalog)…Page 14

Log Out of MUNIS……………………………………………………………………..Page 22

General Information Items………………………………………………………….…Page 23

Ordering Information…………………………………………………………………..Page 24

Location Codes………………………………………………………………………….Page 25

MUNIS Object Codes – Most Frequently Used……………………………………...Page 26

MUNIS Object Code Details…………………………………………………………...Page 27

MUNIS Project Codes – Most Frequently Used……………………………………..Page 28

Commodity Codes……………………………………………………………………...Page 29

Contact Information……………………………………………………………………Page 34


Accessing the MUNIS Software Program

• Go to the “Tyler Hosted Services Single Sign On” Program (Should be on your computer’s desktop- if not, please contact Ryan Carnes in the Technology Department at ext. 2405 or [email protected])

• Client Type will always be “Dashboard” • Username will be provided to you by your school secretary or principal. • District level employees can contact Casey Owens for their username. • Initial Password will be “NeedNew1” – You will be required to reset your password • MUNIS requires your password to have at least 1 Capital Letter, 1 Lower Case Letter and 1

Number. • MUNIS will reset your password every 90 days for security. When your password expires, you

do have the ability to change that on your own. • 3 failed attempts will lock your MUNIS account. • MUNIS account lock releases and/or password resets must be done at district level. You can

send an email to: [email protected] You will receive verification when your account has either been unlocked or that your password has been reset to “NeedNew1” so you can try again.

• Password resets must be completed from the following link: https://aspdashboard.tylertech.com

mailto:[email protected]


https://aspdashboard.tylertech.com/


• After you enter your username and password and click “Go!!”, you will be directed to the internet browser as shown below:

• You will ALWAYS click “Live” to enter into MUNIS (see red arrow). • You will see by the orange arrow above how many days are remaining before your MUNIS

password will expire. • To reset your password manually before it expires, click the System Tools “Gear Icon” (see

green arrow). • Once you click “Live”, you will be directed to the Tyler Dashboard as shown below:

• You will only be accessing the “Requisition Entry” module to input a requisition. The first time

you login to MUNIS, you will need add this module to “My Favorites” as shown above by the blue arrow for ease of access.

• To get this added to “My Favorites, click on Tyler Menu (see grey arrow). • A Tyler Menu search box will appear- type in “requisition” or follow the Quick Link drop

downs. • Requisition Entry will appear in the search results, right click and click “Add to My Favorites”


OR

• Or you can go to the direct web link: https://yvwlakdedash063.tylertech.com/sites/mu9301/Live/default.aspx *If you login using the direct link, you will see a pop up box for your username and password, your username there will require you enter as follows: datacenter\9301XXXX (the x’s are specific to your username)

• With the direct link login, you will not see the screen at the top of page 3 where you have to click Live.

• With the direct link, you will also be required to login again when you click Requisition Entry and enter your username as: datacenter\9301XXXX and your password.

To Setup password for the first time, please use the link as follows (This link can also be used to access MUNIS and you will have to click “Live” after the login screen:

https://aspdashboard.tylertech.com

Username will be: 9301XXXX

Password: NeedNew1

Then you will be prompted to create a new password.

• You can access MUNIS directly from the link https://aspdashboard.tylertech.com every time if you choose but you will be required to click “Live” as shown on page 3 (red arrow).

• Password resets must be completed from the following link: https://aspdashboard.tylertech.com

https://yvwlakdedash063.tylertech.com/sites/mu9301/Live/default.aspx





How to Create and Submit a Requisition

Using one of our available “Punchout Catalogs”

These are the eProcurement Vendors (Online Shopping)

Knox County currently has “Punchout Catalogs” for the following vendors:

Vendor Name Vendor Number Amazon* 4734 Blick 6106 Frey Scientific 4844 John R. Green Company 204 Lakeshore 101678 Nasco 102059 Office Depot 8913 School Specialty 546

For these vendors, you will be able to directly access an online shopping catalog and add items to the cart and submit back to MUNIS by following the instructions on the next page.

