Municipality of Mississippi Mills COUNCIL AGENDA 6:00 p.m ... · • 1984 Cat Loader IT12 • 1979 Bombardier Tracked Sidewalk Plow SW48FA • Sidewalk Sander Unit (Towed) • Thompson

Municipality of Mississippi Mills

COUNCIL AGENDA

Tuesday, September 19, 2017

6:00 p.m. Council Chambers, Municipal Office

PLEASE REMEMBER TO SET YOUR CELL PHONE TO SILENT AND THAT NO

RECORDING DEVICES ARE PERMITTED.

A. CALL TO ORDER (5:45 p.m.)

B. CONSIDERATION OF A CLOSED SESSION 1. Hire a Chief Building Official - personal matters about an identifiable individual,

including municipal or local board employees (Municipal Act s. 239 2(b)).

REGULAR SESSION (6:00 p.m.)

C. O CANADA

D. ATTENDANCE

E. APPROVAL OF AGENDA

F. DISCLOSURE OF PECUNIARY INTEREST

G. APPROVAL OF MINUTES

Council Minutes dated September 5, 2017 Pages 5-12

H. PUBLIC MEETINGS

[None]

I. DELEGATION, DEPUTATIONS, AND PRESENTATIONS

1. Delegation: Mike O’Malley, MM2020 Pages 13-22 Re: Update on Broadband Working Group Activities Recommendation:

That the delegation by Mike O’Malley, MM2020, re: update on broadband working group activities, be received.

Council Agenda September 19, 2017 Page 2

J. COMMITTEE OF THE WHOLE

Motion to resolve into Committee of the Whole.

(J.1) CONSENT ITEMS

Motion to receive:

Retirement of Jack McKay, Facilities Manager – ACC Page 23

Financial Report – August 31, 2017 Pages 24-34 Minutes

Motion to receive:

CEDC – August 8 & 22, 2017 Pages 35-42

Agriculture Sub Committee – August 11 & September 11, 2017 Pages 43-50

Pakenham Branch Library – August 29, 2017 Pages 51-56

Motion to approve: Agriculture Sub Committee Pages 49-50 Recommendation That Council send a letter to the Minister of Agriculture requesting further support and resources for Agricultural businesses impacted by the excessive rain of 2017.

(J.2) REPORTS

Public Works

a. Extension of Paterson Street to Urban Boundary Pages 57-58

Recommendation That Council authorize staff to proceed with the completion of the extension of Paterson Street from Robert Hill Street 475 m south to the limits of the urban boundary, with the project being funded through Development Charges, contributions from Houchaimi Holdings Inc. and surplus Capital Road project funds as identified in this report; And that a by-law to change the name of this section of roadway from Old Almonte Road to Paterson Street once the works are completed.


b. Rehabilitation of Concession 7B Bridge, Ramsay Follow-Up Report Pages 59-123

Recommendation

That Council approve Option 2 - the Superstructure Replacement and Rehabilitation of the Abutments as the preferred design alternative for the rehabilitation of the Concession 7B Bridge maintaining the existing single lane alignment with a slight increase in lane width to 6m, at a preliminary estimate of $800,000.

Finance and Administration

c. Ontario Trillium Foundation Capital Stream Grant Pages 124-127 Stewart Community Centre Dasher Boards and Floor Recommendation

That Council support the submission of a funding application for the replacement of the dasher boards and refrigerated flooring at the Stewart Community Centre in Pakenham under the Ontario Trillium Foundation’s Capital Investment Stream.

d. Service Delivery Review Follow Up Pages 128-130

Recommendation That Council approve Option 2 - review one Department or Option 3 – review identified service areas as a starting point to Service Delivery Review.

e. Addition to the Municipality’s Names Reserve List – Hanly Pages 131-144

Recommendation

That Council approve the addition of “Doctor Hanly” to the Municipality’s Names Reserve List for consideration for future naming of a street within the municipality.

(J.3) INFORMATION ITEMS

Mayor’s Report None

County Councillors’ Report Pages 145-146

Mississippi Valley Conservation Authority None

Information List (Motion to receive) Pages 147-155

Meeting Calendar Pages 156-157

K. RISE AND REPORT

Motion to return to Council Session. Recommendation: That the recommendations of the Committee of the Whole for the meeting of September 19, 2017 be adopted as resolutions of Council.


L. BY-LAWS

That By-laws 17-80 and 17-81 be taken as read, passed, signed and sealed in Open Council. 17-80 Lift 0.3M Reserve Part Block 71, Plan 101581 Page 158 17-81 Zoning Amendment - Block 40, Plan 69547, Almonte Ward Pages 159-160

M. OTHER/NEW BUSINESS

[None]

N. NOTICE OF MOTION

[None]

O. ANNOUNCEMENTS AND INVITATIONS

P. CONFIRMATORY BY-LAW - 17-82

Q. ADJOURNMENT

The Corporation of the Municipality of Mississippi Mills

Council Meeting #19-17

MINUTES A regular meeting of Council was held on Tuesday, September 5 2017 at 5:45 p.m. in the Council Chambers.

A. CALL TO ORDER

Mayor McLaughlin called the meeting to order at 5:45 p.m.

B. CONSIDERATION OF A CLOSED SESSION Resolution No. 441-17 Moved by Councillor Watters Seconded by Councillor Wilkinson THAT Council enter into an in camera session at 5:45 p.m. re: personal matters about an identifiable individual, including municipal or local board employees (Municipal Act s. 239 2(b)) – staffing.

CARRIED Resolution No.442-17 Moved by Councillor Gillis Seconded by Councillor Ferguson THAT Council return to regular session at 5:47 p.m.

CARRIED

Rise & Report

1. Staffing

Resolution No. 443-17 Moved by Councillor McCubbin Seconded by Councillor Gillis THAT Council approve hiring Employee No. 0575 on a permanent basis after successfully completing the one (1) year probationary period.

CARRIED

Council recessed at 5:48 p.m. and reconvened at 6:00 p.m.

C. O CANADA

The Council meeting was opened with the singing of O Canada.

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Council Meeting September 5, 2017 Page 2

D. ATTENDANCE PRESENT: ABSENT: Mayor Shaun McLaughlin Councillor Christa Lowry Councillor Duncan Abbott Councillor John Edwards Councillor Denzil Ferguson Councillor Jane Torrance Councillor Alex Gillis Councillor Jill McCubbin Councillor Amanda Pulker-Mok Councillor Paul Watters Councillor Val Wilkinson Diane Smithson, CAO Shawna Stone, Clerk Jeanne Harfield, Deputy Clerk Rhonda Whitmarsh, Treasurer Andrew Scanlan-Dickie, Junior Planner (left at 6:09 pm) Calvin Murphy, Recreation Manager (left at 8:25 pm)

E. APPROVAL OF AGENDA

Resolution No. 444-17 Moved by Councillor Ferguson Seconded by Councillor Pulker-Mok THAT the agenda be approved as presented.

CARRIED

F. DISCLOSURE OF PECUNIARY INTEREST

[None] G. APPROVAL OF MINUTES

Resolution No. 445-17 Moved by Councillor Gillis Seconded by Councillor Watters THAT the Council Minutes dated August 22 and 24, 2017 be approved as presented.

CARRIED

H. PUBLIC MEETINGS

1. Zoning Amendment: Secondary Dwelling Units

The Junior Planner provided overview of the proposed amendments. The Chair invited members of the public to comment. The following members of the public spoke: Mike Maydan asked about the timing of the amendments; Harry Teevens asked if secondary dwelling units would be subject to the Building Code.

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I. DELEGATION, DEPUTATIONS, AND PRESENTATIONS

1. Randy Hillier, MPP Re: Update on Provincial Legislative Matters Mr. Hillier discussed changes to the riding boundaries for the upcoming 2018 Provincial Election; recently introduced and pending legislation; resources available to Council; and impacts of provincial downloading. Resolution No. 446-17 Moved by Councillor Ferguson Seconded by Councillor Gillis THAT the delegation by Randy Hillier, MPP, re: update on provincial legislative matters, be received.

CARRIED

2. Corien Kershey, Brand Clarity Re: Communications Survey Results Ms. Kershey provided an overview of the goals and objectives of the communications review; municipal communications principles; methodology; survey results; and summary recommendations. Resolution No. 447-17 Moved by Councillor Abbott Seconded by Councillor Wilkinson THAT the deputation by Corien Kershey, re: communications survey results, be received.

CARRIED

Council recessed at 7:50 p.m. and reconvened at 8:00 p.m. J. COMMITTEE OF THE WHOLE

Resolution No. 448-17 Moved by Councillor Ferguson Seconded by Councillor Pulker-Mok THAT Council resolve into Committee of the Whole, with Mayor McLaughlin in the Chair.

CARRIED

J.1 CONSENT ITEMS CAO Report – September 2017

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Resolution No. 449-17 Moved by Councillor Abbott Seconded by Councillor Gillis THAT the CAO’s Report – September 2017 report be received.

CARRIED

Advisory Committee Minutes

Resolution No. 450-17 Moved by Councillor Abbott Seconded by Councillor Ferguson THAT the minutes of the following committees be received: • Pakenham Branch Library – August 2, 2017 • Gemmill Park – August 21 and 22, 2017 • Heritage Advisory Panel (By-law 16-62) – August 14, 2017

CARRIED

J.2 STAFF REPORTS

Roads and Public Works

a. Sale of Surplus Equipment Resolution No. 451-17 Moved by Councillor Abbott Seconded by Councillor Ferguson THAT Council declare the following equipment items as surplus equipment;

• 2001 Chev 4x4 1500 Red, Long Box (Recreation) • 2005 Chev 2 Wheel Drive 1500 Blue, Long Box (Recreation) • 2003 GMC 2 Wheel Drive, Long Box (Recreation) • 1992 International Tandem Plow And Sand Truck • 1984 Cat Loader IT12 • 1979 Bombardier Tracked Sidewalk Plow SW48FA • Sidewalk Sander Unit (Towed) • Thompson Steamer On Trailer – Yellow • Thompson Steamer On Trailer – Blue • 1995 International 4900 Single Axle Plow Truck • 1991 International Single Axle Plow Truck

AND THAT Council approve these items for sale as scrap metal in the event that no bids are received.

CARRIED

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Recreation and Culture

b. Sole Source Phase 4 Riverfront Estates Parkland Work Moved by Councillor Wilkinson Seconded by Councillor Ferguson THAT Council approve sole sourcing the required granular and paving parkland work in Phase 4 of the Riverfront Estates subdivision to Crain’s Construction Ltd. at a cost of $15,840.00 + HST; AND THAT Council approve sole sourcing the grading, soil and seeding, tree/brush removal and tree planting in Phase 4 to Parkway Landscaping at a cost of $83,500.00 + H.S.T. Resolution No. 452 -17 Moved by Councillor McCubbin Seconded by Councillor Watters THAT the question be divided.

CARRIED

Resolution No. 453-17 THAT Council approve sole sourcing the required granular and paving parkland work in Phase 4 of the Riverfront Estates subdivision to Crain’s Construction Ltd. at a cost of $15,840.00 + HST.

CARRIED Resolution No. 454-17 THAT Council approve sole sourcing the grading, soil and seeding, tree/brush removal and tree planting in Phase 4 to Parkway Landscaping at a cost of $83,500.00 + H.S.T.

DEFEATED

Finance and Administration

c. Council Remuneration Review

Resolution No. 455 -17 Moved by Councillor Wilkinson Seconded by Councillor Abbott THAT Council retain the firm of Allan and Partners LLP to complete a council remuneration review in the amount of $2,500 plus HST.

CARRIED

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d. Long-Term Disability Premiums

Resolution No. 456 -17 Moved by Councillor Pulker-Mok Seconded by Councillor Gillis THAT Council approve Option 2 - subsidize the incremental increase in LTD premiums.

DEFEATED

J. 3 INFORMATION ITEMS

• Mayor’s Report [None]

• County Councillors’ Report Highlights: Ontario Early Years Child and Family Centre service plan approved; RFP awarded for affordable housing project.

• Mississippi Valley Conservation Report

[None]

• Information List 15-17

Resolution No. 457-17 Moved by Councillor Gillis Seconded by Councillor Watters THAT Information List 15-17 be received.

CARRIED

• Meeting Calendar September 2017

K. RISE AND REPORT

Resolution No. 458-17 Moved by Councillor Abbott Seconded by Councillor Watters THAT the Committee rise and return to Council to receive the report on the proceedings of the Committee of the Whole.

CARRIED

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Resolution No. 459-17 Moved by Councillor Abbott Seconded by Councillor McCubbin THAT the recommendations of the Committee of the Whole for the meeting of September 5, 2017 be adopted as resolutions of Council.

CARRIED

L. BY-LAWS Resolution No. 460-17 Moved by Councillor Ferguson Seconded by Councillor Abbott THAT By-law 17-78, being a by-law to authorize the sale of certain lands described as Lot 24, Concession 9, Ramsay, be taken as read, passed, signed and sealed in Open Council.

CARRIED

M. OTHER/NEW BUSINESS

1. Bill 141 Sewage Bypass Reporting Act, 2017 (from August 22, 2017 Info list) Resolution No. 461-17 Moved by Councillor Wilkinson Seconded by Councillor Ferguson THAT Council support Bill 141, Seward Bypass Reporting Act, 2017.

CARRIED

N. NOTICE OF MOTION [None]

O. ANNOUNCEMENTS AND INVITATIONS

P. CONFIRMATORY BY-LAW By-law 17-79 Resolution No. 462-17 Moved by Councillor Ferguson Seconded by Councillor Abbott THAT By-law 17-79, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 5th day of September, 2017, be read, passed, signed and sealed in Open Council this 5th day of September, 2017.

CARRIED

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Q. ADJOURNMENT Resolution No. 463-17 Moved by Councillor Ferguson Seconded by Councillor Watters THAT the meeting be adjourned at 9:01 p.m.

CARRIED

________________________________

____________________________________

Shaun McLaughlin MAYOR

Shawna Stone CLERK

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Broad Band Working Group Community and Economic Development Committee

Report to Council Municipality of Mississippi Mills

September 19th 2017 Author: Mike O’Malley, Chair Request to Council:

1) MM2020 be added to the community official plan

2) Request for project budget: $120,000 for 2018

3) Consideration of a funding strategy for rural broadband service Highlights

• Mississippi Mills is the first municipality in Eastern Ontario to establish a Broad Band working Group.

• Almonte is on track to be the first Eastern Ontario community with 100% Fiber to the Home

• Communication infrastructure investment in Mississippi Mills will exceed $16million by the end of 2018 Economic impact:

1) Homes with broadband service sell 3 times faster 2) Broadband service increases property value 7% 3) Broadband service is the gateway to participation in the knowledge based economy.

