MUNICIPAL COUNCIL OF VACOAS-PHOENIX ANNUAL REPORT 2015vacoasphoenix.org/files/Annual Report 2015.pdf · 2016-11-17 · ANNUAL REPORT 2015 M U N I C I P A L C O U N C I L O F V A C

M U N I C I P A L C O U N C I L O F V A C O A S - P H O E N I X

(1963 –2015)

MUNICIPAL COUNCIL OF VACOAS-PHOENIX

ANNUAL REPORT 2015

ANNUAL REPORT 2015


Page 1

Table of Contents Page

Mayor’s Statement ………………………………………………………………………………… 2

Chief Executive Statement .………………………………………………………………….. 3

Organisation Profile ………………………………………………………………………………. 4-6

Council Composition ..……………………………………………………………………………. 7-9

Administrative Team …………………………..………………………………………………... 9

Setting up of Committees .….………………………………………………………………… 10-15

Administration Department.………………………………………………………………. 16-30

Finance Department .………………………………………………………….. 31-34

Public Infrastructure Department…………. ………………………………………… 35-40

Land Use and Planning Department .………………………………………………… 41-46

Public Health Department …………………………………………………………………….. 47-56

Welfare Department.. …………………………………………………………………………… 57-79

Report of Director of Audit ……………………………………………………………………. 80-84

Financial Statements.…………………………………………………………………………….. 85-95

Indicators ……………………………………………………………………………………………….. 96-102

ANNUAL REPORT 2015


Page 2

Mayor’s Statement

I have the pleasure to present the Annual Report of the Municipal Council of

Vacoas-Phoenix for the Year 2015.

As from the very first day we took office as Municipal Councillor, we have

endeavoured as a team to constantly improve the quality of service being provided to the inhabitants.

To this end, it is being ensured that prompt scavenging service is being

provided all throughout the town in addition to lighting facilities, the cleaning of drains among the infrastructural works.

Much emphasis is being laid on sustainable development projects and as Mayor.

I endeavour together with my colleague councillors to fulfil the mission for which we have been elected to serve the town.

Several projects have been undertaken during our tenure of office amongst

others namely the upgrading and construction of new roads, setting of green spaces, constructions playgrounds and sports infrastructures, promotion of

cultural, welfare literacy and sports activities.

I seize the opportunity to thank my colleagues councillors, the Chief Executive,

the Heads of Department and staff for their support in the materialisation of projects.

My thanks also goes to the inhabitants of the town for having placed their

confidence on me and the new team of councillors and assure them that we will work in the interest of the town to the best of our ability in order to make the

town a place where every inhabitants will be proud to live.

Navin Ramsoondur His Worship the Mayor

ANNUAL REPORT 2015


Page 3

Chief Executive Statement Pursuant to section 142 of the Local Government Act 2011, I have the honour to submit the

Annual Report and Unaudited Accounts of the Municipal Council of Vacoas-Phoenix for the period

01 January 2015 to 31 December 2015. I am also submitting the Audit Report for the year

ending 31 December 2014.

Nandraj DAYAL

Chief Executive

ANNUAL REPORT 2015


Page 4

About the Municipal Council of Vacoas-Phoenix

Location: Saint Paul Avenue, Vacoas

Web Site: http://www.vacoasphoenix.org/

Email: [email protected]

Fax: 6964668

Tel: 6962975/76/77

Hotline: 6869539

Municipal Council area : 110 km2

Population: 106,472 inhabitants with an estimated figure of 34,200 households and 5,000

commercial premises.

No. of wards -6 (each ward electing 4 Councillors)

Organisation Profile Our Mission

To administer in proximity with all the stakeholders and in total transparency in accordance with

the concept of corporate governance. Committed to innovate and to provide the best service

through teamwork.

Our Vision

Dedicated to provide the best of services to the inhabitants of the Town with focus on enhancing

and improving the quality of life through cost effective and innovative means to achieve an

excellent level of customer care.

Our Core Values

The inhabitants of the Town are the focus of all our action. The Human Resource of the Council

is one of the important means to our success. Our service to be timely, quality based,

dedicated, customer oriented and innovative with a High Standard of Professionalism.

ANNUAL REPORT 2015


Page 5

Our Commitment

To continuously improve the quality of public services offered and ensure that such services

respond to the needs and wishes of the citizens.

Salient Features of Vacoas-Phoenix Vacoas-Phoenix is still considered as a 'garden town' given that it is the traditional supplier of

vegetables and flowers.

Nevertherless, Vacoas Phoenix has witnessed major industrial and commercial developments.

Major Places of Attractions

1. The Special Mobile Force Complex

2. The Gymkhana Club- being the oldest Club in Mauritius with more than 150 years of

history behind it.

3. Promenade Père Laval

4. Clarisse House

5. Phoenix Commercial Centre

6. The Vacoas Fair

7. Hare Krishna Land – ISKCON

8. Serge Constantin Theatre – Previously known as Trafalgar Hall or Garisson Hall and

which formed part of the military compound of the British Navy during their stay in

Mauritius.

9. Pandit Sahadeo Gymnasium

10. National Tennis Centre

11. The Mauritius Glass Gallery 12. The La Marie Treatment Plant

13. Sept Cascades/Tamarin Falls

14. Mare aux Vacoas – the greatest lake with a capacity of 25.89 m3 and of an area of

5.60 km2

15. Mare Longue – reservoir of a storage capacity of 6.28 m3 and of an area of 1.05 km2

16. Major and minor craters:

-Kanaka Crater

-Trou de Madame Bouchet

-Mt Peruche

17. Candos Hill and the adjoining Wellness Park

It is fundamental and in line with Government's policy for environmental stewardship that the

physical survivals of our past are valued and protected as they form part of our cultural heritage

and our sense of national identity.

http://www.vacoasphoenix.org/features.php

ANNUAL REPORT 2015


Page 6

Institutions Found in the Town:

1. Mauritius Meteorological Services

2. Special Mobile force

3. Indira Gandhi Centre for Indian Culture

4. ENT Hospital

5. CNT - Head Office

6. Central Water Authority

7. Mauritius Institute of Training and Development

8. The Ministry of Education and Human Resources, Tertiary Education and Scientific

Research 9. Middlesex University Mauritius Branch Campus

Twinning

The Town of Vacoas-Phoenix is twinned with the “Commune de Ste. Suzanne” of Reunion

Island, the Town of Antsirabé in Madagascar, the City of Pune in India and Nantong City in

China. The Town is also twinned with the District Council of Plaisance of the Republic of

Seychelles and with Kweneng District Council of the Republic of Botswana.

ANNUAL REPORT 2015


Page 7

Council Composition

Mayor, Deputy Major and Councillors { Jan to May 2015}

The Municipal Council of Vacoas-Phoenix comprised 18 elected members returned from 6 wards.

On 26th December 2014, Mr Sunilduth Parbutteea and Miss Monisha Jooty were elected Mayor

and Deputy Mayor respectively.The Mayor and the Deputy Mayor remained in office till their

successors were elected.As for the other Members of the Council they remained in Office until

the day immediately preceeding the nomination day.

The composition of the Council was as follows:

PARBUTTEEA Sunilduth Mayor

JOOTY Monisha (Miss) Deputy Mayor

BAICHOO Rambhawatee (Mrs) Councillor

BULDAWO Oormila (Mrs) Councillor

BUSGEETH Chandanee Devi (Mrs) Councillor

DAYAL Veejendra Councillor

DINDYAL Sanjeevsing Councillor

DOWLUT Farhad Councillor

GOBURDHUN Chadni (Mrs) Councillor

HOSSENY Fazlek Councillor

JANKEE Hemraz Councillor

KHOOSYE Dunputh Councillor

NARROO Meveen Kadam Councillor

RAMCHURN Devianee (Mrs) Councillor

RAMSOONDUR Navin Councillor

RUNGLALL Somduth Councillor

THODDA Tangavel Councillor

YETTY Renganaden Councillor

ANNUAL REPORT 2015


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Mayor, Deputy Mayor and Councillors {From June onwards}

Following amendments brought to the Local Government Act, the Municipal Council of Vacoas Phoenix now

comprises of 24 elected members returned from 6 Wards, each ward electing four Councillors. Members of the

Council have been elected to serve for a period of 6 years.

The Municipal elections were held on 14 June, 2015 following which all the Councillors took the oath on 23

June, 2016 and Mr Navin Ramsoondur as well as Mr Rajen Pillay Kanaksabee were elected Mayor and Deputy

Mayor respectively to serve for a period of 2 years.