Orders with eProcurement vendors will be placed as soon as the final district processer posts out the finalized PO and performs the print function of the PO. These PO’s will not print at the school MUNIS printer.

*Amazon’s punchout catalog will only be available for select users (secretaries, principals, administrators, technology, etc.)

If the vendor you need to use is not listed above, you must complete a manual item entry. (See page 14)


• Login to MUNIS (See page 2-4 if needed) • Click “Requisition Entry” from your MUNIS Dashboard • The following screen will appear:

• Click the Green (+ plus) sign that says “Add” (see green arrow) • Now in “edit” mode, you will need to verify your department/location (this will

be your school location- see red arrow). It should default to your correct location. If it does not, please contact Casey Owens. A chart of all locations is below: Department/Location Code to Enter Department/Location Code to Enter District Wide 000 Girdler Elementary 260 Central Office 001 GR Hampton Elem 320 Annex 002 Knox Central High 410 Knox Appalachian 022 Jesse D Lay Elem 430 Knox Middle School 023 Lynn Camp Elem 450E Central Elementary 071 Lynn Camp M / H 450 Day Treatment 140 Bus Garage 901 Learning Academy 150 Bus Garage- LC 901A Dewitt Elementary 170 Maintenance 910 Flat Lick Elementary 240 Adult Education 951

Step 1

Step 2

Step 3

Step 4

Step 6

Step 5


• If you service more than one location, you will need to change the department/location code to be correct for the current requisition.

• Once the Department Code is entered, you will click “Tab” on your keyboard. • If the department/location code was changed you may see the following

question:

• You will want to verify this and click either Yes or No. If you click Yes, it will

change the Shipping Location Information to the updated location code. It is very important that you confirm the shipping information is correct (see blue arrow on previous page).

• You will now need to key your name in the “Reference” box (see yellow arrow on previous page). This field is used for Delivery Information and what determines shipping label information for the vendor.

• Click Accept “Green Check Mark” at the top left of your screen. • You should then be taken directly to the “Line Items” page shown below. If you

are not, Click “Line Items” (see purple arrow on previous page), you will now see the screen below:

Step 7


• Click “Shop Online” (see blue arrow on previous page) • Select Vendor from List and Click Accept (or double click vendor name)

• You will then be automatically directed to that vendor’s online shopping account

with Knox County Public Schools. • You may need to click to allow pop-up’s the first time you use this feature. • From there, you will search for items, specify quantities and add to the shopping

cart. • Once you are finished adding items to your shopping cart, click shopping cart,

and proceed. Each vendor’s wording on the checkout process is a little different and some take several clicks before you are completed and are able to close that browser screen and your data be transmitted back to MUNIS Requisition Entry.

o Amazon- Click “Submit these items for approval” o Blick- Click “Checkout” o Frey Scientific- Click “Proceed to Checkout” then Click “Submit” then

Click “Transfer” o John R. Green Company- Click “Finish” then Click “Click Here” o Lakeshore- Click “Place Order” o Nasco- Click “Secure Checkout” then Click “Continue to Payment &

Review” then Click “Submit Cart” o School Specialty- Click “Proceed to Checkout” then Click “Submit” then

Click “Transfer” o Office Depot- Click “Checkout”


• At the end of each step listed above, you will then see the following screen:

• Once you see this, you can then close that browser screen. You must see this

screen before you go back to MUNIS Requisition Entry or your items will not be transferred over.

• Back on the Requisition Entry Screen, click “Continue” as shown below:

• All items from cart will now pull into MUNIS Requisition Entry. The Quantity,

Description and Unit Price will all come in as well as any associated shipping costs. Each item and shipping will create a new “line” on the Line Items screen in Requisition Entry (see screen shot on next page).

Step 8


• If any item on the order is a technology item that requires a commodity code,

you will need to go to that line item and click “Update” (see purple arrow above) • At that point, you can enter the commodity code in the “Commodity” field (see

orange arrow above). A list with general descriptions is provided: (See page 29 for more information if needed)


• After entering the commodity code, you can click “Accept” or click “Enter” on your keyboard. If you are prompted with a question asking you if you want to change the item description, please click “No”.