Municipal cost: $0 Volunteers hours: 2340 Project Expenses: 100% Community Philanthropy Progress to date:

• Project defined: MM2020 • End point goal established: CRTC mandated 50/10 service to all residents by 2020

• Create work plan with milestones

• Establish senior advisory group

• Establish volunteer working group

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• Establish project authority framework : Working group, Community and Economic Development Committee

• Establish working relationships with key players : Municipality of Mississippi Mills council and staff,

Rogers, Bell Canada , Bell FTTH Group, EORN, Videotron, Cogico, Hydro One, Lanark County, Ontario Government, Federal Government Industry Canada , PRATAC, Ottawa River Power, Community Fiber, Storm, Xplornet, CRTC, local community association(s), Almonte Hospital, Mills Community Support, Emergency services, Bell Mobility, Planview, JL Richards, Deloitts, Google Canada , Google Third World Development Group, Google Architecture Resource Group, Valley Heartland, Enbridge

• Establish community service base line ( Spring 2017 snapshot) through a community engagement study

measurement and mapping exercise to determine actual service levels ( Results reported in March 2017)

• Develop a resource map of community infrastructure and ownership matrix (complicated!)

• Develop a practical understanding of the rules and regulations, terms of use, engineering requirements, permitting process, costs, regarding pole connection, burial of cable and right of way access and a route cost assessment planning tool

• Develop a Community Broadband service plan model

• Develop a costing model, funding and amortization strategy for fiber network community deployment

• Develop community service level standards (5X9 telco, net neutrality, CRTC compliance)

• Explore and evaluate established community deployment models ( reviewed case studies covering over

one thousand community deployments , successes and failures)

• Established priorities and realistic time lines

• Develop a stakeholder engagement model

• Develop a community communication model

• Establish a snags identification and escalation plan (Swat team)

Work Plan Overview

1) Bring broadband into the community using the urban area economics 2) Create sub economic groups to carry broadband to rural population centers 3) Use the fiber network to backhaul wireless nodes for rural subscribers

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Key Milestones and Progress End of 2017 Zone One : Urban high density - above business case threshold Focus on pulling rollout plans of tier one telco (Bell, Rogers) forward by creating urgency Goal: Make Almonte the first Eastern Ontario community with 100% fiber to the home broad band coverage Progress

• Almonte Urban – 62% coverage by end of 2017, plan in place for 100% coverage by fall 2018 • Established core provider for back end network service to create a single network of coverage for the

entire municiplaity ( Bell has been chosen) • Fiber service extended to municipal offices ( go live date: Sept 18) • Fiber construction (Bell) completed in Greystone Estates ( Go live late fall 2017) • Fiber construction(Bell) completed on Ramsay concession 8 , from Pick Road to Monroe Meadows • ( go live fall 2017) • Agreement in place (Bell) to provide fiber to the Almonte Industrial Park , Engineering complete,

construction currently not scheduled, tentative go live date, Summer 2018 • Note: Working group is working with Bell to move go live date forward –target late 2017

End of 2018 Zone Two : hamlets + rural strip development, below the business case threshold , but where fiber to the home (FTTH) is possible . Core areas: Appleton, Blakeley, Pakenham, *Clayton Progress

• Urban coverage map established to determine areas that are below threshold • Connect to Innovate application made to establish broad band backhaul to rural population centers

Note: discussions are ongoing with Connect to Innovate, we have been through 3 rounds of “more information requested” We are supposed to hear by fall of Fall of 2017 if we were successful. Broadband working group is not optimistic as the program was oversubscribed with $3.2 b in funding requests against a $500m in available funds, and a weighting formula favoring northern and aboriginal communities without service.

• Community Fiber Company established as a below threshold ( Rural low density) service provider • Community Fiber Company aligned with Bell as a licensed reseller • Below threshold test case model established and underway ( See Appleton Test Case Below)

*Clayton The Clayton community is the most urgent situation in Mississippi Mills, with no viable solution at this time. End of 2019 Zone Three : rural remote – FTTH not posable – requires alternate strategy, short range wireless (4G LTE 5G )

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The Appleton Test Case The village of Appleton was chosen as a “Zone Two” community test case to create, analyze and establish a viable broadband service model for below threshold communities Two question for council to consider:

1) Is it fair that rural residents have to advocate on their own behave and pay to establish an essential service available to urban residents?

2) Is it within the mandate of municipal government to intervene?

At the time of writing, the Appleton community was near completion of the crowd sourcing exercise, championed by community leaders, with a successful outcome predicted. The following communication to Appleton residents outlines the program: Subject: Proposal for Appleton Internet broadband – Overview and call for participation Several Appleton residents, led by Mike O’Malley, have been working very hard over the last year to bring high speed Internet to the village. This is part of the Mississippi Mills’ initiative MM2020. They have negotiated a deal with Bell Canada and they need your help now to complete it. We invite you to read the attached document at your earliest convenience. If you have any thoughts or concerns, please feel free to contribute them so that the village can benefit from your input. Summary:

• As a community, we would need to raise $26,442. Most of this would be for the buried services on Hillcrest Avenue. Each residence on Hillcrest is being asked to contribute $1,200 while each residence in the rest of the village is being asked to contribute $200.

• The deadline for contributions is Sept. 18th (so that the payment can be processed and given to Bell by Sept. 22nd).

• The payments are being processed through the bank account of the Appleton Community Association, • To contribute, or if you have questions, please contact: (Contact information removed)

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Appleton Broadband Overview and Call for Participation

August 24, 2017

MM2020.ca Overview MM2020 is a citizen led working group reporting to the community and economic development committee for the municipality of Mississippi Mills. The MM 2020 mandate is to develop and implement a plan that will see all Mississippi Mills residents have access to the CRTC mandated minimum 50/10 broadband service levels by the year 2020. At the time of this writing, the residents of the Village of Appleton do not have access to this level of service. The Appleton situation: The Village of Appleton comprises of 94 single family residential homes. With one additional home currently under construction and one building permit in process, the 2017 residential total is 96. Primary network access in the Village is available solely through Bell Canada, via copper pair. This is limited to analog service due to the age and condition of the copper infrastructure. The village operates as a sub with service extended from the Carleton Place exchange and service via a single three circuit fiber backhaul with no surplus capacity. Telephone capacity is limited to traditional analog services provided by a single supplier, Bell Canada. Due to the age of the telephone infrastructure (1966 for wiring – 1984 for switch – 1998 for fiber backhaul), basic telephone service in the Village is at the threshold of viability, with residents frequently complaining of poor telephone quality due water infiltration into analog copper circuits. 911 service is available in the Village of Appleton via the Bell network. Rogers coaxial network (cablevision) services were never extended past the Links Street subdivision, and are not available to village residents. Television programming to the village is available over air, with seven local and regional channels, or via satellite DBS service from Shaw or Bell. The Village has access to Rogers and Bell cellular networks, both offering 4G or LTE data services. Coverage through the Village is good. Internet access is available on dial-up over analog phone lines with a maximum achievable speed at 56 kb per second. Most residents use one or two shared wireless Internet access provision systems offered by regional providers Storm Internet or Xplornet (a division of Shaw communications). Service levels vary by subscriber, with the factors of variability being geographic position in the village and service provider. Subscribers on the Storm network report time of day network saturation issues, particularly during the after school to late evening periods. Xplornet customer support similar problems to a lesser degree, but several customers have been denied service by exploring that due to an issue requiring deactivation of your current place LTE antenna that serviced the Appleton community. Customers that are at higher geographic proximity in the village are able to access the Highway 7 tower. This provides a higher rate of service with good satisfaction reported; however, this service is not available to all Appleton residents. Both networks promote 25 Mb access but generally test below 5 Mb per second, with ping times measuring several seconds during peak periods. Xplornet also offers a satellite-based Internet service at a higher cost, with low data caps and long ping times associated with geosynchronous satellite data services. This service is intended for remote and northern communities.

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Most Appleton residents currently pay three separate bills for residential communication services: a home phone and/or cellular bill for voice communication; a satellite television subscription service; and an Internet access service. As a result, Appleton residents pay above the national average of $214.00 monthly. Instead residents pay an average of $286.00 monthly and receive services that fall into the 6th percentile nationally, equivalent to service in Nunavut. Mississippi Mills is divided into three service-level areas:

• Urban high density, with a supportable business case for fiber to the home services provided by national carriers.

• Rural low density, where fiber to the home is technically viable, but population density is too low to support a business case.

• Rural remote areas, where fiber to the home is not technically viable or is cost prohibitive. The Village of Appleton falls in the second category where Fiber To The Home (FTTH) is technically feasible but it does not have a supportable business case based on the evaluation criteria established by the broadband service providers:

1) Bell Canada: They would require a minimum of 64 Appleton subscribers to commit to a three-year service contract and a construction fee of $26,442.00 including HST. The majority of the cost would be to offset the additional expenses related to providing underground service to the residents of Hillcrest Drive.

2) Community Fiber Company: They would require a minimum of 64 Appleton subscribers to commit to a three-year service contract. They would underwrite the construction fees, but would charge a $35 per month construction cost (recovery fee) to each Hillcrest residence, which would be based on a minimum of 20 Hillcrest residences subscribing.

3) Rogers Communication: They would require a minimum of 64 Appleton subscribers to commit to a three-year service contract and construction fee of $281,600.00 including HST. This would result in a cost of $4400 per subscriber to bring broadband services to the village.

Why does broadband matter to Appleton residents? Resale value of your home. According to the Canadian Real Estate Association, there is now a 7% difference in selling price between at home with FTTH service versus without. Beyond price, it is the opinion of local realtors that lack of access to broadband services impairs future home sale prices. FTTH services have the potential to:

1) Unify all existing services into a single Digital-to-the-home connection. 2) Reduce monthly cost 3) Provide clear voice communication, replacing crackly analog phone lines 4) Allow for a single cell/home number 5) Allow for video calling 6) Allow access to home entertainment like Netflix, digital radio 7) Provide gigabit Internet access speeds without usage limits 8) Provide access to video education and emerging medical services 9) Access home security and automation services 10) Have high reliability – if built to national Telco standard (5X9 or 99.999 % reliable allows one 5-minute

outage per year) Analyzing the 3 offers

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1) Bell Canada: The offer includes Standard Bell Fiber service, Telco grade network, and 611 call out for service 911.

2) Community Fiber Company: This is a startup company, it is community-based, it would offer the lowest cost and it would conform to net neutrality rules.

3) Rogers Communication: This is not a viable offer due to the excessive cost. It is not presented to the community for consideration, only for reference.

Bell Canada offer:

1) Appleton residents would not be eligible for special sign up discount offers as advertised on the Bell Fiber web site, rates would be at the year two tariff rate (CRTC regulated). Those discounts have been used in the construction cost offset calculation to bring service to the village.

2) Bell customers can roll over any existing contract to the new services without penalty. 3) Each customer will have a one-time connection charge to the fiber network, (Currently $99.00 but Bell

have been waving the charge for customers that hook up when the service rolls out) The Bell service Agreement for Construction The village of Appleton would be required to pay a one-time construction charge of $23,400 + HST $26,442.00 to Bell Canada prior to construction commencement. This fee would make FTTH services available to all Appleton residents covering the construction costs overage of fiber backhaul from Carleton Place to the Village of Appleton, the aerial service provision for the village and the underground service for Hillcrest Residents. The majority of those overage costs are associated with providing underground service to Hillcrest drive residents. Deadline for payment to Bell Canada: The deadline for payment to Bell Canada is Friday, Sept. 22nd, 2017. Timeline for construction: Upon receipt of the funds, the Bell Canada FTTH group will commence the permit process for Appleton service with an expected go live date of mid-year 2018. Call for Participation Funding formula for construction: Contribution to the construction cost is voluntary, and regardless of contribution, all Appleton residents will be able to connect to the new service, but we only get the new service if we pay for the construction costs. Here is the proposed funding formula for contributions: Hillcrest residents only:

$1000 toward offset underground services costs $200 toward community construction Total $1200

All other Appleton Residents:

$200 toward community construction or $100 contribution for those who do not plan on using the service but wish to support the increase in your property value.

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FAQ What is the minimum funding required for Bell Canada to commit to bring fibre to the Village? $26,442.00 Who is the cheque payable to? The Appleton Community Association Can cash be used instead of a cheque? Yes, a receipt will be issued. Who manages the bank account of the Appleton Community Association? Rick Soudant and Joanne Morrison What happens if we do not meet the funding goal by September 22, 2017? A refund cheque in the full amount of your contribution will be delivered to you before October 1st. What happens if Bell fails to deliver? A refund cheque in the full amount of your contribution less any collection expenses will be delivered to you in the timeliest way possible. What happens if we collect more money than we need? If the overage is less than $1000.00 it will be retained in the Association account and used exclusively for community social activities. If the amount exceeds $1000 a pro rata calculation will be made and the funds will be redistributed back to Appleton residents. What happens if the Bell offer falls through? Appleton has a backup offer from The Community Fiber Company, which will be analyzed. Will the Community Fiber Company service offer automatically be accepted? No. It will require a minimum of 64 residents to commit to a three-year contract with service with community fiber. That will require bringing the offer to each residence for consideration. Why is the Bell offer in first position and the Community Fiber Company offer in second position for consideration by Appleton residents? Hillcrest residents who attended a meeting in July were presented both offers for consideration and unanimously voted for the Bell Canada offer to be in first position. The offers were presented to them first because it had the greatest financial impact on Hillcrest residences due to the underground construction charges. Can Appleton residents have both services? No. We do not have an adequate population base to support competing services. The Community Fiber Company offer requires a minimum of 64 subscribers. In the case of Bell Canada, if there is a competing fiber to the home service, they will not deploy into that community. Why do Appleton residents have to pay for fiber to the home service construction costs when it’s free for Almonte residents? The Village of Appleton would not be eligible for Bell fiber to the home services for several years; the contributing factors to this are the distance that the fiber must be brought to service the village and the cost of the construction required to cover that distance. The total cost of construction for fiber to the home services for the village is estimated to be just under $220,000.00; less than half of the Rogers estimate. The principal reason for the difference in construction cost is that Bell owns the majority of the polls between Carleton Place and the Village, and has a funding formula based on the number of potential subscribers. It also has a series of internal funding mechanisms for reducing service costs. The resulting number is the shortfall between the estimated construction

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costs and all funds available to Bell construction division from internal sources. In an urban example like Almonte, the construction cost is lower and there are more subscribers to share the cost. Why is this offer being made to the Village of Appleton and not to other Mississippi Mills population centers? The chair of the Mississippi Mills broadband working group is a resident of Appleton and encouraged Bell Canada to consider Appleton as the first community in Mississippi Mills for a self-funding formula pilot project. The success or failure of the community to pay the upfront fee will determine the viability of the program for consideration in other communities such as Clayton, Blakeney and Pakenham. What if I don’t want to participate in this program? As an Appleton resident, you have no obligation to contribute to the construction fund or participate in the digital services in the future. Regardless of your participation, you will enjoy a 7% increase in your property value because the service is available to your home in our community, due to the effort of your neighbors. Does Mississippi Mill support this program? Yes. The Town of Mississippi Mills staff and Councilors understand the importance of broadband services in our community, and support the spirit of the Appleton community effort to improve broadband services. Are funds available from the town of Mississippi Mills? No. At this time there is no funding available from Mississippi Mills

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Did Mississippi Mills apply for federal funding for Appleton? Yes. An application was made on behalf of Appleton residents by the volunteers of MM2020 to provide backbone service to the Village of Appleton. The total application for Mississippi Mills projects was $1.5 million. The available funding was $500 million. More than 360 communities applied, for a total request of $6.2 billion. The program evaluation formula favoured rural and northern Ontario communities that have no service. Any funding received through the federal program is not expected to be significant enough to impact the delivery costs of services to Appleton. It would only cover the network portion between Carleton Place and the Village, and it could not be used for deployment of last mile services, which is the most expensive component of providing service in the Village. Why is it so important to get the funding to Bell Canada by September 22nd? A recent press release by Mississippi Mills disclosed to other municipalities the progress made by our MM2020 volunteer group. This is created competition for finite Bell resources to deploy broadband services to other areas of eastern Ontario. The test-case offer, to deploy broadband services in the Village of Appleton, was made prior to the deluge of requests the press release created. It is unlikely that the early deployment offer could be extended or repeated, which would delay the deployment timing for the Village of Appleton back to its original 2020 timeframe.