RAMSOONDUR Navin Mayor

KANAKSABEE Rajen Pillay Deputy Mayor

BAUDA Marie Sandrine Béatrice (Miss) Councillor

BEEHARRY Mohammad Ridwaan Goolam Yaseen

Councillor

BHUGBUT Jurnil Kumarsingh Councillor

BILTOO Anjella (Miss) Councillor

BUCKTOWAR Kathy Devi (Mrs) Councillor

DILOO Mohammud Ehsan Councillor

DOWLUT Farhad Councillor

DRIVER Richard Councillor

FAKEERMAHAMOOD Bibi Shammah (Miss) Councillor

KHOOSYE Dunputh Councillor

MOOCHEET Vishal Councillor

MUNGUR Roy Mike Manfred Councillor

RUNGLALL Somduth Councillor

UNJORE-NATTOO Madvi Councillor

WOODUN Dinesh Kumar Councillor

NARAYEN Sakoobye Councillor

NUNKOO Ajay Councillor

NUNKOO Ajay Sharma Councillor

OOBAYE Bibi Fasiihah Hamja(Miss) Councillor

ANNUAL REPORT 2015


Page 9

Administrative Team

Administration Department

Mr Nandraj Dayal-Chief Executive

Finance Department

Mr Reshad Gaungoo-Financial Controller

Public Infrastructure Department

Mr Somduth Permala-Head Public Infrastructure

Department

Public Health Department

-Mr Jaykrishna Lobin Chief Health Inspector (01-01-15 30-04-15) -Mr Shivanand Raghu-A.g Chief Health Inspector (01-05-15 To 07-06-15) -Mrs Bibi Sabnam Mohungoo A.g Chief Health Inspector (08-06-15 to 28-10-15) -Mr Damree Chief Health Inspector as from 23-09-15

Land Use and Planning Department

-Mr Y. Cundasamy(01-01-15 TO 30-06-15)-Head Land

Use and Planning Department -Miss Hema Devi Ramroop A.g Head Land Use and Planning Department (01-07-15 TO 28-07-15) -Mr Koonjul A.g HLUPD (29-07-15 TO 22-11-15) -Mr Rakesh Gooriah- Head Land Use and Planning

Department as from 23-11-15

Welfare Department

Mr Atmada Aukhojee-Chief Welfare Officer

RAJARATNAM Maynanda Councillor

RAMBURN Praveen Kumar Councillor

RAMCHURN Devianee(Mrs) Councillor

ANNUAL REPORT 2015


Page 10

Setting up of Committees for year 2015

Council Meeting The Municipal Council is made up of elected councillors from different wards of the Town. As

required under the Local Government Act 2011, the Council meets for the formulation of policies

and examination of all matters pertaining to the administration of the Town and take

appropriate decision.

For the period January 2015 to May 2015, the Council comprised 18 Councillors each of the 6

wards electing three Councillors.With the amendments brought to the Local Government Act

and following the last Municipal elections held in June 2015 the Council comprises 24 members

each of the 6 wards electing 4 Councillors. Prior to the amendment to the Local Government

Act Council was meeting every fortnightly. Thereafter, Council meets at an ordinary meeting at

least once monthly to transact its business.

January – May 2015

Chairperson: His Worship the Mayor– Mr S. Parbutteea

Vice Chairperson: The Deputy Mayor – Ms M. Jooty

There were 10 sittings of the Council during that period.

June – December 2015

Chairperson: His Worship the Mayor– Mr N. Ramsoondur

Vice Chairperson: The Deputy Mayor – Mr R. P Kanaksabee

There have been 13 sittings of the Council during that period.

Executive Committee The Executive Committee was meeting once every week to determine applications for Outline

Planning Permissions and Building and Land Use Permits and for the approval of the

procurement of goods and services exceeding Rs100,000/-.

January – May 2015

Chairperson: His Worship the Mayor – Mr S. Parbutteea

Vice Chairperson: The Deputy Mayor– Ms M. Jooty

ANNUAL REPORT 2015


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Members: 5 Councillors as follows:

1. Councillor V. Dayal

2. Councillor S. Dindyal

3. Councillor H. Jankee

4. Councillor T. Thodda

5. Councillor R. Yetty

There had been 21 sittings of the Executive Committee during that period.

July – December 2015

Chairperson: His Worship the Mayor – Mr N. Ramsoondur

Vice Chairperson: The Deputy Mayor– Mr R. P. Kanaksabee

Members: 5 Councillors as follows:

1. Councillor B. Bauda(Ms)

3. Councillor M. R. M. Mungur

4. Councillor A. Sharma Nunkoo

5. Councillor D. Ramchurn (Mrs)

6. Councillor S. Runglall

There have been 26 sittings of the Executive Committee during that period.

Procurement Committee As per section 160 of the Local Government Act 2011 the procurement of goods and services

shall be effected by a local authority in accordance with the provisions of the Public Procurement

Act.

Any procurement of goods and services by a local authority shall be determined by a

Procurement Committee composed of –

(a) the Chief Executive or his deputy;

(b) the Financial Controller or his deputy; and

(c) one senior officer in charge of a department other than that of the Chief Executive or the

Financial Controller, and shall require the approval of the Executive Committee of the

Council, where the total value of the procurement exceeds 100,000/- rupees, or such

amount as may be prescribed.

ANNUAL REPORT 2015


Page 12

There have been 66 sittings of the Procurement Committee during the year 2015 to consider

and determine bids received for the procurement of goods and services not exceeding

Rs100,000/- and recommend bids received exceeding Rs100,000 to the Executive Committee.

Permits and Business Monitoring Committee As per section 115 of the Local Government Act 2011 there shall be, in every Municipal Town

Council, a Committee, to be known as the Permits and Business Monitoring Committee, which

shall consist of the Chief Executive, or his representative, as chairperson, and the heads of the

Finance, Land Use and Planning, Public Infrastructure and Public Health Departments of the

local authority, or their representatives. The Chief Executive shall also designate an officer to

act as Secretary to the Committee.

There have been 53 sittings of the Permits and Business Monitoring Committee during the year

2015.

Public Infrastructure Committee The Public Infrastructure Committee has been set up to consider all matters pertaining to public

infrastructure, the management and maintenance thereof and is composed of the following

members including the chairperson and vice chairperson.

January – April 2015

1. His Worship the Mayor-Mr S.Parbuttea

2. The Deputy Mayor-Miss M.Jooty

3. Councillor S. Dindyal - Chairperson

4. Councillor M. K. Narroo - Vice Chairperson

5. Councillor O. Buldawo (Mrs)

6. Councillor C. Busgeeth (Mrs)



There had been 7 sittings of the Public Infrastructure Committee during the given period.


1. His Worship the Mayor-Mr N.Ramsoondur

2. The Deputy Mayor-Mr R.P Kanaksabee

3. Councillor F. Dowlut - Chairperson

ANNUAL REPORT 2015


Page 13

4. Councillor M. Rajaratnam - Vice Chairperson

5. Councillor J.K Bhugbut

6. Councillor B.S Fakeermahamood (Mrs)

7. Councillor S. Narayen (Mrs)

8. Councillor A. Nunkoo

9. Councillor A. Sharma Nunkoo

10. Councillor B. F H. Oobaye (Ms)

11. Councillor P. K Ramburn

12. Councillor D. K Woodun

There had been 7 sittings of the Public Infrastructure Committee during the given period.

Public Health Committee The Public Health Committee has been set up to consider all matters pertaining to refuse

collection, cleansing of public places, drains, bare lands, canals and rivers, roadside weeding,

maintenance of public conveniences, rodent control and management of cemeteries and

markets and is composed of the following members including the chairperson and vice

chairperson.


1. His Worship the Mayor-Mr S.Parbuttea

2. The Deputy Mayor-Mrs M.Jooty

3. Councillor H. Jankee - Chairperson

4. Councillor R. Yetty Vice Chairperson



7. Councillor M. K. Narroo


There had been 4 sittings of the Public Health Committee during the given period.




3. Councillor K. D Bucktowar (Mrs) - Chairperson

4. Councillor M. R. G. Y Beeharry - Vice Chairperson

5. Councillor M.S.B Bauda (Ms)

6. Councillor B.S Fakeermahamood (Mrs)

ANNUAL REPORT 2015


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7. Councillor B.F.H Oobaye (Ms)

8. Councillor P.K Ramburn

9. Councillor D. Ramchurn (Mrs)


11. Councillor M. Unjore-Nathoo (Mrs)

12. Councillor D. K Woodun

There had been 7 sittings of the Public Health Committee during the given period.