• You now must enter the MUNIS Code (Ex. 4301118-0610-009E)- MUNIS Codes should be obtained from the School Principal.

• If all line items on your order will have the same MUNIS Code, you can click “Mass Allocate” from the Line Items screen (see blue arrow below)

• You will then enter the MUNIS Code. You must separate into the 3 different

segments (Org- Obj- Project) as shown below:

• If you have a variety of items in your order that require different MUNIS codes,

you will need to update each line item and add the MUNIS code individually (see page 10, would click update (purple arrow) then add MUNIS code at the bottom of the screen (see red arrow) then click Accept “Green Check Mark”).

o Ex: Office Depot order that has paper, pencils and a laptop. The paper and pencils would be general supplies and have an Obj code of 0610 while the laptop would be in a technology Obj code of 0651.

o Ex: Items are being paid out of more than one account. You could do the mass allocate as shown above and split the percentage or you could update each line individually to have a specific amount out of each different code.

• Not all MUNIS Codes will have a Project Code but all will have an Org and Obj Code. If you do not have the correct code, MUNIS will give you an account code error and you cannot proceed. You will then need to contact your principal,


supervisor, grant program director, etc. to confirm the MUNIS code before you can continue.

• Your requisition will be saved as it is even if you have to stop and verify a MUNIS code before being able to continue. You will not lose your data and you will be able to locate it if you have to go out and back in.

• Once you have successfully entered a MUNIS code, click “Accept” then click “Process” (see red arrow below)

• You will then see a message at the bottom left of the screen that says “Processing

complete” (see grey arrow below)

• Then Click “Return” (see green arrow above) • You will now be back on the line items screen, each line item will now have the

assigned MUNIS code listed at the bottom of the screen.


• Click “Return” again to close out of the Line Items screen. • You are now back on the main Requisition Entry screen. • At this point, you need to verify the department/location, shipping and vendor

information as well as make sure your name is in the “Reference” field. • Once you have verified all details, click “Release” as shown below (see yellow

arrow).

• After you click release, you have now completed all steps to submitting your

requisition on to the next person. The “Release” button is what triggers the workflow to begin. If you forget to click “Release”, your requisition will be saved; however, it will not go anywhere.

• The workflow will include principals, administrators, superintendent and final district processor.

• If the requisition is rejected for any reason, you should receive an email notification which will have a comment as to why it was rejected.

• To make corrections to a rejected requisition, you can log back into MUNIS, go to requisition entry and click search and enter the requisition number and click enter. Once the requisition is pulled up, you will need to click “Activate” in the ribbon to the top right. At that point, you can make the necessary corrections and release the requisition again.

CASEY OWENS


How to Create and Submit a Requisition

Manual Item Entry (Non-Catalog Vendors)

• Login to MUNIS (See Pages 2-4 if needed) • Click “Requisition Entry” from your MUNIS Dashboard • The following screen will appear:

• Click the Green (+ plus) sign that says “Add” (see green arrow)

Step 1

Step 2

Step 3

Step 4

Step 7

Step 6

Step 5


• Now in “edit” mode, you will need to verify your department/location (this will be your school location- see red arrow on previous page). It should default to your correct location. If it does not, please contact Casey Owens. A chart of all locations is below: Department/Location Code to Enter Department/Location Code to Enter District Wide 000 Girdler Elementary 260 Central Office 001 GR Hampton Elem 320 Annex 002 Knox Central High 410 Knox Appalachian 022 Jesse D Lay Elem 430 Knox Middle School 023 Lynn Camp Elem 450E Central Elementary 071 Lynn Camp M / H 450 Day Treatment 140 Bus Garage 901 Learning Academy 150 Bus Garage- LC 901A Dewitt Elementary 170 Maintenance 910 Flat Lick Elementary 240 Adult Education 951

• If you service more than one location, you will need to change the department/location code to be correct for the current requisition.