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23

THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MLLS

ADMINISTRATION REPORT

DATE: September 19, 2017 TO: Council

FROM: Rhonda Whitmarsh, Treasurer SUBJECT: FINANCIAL REPORT TO AUGUST 31, 2017 RECOMMENDATION: THAT the financial report to August 31, 2017 be received as information. BACKGROUND: A financial report is prepared periodically for Council’s review. DISCUSSION: The total levy for 2017 is $20,300,610. The following table represents the tax arrears at August 31, 2017:

Taxes Interest Total % of Total 3 Yrs & Prior 106,117 39,249 145,366 7.49 2 years 212,847 32,466 245,313 12.64 1 year 488,297 58,019 546,316 28.14 Current 782,679 31,264 813,943 41.93 NSF Charges 1,003 1,003 .05 O/S Invoices 58,640 58,640 3.02 Water Tsf to taxes 130,586 130,586 6.73 Total 1,780,169 160,998 1,941,167 100.00 % of 2017 Levy 8.77 .79 9.56

2017 final tax bills were mailed in June with due dates of July 28th and September 28th. Reminder notices were mailed out following the July due date and will also be sent out after the September due date and before the end of the year. Payment options continue to be promoted such as making payments online or signing up for the Municipality’s pre-authorized payment plan. As of August 31st several payment plans have been negotiated with property owners who were eligible for tax registration as of January 1, 2017. As a result, only 4 properties are being tax registered in 2017. This is a significant drop from previous

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years. For example, in 2016, 10 properties were tax registered and 15 were in 2015. The properties tax registered will likely increase again in 2018 as changes to legislation allow for registration to occur after 2 years in arrears from the previous 3 years in arrears. Operating The Recreation and Curling departments have a significant deficit at August 31, 2017 which it has each year at this time as ice rentals are not occurring. The deficit that has occurred all summer has been discussed monthly with the Recreation manager and Facility Managers indicating that expenditures need to be monitored closely as we approach year end. The Library has not yet received its annual operating grants from the Province and the Daycare is still to receive its August, 2017 fee subsidy from the County of Lanark. Capital The capital program is well under way with no problems to report at this time. Attached please find details of financial results to August 31, 2017. FINANCIAL IMPLICATIONS: Unexpected expenditures/savings not included in the 2017 budget to date are as follows:

• OPP rebate for 2016 in the amount of $11,065 • Additional funding for the Mississippi Mills Youth Centre of $20,000 to be funded

from policing reserves (Resolution 61-17) • Up to $12,000 for the installation of a decorative fountain as a memorial to

Councillor Bernard Cameron (Resolution 373-17) • Additional funding of $19,000 plus HST for the COP to be funded from savings

within the department and any year end surplus or reserves (Resolution 338-17) • A payment to Honeywell of $20,000 for the 60% report (Resolution 422-17)

SUMMARY: There are no issues to bring to the Committee’s attention at this time other than what is noted above. Respectfully Submitted Reviewed by Rhonda Whitmarsh, Diane Smithson, Treasurer CAO

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1

Municipality of Mississippi MillsStatement of Operations

For the eight months ending August 31, 2017

2017 Budget YTD 2017 Bal Remaining YTD Bal Remaining % 2016 YTD

GENERAL FUNDREVENUEGeneral Taxation $20,300,610.00 $20,043,511.00 $257,099.00 1.27% $19,278,810.00Federal Government Grants 0.00 0.00 $0.00 0.00% 0.00Provincial Government Grants 879,850.00 673,634.00 $206,216.00 23.44% 669,865.00Municipal Grants 24,775.00 17,521.00 $7,254.00 29.28% 17,313.00Fees & Service Charges 1,733,224.00 1,645,086.00 $88,138.00 5.09% 1,673,207.00Grant In Lieu 266,695.00 132,579.00 $134,116.00 50.29% 120,624.00Other Revenue 850,975.00 811,004.00 $39,971.00 4.70% 385,204.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total General Revenue 24,056,129.00 23,323,335.00 732,794.00 3.05% 22,145,023.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

2017 Budget YTD 2017 Bal Remaining YTD Bal Remaining % 2016 YTDEXPENDITURESCouncil 251,430.00 166,965.00 $84,465.00 33.59% 146,796.00General Administration 1,040,432.00 719,399.00 $321,033.00 30.86% 595,613.00General Admin. Buildings 440,501.00 268,324.00 $172,177.00 39.09% 294,493.00Fire Department 812,518.00 360,168.00 $452,350.00 55.67% 383,370.00Police 1,833,132.00 915,903.00 $917,229.00 50.04% 895,473.00Protection to Persons/Property 293,365.00 193,107.00 $100,258.00 34.18% 128,675.00Transportation 4,369,782.00 2,174,287.00 $2,195,495.00 50.24% 1,917,911.00Environmental Services 1,539,614.00 876,583.00 $663,031.00 43.06% 663,031.00Septage 27,000.00 0.00 $27,000.00 100.00% 0.00Day Care 72,053.00 8,283.00 $63,770.00 88.50% 8,750.00Recreation 1,232,623.00 671,637.00 $560,986.00 45.51% 643,111.00Library 542,431.00 344,621.00 $197,810.00 36.47% 325,165.00Heritage Committee 38,015.00 2,329.00 $35,686.00 93.87% 2,630.00

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2

Other Cultural 29,500.00 27,200.00 $2,300.00 7.80% 38,200.00Planning and Zoning 274,653.00 167,615.00 $107,038.00 38.97% 170,291.00


Economic Development 235,000.00 184,563.00 $50,437.00 21.46% 159,287.00Agriculture & Drainage 16,710.00 10,626.00 $6,084.00 36.41% 12,717.00County & School Requisitions 11,007,370.00 5,504,078.00 $5,503,292.00 50.00% 5,343,021.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total General Expense 24,056,129.00 12,595,688.00 11,460,441.00 47.64% 11,728,534.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

BUILDING DEPARTMENTBuilding Dept. Revenues 380,457.00 311,962.00 $68,495.00 18.00% 283,260.00Building Dept. Expenses 380,457.00 235,786.00 $144,671.00 38.03% 210,119.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Net Building Dept. 0.00 76,176.00 (76,176.00) 0.00% 73,141.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

WATER & SEWERWater & Sewer Revenues 3,174,315.00 2,226,418.00 $947,897.00 29.86% 2,139,167.00Water & Sewer Expenses 3,174,315.00 1,763,682.00 $1,410,633.00 44.44% 1,377,432.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Net Water & Sewer 0.00 462,736.00 (462,736.00) 0.00% 761,735.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Net General Fund 0.00 4,947,267.00 3,191,613.00

================== ================== =================== =============== ==================

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3




CAPITAL FUND

Council $5,500.00 $2,269.00 $3,231.00 58.75% $0.00Administration 60,000.00 2,805.00 $57,195.00 0.00% 691.00Administration Buildings 46,500.00 0.00 $46,500.00 100.00% 0.00Fire Department 135,500.00 59,910.00 $75,590.00 0.00% 20,406.00Building Department 0.00 0.00 $0.00 0.00% 0.00Protection to Persons/Property 17,000.00 10,095.00 $6,905.00 0.00% 1,483.00Transportation 5,236,577.00 2,431,225.00 $2,805,352.00 53.57% 1,114,371.00Sewer & Water (Non Area Rated) 0.00 0.00 $0.00 0.00% 0.00Waste Managment 104,300.00 33,820.00 $70,480.00 67.57% 32,712.00Daycare 81,100.00 12,280.00 $68,820.00 84.86% 17,951.00Recreation 2,563,000.00 836,847.00 $1,726,153.00 67.35% 148,175.00Library 606,760.00 476,140.00 $130,620.00 21.53% 14,590.00Planning and Zoning 9,000.00 23,031.00 ($14,031.00) 0.00% 13,113.00Community Economic Development 94,500.00 14,234.00 $80,266.00 84.94% 24,881.00Agricultural & Drainage 0.00 0.00 $0.00 0.00% 0.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Capital Fund 8,959,737.00 3,902,656.00 5,057,081.00 56.44% 1,388,373.00

================== ================== =================== =============== ==================

WATER & SEWER CAPITALWater & Sewer Capital 2,226,939.00 858,403.00 $1,368,536.00 61.45% 225,353.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Water & Sewer Capital 2,226,939.00 858,403.00 1,368,536.00 81.18% 225,353.00

================== ================== =================== =============== ==================

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4




DAYCAREREVENUEFees & Service Charges $1,393,370.00 $1,012,547.00 $380,823.00 27.33% 988,190.00 Municipal Grant $9,553.00 $6,369.00 $3,184.00 33.33% 8,750.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------TOTAL REVENUE $1,402,923.00 $1,018,916.00 $384,007.00 27.37% 996,940.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------EXPENDITURESSalaries & Benefits 1,274,173.00 941,056.00 $333,117.00 26.14% 828,360.00Supplies 90,050.00 50,845.00 $39,205.00 43.54% 59,472.00Service/Rent 38,700.00 26,348.00 $12,352.00 31.92% 20,818.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Daycare Expenses 1,402,923.00 1,018,249.00 384,674.00 27.42% 908,650.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Net Daycare Fund 0.00 667.00 (667.00) 0.00% 88,290.00

================== ================== =================== =============== ==================

LIBRARY

REVENUEFederal Gov't Grants $12,000.00 $0.00 $12,000.00 100.00% $0.00Provincial Gov't Grants 31,848.00 3,161.00 $28,687.00 90.07% 9,431.00Municipal Grants 552,531.00 379,721.00 $172,810.00 31.28% 325,165.00Fees & Service Charges 18,150.00 12,675.00 $5,475.00 30.17% 15,700.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Revenue 614,529.00 395,557.00 218,972.00 10.58% 350,296.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

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5


EXPENDITURESSalaries & Benefits-Almonte 340,679.00 234,681.00 $105,998.00 31.11% 220,808.00Salaries & Benefits-Pakenham 93,054.00 34,316.00 $58,738.00 63.12% 52,828.00Administration-Almonte 20,565.00 19,089.00 $1,476.00 7.18% 16,397.00Administration-Pakenham 11,075.00 1,703.00 $9,372.00 84.62% 3,038.00Materials & Supplies-Almonte 46,483.00 31,001.00 $15,482.00 33.31% 26,546.00Materials & Supplies-Pakenham 19,083.00 12,991.00 $6,092.00 31.92% 9,666.00Building Operations-Almonte 22,000.00 11,999.00 $10,001.00 45.46% 18,225.00Building Operations-Pakenham 15,380.00 2,065.00 $13,315.00 86.57% 5,934.00Other Expenditures 46,210.00 27,082.00 $19,128.00 41.39% 26,621.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Library Expenses 614,529.00 374,927.00 239,602.00 38.99% 380,063.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Net Library Fund 0.00 20,630.00 (20,630.00) 0.00% (29,767.00)

================== ================== =================== =============== ==================

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6



2017 Budget YTD 2017 Bal Remaining YTD Bal Remaining % 2016 YTDRECREATION FUNDREVENUEFederal Gov't Grants $3,100.00 $3,200.00 ($100.00) (3.23%) $2,000.00Municipal Grants 1,008,155.00 702,150.00 $306,005.00 30.35% 643,111.00Fees & Service Charges 494,350.00 286,991.00 $207,359.00 41.95% 287,590.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Revenue 1,505,605.00 992,341.00 513,264.00 34.09% 932,701.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------EXPENDITURESSALARIES & BENEFITSSalaries-Recreation Management 150,000.00 96,659.00 $53,341.00 35.56% 87,369.00Other Payroll Expenses-F/T 213,200.00 135,467.00 $77,733.00 36.46% 133,248.00Other Payroll Expenses-P/T 24,700.00 12,670.00 $12,030.00 48.70% 13,320.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Expense 387,900.00 244,796.00 143,104.00 36.89% 233,937.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------GENERAL EXPENSESGeneral Rec. Expenses 243,282.00 106,533.00 $136,749.00 56.21% 146,216.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total General Expenses 243,282.00 106,533.00 136,749.00 56.21% 146,216.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Almonte Arena Expenses 275,540.00 159,784.00 $115,756.00 42.01% 164,711.00SCC Arena Expenses 215,490.00 136,491.00 $78,999.00 36.66% 138,078.00Sports Fields & Parks 146,105.00 110,135.00 $35,970.00 24.62% 90,914.00Vehicles & Equipment 26,450.00 13,519.00 $12,931.00 48.89% 23,421.00Programs 23,075.00 6,818.00 $16,257.00 70.45% 5,363.00Events 54,050.00 41,545.00 $12,505.00 56.32% 43,988.00Other Recreation 131,926.00 203,796.00 ($71,870.00) (54.48%) 103,196.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Expense 872,636.00 672,088.00 200,548.00 22.98% 569,671.00

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7

--------------------------------- --------------------------------- --------------------------------- --------------------------- ------------------------------------------------------------------ --------------------------------- --------------------------------- --------------------------- ---------------------------------

Total Recreation Expense 1,503,818.00 1,023,417.00 480,401.00 21.64% 949,824.00--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

Net Recreation Fund 1,787.00 (31,076.00) 32,863.00 0.00% (17,123.00)================== ================== =================== =============== ==================

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8




CURLING FUND

FUNCTIONAL REVENUEFees & Service ChargesBeverage Sales $30,000.00 $16,845.00 $13,155.00 43.85% $16,806.00Food Sales 3,500.00 1,645.00 $1,855.00 53.00% 1,632.00Curling Lounge Rental 2,000.00 68.00 $1,932.00 (93.32%) 1,798.00Curling Surface Rental 500.00 0.00 $500.00 100.00% 0.00Curling Surface Bar Proceeds 2,000.00 0.00 $2,000.00 100.00% 0.00Curling Ice Rental-Curling Club 30,403.00 15,201.00 $15,202.00 50.00% 14,893.00Curling Advertising 500.00 0.00 $500.00 100.00% 400.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------Total Revenue 68,903.00 33,759.00 35,144.00 51.01% 35,529.00

--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

EXPENDITURESInsurance 7,340.00 7,018.00 $322.00 4.39% 7,458.00Utilities 22,800.00 22,907.00 ($107.00) (0.47%) 26,892.00Misc. Expense 800.00 74.00 $726.00 90.75% 265.00Lounge Setup/Cleanup 0.00 0.00 $0.00 0.00% 0.00Lounge Bar Expenses 0.00 0.00 $0.00 0.00% 0.00Lounge Cleaning 0.00 0.00 $0.00 0.00% 0.00Surface Rental Setup/Cleanup 0.00 0.00 $0.00 #DIV/0! 0.00Surface Rental Bar Expenses 0.00 0.00 $0.00 0.00% 0.00Surface Rental Cleaning 0.00 0.00 $0.00 0.00% 0.00Surface Rental Misc. Maint. 0.00 0.00 $0.00 0.00% 0.00Ice Rental Lounge Maint. 7,500.00 4,185.00 $3,315.00 44.20% 4,889.00Ice Rental Locker Maint. 1,200.00 1,580.00 ($380.00) (31.67%) 1,026.00Ice Rental Surface Maint. 3,500.00 760.00 $2,740.00 78.29% 407.00

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9

Euipment Maintenance- Ice Plant 3,100.00 4,922.00 ($1,822.00) (58.77%) 2,708.00Equipment Maintenance-Ice Scraper 250.00 0.00 $250.00 100.00% 170.00


Curling Bar 24,200.00 16,824.00 $7,376.00 30.48% 14,071.00--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

Total Expense 70,690.00 58,270.00 12,420.00 17.57% 57,886.00--------------------------------- --------------------------------- --------------------------------- --------------------------- ---------------------------------

Net Curling Fund (1,787.00) (24,511.00) 22,724.00 (1,271.63%) (22,357.00)================== ================== =================== =============== ==================

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THE CORPORATION OF THE TOWN OF MISSISSIPPI MILLS COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE

August 08, 2017 8:00 a.m.