Welfare Committee The Welfare Committee has been set up to consider all matters pertaining to welfare, social,

recreational, educational, sports and cultural activities and is composed of the following

members including the chairperson and vice chairperson.


1. His Worship the Mayor-Mr S.Parbutteea


3. Councillor R. Yetty - Chairperson

4. Councillor H. Jankee- Vice Chairperson



7. Councillor M. K Narroo


There had been 4 sittings of the Welfare Committee during the given period.




3. Councillor D. Khoosye - Chairperson

4. Councillor R. Driver - Vice Chairperson

5. Councillor J. K Bhugbut

6. Councillor M. E Diloo

7. Councillor F. Dowlut

8. Councillor V. Moocheet

9. Councillor R.M Mungur

10. Councillor S. Narayen (Mrs)



ANNUAL REPORT 2015


Page 15

There had been 8 sittings of the Welfare Committee during the given period.

Finance Committee The Finance Committee has been set up to consider all matters pertaining to finance and is

composed of the following members including the chairperson and vice chairperson.


1. His Worship the Mayor-Mr S.Parbuteea


3. Councillor V. Dayal - Chairperson

4. Councillor T. Thodda - Vice Chairperson

5. Councillor O. Buldawo(Mrs)

6. Councillor C. Busgeeth (Mrs)

7. Councillor M. K. Narroo


There had been 4 sittings of the Finance Committee during the given period. July – December 2015



3. Councillor P. K Ramburn - Chairperson

4. Councillor A. Biltoo (Ms) - Vice Chairperson

5. Councillor K. D Bucktowar (Mrs)

6. Councillor M.R.G.Y Beeharry

7. Councillor M. E Diloo

8. Councillor F. Dowlut

9. Councillor R. Driver

10. Councillor D. Khoosye


12. Councillor M. Rajaratnam

There had been 7 sittings of the Finance Committee during the given period.

ANNUAL REPORT 2015


Page 16


The total recurrent expenditure for the Administration Department amounts to Rs25,373,6836/-

representing 7% of the total recurrent expenditure of the Council for the year 2015.

7%

93%

Recurrent Expenditure for Administration Department Year 2015


The Administration Department also encompasses the following sections:

Human Resource Management Section

Committee Section

Internal Audit Section

Information Technology Section

Registry

Library and ICT Section

Human Resource Management Section The Human Resource Management Section deals amongst others with staff discipline,

appointments and retirement of municipal employees after consultation and approval of the

Local Government Service Commission as well as with all industrial matters.

It also caters for the training needs of employees as well as deals with the Health and Safety

requirements of the Council including the different grades of workers in their day-to-day

activities as required under the Occupation Safety and Health Welfare Act.

http://www.vacoasphoenix.org/hrm.php

http://www.vacoasphoenix.org/committee.php

http://www.vacoasphoenix.org/audit.php

http://www.vacoasphoenix.org/it.php

http://www.vacoasphoenix.org/registry.php

ANNUAL REPORT 2015


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Gender

There were 732 male employees and 108 female employees in post for the year 2015.

Employees on establishment and in post

Total number of posts on establishment as at 31 December 2015 : 944

Total number of employees in post as at 31 December 2015: 840

ANNUAL REPORT 2015


Page 18

Number of Employees Department wise and by Gender

Department

No. of

Employees on

Establishment

No. of

Employees

in Post

Male

Employees

Female

Employees

Administration

94 79 39 40

Finance

30 27 16 11

Public Infrastructure

232 214 212 2

Land Use and Planning

24 21 14 7

Health

437 387 376 12

Welfare

127 112 75 36

Total

944

840

732

108

Recruitments

During the year 2015, 8 employees in different grades were recruited through the LGSC.

Retirements

6 employees retired from service during that year.

1.1.1.1 Training and Development

In order to enhance service delivery and also to keep pace with the increasing demand for high

performance, continuous improvement, modernisation and efficiency, training opportunities

were provided to officers whenever possible.

Several officers/employees including Heads of Department have attended workshops and

seminars such as:

TRAINING

1) Seminar on Occupational Safety and Health

2) Seminar on Landslide and Coastal Zone Management in the South Indian Ocean Islands

3) Training Program in Basic Vehicle Driving Course - ABC Motors Co Ltd

4) Training Methodology for Development Professional, under the ITEC/SCAAP Programme -

India

5) Workshop on Urban Planning and Development for African Countries - China

ANNUAL REPORT 2015


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6) Workshop on Financial Reporting Standard

7) Inception Workshop Intended Nationally Determined Contribution (NDCs)

8) Library and Information Science Workshop

9) Workshop on Consultancy Services to develop an Energy Efficiency Building Code

Compliance Scheme

10) Awareness Workshop on High Performance Computing

11) Inception Workshop on Assessment of the Capacity Building Needs of First Response

Disaster Management Agencies

12) Workshop on Code of Conduct for Public Officials involved in Procurement

13) Training Programme on Defensive Driving Techniques and Care of Vehicles - University

of Mauritius (22 August 2015 and 19 September 2015)

14) Validation Workshop on Assessment of Capacity Building Needs of First Response

Disaster Management Agencies

Health and Safety Committee

In line with the requirements of the Occupational Safety and Health Act 2005, a Safety and

Health Committee has been set up to look into all aspects of Safety and Health pertaining to the

Municipal Council’s activities. There have been 5 sittings of the Health and Safety Committee

during the year 2015.

Committee Section The Committee Section is responsible for the issue of summons for Council and committee

meetings as well as the recording of minutes of proceedings thereof and ensures that minutes

are promptly prepared and circulated.

Hereunder are details of Committee and Council meetings for the year 2015.

SN MEETINGS NO. OF SITTINGS

1. Council 23

2. Executive Committee 47

3. Permits and Business Monitoring Committee 53

4. Public Infrastructure Committee 11

5. Public Health Committee 11

6. Welfare Committee 12

7. Finance Committee 11

8. Bid Opening Committee 47

9. Procurement Committee 66

ANNUAL REPORT 2015


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Internal Control and Internal Audit Section Internal Control and Internal Audit are vital elements of good governance and sound financial

management. They ensure that appropriate procedures, practices and controls are in place

whilst also ensuring the prevention and detection of errors, frauds and wastage.

An Internal Audit Section has been established within the Municipal Council of Vacoas-Phoenix

since long to ensure proper internal control and auditing of the Municipal Council by maintaining

daily checks over all financial activities of the Municipality. Moreover audit is carried out in cash

collection, expenditure, payroll, stores, cash book.

Information Technology Section Over the past decade, the Municipal Council has increasingly applied Information Technology to

improve services offered to inhabitants of the township. Through the use of technology, the

Council has improved the delivery of services and increased the efficiency of its own work

processes.

With greater emphasis being put on the computerisation of several municipal activities, the IT

Section is being called upon to play a crucial role. The IT Section’s primary responsibility is to

look into matters pertaining to the introduction, development, deployment, maintenance and

upgrading of Information Technology Infrastructures and is also called upon to play a vital role

in advising the Council on IT matters.

In line with the E-Governance vision of the government, the Online Application for Building and

Land Use was implemented in order to offer effective and efficient delivery of services to the

business community and the public at large.

The Council has also implemented a Global Positioning System (GPS) and Geographic

Information System (GIS) which have enabled the Council to improve services offered and

provide enhanced control mechanisms. The hours of work put in by Refuse Collectors can now

easily be controlled and monitored. Payment of overtime is being cross-checked with the

readings obtained from the GPS device and other information pertaining to fuel consumption

and the trips of scavenging lorries are now available and closely monitored. The GIS provides

for a visual identification of the types of development which have been allowed or rejected

within a particular area as well as previous recommendations for any particular development

site. The system allows for the retrieval of information and documents rapidly.

ANNUAL REPORT 2015


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Information and Service Centre (ISC) The information and Service Centre assists members of the public who call at the Municipal

Council for information on the amenities/facilities and services provided by the Municipal

Council.

Grievances and complaints are also received at the ISC which ensures that prompt attention is

given to them and thereon feedback is given to the complainants promptly.

In all 2359 complaints have been registered at the ISC and all have been attended to.

Anti-Corruption Committee (ACC)

The Anti Corruption Committee has been set up to develop and coordinate the implementation

of anti-corruption framework.

Implementation of Public Sector Anti-Corruption Framework.

A review of the risk areas already identified was carried out jointly by ICAC and the different

departments of the Council and the framework was extended to cover the following areas:

(i) Finance Department: Store and Income Section

(ii) Public Infrastructure Department: Management of Contracts

(iii) Public Health Department: Management of Cemeteries

(iv) Welfare Department: Payments made for use of Sports facilities (gymnasium)

(v) Library Section: Payments, in respect of subscription fee and other facilities.