• Once the Department Code is entered, you will click “Tab” on your keyboard. • If the department/location code was changed you may see the following

question:

• You will want to verify this and click either Yes or No. If you click Yes, it will

change the Shipping Location Information to the updated location code. It is very important that you confirm the shipping information is correct (see blue arrow on previous page).


• You will now need to key your name in the “Reference” box (see yellow arrow on previous page). This field is used for Delivery Information and what determines shipping label information for the vendor.

• Select Vendor- Click button with “…” on the left side of the

Requisition Entry Screen. • You will now be on a screen that looks like this:

• In either field, you can enter the name of the vendor you are looking for. The

system is case sensitive to how you search so it is best to search in ALL CAPS. o Ex. Galt House Hotel (Enter… GALT )

• Search results will appear, browse the criteria given and select the vendor then click “Accept” or “Enter”

• The Requisition Entry main screen will now show your vendor information. • Click Accept “Green Check Mark” at the top left of your screen (See page 14).

*If you need assistance with looking up a vendor or need a new vendor added, you will contact Marsha Barrett at ext. 2449 or [email protected].

*There is a new vendor add form on the KCPS website that must be completed in order for a new vendor to be added to MUNIS.



• You should then be taken directly to the “Line Items” page shown below. If you are not, Click “Line Items” (see purple arrow on page 14), you will now see the screen below:

• Click the green + sign to Add (see green arrow above) • You will now be in “edit” mode to enter information on the line item. • Key Information that is required:

o Quantity (see blue arrow above) o Detailed Description (see red arrow above)

The Description should include all detailed information: • Item Number / Description • If Hotel Lodging- Conference Name and Dates • If Registration- Conference Name and Dates • If a Check/Tax Exempt is needed- enter that information along

with the date you need the check by.


• If you need to place the order yourself, please put that information in the description so that the vendor copy of the PO will be emailed directly to you.

o Unit Price (see purple arrow on previous page) o Commodity (see grey arrow on previous page)

Only required if a technology item (See page 29 if needed for detail)

o MUNIS Code (see yellow arrow on previous page)

Can be added at the end through the “Mass Allocate” process if you have multiple line items that will all have the same MUNIS Code.

• When completed, Click Accept “Green Check Mark” at the top left of your screen.

• If another line item is needed, you can click the green + sign to Add another record with the same process as previous.

• When all line items have been entered and are completed, you now must enter the MUNIS Code (Ex. 4301118-0610-009E) - MUNIS Codes should be obtained from the School Principal.

• If all line items on your order will have the same MUNIS Code, you can click “Mass Allocate” from the Line Items screen (see blue arrow below)


• You will then enter the MUNIS Code. You must separate into the 3 different segments (Org- Obj- Project) as shown below:

• If you have a variety of items in your order that require different MUNIS codes,

you will need to update each line item and add the MUNIS code individually (see page 17, would click update (black arrow) then add MUNIS code at the bottom of the screen (yellow arrow) then click Accept “Green Check Mark”).

o Ex: Office Depot order that has paper, pencils and a laptop. The paper and pencils would be general supplies and have an Obj code of 0610 while the laptop would be in a technology Obj code of 0651.

o Ex: Items are being paid out of more than one account. You could do the mass allocate as shown above and split the percentage or you could update each line individually to have a specific amount out of each different code.

• Not all MUNIS Codes will have a Project Code but all will have an Org and Obj Code. If you do not have the correct code, MUNIS will give you an account code error and you cannot proceed. You will then need to contact your principal, supervisor, grant program director, etc. to confirm the MUNIS code before you can continue.

• Your requisition will be saved as it is even if you have to stop and verify a MUNIS code before being able to continue. You will not lose your data and you will be able to locate it if you have to go out and back in.

• Once you have successfully entered a MUNIS code, click “Accept” then click “Process” (see red arrow below)


• You will then see a message at the bottom left of the screen that says “Processing complete” (see grey arrow below)

• Then Click “Return” (see green arrow above) • You will now be back on the line items screen, each line item will now have the

assigned MUNIS code listed at the bottom of the screen. • Click “Return” again to close out of the Line Items screen. • You are now back on the main Requisition Entry screen. • At this point, you need to verify the department/location, shipping and vendor

information as well as make sure your name is in the “Reference” field.