Municipal Office, Council Chambers ____________________________________________________________________________

Present: Scott McLellan (Chairperson) Vic Bode

Terry Lumsden Jill McCubbin Mary Rozenberg Ron MacMeekin Jeff Mills Denzil Ferguson Staff: Tiffany MacLaren, Community Economic & Cultural Coordinator

Bonnie Ostrom, Recording Secretary Regrets: Christa Lowry _________________________________________________________________________ Chairperson Scott McLellan called the meeting to order at 8:03 a.m. 1. Approval of Agenda Add: 4) MM2020 delegation (4); 5.10) Sculpture update 5.11) Business recognition awards Moved by Denzil Ferguson Seconded by Terry Lumsden THAT the August 8, 2017 agenda be accepted as amended. CARRIED 2. Disclosure of Pecuniary Interest None 3. Approval of Minutes – June 20, 2017 Moved by Terry Lumsden Seconded by Mary Rozenberg THAT the June 20, 2017 minutes be accepted as presented. CARRIED 4. Delegations – MM2020 – Mike O’Malley Mike O’Malley updated the committee on the work being done on behalf of the municipality. The application was submitted to the Connect to Living program. He stated that he has gone through three rounds of questioning thus far so the likelihood of getting some funding is looking promising. The group has established a respectful working relationship with Bell advancing the roll out plan for Almonte. Residents of Appleton were advised that the cost to bring the fiber to the village

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would be $23,800.00 from Bell. Residents are looking to raise the funds themselves. More information will follow. 2018 priority will be the village of Clayton. There are safety concerns that cell coverage is spotty in the area so gaining access to emergency responders is a priority. To date there has been no cost to the tax payers, all of the work being done has been done by volunteers. The volunteers are getting weary and they require more people to help with the work load. The group would like to see an administrative staffing position added to the 2018 budget (2 year contract position) Statistics indicate that property values increase by 7% when these services are available. Stacey Lloyd from Valley Heartland was on hand to advise that they could help with resources for a business plan but Valley Heartland does not generally fund labour costs. Stacey also suggested there could be alternate funding programs that could be made available for fibre infrastructure through the Ontario government. In conclusion, Scott McLellan offered to help with the business plan and the proposal to Council for a staff position. Mike O’Malley is to give a list of areas where information is needed. C&EDC committee members will recruit additional volunteers. It was recommended that Mike attend a council meeting as a delegation to advise Council of the progress made and recommend a staffing position. The amazing efforts from this working group were recognized by the C&EDC committee. Both the working group and C&EDC do not want to lose momentum and want to see this as a priority. 5. Business Arising

o Lanark County Strategic Planning Stacey Lloyd was on hand to bring attention to the survey that was sent to all committee members. She indicated she required the responses for the survey ASAP as the next meeting of the economic stakeholders will take place on August 17. She indicated that a number of action plans will come out of this strategic planning, with a lot of input already on infrastructure fiber.

o Downtown Almonte Public Washrooms Tiffany indicated the signage is up and the washrooms are open in Almonte. New signage was also made for The Centennial Restaurant in Pakenham.

o Agricultural Sub Committee Next meeting will be Monday August 14 at 7:00am.

o Micro Grant Applications Tiffany indicated she received a few more applications; Blakeney community BBQ and Union Hall Blueberry Tea events. Moved by Jeff Mills Seconded by Vic Bode

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THAT the C&EDC committee approves of the two micro grant applications. CARRIED

o Downtown Almonte Terry indicated there are new owners for Keepsakes and Robin’s Nest Tea Room. There is a new photo studio on Mill St. and Easy bikes (electronic bikes) on Bridge St. Thursday August 10 the Street Market will take place along Mill St. The street will be closed to traffic, there will be live music and sidewalk sales. Monday August 21, Sivarulrasa Gallery will be holding a special event; Solar Eclipse viewing from noon – 4pm.

o Pakenham Updates Pakenham Fair coming Saturday August 19 from 9am – 4pm. Breakfast begins at 7am.

o New Members Applications Council approved David Hinks and Eric Schultz as the new members of C&EDC. Tiffany is to advise the new members.

o Water Ways The Water Ways event will take place on Saturday August 19 in the upper hall of the Stewart Community Center during Pakenham Fair. They will have a dunk tank, top level speakers, water play element games for kids. The event has been advertised in the Pakenham and surrounding areas; social medial, posters, radio, EMC.

o Sculpture update Beautification sub-committee has agreed to fund the install for the Stephen Brathwaite sculpture. Location is still to be determined, Metcalfe Park is one of the recommended sites. The sculpture will have to be put together/repaired. Diane is to call for delivery.

o Business Recognition Awards Date is yet to be determined in October/November 2017. Keep this topic on the agenda as a reminder.

6. New Business o September 21 – Business breakfast

Location will be the Almonte Civitan. It was suggested that an announcement for volunteers on behalf of the MM2020 initiative be given at the breakfast. Topic has yet to be decided.

7. Report from CEDC members on Mississippi Mills Committees Pakenham Fair – Saturday August 19. Highland Games – Saturday August 26

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Movies in the Park (Thursday’s): August 10 – Appleton soccer field – movie “Sing” August 17 – Munro Meadows – movie “The Smurfs” August 24 – Pakenham soccer field (TBD) – movie “Pete’s Dragon” August 31 – Don Maynard Park – movie “Cars 3” Congratulations to Mill St. Books for winning the $1000.00 for the best window display! Senior’s Expo – Thursday September 7 Wednesday’s Car Bingo at the Almonte fair grounds. 8. Information 9. Meeting dates: August 22, 2017 10. Other important dates: 11. Adjournment Moved by Jeff Mills Seconded by Vic Bode THAT the August 8, 2017 CEDC meeting be adjourned. CARRIED The meeting was adjourned at 9:35AM ________________________________ Bonnie Ostrom, Recording Secretary

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THE CORPORATION OF THE TOWN OF MISSISSIPPI MILLS COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE

August 22, 2017 8:00 a.m.

Municipal Office, Council Chambers ____________________________________________________________________________

Present: Scott McLellan (Chairperson) Vic Bode

Terry Lumsden Jill McCubbin Mary Rozenberg Ron MacMeekin Jeff Mills (late) Denzil Ferguson David Hinks Eric Schultz Staff: Tiffany MacLaren, Community Economic & Cultural Coordinator

Bonnie Ostrom, Recording Secretary Regrets: Christa Lowry _________________________________________________________________________ Chairperson Scott McLellan called the meeting to order at 8:03 a.m. Introductions were made for the new members of the C&EDC committee; David Hinks and Eric Schultz. 1. Approval of Agenda Add: 6.1) Parking downtown Almonte Moved by Terry Lumsden Seconded by Mary Rozenberg THAT the August 22, 2017 agenda be accepted as amended. CARRIED 2. Disclosure of Pecuniary Interest None 3. Approval of Minutes – August 8, 2017 Moved by Denzil Ferguson Seconded by Mary Rozenberg THAT the August 8, 2017 minutes be accepted as presented. CARRIED 4. Delegations None

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5. Business Arising o Lanark County Strategic Planning

Stacey Lloyd was on hand to update the committee on the strategic planning sessions. The group is in the process of consolidating the data given in the surveys. They wish to narrow down the topics into 5-6 action plans. Various topics keep coming up in the data; infrastructure (fiber), attraction of people (tourism), removing business obstacles, community health & wellness to name a few. More information will be brought forth to the committee after the next meetings.

o Downtown Almonte The trial location of the public washrooms will continue until the end of September. Tiffany was informed that Stephen Brathwaite now has a new tenant for his space with the washroom. The washroom will now be open Thursday – Sunday only. We will leave the agreement in place until the end of September as agreed. This will likely be revisited again next summer.

o MM2020 Scott, Tiffany and Mike will meet to discuss the business plan. This project is not sustainable for volunteers to manage and therefore, requires a contract staff person. This is something that the business plan will also address. Scott has contacted some potential volunteers to help with polling residents and gathering the necessary data that Mike requires. An OMAFRA rep suggested that perhaps the RED (Rural Economic Development Program) would help to support an infrastructure project. Application deadline is September 29. Mike is looking into this possibility. MM2020 also requires updates to the website. More volunteers are required to help keep up the momentum.

o Pakenham Updates The new public washroom sign was delivered to The Centennial Restaurant. We will have to look at an alternate sign as the sandwich board keeps blowing over. Penny’s Fudge will be moving to Pakenham! Vic Bode has purchased property and will be moving the fudge facility hopefully by next spring! Pakenham Fair was fortunate to have good weather this year! The crowd was smaller but there is a lot to compete with; Plowing Match, Arnprior Fair, Calabogie Rib Fest and other events happening in Carp and Burnstown. A debriefing meeting will take place in the coming weeks.

o Water Ways The Water Ways event held in the upper hall during the Pakenham Fair had low attendance. They had great speakers and vendors. There were great water featured kids events at the kids tents and a dunk tank. The vendors who participated were happy with

40

the results of those that did attend the event looking for various ideas on septic/water solutions. These are important rural economic development/infrastructure problem to address. The group hopes this type of event will continue on in other rural areas.

o Agricultural Sub Committee The committee will be meeting soon, details to follow.

o Business Breakfast – September 21 The Almonte Civitan is booked for the September breakfast. Valley Heartland Community Futures Development Corporation will tell us about recent changes to their funding programs.

o Long Term Business Awards The committee chose Wednesday October 18 for the business recognition awards. Tiffany, Jill, Christa, Jeff and Mary are to meet to discuss the categories and to start making a list of potential recipients. Tiffany will start promoting the event.

6. New Business o Parking downtown Almonte

It has been brought to the committees attention that tourist are being given parking tickets especially around the Textile Museum. There are currently construction issues in the area but there are no no-parking signs on the one side of the street. This does not leave a good impression to tourists visiting the area. It was suggested that perhaps the by-law officer should be giving warnings instead. Jill and Michael will meet to discuss and see what options can be worked out.

7. Report from CEDC members on Mississippi Mills Committees The Eclipse event took place on Monday August 21 at the old Ultramar site on Mill Street. The event was organized by Sivarulrasa Gallery and was a great success. Premier Kathleen Wynne visited Almonte on Wednesday August 16. She visited Hummingbird Chocolate, Almonte Old Town Hall, General Fine Crafts, Mill Street Books, Sivarulrasa Gallery and had lunch at the Barley Mow. Joanne Beaton organized the first of three street markets on Thursday August 10 from 5-9pm. Mill Street was closed to vehicle traffic and there was live music on the street along with street venders. Most of the stores were open later in the evening. The evening was a great success! Destination Almonte is gaining more interested businesses. More new businesses are opening in Almonte: Amber Campbell Studio opened on Bridge St., E bikes/scooters. Each business that joins Destination Almonte pays $10.00 per month to help pay for promotion and the Hwy signage per year.

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Highland Games – Saturday August 26 Movies in the Park (Thursday’s): August 24 – Pakenham soccer field (TBD) – movie “Pete’s Dragon” August 31 – Don Maynard Park – movie “Cars 3” OPP Golden Helmets will perform on September 22, 2017 Pakenham at 6pm. There was a good turnout at the Riverwalk public meeting was held last evening. Another meeting will be set up to further discuss the project expansion. A special council meeting will take place to discuss new budget with regards to the downtown revitalization of the water/sewer. The car bingo’s at the Almonte fair grounds have been a great success this summer. The Annual Tapestry event will take place in Carleton Place on Sept 30th. Watch for more information. Celtfest has put out a plea for more volunteers to help with next year’s event. Decisions will be made at their next AGM. (date; TBD) The reveal of the public art piece “The Reciprocal Door” was well attended in Blakeney Park on August 20. It was noted that the Beautification summer students and the Information Office summer students did a great job this summer! 8. Information 9. Meeting dates: September 5, 19 10. Other important dates: September 7 - Senior’s Expo Sept 8, 9, 10 - Fibrefest Sept 13 – At a Glance Sept 16 – Festival of Small Halls 11. Adjournment Moved by Jeff Mills Seconded by Mary Rozenberg THAT the August 22, 2017 CEDC meeting be adjourned. CARRIED The meeting was adjourned at 9:30AM ________________________________ Bonnie Ostrom, Recording Secretary

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The Corporation of the Town of Mississippi Mills Agricultural Sub-Committee Minutes

Tuesday August 11 at 7:30AM

Ramsay Room, Mississippi Mills Municipal Office ______________________________________________________________________

Present: Brenda Cochran, Denzil Ferguson, Allan Lowry, Shelley McPhail, Amy McPhail Staff: Tiffany MacLaren, Community Economic & Cultural Coordinator Regrets: Lorne Heslop, Christa Lowry _____________________________________________________________________

Meeting was called to order at 7:30am.

A. Approval of Agenda

Add: o Committee Budget o Add letter received from Theresa Puluso o Add Seasonal Food Stands – Agriculture Specifically

Moved by Shelley McPhail Seconded by Denzil Ferguson

THAT the August 11, 2017 agenda be accepted. CARRIED B. Approval of Minutes

Moved by Shelley McPhail Seconded by Denzil Ferguson

THAT the minutes from the June Agricultural Advisory meeting be accepted. CARRIED

B. Disclosure of Pecuniary Interest

C. Updates on 7B Bridge

Report has not yet come to Council. Committee to be notified when it does. Wild Parsnip County did a good job cleaning up Martin St. Shelley has been contacted by another property owner who live on MM roads, inquiring how they can have there’s removed.