ANNUAL REPORT 2015


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Anti Corruption Commitment

There is total commitment on the part of the Council to use all available resources at its disposal

to combat, control and prevent corruption, in line with the Anti Corruption Commitment

developed by ICAC

Anti Corruption Policy

In line with its Anti Corruption Policy agreement which has been signed by the Chief Executive

and the Mayor and approved by the Council, the Municipal Council of Vacoas Phoenix is

committed to promote and adhere to the highest standards of probity, transparency and

accountability in the operation and management of the Local Authority. There is a full and

unequivocal pledge for a zero-tolerance stance towards corruption and other malpractices.

ANNUAL REPORT 2015


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LIBRARY SECTION

Library Section

The recurrent expenditure for the Library Services amounts to Rs13,899,694/- which represents

4% of the total recurrent expenditure of the Council for the year 2015.

4%

96%

Recurrent Expenditure for Library Section Year 2015

LibraryDepartment

OtherDepartment

The Library serves both as a source for recreational reading as well as research purposes. The

Municipal Libraries have continued to provide a safe learning environment. There are one

Main Library namely the Malcolm de Chazal Library, one branch library, seven sub libraries

and four reading points as follows:

Malcolm De Chazal Library

Main Library which also includes a cybercafé

Branch Library

Palmerston Municipal Branch Library – with one personal computer and internet

facilities

Sub-Libraries

Carreau Laliane Municipal Sub-Library with one personal computer and internet

facilities, 3 other personal computers donated by the Lions Club of Quatre Bornes in

November 2015 under Women Empowerment Programme are also available to the

users at the sub-library

ANNUAL REPORT 2015


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Cité La Caverne Muncipal Sub-Library with 2 personal computers and internet facilities

Glen Park Sub-Library with 2 personal computers and internet facilities

Hollyrood Municipal Sub-Library

Paillotte Municipal Sub-Library

Solferino Municipal Sub-Library with one personal computer and internet facilities as

well as 3 other personal computers donated by the Lions Club of Quatre Bornes in

November 2015 under Women Empowerment Programme.

Mesnil Municipal Sub-Library

Reading Points

Quinze Cantons Reading Point

Petit Camp Reading Point

Saidine Reading Point

Henrietta Reading Point (Operational since August 2015)

Services and facilities offered

The Council is committed to ensure that all its inhabitants have access to a comprehensive

collection of library materials in order to meet their educational, cultural, recreational and

information needs. The Malcolm de Chazal Library has over 65,000 books ranging from

Philosophy, Religion, Social Science, Linguistics, Pure and Applied Science, Arts, Literature to

History in open access shelves. The Reference Section has encyclopaedias and other reference

materials for research purposes.

The total number of books, newspapers and magazines acquired during the year 2015 is

33,165 and an amount of Rs 1.5m has been spent on the purchase of the reading materials

including binding for that year.

ANNUAL REPORT 2015


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Serving our customers

The Malcolm de Chazal Library aims at providing quality service to its users. More than a

thousand reference books were used for consultation and a total of 2,653 users called at the

library for reference works. At the circulation desk, the library has issued a total of 60,000

library materials to both adults and children.

There is also a photocopy service at the Malcolm de Chazal Library.

Facilities available at the Cybercafé

Surfing

Chatting

CD burning

Printing (black and white and colour)

Consultation of materials in electronic format Scanning of documents

WIFI Section Five personal Computers with internet facilities are available free of charge in the Municipal Library for use by members of the Public. Wifi hot spots are also available in the Municipal yard.

Bindery

The binder’s role is to maintain those library materials which are fragile and in precarious

condition.

Activities of the binding section include:

Binding of new books and repairs of old books

Binding of retrospective newspapers

Binding of rates, schedules and miscellaneous receipts for the Financial Controller’s

Department

Binding in hardcover of minutes/agenda for the committee and audit sections and soft

cover for other departments

Literary Activities of the year 2015

One of the main objectives in the provision of library services is the promotion of literacy.

Although often overlooked, literary activities attract children and youngsters who might

not otherwise come to the library. The Malcolm de Chazal library not only provides access

to a variety of reading materials but also organises activities related to books and to this

end the following activities were organised.

ANNUAL REPORT 2015


Page 26

Atelier d’initiation and Slam Competition 2015

In the context of the National Day Celebrations, the Municipal Council organised an

atelier d’initiation and a Slam Competition for students of Form IV and Lower VI

from colleges of the Town on the 5th March 2015. The theme chosen was

“Patriotism” or “Nation Building”

Inter College Quiz Competition 2015

On the 17th March 2015, the Council with the collaboration of the Ministry of Youth and

Sports, organised an Inter-College Quiz Competition for Form III students from colleges of

the Town where students were quizzed mainly on the history, geography and current affairs

in relation to Mauritius, in the context of the National Day Celebrations.

Celebrating the Birth Anniversary of Malcolm de Chazal - 2015 An exhibition was organised on Malcolm de Chazal at the New Municipal Complex,

opposite Vacoas Fair, in September 2015.

ANNUAL REPORT 2015


Page 27

International Day of Non-Violence

The Council in collaboration with the Sathya Sai School organised an activity on the theme of

Non-violence. Posters on the subject matter were prepared by the Municipal Kindergartens,

and displayed on that day.

ANNUAL REPORT 2015


Page 28

Art Fair 2015 The 5th Edition of the Vacoas-Phoenix Art Fair was organised on Saturday 5th

December 2015. The Art Fair comprised a painting competition for two groups of

children namely; 5-7 years and 8-11 years. The theme was “Dessine-moi Vacoas-

Phoenix”. The other activities which were organised are:

Demonstration of calligraphy, kite making and recycling of used materials by

resource persons from the Mauritius Institute of Education.

Fruits & Vegetables carving.

Ice Sculpture

Face painting

Tattoo Art / Henna application

Magic Show

Balloon Twisting and Jumping castles

Musical performance

ANNUAL REPORT 2015


Page 29

Other Useful Information

During the year 2015, the Malcolm de Chazal Library:

Registered 394 new members (23% increase in membership)

Welcomed 2,653 users in the reference section (4% increase)

Circulated 60,000 library materials to users ( 1% increase)

ANNUAL REPORT 2015


Page 30

Welcomed 10,354 visitors to the Wi-Fi & Newspapers section ( 11% increase)

Recorded a total of 33,525 new library materials ( 0.7% increase) as follows:

34 in the reference adult section

638 in the adult lending section

1332 in the children’s section

332 in the non-fiction section

318 in the Local collection

360 books from donations

27,133 Newspapers

3,378 Magazines

Library promotions reaching 300 students . Conducted in 3 colleges of the Town;

namely at MGSS Solferino, Sewa Bappoo SSS, and Sir Abdool Raman Osman State

College.

The Library is opened 44.5 hours per week during winter time and 47 hours per week

during summer.

ANNUAL REPORT 2015


Page 31

Finance Department

The Finance Department is responsible amongst others for:

the collection of all revenues accruing to the Council

effecting all payments including salaries to its employees and pensioners

effecting all purchases by the Council

preparing the yearly Estimates and yearly Financial Statements for submission to the

Ministry and the National Audit Office respectively

the overall financial administration of the Council, providing financial advice, financial

information and control on all financial transactions

The department consists of the following sections:

Establishment - Payroll

Income

Expenditure Purchasing and Stores

The expenditure for the Finance Department amounts to Rs77,579,818/- which represents 21%

of the total recurrent expenditure of the Council for the year

The Municipal Council derives necessary funds to finance its activities from:

Grant In Aid

Own source of revenue

Finance Department

21%

Other Department

79%

Recurrent Expenditure for Finance Department Year 2015

ANNUAL REPORT 2015


Page 32

Grant In Aid

An amount of Rs283,563,239/- was received as grant in aid from the Central Government for

the year 2015 to meet part of the recurrent expenditure of the Council which represents

72.96% of the total revenue.

73%

27%

Grant in Aid for the Year 2015

Grant in Aid

Council OwnRevenue

Own Source of Revenue The main sources of revenue of the Council are General Rate and Trade Fees.

General Rate

The Council levies a general rate on the owner of any immovable property included in the

valuation list, the net annual value of which exceeds 1,750 rupees.