• Once you have verified all details, click “Release” as shown below (see yellow arrow).

• After you click release, you have now completed all steps to submitting your

requisition on to the next person. The “Release” button is what triggers the workflow to begin. If you forget to click “Release”, your requisition will be saved; however, it will not go anywhere.

• The workflow will include principals, administrators, superintendent and final district processor.

• If the requisition is rejected for any reason, you should receive an email notification.

• To make corrections to a rejected requisition, you can log back into MUNIS, go to requisition entry and click search and enter the requisition number and click enter. Once the requisition is pulled up, you will need to click “Activate” in the ribbon to the top right. At that point, you can make the necessary corrections and release the requisition again.

CASEY OWENS


To Log Out of MUNIS

• Close “Requisition Entry” by closing the open internet browser tab.

• Back on the Main MUNIS Dashboard, Click the down arrow next to your username at the upper right corner of your screen.

• Click “Sign Out” • You can then close all browser screens and you are now securely logged out of

MUNIS.


General Information Items

o You need to write down the Requisition Number for your records or you can print the final requisition entry screen.

o In the screen shot on page 13 (before release is clicked), the status shows as “4- Allocated”. Before you complete the “Mass Allocate process”, the status is “2- Created”

o Once you release, the status shows as “6- Released” o After you have released, you can click “Approvers” (see blue arrow on

page 13) to see where your requisition is in the approval process.

• This will show you who the next approver is. • When all approvals have taken place status will be “0- Converted”

o At any time, you can go back into Requisition Entry and if you have the Requisition number you can search for your previous requisition to check status, etc.

o You can also search by date, fiscal year, vendor, etc. o When you see the status is “0-Converted” that means that all requisition

approvals have taken place and an official purchase order has been generated but the Superintendent still has to approve the PO before it is finalized.

o On the Requisition Entry Screen, you can click on the “Terms/Miscellenous” tab at the top left and you will be able to see the Purchase Order number once assigned.

o


Ordering Information

• The Requisition Number is not permitted to be used for ordering. • For eProcurement vendors (Online Shopping) listed on page 5, your order will be

automatically placed after the Superintendent approves the final PO and the final district processer (see page 34 for contact information) posts out and performs the print function of the PO. For these orders, the physical copy of the PO will not print at the school.

• For all other requisitions, the PO copy will print at the school after the Superintendent approves the final PO and the final district processer posts out and performs the print function of the PO.

• The PO’s that print at the school level are department copies only and should not be used for placing orders.

• The final district processer places all orders at district level unless otherwise specified in the description of the line item on the requisition. (Ex. If you need to place the order for yourself with a certain sales rep or for any other reason, you need to put that in the description of your requisition and then the final district processer will email you the vendor copy of the purchase order and you can then place the order yourself).

• If there are no specific notes in the description of the requisition, the final district processer will place the order.

• Checks/Tax Exempt Forms will come from one of the Accounts Payable clerks at Central Office (see page 35 for contact information)

• If you receive an invoice at school level for any order, you should verify that the PO # is on the invoice and then submit the invoice to the school level secretary so that they can submit to the Accounts Payable department at Central Office for payment.


Location Codes

Department/Location Code to Enter Department/Location Code to Enter District Wide 000 Girdler Elementary 260 Central Office 001 GR Hampton Elem 320 Annex 002 Knox Central High 410 Knox Appalachian 022 Jesse D Lay Elem 430 Knox Middle School 023 Lynn Camp Elem 450E Central Elementary 071 Lynn Camp M / H 450 Day Treatment 140 Bus Garage 901 Learning Academy 150 Bus Garage- LC 901A Dewitt Elementary 170 Maintenance 910 Flat Lick Elementary 240 Adult Education 951

Family Resource Center Location Codes

Department/Location Code to Enter Department/Location Code to Enter Central Elem FRC 071y KCHS FRC 410y Dewitt/Flat Lick FRC 170y KCMS FRC 023y Girdler FRC 260y Jesse D Lay FRC 430y GR Hampton FRC 320y Lynn Camp FRC 450y