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A letter was received by Mississippi Mills resident Theresa Puluso. Her letter included the following questions to the committee: 1) What steps does the Agricultural Committee plan to take? 2) Has the Agricultural Committee considered environmental impacts?

The committee discusses a response and determined: 1) We plan to encourage the removal of Wild Parsnip following the guidelines outlined by

Lanark County to stop the impact on animals, residents and agricultural businesses. 2) Yes we have, we recognize that there is an environmental impact from not acting in

addition to the economic one. The committee discussed sending a letter to Terry McCann at Lanark County in support of the Vegetation Management Plan. Allan to confirm with Terry when a letter would be required. Committee would like to invite Director of Public Works to a future meeting to discuss Wild Parsnip. Natural Heritage The committee would like to invite the new Mississippi Mills Municipal Planner to a future meeting to discuss natural heritage and the impact on agricultural businesses. Tiffany to contact MVCA about mail lists availability to hold a public meeting. Flood Conditions Shelley recommends that the committee send a letter to the Minister of Agriculture’s office advising on the need for further support and resources for Agricultural businesses impacted by the excessive rain of 2017. Shelly to draft a letter and circulate to the committee.

Moved by Shelley McPhail Seconded by Amy McPhail

That Mississippi Mills Council be asked to send a letter to the Minister of Agriculture’s office advising on the need for further support and resources for Agricultural businesses impacted by the excessive rain of 2017. CARRIED Pakenham Fair

Tiffany to create a handout to be distributed at the Pakenham Fair along with the Wild Parsnip Info Sheet and some printed copies of the committee terms of reference. Brenda volunteered to work at the booth.

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Seasonal Food Stands

Denzil raised some concerns about the cost of seasonal food stands. Tiffany to get the information from the Clerk to share with the committee.

H. Next Meeting

Next meeting of the Agricultural Sub Committee will be on September 11th at 7:30PM at the Municipal Building.

I. Adjournment

Moved by Amy McPhail Seconded by Brenda Cochran

THAT the August 11, 2017 Agricultural Sub-committee meeting be adjourned. CARRIED

Meeting was adjourned at 9:30 am.

_______________________________

Tiffany MacLaren, Recording Secretary

45

The Corporation of the Municipality of Mississippi Mills Agricultural Sub-Committee Minutes

Tuesday September 11, 2017 at 7:30AM

Ramsay Room, Mississippi Mills Municipal Office ______________________________________________________________________

Present: Brenda Cochran, Denzil Ferguson, Allan Lowry, Shelley McPhail, Amy McPhail Staff: Tiffany MacLaren, Community Economic & Cultural Coordinator Regrets: Amy McPhail, Christa Lowry _____________________________________________________________________

Meeting was called to order at 7:30am.

A. Approval of Agenda

Moved by Shelley McPhail Seconded by Brenda Cochran THAT the September 11, 2017 agenda be accepted. CARRIED

B. Approval of Minutes of August 11th Meeting

Moved by Shelley McPhail Seconded by Denzil Ferguson THAT the minutes from the June Agricultural Advisory meeting be accepted.

CARRIED

B. Disclosure of Pecuniary Interest

C. Letter to Minister of Agriculture regarding flood condition

The committee discussed requesting support from neighbouring municipalities.

Moved by Shelley McPhail Seconded by Lorne Heslop THAT the Agricultural Advisory Committee request that Council support sending a letter to the Minister of Agriculture re: additional funding resources for farmers.

CARRIED

7B Bridge

Report and discussion will be at September 19th Council meeting. Committee is encouraged to attend.

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Wild Parsnip Director of Public Works to be invited to next meeting to discuss plans moving forward. Allan spoke to Terry McCann and suggested if we have any comments on County efforts they should be sent to the Warden and CAO. The committee decided to send a thank-you email to Terry McCann, Bill Dobson and Kurt Graves thanking Mr. McCann for attending our June Agriculture meeting and for their Wild Parsnip efforts on county roads in 2017. The committee would like to invite the new Mississippi Mills Municipal Planner to a future meeting to discuss natural heritage and the impact on agricultural businesses.

Tiffany to contact MVCA about mail lists availability to hold a public meeting.

Taxes and Assesments Treasurer Rhonda Whitmarsh attended the meeting to answer some committee questions on farm land taxes and MPAC assessments.

Rhonda discussed the relationship between MPAC assessments and taxation percentages specific to rural, farm property. Farm properties were undervalued for a number of years and recently received higher property assessments. This impacts their taxes. She explained that the Municipality can’t change MPAC assessments and the only possible way a change could be made would be if all the Lanark County lower tier municipalities agreed to change the ratio that farm taxes are based on. Farm properties currently pay taxes at 25% of the residential tax rate. As the Municipality requires an amount from taxation spread among all tax classes, any change/reduction in farm taxes would require an increase in the other classes, primarily residential taxes. If Mississippi Mills Council directed her to Rhonda could have this discussion at the County treasurers meeting once more. After that if they all agreed, it could be brought forward for decision by Lanark County Council. Rhonda has not yet heard from any farm property owners seeking tax relief due to 2017 flood conditions. Based on Rhonda’s information the committee discussed having MPAC come to a future council meeting in conjunction with information provided from the treasurer on how the assessment is affecting farmers in actual tax bill numbers.

Seasonal Stands Clerk Shawna Stone attended the meeting to answer some questions about season stands.

- Farm stands on farmer’s own property are exempt from the bylaw, do not require a permit (farm gate sales)

- Seasonal stand permit fee $500, chip truck/mobile canteen permit fee $750

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- Chip stand / mobile canteen have a number of additional requirements and costs that farm stands do not e.g. w provision of washrooms, garbage, health unit permits, etc.

Currently under the bylaw, if someone wants to set up 3 stands the fee would be $1,500. Shawna is investigating a tiered fee structure, example first stand $500, second and third stands would be at a reduced rate. This bylaw change would need to be approved by Council.

Provincial Agriculture as an Economic Driver Resource

Shelley presented an opportunity for Mississippi Mills to pilot a new provincial resource for Municipalities. The committee discussed the requirements of taking on the pilot, work load and deadline. At this time much of this information is confidential or unknown. Next steps would be to invite OMFRA to attend a Council to present the project to Council. Council will determine if it’s something we can take on. Agricultural Advisory committee members could help with some of the work involved. Tiffany and Denzil to attend presentation on the resource at Ontario East Municipal Conference.

Signage

Committee discussed the need for additional signage, stickers etc.to advocate for safer driving around farm vehicles. Increased awareness and caution is required. Information about not passing, having patience etc. (example: We’re wider, we’re slower, please be patient we’re growing your food)

Denzil to discuss at zone 3 police meeting.

H. Next Meeting

Next meeting of the Agricultural Sub Committee will be on October 10 at 7:30PM at the Municipal Building.

I. Adjournment

Moved by Shelley McPhail Seconded by Denzil Fergusson THAT the September 11, 2017 Agricultural Sub-committee meeting be adjourned.

CARRIED

Meeting was adjourned at 10:20 am.

_______________________________

Tiffany MacLaren, Recording Secretary

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Ontario Ministry of Agriculture, Food and Rural Affairs 1 Stone Road West Guelph, Ontario N1G 4Y2 Attn: Minister Jeff Leal

Dear Minister Leal:

Mississippi Mills, is a small community, northwest of Ottawa. Agriculture is a key economic driver in our region. The excessive, record breaking rainfall, of 2017 has been, and will continue to be, a financial burden for our primary producers, farm families, supporting agricultural retailers and support service providers.

In 2016 we created an Agricultural Advisory Committee. As a sub-committee to the Community and Economic Development Committee of our municipality, they provide a voice and forum for the agricultural community for the greater good of Mississippi Mills.

Planting this spring was severely delayed by excessive ground water and was exacerbated by continuous, extreme rainfall. Early planting dates are well documented, by OMAFRA, as a best management practice to increase crop yield. Very few farms could plant early, in fact, most farmers were unable to begin planting until long after normal completion dates. Agri-Corp, our provincial production insurance resource extended the calendar date by which insured crops must be planted due to the extreme circumstances. While this decision helped those who could go ahead and plant, it forced crops to be planted unfavorable conditions, many acres did not get planted by the insurance deadline, planting plans changed to less profitable crops, and some fields were left unplanted in 2017. None of these scenarios is likely to have a profitable outcome when harvest is completed for the year. This will have quantity and quality outcomes that will be measurable at harvest time.

When crops were planted, the rain continued. Plants either didn’t germinate or they germinated and then were hailed/drowned out which stunted or killed the plants. For weeks the smell of rotting crops left a putrid odour in the air which added to the sensory overload of the fields blanketed in water.

The issue has been further complicated by farmers’ inability to manage crops. Spraying of pesticides and roguing could not be done due to saturated field conditions, keeping managers off their land. Most farmers follow recommendations of Certified Crop Advisors (CCA) and utilize their cropping best management practices to maximize quantity and quality of crops. This season, following expert recommendations was difficult, if not impossible. Harvest time will, demonstrate that yield and quality targets will be missed. Cost of production will, exceed income from the crop in affected areas. Covering input costs and meeting other financial obligations is unfeasible.

We appreciate that OMAFRA has created and promoted a Suite of Business Risk Management Programs, which farmers may access to help mitigate risks. Programs such as Production Insurance, Agri-Invest, and Agri-Stability, have been well received and utilized in the ag sector. These programs are well intended and helpful to offset “ordinary risk”, but they fall short of mitigating the extreme conditions of spring/summer 2017.

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Many farm families have exhausted their options since the disaster of excessive water in 2017, comes on the heels of a regional drought in 2016. Savings and Agri-Invest Accounts, saved for a “rainy day” are gone.

We, on the advice of Agriculture Advisory Committee, respectfully requests that Minister Leal consider additional resources dollars, offered on an “as needed” basis, to those farm families most detrimentally impacted by weather perils of 2016 and 2017. Farmers are proud, hardworking community members who do not generally ask for financial assistance. Mitigating their own risk and toiling long, hard hours in the fields is what comes naturally. Producing the great food our province enjoys is their pride and joy. We respectfully ask that you find it within the ministry’s budget, to develop a disaster relief program to support the hardest hit farmers of our region.

We look forward to your response and would be happy to provide documentation, photographs, and testimonials to demonstrate how our most vulnerable farm families are struggling and would benefit from a hand up. Financial burden is quantifiable and easily proven. Given last year’s struggles with drought and significant financial losses, the hardships family farms are facing are further intensified by 2017’s excessive rainfall. The full impact of this year’s weather will not be completely realized until we see the effects of this year’s frost, which is could come any day. We hope the Ministry is also aware that farm families are showing evidence of mental health issues and those of us on the ground, in our community, are doing all that we can to support those reaching out for help. The repercussions of this local disaster are far reaching and emotionally draining.

Sincerely,

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A meeting of the Pakenham Branch Library (PBL) Building Committee was held on Tuesday, August 29, 2017 at 8:30 a.m. in the lobby at the Stewart Community Centre in Pakenham. Committee: Councillor Denzil Ferguson, Chairperson

Mary Lou Souter, Mississippi Mills Public Library Board Betty Mears, Mississippi Mills Public Library Board Councillor Jane Torrance

Staff: Diane Smithson, CAO and Recording Secretary Pam Harris, CEO/Chief Librarian Others: Tara McLaughlin, +VG Architects ABSENT: Committee: Councillor John Edwards Stuart Langstaff, Mississippi Mills Public Library Board Staff: None This meeting was a continuation of the Building Committee meeting held with the contractor and the Architect on the same date after they had left the meeting at approximately 9:45 a.m..

A. AGENDA

The items for discussion include: • Change Order Nos. 8, 9, 10 • Sign • Paving of parking lot • Shelving update • Moving • Grand opening

B. DISCLOSURE OF CONFLICT OF INTEREST

There were no disclosures of pecuniary interest by any member of the committee at this time.

C. APPROVAL OF MINUTES

No minutes were approved at this meeting.

D. BUSINESS ARISING OUT OF MINUTES 1. Shelving

Pam advised the members that she had contacted a couple of contractors to obtain a price on helping to alter (shorten and fit into new spaces) shelving that was previously in the Pakenham Branch Library. She is still waiting to hear back from them. The members provided additional names of contractors she could contact to obtain pricing on this work.

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Pakenham Branch Library Building Committee Page 2 August 29, 2017

2. Grand Opening

Pam advised that Governor General David Johnston and his wife have agreed to attend the grand opening of the Library Branch scheduled for Saturday, November 25, 2017 from 3-5 p.m. They are to be invited to speak, be there for the ribbon cutting and remain for the reception. In addition, they are to be asked if they would like to stay in the community as there is a jazz night fundraiser that night for the Library. Denzil is to inquire if the United Church women would be willing to cater for the opening; the estimate is 100 people. The menu discussed included: squares, punch, crackers / cheese, cake, tea/coffee.

3. Fundraising

Mary Lou Souter advised that the next fundraising event for the Library expansion project is a Nine and Dine golf event at the Pakenham Highlands Golf course on Saturday, September 23, 2017 commencing at 2 pm. At least eight (8) teams are required in order for the event to proceed.

E. DELEGATIONS

None

F. BUSINESS

1. Change Orders

Ms. McLaughlin provided explanations for change order numbers 8, 9 and 10. The change orders are as follows: • Change Order No. 8 – remedial structure work (wall bracing – beam to support

wall) – unforeseen conditions • Change Order No. 9 – remedial structure work (roof hangers/support for roof and

joist bearing/repair trusses to providing bearing on new steel beam) – unforeseen conditions

• Change Order No. 10 – removal of truss tails – unforeseen conditions

After all questions had been addressed, the following motion was presented: Moved by Councillor Torrance Seconded by Mary Lou Souter THAT the Pakenham Branch Library Building Committee approves the following change orders: • Change Order No. 8 – remedial structure work (wall bracing – beam to

support wall) – unforeseen conditions - $1,170.75 plus HST • Change Order No. 9 – remedial structure work (roof hangers/support for

roof and joist bearing/repair trusses to providing bearing on new steel beam) – unforeseen conditions $3,171.00 plus HST

• Change Order No. 10 – removal of truss tails – unforeseen conditions - $732.38 plus HST

CARRIED

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Pakenham Branch Library Building Committee Page 3 August 29, 2017

2. Sign

The members discussed how to proceed in terms of a sign. A sign similar to the Veterans Memorial Walkway was discussed i.e. large flat stone with individualized lettering. Pam Harris agreed to take a photo of the sign in question and distribute it to everyone. Further consideration will be given to a sign at the next meeting.

3. Paving of Parking Lot

A quote for the paving of the parking lot in front of the Pakenham Branch Library was obtained from the Municipality’s paving contractor in the amount of $7,643 plus HST. Pam was instructed to include this amount in her 2018 capital budget at this time. Should funds be available at the end of the project in 2017, this work may be considered this year.

4. Moving

The members agreed that some labourers would be hired to assist with moving the books and furnishings back into the Library at the end of construction. The Almonte Branch Library will be closed one day to enable all staff to assist with reshelving books and the setup of the library branch.