The different rates presently applied are as follows:

NET ANNUAL VALUE OF IMMOVEABLE PROPERTIES

(RS)

RATE PER CENT PER

ANNUM (%)

0 - 1750 0

1751 - 2450 7.5

2451 - 7500 9.5

7501 - 10625 10.5

10626 - 12750 12.0

12751 - 16500 13.0

16501 - 22500 14.0

22501 - 30000 15.0

30001 - 35000 16.0

35001 - 44000 17.0

44001 - 60000 17.5

60001 - 75000 18.0

75001 - 150000 19.0

150001 - 250000 19.5

250001 - 400000 20.0

400001 - 600000 21.0

600001 - upwards 21.5

ANNUAL REPORT 2015


Page 33

The general rate levied under section 95 of Local Government Act 2011 shall in respect of every

financial year, be due on 1 January and shall subject to subsection (2), be payable in 2 equal

instalments, the first one on or before 31st January in that year and the second one on or

before 31st July of the ensuing year.

Where any general rate is not paid by the owner within the periods specified above a surcharge

representing 10 per cent is leviable on the amount of the rate due and payable. Where any sum

due for general rate or surcharge is not paid in the financial year in which it becomes due and

payable, it shall carry interest at the rate of 15% p.a. or such other rate as may be prescribed

until such time as it is paid.

Classified Trades

Any person who wishes to carry out a classified trade should register with the Registrar of

Companies and seek a Building and Land Use Permit (where applicable) at the Planning

Department of the Council.

The payment of fees, dues and charges in respect of classified trades shall be due by the 1

January of that year and shall be payable by the economic operator

(i) within 15 days of the start of a classified trade; and

(ii) thereafter in respect of every subsequent financial year in two equal instalments, the first one on or before 31 January and the second one on or before 31 July during the

ensuing year.

A surcharge of 50% shall be leviable on any amount not paid within the period specified

above.

Other income

Items of other Income for the year 2015 are as follows:

Rentals

Investment Income

Permits fee

Advertisement and Publicity fees

Other Miscellaneous Income such as Bus Toll, Burial fees, Library Subscription fees,

etc

ANNUAL REPORT 2015


Page 34

72.96

10.527.10

4.731.48 1.08 0.85 1.28

Income Generated

% income Generated for Year 2015

ANNUAL REPORT 2015


Page 35

Public Infrastructure Department

The Public Infrastructure Department is mainly responsible amongst others for the following

services:

Construction and Maintenance of Non-Classified Roads

Construction and Maintenance of Drains along Non-Classified Roads

Fixing and Maintenance of Street Lighting and Traffic Signs

Cleaning and Up keeping of Green Spaces, Gardens and Playgrounds

Maintenance of Municipal Buildings, Markets, Cemeteries, Traffic Centres

Design, Supervision and Management of Building and Civil Engineering Projects

undertaken by in-house labour or Contractors

Maintenance of Municipal Vehicles

The overall administration, management and discipline of employees of the department rest on

the Head, Public Infrastructure Department. He is assisted by the Civil Engineer and the Chief

Works Inspector. The Head Public Infrastructure Department also advises the Council on

engineering matters and the implementation and application of the relevant legislations

including the Roads Act, the Building Act and the Local Government Act.

The recurrent expenditure for the Public Infrastructure Department amounts to

Rs97,769,948.00 which represents 26% of the total recurrent expenditure of the Council for the

year 2015.

ANNUAL REPORT 2015


Page 36

The Public Infrastructure Department consists of the following Sections:

1. Road Section

2. Drain Section

3. Lighting Section

4. Parks and Garden Section

5. Garage and Workshop Section

6. Building Maintenance Section

7. Survey Section

Construction and Maintenance of Non-Classified Roads In its endeavour to constantly improve the condition of roads within the township, a total length

of 950 metres of non-classified roads has been resurfaced by the Council during the year 2015

through contracted services. The Road Section of the Department is also responsible for the

asphalting, resurfacing and repair of roads.

Moreover 800 metres of new roads have been constructed by in-house labour during the year

2015.

The abovementioned projects have been financed by the National Development Unit, as well as

out of the Local Infrastructure Fund and Council’s own funds.

Traffic Signs and Road Markings

The Public Infrastructure Department is responsible for the fixing and maintenance of traffic

signs and road markings on non-classified roads.

During the year 2015, 38 traffic signs were fixed as well as 1275 metres yellow line and 6255

metres white line (stop line) road marking were carried out by in-house labour.

Construction and Maintenance of Drains along Non-Classified Roads

One of the main priorities of the Council has been the construction of drains within the Town

more particularly in flood prone areas to ensure proper evacuation of surface runoff during

heavy rainfalls.

In 2015, a total length of 500m of drains has been constructed within the township. The

construction of the drains has been financed mostly by the NDU from Capital Grant and Local

Development Project Fund.

ANNUAL REPORT 2015


Page 37

Regular maintenance of existing drains is also effected by in-house labour and financed from

Council’s own funds to ensure proper evacuation of surface water during rainy period. During

the year 2015, 850 m drains have been cleaned by in-house labour.

Fixing and Maintenance of Street Lighting

Street Lighting

There are actually about 10700 street lanterns throughout the township and the Council

consistently endeavours to extend the street lighting network more particularly in inhabited

regions. In 2015, 275 new street lighting lanterns have been fixed within the township and

about 5500 lanterns were repaired.

Sports infrastructures within the township including 13 football grounds are equipped with a

lighting system to enable the youth and working population to avail themselves of such facilities

until late in the evening.

Cleaning and Up keeping of Green Spaces, Gardens and Playgrounds

The following green spaces amongst others are regularly maintained by the Parks and

Garden Section of the Public Infrastructure Department and the works include mowing of

grasses, planting of decorative plants, cleaning and regular irrigation of plants:

ANNUAL REPORT 2015


Page 38

(a) Leisure Parks at La Caverne and Cite 50.

(b) Green Spaces at Hermitage (Plaines de Hermitage), Pinewood Garden, Sivananda

Avenue, Promenade Pere Laval, Morc Peerun, La Vanille,Mare aux Vacoas and Petit Camp.

(c) River Reserves at Henrietta, Bernica, Camp Fouquereaux opposite Temple, Belle Terre

and La Marie.

(d) Roundabouts near Jumbo, Phoenix Breweries, Pont Fer and Hermitage.

(e) Children Playgrounds.

Maintenance of Municipal Buildings, Markets, Cemeteries

and Traffic Centres

Building Maintenance

The Building Maintenance Section is responsible for the regular maintenance of all Municipal

Buildings which include electrical, plumbing, joinery, metal, masonry and painting works.

The following municipal infrastructures are regularly maintained by in-house labour:

1. Town Hall Building

2. Reception Hall Building

3. Market and Fair

4. Traffic Centres at Vacoas, Hermitage and Henrietta

5. Multipurpose Complexes which include Gymnasium, Social Hall, Kindergarten and Sub Library

at Carreau Laliane, Solferino, Paillotte, Quinze Cantons, Holyrood, Reunion, Grannum,

Highlands, Hermitage, Camp Fouquereaux, Belle Terre, Palmerston, St Paul, Clairfond, Belle

Terre, La Caverne, Petit Camp and Glen Park

6. Paillotte and Palmerston Sports Complexes

7. Social Halls at Edgar Quirin and Ganachaud

8. Gymnasium at Cinq Arpents

9. Gymnasium and Kindergarten at Henrietta

10. Cite 50 Children's Playground

11. Football Grounds including Cloakrooms were available at St Paul, 15 Cantons, Solferino,

Medco, Camp Fouquereaux, Hermittage, Closel, Reunion, Belle Terre, La Caverne, Holyrood,

Henrietta, and La Marie

12. Bus Shelters found within the township

13. Phoenix, Henrietta and Trois Mamelles Cemeteries

ANNUAL REPORT 2015


Page 39

14. Cremation Grounds

15. Taxi Stands found at Vacoas, Independence Avenue, La Caverne, Camp Fouquereaux and

Phoenix

16. New Vacoas Municipal Building

17. Henrietta Social Hall

Maintenance of Municipal Vehicles, Plants and Equipment

The Garage Section carries out servicing and repairs of all municipal vehicles, plants and

equipment. Minor repairs are effected within one day whereas other more major repairs are

effected within a few days so as not to disrupt the performance of works and delivery of

services.

Design, Supervision and Management of Building and Civil Engineering Projects undertaken by in-house labour or Contractors Whilst ensuring that satisfactory services are provided to the citizens as required under the law,

the Council also undertakes capital projects which are financed out of grants obtained from the

central government as well as from its own General Fund. All projects undertaken are geared

towards the continuous improvement of the quality of life and social welfare of the citizens.