MUNIS Object Codes – Most Frequently Used

Object Code Description 0338 Registration Fees 0531 Postage 0580 Travel (Mileage and Meals) 0586 Hotel Lodging 0610 General Supplies 0610A Janitorial Supplies 0616 Food- Non Instructional 0617 Food- Instructional 0641 Library Books 0642 Periodicals & Newspapers 0643 Supplementary Books/Study Guides 0644 Textbooks 0645 Audiovisual Materials 0646 Tests 0647 Reference Materials 0650 Supplies- Technology Related / Software (< $5,000) 0651 Supplies- Technology Related Devices (< $5,000) 0652 Supplies- Technology Related Other (< $5,000) 0674 Awards/Incentives 0679 Other Student Activities 0680 Welfare 0733 Furniture & Fixtures 0734 Technology Related Hardware (> $5,000) 0735 Technology Software (> $5,000) 0810 Dues & Fees 0894 Field Trips



MUNIS Project Codes – Most Frequently Used

Project Code Description 009_ Site Base 120_ Extended School Services “ESS” 129_ Family Resource Center 130_ Gifted and Talented 135_ State Preschool 162_ Technology 19S_ Save the Children 310_ Title I 310_M Title I Parent Involvement 337_ Special Education 348_ Perkins 379_ Gear Up 401_ Title II 518_P Promise Neighborhood

The “_” in each project code will be the alphabetical letter that corresponds with the correct grant/fiscal year. The letter rolls up each school year.

For 2019-2020, “F”

For 2020-2021, “G”

For 2021-2022, “H”

Etc.


Commodity Codes

Technology Purchases - Commodity Codes Effective July 1, 2018

Student Hardware and software items directly related to students. Teacher Hardware and software items directly related to certified teachers.

Staff Hardware and software items directly related to other school personnel, not teachers.

Administrative Hardware and software items shared by the staff.

Line Item State

Required Line Item

Descriptions Extended

Description/Examples

Code

DEVICES AND WORKSTATIONS

Student Instructional Device 310-01-100

Any device that a student has in hand and/or in front of them plus associated maintenance costs

examples: iPads, mobile devices, Google Chrome Books, Netbooks, tablets of any kind, wireless carts, monitors, laptops, desktops, charging carts, chrome management console (Dell, Apple, Firefly Computers, etc)

Assistive/Adaptive Devices 310-01-101

Hardware that permits an instructional device or workstation to be used by a special needs teacher/student/staff, while not restricting use by others along with associated maintenance costs.


Software, Apps & Digital Content 310-01-102

Software Licenses, digital subscriptions, instructional digital content, applications (not MUNIS or IC), etc.

Vendor examples GMAP, GradeCam, I Ready, Renaissance programs like Accelerated Reader and other Literacy programs, Reading Wonders, Brain Pop, Envision Math, Pearson, Dreambox, Alexandria, EZTec, IXL, Success for All, Pearson, Microsoft Licenses (SHI International), Discovery Education, McGraw Hill, Academic Edge, Talent Ed, PSST, EPES, School Dude, etc

Classroom Instructional Technology 310-01-104

Technology hardware and associated maintenance costs.

examples: Projectors/displays, interactive panels, smart boards, classroom response systems, document cameras, and associated maintenance costs

Teacher/Administrator/Staff Devices 310-01-105

Any device that faculty/staff has in hand and/or in front of them plus associated maintenance costs

examples: iPads, mobile devices, Google Chrome Books, Netbooks, tablets of any kind, monitors, laptops, desktops. Also include ipad cases, pens, mice, keyboards, and any other related accessory

PRINTERS

School & District Printing Services 310-01-106

Classroom, School, and District Office printing.

This includes cost of managed print services (copier leases), copiers, toner cartridges, printers and printer cartridges for instructional, shared, district or staff use. (Not paper unless it's included in the lease agreement total)


SERVERS

File Servers and Storage 310-01-107

Any district or school servers/file storage on premise or cloud based (including virtualization software and other server specific utilities), along with any associated maintenance costs.