G. MEETING ANNOUNCEMENTS

The next meeting is scheduled for Tuesday, September 12, 2017 at 8:30 a.m. in the lobby of the Stewart Community Centre.

H. ADJOURNMENT Moved by Betty Mears Seconded by Mary Lou Souter That there being no further business before the Committee, the meeting be adjourned.

CARRIED

The meeting adjourned at 10:30 a.m. ___________________________ Diane Smithson, Recording Secretary

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MINUTES OF MEETING #11 Project Name: Pakenham Branch Library Expansion

Meeting Date and Time: August 29, 2017

Location: 128 MacFarlane Street, Pakenham

The following is a summary of subjects discussed, actions, and decisions reached at the meeting.

Attendance Record: (A = Absent, P = Present)

A/P Contact Name Company Initials Email Address

P Diane Smithson CAO, Mississippi Mills DS [email protected]

P Pam Harris CEO, Library PH [email protected]

P Betty Mears MM Library Board Member BM [email protected]

P Jane Torrance Councilor, Almonte Ward JT [email protected]

A John Edwards Councilor, Ramsay Ward JE [email protected]

P Denzil Ferguson Councilor, Pakenham Ward DF [email protected]

P Mary Lou Souter MM Library Board Chair MLS [email protected]

A Stuart Langstaff MM Library Board Member SL [email protected]

A Dan Wojcik +VG Architects DW [email protected]

A Jacob Kelly +VG Architects JK [email protected]

P Tara Mclaughlin +VG Architects TM [email protected]

P Dave Weir Argue Construction Dave [email protected]

P Tyler Coyles Argue Construction TC [email protected]

A Shawn Argue Argue Construction SA [email protected]

Previous Business

ACTION

1.3 All shop drawings to be sent through Tara/Dan and Diane Smithson copied on the email Argue

2.2 NOTE: All changes must be marked on the as-built drawings ALL

2.8 Dave advised meeting about proposed items for 2 week look ahead:

• Finish False Beams in Western Red Cedar

• Complete Soffit / Fascia/ Eavestrough

• Paint Basement

• Hvac finishes

• Install lights

• Start interlock and Landscaping

• Install Flag Pole location needed

7.3 Dave discussed that the windows were going to cause a delay to other trades completing

their work - drywall returns to the frames and painting, siding and masonry outside. Healey

is indicating 6-8 weeks from signed paint sample approval!

7.5 290 Ironstone was also selected for the exterior of all windows and doors and frames if

54

the window manufacture could match it and white for the exterior. Healey to provide

sample of interior white for approval

9.3 Dave discussed the impact of the windows and how its going to cause an impact for

subtrades as well as the method of work to continue with as much as possible, but it will still

be delayed. We will not meet the September deadline requiring an extension to the

completion date due to the window delivery.

Tara said she will issue a PCN for the impact of the window delivery

Tara, said they will not be issuing another PCN for the window issue and to price it as PCN

#9 (this was from meeting 10)

8.1 Dave noted again that there is a potential 8 week delivery on the windows, doors and frames

after colour selection. Tara selected PPG Light Grey and approved white K1285 as the colours

for the exterior and interior of the windows, doors and frames. Tara signed the sample and

Dave will send to window manufacturer.

Aug 2 Dave noted that the delivery date is currently the week of September 12th based on 8

weeks from date of order

Healy

8.5 Dave noted that as the windows with the colour now selected will not arrive until mid

September, we will not make the substantial completion deadline.

Healy

10.1 Newport was selected as the paving stone colour Antrim

10.4 The glass sample was submitted for the exterior glazing +VG

New Business

11.1 Tara, said the glass is approved, they may add the TGL to the W-4 window +VG

11.2 Tyler discussed the need for the door and frame to the book drop, Tara to issue a PCN for it +VG

11.3 Denzel asked about the poly being opened, Dave said they opened them on days that it was

humid inside from the drywall mud and the painting, to allow it to dry.

Argue

11.4 Pam inquired about a slop sink and if there would be room for one. Pam to visit site to

review options with Tyler/Dave

Argue

11.5 Dave discussed the additional spray foam to the joist cavities in the new extension! Price to

be added to the SM added to the exterior of the foundation

Argue

11.6 Dave asked Tara, to provide an updated PCN list +VG

11.7 Dave discussed the Schedule and that we hope to have all things completed by Oct 20th but

that this is driven by the window delivery

Argue

Ongoing Changes to Contract

PCN# DESCRIPTION OF CHANGE REASON FOR CHANGE Moved By/

Seconded By

VALUE

(excl HST)

CO

#

1 Additional blocking between

trusses, build down stud wall to

fill void, replace ceiling

Requested by architect John E,

Mary Lou

$981.75 1

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2 Existing load bearing wall

removal at stairs and rebuild

Replace load bearing wall with a

new wall, as requested by

architect

John E,

Mary Lou

$1,010.63 2

3 Add new poly and support

exterior basement wall

Headers had no poly and base

was constructed on brick

Betty,

Mary Lou

$2,685.00 3

4 Exterior Light fixtures Not shown on drawing ($945.00) 6

5 Plywood thickness Millwork Recommended by millwork sub ($1,369.00)

6 Change to exterior floor drain Proposed would require extra

bedrock removal

Stuart,

Mary Lou

$442.37 5

7 Remove existing subfloor Additional layers discovered

during demolition

Mary Lou,

Betty

$1,472.63 4

8 Remedial work related to

structural items

Unforeseen site conditions $1,170.75 8

9 Add 2 floor plugs delete

computer table

Requested by Mary-Lou and Pam ($396.88) 7

10

11 2” SM added to exterior to

meet OBC

12 Add power to the 2 door

operators

13 Revision to existing stair

14 Drywall Bulkheads

15 Additional lights

16 New Door and Frame

17 Base for Flag pole

18 Book Cart

This is a summary of the subjects discussed and decisions reached at this meeting. Please advise if there are

any errors or omissions within 3 days of receipt of these minutes.

Next Meeting: September 12, 2017 @ 8.30 a.m.

Location: 128 MacFarlane Street, Pakenham

Distribution All Named

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THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS

ROADS AND PUBLIC WORKS REPORT DATE: September 19, 2017 TO: Council FROM: Guy Bourgon, P.Eng., Director of Roads and Public Works SUBJECT: Extension of Paterson Street to Urban Boundary RECOMMENDATION: THAT Council authorize staff to proceed with the completion of the extension of Paterson Street from Robert Hill Street 475 m south to the limits of the urban boundary, with the project being funded through Development Charges, contributions from Houchaimi Holdings Inc. and surplus Capital Road project funds as identified in this report; AND THAT a by-law be brought forward to change the name of this section of roadway from Old Almonte Road to Paterson Street once the works are completed. BACKGROUND: The extension of Paterson Street to the limit of the urban boundary has been identified as a project required supporting growth within the Municipality. The project is included in the Development Charges By-Law for completion in 2017 at a cost of $380,000. The most recent subdivision agreement for Phase 4 of Riverfront Estates included a contribution from Houchaimi Holdings Inc. to the Municipality to extend Paterson Street with hard surface to the urban boundary. DISCUSSION: The design and tender preparation for the extension and hard surfacing of Paterson Street have been completed. The extension of Paterson Street will begin at the intersection of Robert Hill Street and Paterson Street and proceed 475 m to the south limit of the urban boundary. The works will include widening of the existing granular base, ditching, and providing two (2) paved travel lanes and two (2) paved shoulders for active transportation. The area of the extension is currently considered as Old Almonte Road. As such, this section of roadway will need to be renamed to Paterson Street once the works are completed. Upon approval, this project will be able to be completed in the fall of this year.

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FINANCIAL IMPLICATIONS: The current budget break-out for this project is as follows:

ACTIVITY

AMOUNT (Non-recoverable Taxes Included)

Estimated Cost of Project $375,000.00 90% of Project costs DC Eligible $337,500.00 Funds contributed by Houchaimi Holdings Inc. $30,000.00 Surplus Funds from Capital Road Projects $7,500

All funds are to come from Development Charges, funds provided by the developer which will cover the majority of the portion not funded by the development charges, with the balance coming from surplus capital road project funds. There will be no impact on the current budget. SUMMARY: Staff recommends Council provide authorization to proceed with this project in 2017, and that Council recommends staff prepare a by-law authorizing the name change of Old Almonte Road to Paterson Street, for the 475m section from the intersection of Robert Hill Street to the limits of the Urban Boundary once the works are completed. Respectfully submitted, Reviewed by, __________________________ _________________________________ Guy Bourgon, P.Eng. Diane Smithson, CAO Director of Roads and Public Works

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ROADS AND PUBLIC WORKS REPORT MEETING DATE: September 19, 2017 TO: Council FROM: Guy Bourgon, Director of Roads and Public Works SUBJECT: Rehabilitation of Concession 7B Bridge, Ramsay

Follow-up Report

RECOMMENDATION: THAT Council approve Option 2 - the Superstructure Replacement and Rehabilitation of the Abutments as the preferred design alternative for the rehabilitation of the Concession 7B Bridge maintaining the existing single lane alignment with a slight increase in lane width to 6m, at a preliminary estimate of $800,000. BACKGROUND: On June 6, 2017, Committee of the Whole voted in favour of proceeding with Option 2 –Superstructure Replacement and Rehabilitation of the Abutments in a 6 m wide single lane configuration at a preliminary estimate of $800,000 for the Concession 7B Bridge. Council deliberation on the recommendation was deferred until the June 27th meeting, at which time Council chose to receive a delegation, Brenda Cochran, to speak to this issue. The delegation indicated that she felt that the width of the bridge was insufficient for current and future equipment needs of local farmers and indicated that she had information supporting the need for a wider bridge. The Director of Roads and Public Works was directed by Council to obtain and review this information and report back to Council. DISCUSSION: The cross-section of the proposed new single lane bridge is appended for reference purposes. There are several important differences between the existing bridge and the proposed bridge: the effective width of the bridge is to be increased from 5.5 m to 6.0 m; the existing truss system on both sides of the bridge will no longer be required; and the height of the guard rails is 760 mm, above which there are no width restrictions. This is the same bridge configuration which was used on the rehabilitation of the Concession 6D bridge. The approaches for the new bridge shall be configured to ensure that the effective width of a minimum of 6 m is maintained and the maximum height of 760 mm is not exceeded. All signage shall be situated outside of the 6 m effective width. The package from Mrs. Cochran was received in July and consisted of a February 2017 letter from Lingerlane Farms submitted in response to the supplementary circulation for public comment, additional points for making the bridge wider, photos of existing equipment, manufacturer specifications for a cultivator and vertical tillage unit, and the Ministry of

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Transportation Farm Guide – Farm Equipment on the Highway. Staff has reviewed this information and has researched equipment and regulations in order to provide responses to these comments. From a regulatory perspective, Page 7 of the Ministry of Transportation Farm Guide – Farm Equipment on the Highway provides the following direction on the width of farm equipment: Wide farm equipment operating on the roads must:

• keep right of the centerline, allowing other vehicles one-half of the travelled portion of the road.

If the farm equipment is not able to comply with the above-noted requirement, traffic control for oncoming vehicles would be required in order for the equipment to operate safely on the roadway. In the case of a single lane bridge (6 m wide) which is appropriately signed, there is technically only one lane of travel and therefore the equipment may encumber the entire width of the bridge. For a 7 m wide bridge (two lane), each lane of travel is 3.5 m wide and all equipment wider than 3.5 m would technically be in violation of the above regulation and require traffic control in order to safely protect oncoming traffic. Reference was made in the package to three (3) specific pieces of manufactured equipment indicating that this equipment would not be able to cross the proposed 6 m (19’8”) wide bridge. It must be understood that each piece of equipment has specifications for two (2) widths: the working width in the field and the transport width. A discussion on the actual desired working width is presented later in the report. Manufacturers appear to be very cognizant of transport widths required by today’s farmer. The analysis below is based on maximizing the working width. Each of the named pieces of equipment is addressed below. Seed Drill: It is stated in the submission that a John Deere 1590 No-Till Drill is 22’ (6.7 m) wide and would not be able to cross a 6 m bridge. In actual fact, the manufacturer’s specification indicates a 15’3” (4.6 m) transport width. The largest John Deere 1890 No-Till air drill with a working width of up to 60’ (18.3 m) has a transport width of 18’10” (5.7 m). Cultivator: A Case IH Tiger-Mate 200 Field Cultivator specification was submitted showing a highlighted transport width of 20’ with a working width of 60’6”. This measurement is taken at the wing tandems when folded, which is well above the guard rails for the new bridge. The transport width at the outer shank for a unit with a working width of 60’6” is 18’11”, whereas the transport width for a working width of 46’6” is 16’11”. Vertical Tillage: The specifications for the Salford I-4100 Vertical Tillage Unit was provided highlighting a unit with a working width of 41’ (12.5 m) that has a transport width of 21’ (6.4 m). Salford also makes the same unit with a bi-fold option with a transport width of 18’9” (5.72 m), and a unit with a 50’ (15.24 m) working width and a transport width of 19’ (5.79 m). The cost difference between a non bi-fold unit and a bi-fold unit is roughly 10%. A comparable Case IH True-Tandem 330 Turbo Vertical Tillage unit has working widths up to 47’2” (14.4 m) with a transport width of 18’ 6” (5.64 m). The only unit which exceeds the width of the proposed bridge is the Salford 60’ working width unit with a transport width of 6.7 m. Planters: Planters were also identified as equipment of concern. While no specifics were provided with respect to model and working widths, staff researched this equipment and

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provide an example of the Case IH 1245 Pivot Transport Trailing Planter with a working width of 62’4” (19.0 m) and a transport width of 12’ (3.66 m). Combines: The combine harvesters researched would easily fit across a 6 m bridge once the header is removed, an operation which is identified as taking only minutes to complete. The header is then towed behind the combine harvester. A meeting was coordinated with Brenda Cochran on July 26th to discuss her submission and obtain additional clarification. Brenda in turn invited Syd Moore to attend this meeting to provide additional background. One of the key areas that required clarification was desired working width of equipment. Brenda and Syd indicated 30’ working widths were desired in Mississippi Mills, and that 40’ to 60’ working widths were not practical in this area. This is very important to note as the smaller the working width required, the smaller the transport width is generally speaking. While the specifications for the larger equipment noted in the submission were discussed at length above, the actual equipment desired is smaller. Discussion also ensued on the photos provided. One set of photos shows the Cochran equipment which presently fits across the existing 5.5 m bridge. It was confirmed at the meeting that all of the Cochran’s current owned equipment fits across the existing bridge. As indicated in the February Lingerlane Farms’ submission “anything less than the width that is there currently is a step in the wrong direction.” The proposed bridge would have an effective width of 6.0 m, an increase of 0.5 m, and have no width restrictions beyond 760 mm (30”) above grade. The second photo is of equipment presently owned by Mason Gillan of Pakenham which does not fold for transport i.e. the transport width and the working width are the same. The measurement on the photo shows the width being approximately 6 m. When asked how often this equipment presently would need to cross the Concession 7B bridge, Mrs. Cochran indicated that she was unaware that this equipment was being used outside of the Pakenham area. She indicated that the point she was trying to make with these photos is that there are existing pieces of equipment within Mississippi Mills that would not fit across a 6 m bridge if there was a need for them to cross. Mr. Moore brought up the issue of using culverts as opposed to bridges to further widen the crossings so that there would be no restrictions for any equipment. Staff explained that there are numerous concerns with the use of culverts as a replacement for existing bridges. The Mississippi Valley Conservation Authority, Ministry of Natural Resources and Forestry and the Department of Fisheries and Oceans are generally opposed to hard-bottoming watercourses when other viable options are available due to the impact on fish habitat. Extensive environmental studies are required and mitigation of a Harmful Alteration, Disruption or Destruction (HADD) of Fish Habitat is required to be provided in a quantity in excess of the habitat lost, and at considerable expense. The hydraulic opening needs to be analyzed to provide no loss in hydraulic conductivity which means that multiple culverts would require a widened channel to accommodate hydraulic losses, and that only large concrete culverts would even be feasible. The soil conditions in existing riverbeds are not always strong enough to support heavy structures. In this instance it is expected that substantial piling would be required to support heavy concrete culverts. From a constructability perspective, stream diversion is required in order to work in a dry area to install the piles and bedding for the culverts, and to form and pour the culverts in place. To divert the stream, you are again faced with environmental impacts. When examining all of the issues, there would be no cost