SN

PROJECTS UNDERTAKEN IN 2015

Source of

Funding

Value of Project

undertaken in 2015

1 Extension of Janaza Platform at Henrietta Cemetery General Fund

400,000.00

2 Construction of wall and fencing at Glen Park Complex General

Fund

1,200,000.00

3 Construction of a recreation centre at La Marie NDU Grants 2,499,081.00

4 Construction of drains C. Grant,

NDU, LDF

3,824,197.75

5 Resurfacing of roads C. Grant 5,000,000.00

6 Construction of new toilet block at Phoenix cemetery NDU Grants 911,000.00

ANNUAL REPORT 2015


Page 40

SN

PROJECTS UNDERTAKEN IN 2015

Source of Funding

Value of Project undertaken

in 2015

7 Construction of roads by in house labour LDF fund 1,500,000.00

8 Supply, Fixing & Commissioning of High Bay Lamps at

Vacoas Fair

LDF 970,784.00

9 Construction of drains NDU 2,499,870.00

10 Supply and fixing of metal stalls at Vacoas fair LDF 2,370,762.00

11 Construction of a Municipal Building at Henrietta LDF 1,923,300.00

12 Purchase of street lanterns LDF 1,141,750.00

13 Upgrading of Food court at Vacoas Market LDF 3,000,000.00

14 Construction of a Social Centre at Parisot General

Fund

9,105,950.94

15 Construction of retaining wall at Holyrood General

Fund

754,994.55

ANNUAL REPORT 2015


Page 41

Land Use and Planning Department The Land Use and Planning department is responsible for all matters pertaining to

harmonious development of land within the township in line with provisions of the

Planning Policy Guidance, Outline Planning Scheme and different legislations including

the Local Government Act 2011, the Town and Planning Act, the Planning Development

Act 2004 and the Building Control Act 2012.

The Land Use and Planning Department is responsible for:

1. The receipt, processing, assessment of applications for Building and Land use

Permit

2. Attending to complaints in respect of unlawful development and initiating legal

action where required

3. Making recommendations to the competent bodies on applications for

Morcellement Permit, Land Conversion Permits and EIA licence and PER.

The recurrent expenditure for the Land Use and Planning Department amounts to

Rs7,913,076/- which represents 2% of the total recurrent expenditure of the Council

for the year 2015.

2%

98%

Recurrent Expenditure for Land Use and Planning Department Year 2015

Land Use andPlanning Dept

OtherDepartment

ANNUAL REPORT 2015


Page 42

(Source: http://dodsonflinker.com/portfolio/region/smart-growth/vermont-land-use-planning-implementation-manual)-Accessed on 22.08.2016

2 1.1

Information on Application for Building and Land use permits received and the outcome after they have

been processed is shown in the table below.

http://dodsonflinker.com/uploads/projects/112/poster_image_small__large.jpg

http://dodsonflinker.com/portfolio/region/smart-growth/vermont-land-use-planning-implementation-manual)-Accessed

ANNUAL REPORT 2015


Page 43

Type of Development No of

applications

received

No of

applications

approved

No of

applications

rejected

Residential 889 786 103

Commercial 179 113 66

Excision/ subdivision 331 283 48

Industrial 61 32 29

Outline Planning Permission 10 6 4

Small and Medium Enterprise 6 4 2

Services 47 33 14

Sui Generis 26 14 12

Enclosure Wall 62 55 7

Total 1611 1326 285

Table 1: Development Management Statistics 2015

Construction and Building Control -3643 building inspections have been

carried during the year 2015

ANNUAL REPORT 2015


Page 44

Survey Report-Housing and Commercial Buildings in the town of Vacoas-Phoenix

Building

Number of

Buildings

Surveyed in

2015

Completed and

occupied 363

Partly

completed and

occupied

81

Completed but

not yet occupied 129

Under

construction 2630

ANNUAL REPORT 2015


Page 45

Chart 1: Unlawful Development

Cadastral Section Municipal Rates: self - assessment system The Cadastre Section is required to assess all bare lands, commercial, residential and industrial

properties within the administrative boundary of Vacoas-Phoenix.

An annual self-assessed General Rate charged on the market value of all properties in the town of

Vacoas-Phoenix came into effect in 2013 and is being administered by the Revenue Section.

01.01.2015 to 31.12.2015 Sent Received

No of SA cases 442 3

No of VO 13B 56 4

No of Notices Issued: 184

ANNUAL REPORT 2015


Page 46

Number of cases received for previous year

VO 13B Self -Assessment

577 144

Achievement in 2015:

Introduction to GIS : The use of GIS was introduced at the Council in the year 2015. The GIS provides for visual indication of all types of developments which have been allowed within a particular area as well as previous recommendations for any particular development site.

ANNUAL REPORT 2015


Page 47

Public Health Department

The Public Health Department has the overall responsibility to maintain a salubrious

environment within the township. This is achieved inter alia through an effective and efficient

refuse collection service, cleansing of public places, drains, bare lands, canals and rivers,

roadside weeding, maintenance of public conveniences and rodent control. The management of

cemeteries and markets also forms part of the responsibilities of the Department.

Functions of the Department

The main functions of the Public Health Department are as follows:

Refuse Collection and Town Cleansing;

Cleaning of Rivers, Drains and Canals;

Cleaning of Wastelands;

Management of Market and Fair;

Management of Cemeteries and Crematoria;

Control of Rodents;

Control of Economic Operators including payment of Municipal fee;

Traffic Centre, Bus Terminals and Public Convenience;

Collection of Bulky Waste.

The Department has to ensure that all activities are carried out in compliance with the

provisions of the Local Government Act and the relevant enactments.

The recurrent expenditure for the Public Health Department for 2015 amounts to

Rs 107,374,265/- which represents 29% of the total recurrent expenditure of the Council.

ANNUAL REPORT 2015


Page 48

Refuse Collection and Town Cleansing

Household and Commercial Refuse

The collection and disposal of household and commercial refuse is an essential service provided

by the Municipal Council of Vacoas-Phoenix to the inhabitants of the Town.

The Council spares no effort to provide a satisfactory service to 34,200 households and around

5500 trade premises as well as maintaining salubrity of an area of about 110 km2 and having a

population of about 106,472 inhabitants.

The Department provides a twice weekly service in residential areas, a twice daily service in the

Vacoas Town Centre and a daily service in sub-commercial centres including sweeping of roads

within the township.

For the sake of refuse collection the Town is divided into 24 sections. Each section is serviced by

a team comprising a Lorry Driver, a Scavenging Supervisor and ten Refuse Collectors. Each

team services about 1800 households/commercial premises and putting in around 30 hours of

work weekly.

ANNUAL REPORT 2015


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The service is equally provided on a shift system, the first shift starting at 5.30am to end up at

11.30 am and the second shift at 11.30 am to 5.30 pm during summer.During winter the first

shift starts work at 6.00 am to break off at noon and the second shift from noon to 6.00pm

Roving Team

In addition to the 24 above mentioned teams there is 1 roving team which collects waste from

places where wedding and/or other ceremonies and events are held which generate a

considerable volume of waste.

Week end Refuse Collection Service

Refuse collection is also provided in the Town Centre, other commercial areas as well as upon

requests during weekends from 7am to 11am.

Paid Refuse Collection Service

The Council also provides a waste collection service where trailers and lorries (without Refuse

Collectors) are put at the disposal of inhabitants of the Town against payment of a nominal fee

of Rs600/- per trip for the removal of green waste.

During the year 2015, 575 such requests were attended to.

Clean-up Campaign

Municipal refuse collection Lorries are put free of charge at the disposal of NGO’s, associations

and “forces vives” who wish to carry out a clean-up campaign in their respective localities.

Bulky Waste Campaign

Bulky waste and e-waste campaigns are carried out on a twice yearly basis in June/July and

November/December.

Flyers are distributed to all households of the Town where they are requested to fill in the form

and return same to the Council indicating the bulky waste they wish to dispose of. They are

subsequently contacted individually by phone, informing them of the date and time the waste

will be collected from their place.

During the year 2015, 296 such requests were received and 52 lorry loads of bulky waste

collected and disposed of at La Brasserie Transfer Station.

An E-waste collection campaign was equally undertaken during the months of October 2015 to

December 2015 and 48 lorry loads of such wastes were collected.

ANNUAL REPORT 2015


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Special bins for recycling purposes

Special bins have been placed by recyclers at 2 municipal complexes for collection of pet bottles

for recycling purposes.