This includes servers/file storage for administration, shared, or district use.

PHONE AND VOICE LINES

School & District Telephone System 310-01-108

Hardware and Software that runs phone system (hosted or on-prem, including handsets, voicemail, etc) along with associated maintenance costs

Vocational School is getting new VoIP phone system - KEDC - PO will need commodity code

School & District Teleco Voice Lines 310-01-109

PRI's, POS, VoIP, any voice services, monthly hosted VOIP, etc.

Windstream, ATT, ATT Mobility, Verizon Wireless (0532 Voice Lines and 0534 Cell Phone lines)

SOFTWARE/SOFTWARE MAINTENANCE/SOFTWARE SUBSCRIPTIONS

MUNIS Financial Software or Services 310-01-110

MUNIS Annual payments or other services (i.e. customization services, add-on applications, etc.) that enhance MUNIS for District use.

All District payments to MUNIS

Infinite Campus Software or Services 310-01-111

All costs associated with Infinite Campus software and/or services (i.e. annual payments and add-ons)

Includes District and Food Service


NETWORK

School & District Network Wiring 310-01-112

All voice, data, video wiring (copper or fiber); all racks, patch panels, connectors, along with associated maintenance costs needed to provide internet access to classrooms, schools, and district office.

For 18-19 will all be from KEDC. Wiring purchased from Lowe's would also be included in this commodity code.

School and District Network Components (LAN, WAN, Wired, and Wireless) 310-01-113

All wired and wireless Networking Equipment. Examples include: switches, routers, WAPS, mounts, antennas, cards, adapters, GBICs, and any associated maintenance costs - needed to provide internet access to classrooms, schools, and district office.

For 18-19 will all be from KEDC. Wiring purchased from Lowe's would also be included in this commodity code.

School to Kentucky K12 District Internet Hub Fiber Connection 310-01-114

Fiber WAN services, dark fiber lease, lit fiber leases, any WAN service for school connectivity along with any associated maintenance costs.

Windstream - Dewitt and Girdler Barbourville Utility Fiber Lease = All other buildings

PERSONNEL

Technology Staff 310-01-115

All costs associated with technology personnel, CIO/DTC, Digital Learning Coaches, STLP Coordinators and associated stipends, Technicians, etc

Lee, Ryan, Doug, Kevin, Martin


PROFESSIONAL DEVELOPMENT

Technology Related Professional Development - Teacher, School, and District 310-01-116

Costs associated with providing Technology Related Professional Development for teachers, staff, and administrative. If paid by District


Contact Information

Name Description Extensio

n

Email

Casey Owens

Gertrude Smith

Password Reset Account Lock Releases

New User Accounts Functionality

General Inquiry

2418

2425

[email protected]

Ryan Carnes MUNIS Access Password Reset

2405 [email protected]

Marsha Barrett Vendor Inquiry New Vendor ID


Brenda Frazier Final District Processer for DPP, FRYSC, Save

the Children


Robin Parrott Final District Processer for 504, Preschool, Special Education


Denise Smith Final District Processer for Maintenance,

Athletics, SBDM, Local Grants


Sheila Smith Final District Processer for Title Programs


Casey Owens or

Gertrude Smith

Final District Processer for All Other PO’s

2449 or

2425

[email protected] or

[email protected]


Londa Ledington

Fund 2 (Grants) Accounts Payable

(Checks, Tax Exempt Forms, Invoices)


Tammy Liford Fund 1 (General) Accounts Payable

(Checks, Tax Exempt Forms, Invoices)


Questions regarding: o MUNIS Codes- Principal or Grant Administrator o MUNIS Username- Principal/Supervisor or Secretary o Functionality of Program- Principal, Secretary, Other School Level

Designee(s) are trained to assist- Contact Casey Owens if one of those individuals are unable to help.

Documents

MUNIS Purchasing Document · • Go to the “Tyler Hosted Services Single Sign On” Program (Should be on your computer’s desktop- if not, please contact Ryan Carnes in the Technology