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savings in installing culverts, and considerable time and effort would be expended attempting to obtain approval for their installation without any guarantee of success. This option was therefore not recommended. Finally, Staff has met with several other large local farming operations to obtain their perspective. None of the farming operations expressed any concerns with the proposed 6 m wide bridge on Concession 7B or reservations regarding equipment being able to travel on this width of bridge in the future. Staff also visited a local equipment supplier, M&P Farm Equipment, and none of the measured equipment which they carry in stock exceeded 15’6” (4.7 m) in travel width. FINANCIAL IMPLICATIONS: Option 2 –Superstructure Replacement and Rehabilitation of the Abutments in a 6 m wide single lane configuration for the Concession 7B Bridge is estimated to be in the order of $800,000 (high-level estimate). This is consistent with similar structures however some costs may vary based on final design. The final design with detailed estimate will be used for inclusion in the budget. SUMMARY: In response to Council’s direction, Staff has obtained the supplementary information from the delegation, reviewed and researched the information, met with Mrs. Cochran and Mr. Moore, and discussed the issue with other large farming operations in the community. While it is true that some equipment may not have the ability to reduce its width for transport, there is an abundant selection of brand name planters, seed drills, vertical tillage units, combines and cultivators with working widths in excess of what is considered desirable for the area with transport widths under 6 m. Staff is therefore recommending that the 6 m wide superstructure replacement and abutment rehabilitation for the Concession 7B bridge be approved as the preferred option. Respectfully Submitted Approved by Guy Bourgon, Diane Smithson Director of Roads and Public Works CAO ATTACHMENTS

1. Preliminary Drawings 2. MTO Farm Guide – Farm Equipment on the Highway 3. Delegation Package – Lingerlane Farms 4. Farming Equipment – Manufacturer Specifications

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ADMINISTRATION REPORT

DATE: September 19, 2017 TO: Council FROM: Diane Smithson, Chief Administrative Officer SUBJECT: Ontario Trillium Foundation Capital Stream Grant

Stewart Community Centre Dasher Boards and Floor RECOMMENDATION: THAT Council supports the submission of a funding application for the replacement of the dasher boards and refrigerated flooring at the Stewart Community Centre in Pakenham under the Ontario Trillium Foundation’s Capital Investment Stream. BACKGROUND:

In July, staff received notifications from the Ontario Trillium Foundation (OTF) that a Capital stream was available.

The purpose of this report is to propose options for consideration under the OTF’s Capital. The deadline for submissions of applications is October 25, 2017 and supported projects should be completed within one (1) year of grant approval. DISCUSSION: Ontario Trillium Fund Capital Stream In July 2017, staff received information on the Ontario Trillium Fund’s Capital Stream Program and was invited to attend an information session regarding the program. Municipalities are considered eligible recipients under the program. The purpose of OTF capital funding is to: • Enhance access to community spaces, programs, activities and services, and

facilitate community members’ full participation in the life of the community • Enhance and build community spaces • Enhance the efficiency and effectiveness of programs • Make better use of technological resources The Capital Investment Stream is for capital-specific projects that align with one of the OTF Priority Outcomes and its related Grant Result. There are nine (9) Grant Results for capital focused projects:

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• Active People: Infrastructure for unstructured and structured physical activities • Active People: Infrastructure is accessible and available for physical activity • Connected People: Diverse groups work together to improve community life • Connected People: People who are isolated have connections in their community • Green People: Conservation and restoration efforts are better planned and more

sustainable • Inspired People: Arts, culture and heritage have appropriate spaces • Promising Young People: Children and youth who are facing barriers develop strong

emotional and social skills • Promising Young People: Youth are involved in creating solutions for challenges

facing their communities • Prosperous People: People who are economically vulnerable are able to meet their

basic needs The types of projects funded include: • Equipment • New Construction • Renovations or repairs to community spaces • Purchase of land or building The amount of funding under the program ranges from $5,000 to $150,000 with projects required to be completed within one (1) year.

Municipalities may submit one (1) application.

APPLICATION OPTIONS Given the eligible categories and the projects that would be able to be completed within the one (1) year deadline, staff proposes the following projects for Council’s consideration:

1. Stewart Community Centre (SCC) Dasher Boards and Refrigerated Floor – Project Estimate $750,000 The dasher boards and refrigerated floor for the Stewart Community Centre were identified in the recently completed Building Condition Assessment by Aecom and are included in the Long Term Financial Plan for 2018. This project is a large scale project, so receiving $150,000 funding would be a significant benefit to the Municipality. The remaining share of this project or $600,000 would have to be covered by tax dollars or long-term financed as there is no funding available under the Development Charges by-law as it is not a growth related project.

2. Almonte Community Centre Energy Efficiency Improvements – Project Estimate $147,000 From the recent Honeywell report, the HVAC system for the Almonte Community Centre were identified as one of the projects for this facility. As a result, it has been included in the 2018 budget.

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Install HVAC control system (changerooms) - $10,750 Replace HVAC units (RTU 1-3) - $137,391 As the OTF capital program allows for applicants to apply for funding up to $150,000 and given the other significant and expensive project (Item no. 1 above) that would meet the program criteria and utilize the maximum funding available, staff is not recommending this project for application. If this project was applied for, staff recommends showing some of the project costs towards the project being paid for by the Municipality as it would demonstrate our commitment towards the project.

3. Cedar Hill School House (CHSC) Repairs – Project Maximum Estimate $54,000

The Friends of the Cedar Hill School House have submitted a request to staff to be considered for collaboration on a joint OTF capital grant application to complete the following works on the CHSH: • Repair exterior either through repairing original siding and painting

(maximum $30,000) or by applying Canexel siding (estimate $25,000); • If completing by original siding and painting, they propose having pine siding

milled to match the siding on the original school to cover the kitchen and washroom addition (maximum $10,000)

• Repair front vestibule entrance $5,000 • Repair bell tower $5,000

As the OTF capital program allows for applicants to apply for funding up to $150,000 and given the other significant and expensive projects that would meet the program criteria and utilize the maximum funding available, staff is not recommending this project for application. If this project was applied for, staff recommends showing some of the project costs towards the project being paid for by the Municipality and/or Friends of the Cedar Hill School House as it would demonstrate our commitment towards the project.

The reasons staff is supporting the application for the Stewart Community Centre’s dasher boards and refrigerated flooring are as follows:

• The project is significant in terms of dollars and the ability to obtain $150,000 could

result in freeing up of future long term financing space for the Municipality that would allow other projects to proceed.

• The project guidelines allow for the project to take one (1) year to be completed once approved. This will provide the Municipality with the necessary time to complete the project.

• The funding criteria support this type of project and some excellent arguments can be made to support the application in order to ensure success under the program

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FINANCIAL IMPLICATIONS: Eligible municipalities can apply for up to $150,000 funding from OTF with the balance of projects to be paid for by the Municipality. The funding sources for the various projects are as follows: PROJECT GRANT

FUNDING LONG TERM

FINANCING/TAXATION/RESERVES SCC Dasher Boards and Refrigerated Flooring

$150,000 $600,000 (long-term financing)

ACC HVAC System $125,000 $23,000 (reserves) Cedar Hill School Repairs

$44,000 $10,000 (taxation)

SUMMARY: There is a window of opportunity to submit an application under the OTF’s Capital Program Given the impending deadline, an application has to be completed and I am respectfully requesting your support of the recommended project for the Stewart Community Centre. Respectfully submitted, Diane Smithson, Chief Administrative Officer

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ADMINISTRATION REPORT DATE: September 19, 2017 TO: Committee of the Whole FROM: Diane Smithson, CAO SUBJECT: Service Delivery Review Follow Up RECOMMENDATION: THAT Council approve Option 2 - review one Department or Option 3 – review identified service areas as a starting point to Service Delivery Review. BACKGROUND: On May 2, 2017, Council approved a Service Delivery Review (SDR) involving a combination of staff work and contracting out specific elements. DISCUSSION: At the Department Head meeting held in August, the Service Delivery Review was discussed. Staff expressed concern starting a SDR given the current projects underway, other tasks coming forward, and the work involved to properly complete a SDR. Staff identified the following key projects: • Community Official Plan • Gemmill Park Campus project • Pakenham Library renovation and expansion • Downtown Renewal • Public Works garage expansion • 2018 Budget • Communications Plan • Code of Conduct / Integrity Commissioner • 2018 Elections All of these projects have commenced and are at varying stages of completion, with staffing resources assigned to them.

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Possible options with respect to a SDR include: OPTION 1 – DELAY THE SDR UNTIL THE NEXT TERM OF COUNCIL Under this option, Staff and Council would focus on completing current projects, with a SDR to be deliberated by a new Council. Consider the following: • Time to complete 1-2 years. Looking to other municipalities who recently

completed a SDR, the process took 1-2 years to complete beginning with a community visioning / strategic planning exercise and then a decision-action cycle in the second / third year of the term. Including the community in this process is important, a recommendation of the Communications Consultant, to determine the vision, types of services, and levels of service.

• Staff vacancies. There are two key vacancies to be filled in the Planning / Building Department. These staff members will need time to onboard and familiarize themselves with the Municipality and their Department.

• Staff resources, capacity, and priorities. To ensure the review is a success, appropriate resources need to be dedicated. Staff support a SDR though are concerned given current workloads and the time required to successfully complete a review.

• 2018 Municipal Elections. Nomination period opens in approximately 7 months. Council may be in a lame duck situation which would limit decision making with respect to certain changes.

• 2018 Budget. The first draft of the 2018 budgets have been completed. The first budget meeting is scheduled for October 17th. Any changes made as a result of a SDR will not be included in the budget.

OPTION 2 – REVIEW ONE DEPARTMENT A review of one department is an option. The concern would be that the department is being reviewed in isolation from the other departments. If selected, the recommendation would be to begin with the Recreation Department; it is the second largest service provider after Public Works, and the Gemmill Park project will be finalized by that time. OPTION 3 – REVIEW SPECIFIC SERVICE AREAS WITHIN A DEPARTMENT(S) A review of particular service areas, such as snow removal, park maintenance, is an option. The workload would be shared by various departments and may be better accommodated given current workloads versus a review of an entire department. This method could result in some success if the review is focused.

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OPTION 4 – RETAIN A CONSULTANT TO COMPLETE THE SDR When the SDR was approved, it was to be a shared workload between staff and a consultant (to complete the public survey component of the review). $60,000 was included in the 2017 budget for a SDR; however, should Council choose to retain a consultant to complete the full review this would be insufficient funding. Based on the SDRs completed entirely by consultants for other municipalities, the range is $100,000 - $125,000. Retaining a consultant will require staff resources to provide all of the necessary information pertaining to the delivery of services. FINANCIAL IMPLICATIONS: In the 2017 budget, $60,000 has been allocated for a review. If Option 2 or 3 is selected, it is anticipated that this funding would be sufficient, with any unused funding to be set aside in reserves at year-end and carried forward as the project is completed. SUMMARY: It is recommended that Council approve Option 2 - a review of one Department or Option 3 - a review of identified service areas. Respectfully submitted, Diane Smithson, Chief Administrative Officer

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STAFF REPORT DATE: September 19, 2017 TO: Council FROM: Shawna Stone, Clerk SUBJECT: Addition to the Municipality’s Names Reserve List - Hanly RECOMMENDATION: THAT Council approve the addition of “Doctor Hanly” to the Municipality’s Names Reserve List for consideration for future naming of a street within the municipality. BACKGROUND: An application to commemorate Doctor John Frederick Hanly was submitted by great granddaughter Linda Hanly Reid on August 23, 2017. The proposal would place the family name on the Municipality’s Names Reserve List to be used to name a future street in Mississippi Mills. DISCUSSION: In accordance with the Municipal Facility and Asset Naming Policy, correspondence was sent to Public Works, Planning, Fire, Police, Ambulance, and Lanark County on August 29, 2017 for comment on suitability and review of proposed external civic names for emergency management and response purposes. No concerns were raised as a result of agency and technical circulation. The application meets the following criteria set out in the policy: 6.2 c. A person / organization that volunteers and gives extraordinary help or care to individuals, families or groups, or supports community services or humanitarian causes. The quality of the contribution shall be considered along with the length of service by the individual/organization. FINANCIAL IMPLICATIONS: There are no financial implications associated with this report. SUMMARY: It is recommended that the naming proposal to add “Hanly” to the Municipality’s Names Reserve List be approved.

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Respectfully submitted, Reviewed by, ________________________________ ________________________________ Shawna Stone, Clerk Diane Smithson, CAO Attachments: 1. Hanly naming application and supporting documentation

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MEDIA RELEASE For immediate release

Sept. 6, 2017

99 Christie Lake Rd., Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca

Here are the highlights from the regular Lanark County Council meeting held Wednesday, Sept. 6. Support for Farmers Due to Rainfall: Council passed a motion in support of the Lanark

Federation of Agriculture’s (LFA) request to the Ontario Ministry of Agriculture, Food and Rural Affairs and the province to assess “disastrous” conditions resulting from record-setting rainfall this season, particularly in eastern Ontario, and to prepare to deliver emergency assistance to area farmers. The LFA noted the conditions resulted in delayed planting, poor emergence and delayed forage harvesting, and that existing risk mitigation programs “are not expected to adequately cover the expected losses.” Farmers have indicated crop insurance may cover some costs, but not loss of income. Correspondence to the LFA stated many farmers are in disaster mode. For more information, contact Marie White, Tourism Manager, at 1-888-9-LANARK, ext. 1530. Support for VIA Plan: Council passed a motion supporting VIA Rail’s high-frequency train project.