Provision of Bins

For proper storage and easy collection of waste the Council provides a refuse bin (70 litres) free

of charge to every new household within the Township. However, residents are also allowed to

renew the bin in case of damage or loss of existing bin at a subsidised price of Rs200/-.

Manpower Resources

Grade Number

Scavenging Supervisor 14

Overseer 1

Drivers 24

Refuse Collectors 241

The Scavenging Service is monitored on a daily basis by the Health Inspectorate Cadre

comprising 16 staff.

Vehicle Fleet

The Scavenging Service has a fleet of 14 Tipper Lorries and 2 ‘Roll on Roll off’ Lorries and one

compactor Lorry. The vehicles are regularly maintained by in-house labour at the Municipal

garage and are renewed after their life span of 12 years.

ANNUAL REPORT 2015


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Waste data

There have been 16,588 lorry loads of wastes collected and conveyed to La Brasserie Transfer

Station during the year 2015. In all 41,470 tons of waste were generated during the year 2015

that is 113.6 tons per day.

Cleaning of Rivers, Rivulets, Drains, and Canals All rivers, rivulets, drains and canals found within the Town are cleaned by a team of 40 Handy

Workers on a daily basis under the supervision of four Overseers. Cleaning is done once every

six weeks. Following regular surveys carried out, cleaning of covered drains is undertaken once

yearly giving priority to flood prone areas.

Cleaning of Wastelands

It is Council’s policy to carry out frequent surveys of all barelands found within the limits of the

Town and to take appropriate action. The recent survey has revealed that there are 1638 plots

of barelands of which 1070 are of known owners and 568 of untraceable owners. It is to be

noted that most of the barelands are found within approved morcellements at La Marie

(MorcPousson), Wootun (Morc Pinewood), Highlands (Morc Blueprint) and Hermitage (Morc

Plaines de L’hermitage). Others are scattered within residential areas within the township.

Notices are served at regular intervals upon known owners.

ANNUAL REPORT 2015


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282 Abatement Notices and 4 fixed penalty notice have been served during the year 2015. It

has been noticed that contraveners usually comply whenever abatement notice is served upon

them.

A sensitization campaign was carried out and 10,000 pamphlets were distributed to the

inhabitants of the Town requesting them to clean their barelands to prevent vector borne

diseases such as chikungunya and dengue fever.

In the year 2015, 568 barelands belonging to untraceable owners were cleared by a team of 8

Municipal employees.

With the available human resource the barelands of untraceable owners are cleared at least

twice yearly. Priority is given to the cleaning of barelands found within a radius of 200m from

the nearby residences.

Market and Fair Vacoas Market

The Vacoas Market where there is the sale of fresh meat, fish and poultry also comprises a food

court which was recently renovated.

Vacoas Fair

ANNUAL REPORT 2015


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The Vacoas Fair place consists of 1077 stalls for the sale of vegetables and fruits, 129 stalls for

the sale of haberdashery products, 34 stalls for the sale of fruits and 12 bigger spaces for

auction sale. There are also 15 kiosks for the sale of cakes and soft drinks.

The fair is held twice weekly on Tuesdays and Fridays from 6.00am to 6.00pm. Small and

medium entrepreneurs are also given the opportunity to market their products at the fair on the

first Saturday of every month from 6.00 am to 6.00 pm.

The washing of fair is carried out from rain water harvested and stored in tank of 27,000 litres

capacity.

Cemeteries and Crematoria

There are three Cemeteries under the care and responsibility of the Council: found at Phoenix,

Henrietta and Trois Mamelles, Hollyrood. The area of Phoenix Cemetery is about 22 acres. That

of Henrietta Cemetery and Trois Mamelles cemetery is 10 acres and 20 acres respectively.

ANNUAL REPORT 2015


Page 54

The 6 Cremation Grounds within the Town are found at Solferino No.5, Highlands, Camp

Fouquereaux, Allée Brillant, La Marie and Phoenix.

There are also two gas powered incinerators found at Phoenix Cemetery and Trois Mamelles

Cemetery which are manned by an Incinerator Operator.

The Cemeteries are regularly cleaned and maintained by Gardeners and Burial Ground

Attendants and security services are provided thereat during the night. There were 380 burials

and 214 cremations carried out during the year 2015 at the Phoenix Cemetery, 54 burials and

53 cremations at Trois Mamelles Cemetery and 20 burials at Henrietta Cemetery.

Control of Weeds and Rodents

Herbicide Spraying

Herbicide is sprayed along all the public roads within the Town throughout the year. A team of

nine Chemical Sprayermen is engaged under the supervision of one Overseer to carry out the

work and 2500 kg of herbicides were used during the year 2015.

ANNUAL REPORT 2015


Page 55

Rodent Control

Rodenticide is placed along the roadsides, wastelands bordering main roads and in drains as

well as along river banks once every 3 months for the control of rodents within the township.

Rodent Control at the Vacoas Market, Fair, Traffic Centres and Vacoas New Municipal Building is

done on a weekly basis.

Baits are placed once every month in all Municipal buildings within the township.

Classified Trades There are about 5548 economic operators and 6430 classified trades in operation within the

Town of Vacoas-Phoenix. Regular inspections are carried out by the municipal inspectorate to

ensure that all economic operators are complying with the legislation in force and have paid the

appropriate trade fees to carry out their trade as well as to trace out illegal activities within the

Town and take appropriate action.

Traffic Centres, Bus Terminals and Public Convenience

Traffic Centres

The three Traffic Centres within the township found at Vacoas Town Centre, Hermitage and

Henrietta are regularly swept and washed to provide a clean environment to the public.

There are 127 buses operating from the Vacoas Traffic Centre, 41 from Hermitage Traffic Centre

and 30 from the Henrietta Traffic Centre.

ANNUAL REPORT 2015


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Public Lavatories

Public lavatories found at the three Traffic Centres and at Vacoas Taxi Stand, Phoenix Taxi

Stand, Closel and Vacoas Fair which are opened from 6.00a.m to 6.00p.m on a daily basis are

cleaned by contracted services. Regular visits are carried out by the Health Inspectorate to

ensure that they are clean at all times.

ANNUAL REPORT 2015


Page 57

Welfare Department

The Welfare Department is responsible for all matters pertaining to the organisation of welfare,

social, recreational, educational, sports and cultural activities as decided by the Council for the

benefit of the inhabitants of the Town. It also controls and manages all Municipal

Kindergartens, Children Playgrounds, Social Halls, Reception Hall, Maison Des Loisirs, Gymnasia,

Omni Sports Complexes, Football Grounds and other sports infrastructures falling under the jurisdiction of the Council.

Functions and Objectives

To provide opportunities to inhabitants to practise recreational and sports activities

regardless of gender, age, disability/ability, socio economic and cultural backgrounds;

To organise social activities with a view to promoting well-being of the population, and

preventing youngsters from being indulged in illicit activities or falling in other social ills;

To organise sports activities in order to promote health and fitness of the population;

To provide accessible, safe and healthy environment for the whole population;

Decentralization and provision of social and sports amenities in remote areas.

To provide assistance to affiliated Sports Clubs, Women Associations, Senior Citizen

Associations and Non-Governmental Organisations (NGOs) within the Township.

The recurrent expenditure for the Welfare Department amounts to Rs55,887,834/- which

represents 11% of the total recurrent expenditure of the Council for the year 2015.