It calls upon the federal government to provide financial support, for the province to include the project in its list of priority infrastructure projects and for both governments to ensure the project is carried out in a way that enables users to have direct and fast access to railway stations and hubs in communities through eastern Ontario. VIA has submitted its proposal for the Windsor-Quebec corridor, which is the busiest in Canada. It includes the route from Toronto through Peterborough to Ottawa with a view to improving “the quality, frequency and reliability of passenger rail service” while “attracting more customers” and “stimulating economic growth.” The motion notes the project allows for more options for connections with other transportation modes, such as light rail and airports, and it will require significant financial contributions from the federal government and private sector. It further states increased rail service will lead to reduced greenhouse gas emissions, which supports Canada’s environmental objectives under the Paris Protocol. For more information, contact Leslie Drynan, Clerk, at 1-888-9-LANARK, ext. 1502.

Areas of Natural and Scientific Interest Designations Clarified: Council has passed a by-law to

adopt Official Plan Amendment No. 5 to its Lanark County Sustainable Communities Official Plan (SCOP) that redefines designations for Areas of Natural and Scientific Interest (ANSI). The amendment recognizes and clarifies the different categories of ANSIs within the county and makes technical corrections to ANSI policies and mapping. Local municipalities were consulted throughout the process for input, and revisions to the Official Plan Policy will enable them to protect ANSIs even where the county plan does not. Sixteen ANSIs were affected by the amendment, which defines different types (e.g. Life Science and Earth Science), their categorizations (e.g. provincially, regionally or locally significant) and whether they are deemed confirmed or candidate ANSIs, which establishes how lands will be protected through the SCOP and local official plans. Candidate ANSIs are removed from the SCOP, and development may be permitted in accordance with the policies of the underlying land-use designation or on adjacent lands if an environmental impact study shows there will be no negative impacts on the natural features or ecological functions. Local municipalities can designate candidate ANSIs in their official plans without an amendment to the SCOP. Brian Whitehead of Jp2g Consultants Inc. presented his technical report to the economic development committee in August outlining the changes. For more information, contact Julie Stewart, County Planner, at 1-888-9-LANARK, ext. 1520. Commuter Cycling Program Agreement Authorized: Council has passed a by-law authorizing

the warden and CAO to enter into an agreement with the Ontario Ministry of Transportation for

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http://www.lanarkcounty.ca/

MEDIA RELEASE For immediate release

Sept. 6, 2017

99 Christie Lake Rd., Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca

funding under the Ontario Municipal Commuter Cycling Program (OMCCP). Last month the county submitted a list of approved projects to the province and requested accelerated funding to complete them as soon as possible. As part of the agreement, the county commits to providing 20 per cent of the funding. Projects approved by the county for the program include adding a gravel and stone dust base to the Ottawa Valley Recreation Trail (OVRT) between Montague and Mississippi Mills, paving 17.3-km of shoulders on both sides of County Road 43 between Perth and Smiths Falls, and adding decking and railings to the former railway bridge in Pakenham on the OVRT. The OMCCP is a $42.5 million investment by the province into commuter cycling infrastructure for 2017, with additional funds over three years, and is part of the Ontario Climate Change Action Plan to reduce greenhouse gas emissions. It aims to invest cap-and-trade proceeds into commuter cycling initiatives. The county projects will augment safe cycling routes for commuting to work. For more information, contact Kurt Greaves, County CAO, at 1-888-9-LANARK, ext. 1101. Council Approves Official Plan Amendment Regarding Parkland: Council passed a motion

approving Mississippi Mills Community Official Plan Amendment No. 19, which changes the land use on a portion of land known as Block 40 (Don Maynard Park) from “open space and parkland” to “residential.” This comes following a presentation by Mississippi Mills Planner Stephen Stirling, who explained the rationale behind the amendment, which was to address surplus parkland in the community. At the August economic development committee meeting, eight delegates made a presentation in support of retaining the land as a park. As well, the committee received a technical report from Brian Whitehead of Jp2g Consulting Inc., who reviewed the submission on behalf of the county, which has the authority under the Planning Act to approve local official plan amendments. Mr. Whitehead concluded the amendment is “consistent with provincial, county and municipal policy and regulations respecting land use planning.” At the council meeting, County Planner Julie Stewart reiterated this and explained the county’s role is to make sure the local municipality has complied with the submission process and stated Mississippi Mills has signed an affidavit indicating it has. Following this decision, those opposed to the official plan amendment may appeal to the Ontario Municipal Board. For more information, contact Julie Stewart, County Planner, at 1-888-9-LANARK, ext. 1520.

Upcoming Meetings: County Council, Wednesday, Sept. 20, 5 p.m.; Economic Development,

Sept. 20 (following County Council); Public Works, Sept. 20 (following Economic Development). County Council, Wednesday, Oct. 11, 5 p.m.; Community Services, Oct. 11 (following County Council); Corporate Services, Oct. 11 (following Community Services). All meetings are in Council Chambers unless otherwise noted. For more information, contact 1-888-9-LANARK, ext. 1502. Like "LanarkCounty1" on Facebook and follow "@LanarkCounty1" on Twitter!

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INFORMATION LIST #16-17 Sept 19, 2017

The following is a list of information items received as of September 11, 2017.

Item # Date Originator Subject

1 Aug 28/17 Town of Halton Hills Resolution re: Zero Tolerance Against Racism

2 Aug 30/17 City of Kawartha Lakes Resolution re: Farm House Severances

3 Sept 1/17 Ministry of Natural Resources and Forestry Algonquin Land Claim

4 Sept 11/17 Councillor Amanda Pulker-Mok Overview of Association of Municipalities of Ontario Conference

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INFO LIST # 16-17 ITEM #1

=:-+-

The Corporation of theCity of Kawartha Lakes

P. O. Box 9000, 26 Francis St.,LINDSAY, ON KgV 5R8

Tel. (705) 324-9411 Ext 1295, 1-888-822-2225Fax: (705) 324-8110

Judy Currins, City Clerk

August 30,2017

Town of Lakeshore419 Notre Dame St.Belle River, ON NOR 140

Attention: Mary Masse

Dear Ms. Masse

Re: Farm House Severances

Your correspondence regarding the above referenced matter was on the August22nd,2017 Regular Council Meeting agenda for consideration. For your information yourcorrespondence was received and the following resolution was adopted at that meeting

cR2017-672

RESOLVED THAT the Memorandum from the Agricultural DevelopmentAdvisory Board dated July 1 1,2017, regarding Farm House Severances, be

received;THAT the City of Kawartha Lakes Council does not support the request by the

Town of Lakeshore to the Province of Ontario for easing of restrictions on surplus

dwelling severances in areas zoned agriculture; andTHAT this resolution be circulated to the Association of Municipalities for Ontarioand Ontario Municipalities including the Town of Lakeshore.

GARRIED

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INFO LIST #16-17 ITEM #2

Please contact Kelly Maloney, Economic Development Officer 9705-324-9411, ext.12Q8)_if you have any q_uegtions with respect to this matter.

Yours very truly,

J yC rrins, CMO,City ClerkCity of Kawartha Lakes

cc: Kelly Maloney, Economic Development OfficerAssociation of Municipalities Ontario (AMO)Via Email - All Ontario Municipalities

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Overview from the Association of Municipalities of Ontario Conference Submitted by: Amanda Pulker-Mok The Association of Municipalities of Ontario conference was held in August at the Shaw Centre in Ottawa. They welcomed delegates from across Ontario over the 3 day conference. Main stage presentations can be viewed here: www.amo.on.ca/Events/AMOConference/OnAtAMO. Below are some key takeaways from a few of the sessions I attended. Perspectives and Opinions of Ontarians Speaker: Nik Nanos, Nanos Research Excellent presentation – Highly recommend watching it. Key takeaways:

- Canadian tax breakdown – for every household tax dollar collected $0.47 goes to federal government, $0.44 goes to provincial government, and $0.09 goes to municipal government. Nanos Research asked Ontarians ‘Do you think municipalities should receive a greater, a smaller, or same amount of tax share?’ Answer: 2 in 3 said greater.

- A freeze or lowering property taxes = let’s talk options, what are you willing to cut or give up to make that happen?

- Mr. Nanos also talked about the challenge of social media and fake news. He stressed that messaging from government officials needs to continue with literal messaging (this is why it is good fiscal policy) but include symbolic messaging as well (what does it mean to me?).

Doing Business Better: Lessons for Municipal Leaders Key takeaways:

- Process, Process, Process. Two speakers stressed the importance of process mapping and looking at where the greatest challenges are for businesses and working on solutions. For example – The City of Peterborough participated in a Business Burden Reduction Project and examined the process that microbreweries had to undertake in order to open. They learned that their building and zoning by-laws were the biggest challenge for local businesses since they didn’t for allow multi use establishments.

- The City of Barrie is implementing an online tracking system for building permits. People will be able to submit an application online and track it from permits to licencing to inspections. The applicant will be able to see exactly where their application is and what the hold ups are, if any.

- There is something called the Community Benefits Model which means, added physical, social, or economic benefits for the local community that are leveraged by dollars already being spent on major infrastructure and land development projects. Benefits typically include jobs and training geared towards low-income or disadvantaged communities, opportunities for local suppliers and/or social enterprises, etc. An example would be including in the tendering document that the municipality expects that 10% of those hired for the job be at risk youth.

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http://www.amo.on.ca/Events/AMOConference/OnAtAMO

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Indigenous Consultation: Working More Harmoniously Key takeaway:

- Building trust is key. You do this by reaching out to your local indigenous community. Most people are afraid to take action for fear of offending but not doing/saying anything also sends a message and if we are truly working towards reconciliation it starts with a conversation and engagement.

Building Strength: The Stories of Rural and Small Urban Communities Key takeaways:

- The Municipality of Huron East had many empty downtown businesses and used an idea they had heard of called ‘Win this Space’. Local entrepreneurs were encouraged to come up with a business idea, take some small business seminars, create a business plan and then a panel of judges, Dragon’s Den style, decided who won. The winner could then choose from 5 different empty storefronts and receive a year’s free rent, paid for by the Municipality. The challenge created a lot of buzz within the community and 16 new business start-ups were the result of the ‘Win the Space’ challenge.

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COUNCIL CALENDAR September 2017

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

3 4 Labour Day Office Closed

5 8:00 am CEDC 9:30 am CPAC 6:00 pm Council & COW

6 7 8 9

10 11 6:30 pm EAC 7:30 am Ag

12 13 3:00 pm AAC OEMC Kingston

14 OEMC Kingston

15 OEMC Kingston

16

17 18 19 8:00 am CEDC 6:00 pm Council & COW

20 7:00 pm Daycare

21 7:00 am Business Breakfast 6:00 pm AT

22 23

24 25 26 27 7:00 pm Heritage 7:00 pm Library

28 8:00 am Beautification

29 30

156

COUNCIL CALENDAR

October 2017

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 8:00 am CEDC 6:00 pm Council

4 5 6 7

8 9

Thanksgiving

Office Closed

10 6:30 pm EAC 7:30 am Ag

11 3:00 pm AAC

12 13 14

15 16 17 8:00 am CEDC 6:00 pm Budget

18 19 8:00 am Beautification

20 21

22 23 24 6:00 pm Council

25 7:00 pm Heritage 7:00 pm Library

26 6:00 pm AT

27 28

29 30 31

157


BY-LAW NO. 17- 80 BEING a by-law for the purpose of accepting strips of land deeded to the Municipality for the purpose of development control into the municipal highway system. WHEREAS the Municipal Act, 2001, S.O. 2001, c.25 as amended, grants authority to the council of local municipalities to pass by-laws in respect of municipal highways; AND WHEREAS the lands described herein have been conveyed to the Corporation of the Municipality of Mississippi Mills for the purpose of development control; AND WHEREAS the Council of the Corporation of the Municipality of Mississippi Mills deems it desirable to assume these lands into the Municipality’s road system; NOW THEREFORE the Council of the Corporation of the Municipality of Mississippi Mills enacts as follows: 1. THAT the 0.3 m reserve described as Part Block 71, Plan 101581 being Part 1,

Plan 27R-10838, Municipality of Mississippi Mills is hereby accepted for public purposes and dedicated as part of the municipal right-of-way.

2. THAT this by-law comes into force and effect upon the day of its passing. BY-LAW READ, passed, signed and sealed in open Council this 19th day of September, 2017. _________________________ _________________________ Shaun McLaughlin, Mayor Shawna Stone, Clerk

158


BY-LAW NO. 17- 81

BEING a by-law to amend By-law No. 11-83 being the Zoning By-law for the Municipality of Mississippi Mills.

NOW THEREFORE the Council of the Corporation of the Municipality of Mississippi Mills pursuant to Section 34 of the Planning Act, R.S.O. 1990, Chapter P.13, enacts as follows: 1. Schedule 'C' to By-law No. 11-83, as amended, is hereby amended by rezoning

the lands identified on Schedule “A” attached to this by-law and which lands may be described as Part of Block 40, Plan 69547, Almonte Ward, Municipality of Mississippi Mills from “Open Space and Park (OS) Zone” to “Residential First Density Exception 30 (R1-30) Zone”.

2. By-law 11-83, as amended, is hereby further amended by adding the following

subsection to Section 13.4:

13.4.30 Notwithstanding the “R1” zoning designation, lands designated as “R1-30” on Schedule ‘A’ to this By-law may be used in accordance with the R1 zone provisions, excepting however, that:

i) The minimum lot frontage shall be 15.24m (50ft)

3. This By-Law takes effect from the date of passage by Council and comes into

force and effect pursuant to the provisions of the Planning Act.

BY-LAW read, passed, signed and sealed in open Council this 19th day of September,

2017. _________________________ _________________________ Shaun McLaughlin, Mayor Shawna Stone, Clerk

159

SCHEDULE ‘A’ TO BY-LAW NO. 17- 81

160

Municipality of Mississippi MillsPENDING LIST

September 19, 2017

Title Department Comments/StatusReport to Council(Date)

Service Delivery Review Admin Option 3 selected May 2/17 September7B Bridge Recommendations Public Works Referred Jun 27/17 September

Communications Plan AdminOption 3 selected Apr 8/17 Options for Town Hall, Lecture Series and FAQs (referred Jun 6/17)

October

Concession 4A Petition (Speed limit signs) Public Works Referred Aug 8/17 October

Memorial Donations Policy to Parks and Public Spaces Parks & Rec Referred Feb 21/17 October -

November

Review and update Procedural By-law Admin Referred Jun 6/17 (updates also required due to Bill 68) TBD

Live Streaming Options Admin In preparation of increased bandwidth TBDReview of Parking Public Works Carry forward from old task list TBDSite Alteration By-law for ANSI Lands Planning Carry forward from old task list TBD

Review By-law 03-62 - Night Sky Policy Planning Carry forward from old task list TBD

Downtown Infrastructure Renewal Planning Detailed Plans for Phases 1 and 2 Referred Aug 24/17 TBD

161

Documents

Municipality of Mississippi Mills COUNCIL AGENDA 6:00 p.m ... · • 1984 Cat Loader IT12 • 1979 Bombardier Tracked Sidewalk Plow SW48FA • Sidewalk Sander Unit (Towed) • Thompson