15%

85%

Recurrent Expenditure for Welfare Department Year 2015

WelfareDepartment

OtherDepartment

ANNUAL REPORT 2015


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List of Municipal Infrastructures under the

Welfare Department

WARD 1

Municipal Infrastructures Facilities Available

1 Henrietta Football Ground

(Morc Pousson)

Football Ground with lighting & cloakroom and Jogging track

2 Henrietta Football Ground

(Camp Mapou)

Football Ground and Club House

3

La Marie Football Ground

Football Ground with lighting facilities & cloakroom

4 Henrietta Municipal Complex Kindergarten, Gymnasium, Children Playground and Petanque

Court

5 Pont Vantard Municipal Social

Hall, Henrietta

Social Hall, Family corner & Green space

6 Glen Park (NHDC) Children

Playground

Children Playground

7 Glen Park Municipal Complex Kindergarten, Gymnasium, Social Hall, Sub Library, Children

Playground and Petanque Court

Table 1: Municipal Infrastructures available in Ward 1

ANNUAL REPORT 2015


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WARD 3


1 La Caverne Municipal Complex Sub Library, Kindergarten, Gymnasium, Children

Playground, Petanque Court and Football Ground with

lighting facilities & cloakroom, Volleyball pitch, Leisure Park,

and Petanque Court

2 Solferino Municipal Complexes Sub Library, Social Hall, Children Playground, Petanque

Court, Kindergarten, Gymnasium and Football Ground with

lighting facilities& cloakroom


WARD 2


1 Reunion Municipal Complex Kindergarten, Gymnasium, Children Playground and Football

Ground with lighting facilities & Cloakroom

2 Quinze Cantons Municipal

Complex

Kindergarten, Social Hall, Sub Library, Gymnasium, Children

Playground, Petanque Court and Football Ground with

lighting facilities & Cloakroom

3 Holyrood Municipal Complex Football Ground with lighting facilities, Sub Library,

Gymnasium and Children Playground

4 Town Hall Petanque Court, Children Playground, Maison Des Loisirs and

Reception Hall

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WARD 4


1 Paillotte Municipal Complex and

Omnisports Complex

Gymnasium, Social Hall, Kindergarten, Children Playground

and Sub Library. Omnisports Complex (Badminton, Futsal,

Volleyball, Basketball, Handball and Squash Courts)

2 CarreauLaliane Municipal

Complex

Gymnasium, Social Hall, Kindergarten, Children Playground

and 1 outdoor Multi-function Court with synthetic flooring

3 Clairfonds Municipal Complex Gymnasium, Social Hall, Kindergarten, Children Playground

and Football Ground with lighting facilities

4 Closel Football Ground Football Ground with lighting facilities& Cloakroom

5 Grannum Municipal Complex Gymnasium, Kindergarten, Social Hall and Outdoor

Volleyball, Handball, 1 outdoor Multi-function Court with

synthetic flooring


WARD 5


1 St Paul Municipal Complex Gymnasium, Kindergarten, Social Hall, Petanque Court,

Children Playground and Football Ground with lighting

facilities & cloakroom

2 Palmerston Municipal Complex Omnisports Complex (Badminton, Basketball, Volleyball,

Squash Courts and Gymnasium), Social Hall, Kindergarten,

Sub Library and Children Playground – Outdoor Mini

Soccer Pitch

3 Edgar Quirin Social Hall Social Hall and Petanque Pitch

4 Petit Camp Municipal Complex Kindergarten, Social Hall and Gymnasium

5 Petit Camp Football Ground, Petanque Pitch, Children Playground,

Jogging Track and Family Corner


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WARD 6


1 Mesnil Municipal Complex Sub-Library, Social Hall and Gymnasium

2 Camp Fouquereaux Municipal

Complex

Kindergarten, Gymnasium and Football ground as we;; as

Mini Soccer Pitch

3 Saidine Social Hall Social Hall and Petanque Ptich

4 Hermitage Municipal Complex Gymnasium, Kindergarten, Children Playground and

Football Ground

5 Cinq Arpents Municipal

Complex

Gymnasium, Petanque pitch

6 Belle Terre Municipal Complex Social Hall, Gymnasium and Football Ground with lighting

facilities& Cloakroom

7 Highlands Municipal Complex Kindergarten, Gymnasium and Football Ground with

lighting facilities& Cloakroom and Children Playground

8 Highlands (NHDC) Children

Playground

Children Playground

9 Highlands Leisure park and Family Corner

10 Cité 50 Children Playground Children Playground

11 Ganachaud Social Hall Social Hall


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Social Halls The Municipal Council of Vacoas-Phoenix owns 17 Social Halls.

The halls are put at the disposal of inhabitants of the Town free of charge for physical,

aerobic, yoga classes, indoor games, organization of talks and different activities and

above all as meeting places more particularly for Senior Citizens Associations.

Out of the 17 Social Halls, 7 of them namely at Glen Park, Carreau Laliane, Grannum, 15

Cantons, Paillotte, Palmerston and Belle Terre are put at the disposal of the public for

holding of functions including weddings, birthday parties, engagement ceremonies etc.

The revenue generated from the Social Halls amounted to Rs223,000/- during the

financial year 2015.

2.1.1 Municipal Reception Hall

The Municipal Reception Hall is used by the public for weddings, engagement ceremonies,

birthday parties, end of year parties, seminars, other ceremonies and functions.

The Reception Hall was rented on an average of 3 to 4 days during a week in 2015.

The Reception Hall was also put at the disposal of Ministries, Associations etc free of charge

for specific and justified requests approved by the Council.

The revenue generated from the Reception Hall amounted to Rs 762,000/- during the

financial year 2015.

Municipal Kindergartens The Municipal Council has set up several kindergartens in different parts of the Town where

admission is free of charge for children aged 3-5 years old. The Municipal Kindergartens are

found at Camp Fouquereaux, Carreau Laliane, Cité La Caverne, Grannum, Henrietta, Hermitage,

Highlands, Paillotte, Palmerston Phoenix, Petit Camp, Quinze Cantons, Reunion, Solferino and

Glen Park.

A total number of380 pupils were admitted in 2015.

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Activities Organised During the Year 2015

Activities organised at Council level for Municipal Kindergartens

The following activities were organised for all Municipal Kindergartens:

The National Day Celebration

Annual Outing to Mahebourg Creativity Centre

School End of Year Party

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Social and Cultural Activities organised during the year 2015

Spring Festival:

The Council organized a Lion Dance procession in the Town and a cultural programme

followed by a Cocktail Party in the context of the celebration of the Chinese New Year in the

Municipal Reception Hall on Friday 13 February 2015.

Signing of Twining Agreement with Botswana A Twinning Agreement between the Municipal Council and the District Council of Kweneng

in Botswana was signed on 23 February 2015 in order to promote and strengthen cultural ties

as well as exchange experience and best practices in terms of strategy, policy and

development in such areas as arts, education, history, sports, agriculture, craft, tourism,

business, technology and investment promotion.

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Holi Chawtal and Damaal Competition and HoliMela:

Holi was celebrated with preliminaries followed by the Final of Chawtal and Damaal

Competition at Highlands Kailashnath Mandir which culminated in a Holi Mela on Friday 7

March 2015 on the Highlands Football Ground with the participation of local

artists.

National Day and International Women’s Day Celebrations : A Culinary Competition - Dessert with Fruits (Seasonal Fruits) for Women’s

Associations of the Town and a seminar on gender issues were organised on Saturday 14

March 2015 at 10.00 a.m in the Municipal Reception Hall, Vacoas.

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Varusha Pirappu: A cultural programme was organised in collaboration with the Vacoas/Phoenix Tamil

Federation on 19 April 2015 at the Indira Gandhi Centre for Indian Culture.

Award Ceremony for HSC Laureates : An award ceremony for HSC Laureates (2014) of the town of Vacoas/Phoenix was organized

on 22 April 2015 in the Municipal Council Room.

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Shivaji and Maharashtra Day: A rally from Town Hall to the Maratha Mandir, Henrietta followed by a cultural programme

was organized in collaboration with the Marathi Associations of the Town on 3 May 2015.

Inaugration of Henrietta Social Hall:

The Henrietta Municipal Social Hall at Pont Vantard was inaugurated on 4 May 2015.

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SADC Gender Protocol Summit –Genderlinks:

The Municipal Council of Vacoas Phoenix won the 1st prize in the Local Government Category and

most Resourceful Urban Centre of Excellence for projects implemented in year 2014 to promote

gender equity based on the SADC Gender Protocol.The award ceremony was held at Gold Crest

Hotel on 23 June 2015.

ELECTION of the Mayor and the Deputy Mayor held on 23 June 2015 in the Council Room

Mayor :Mr Navin Ramsoondur Deputy Mayor: Mr R. Kanaksabee

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Newly elected Councillors

Divali Night :

Divali, the festival of lights was celebrated on 11 November 2015 in the Municipal Yard. A cultural

programme was organised with the participation of local artists and Top Fm.

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End of Year Celebrations: For the end of year celebrations, a cultural programme and a distribution of toys were

organised in the Municipal Reception Hall on 16 December 2015 for underprivileged children

of the Town; followed by Christmas Carol on 24 December 2015 at Visitation Church with

the participation of different religious institutions of the town.

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Some snapshots of the Activities during the Civic Week 2015

Sports Award Nite

Phoenix D'Or 2015 awarded to Guillaume Thierry Award Winners

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Lunch for Senior Citizens of the Town

Family Fun Day

Valer nu lavi at Cite La Caverne

Unveiling of Valer Nu Lavi Monument at La Caverne Musical Concert by Ecole Re Mi LA

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MrVacoas/Phoenix and Miss Fitness 2015

National Futsal Championship

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Sports Facilities

Municipal Gymnasia, Football Grounds, Petanque, Mini Soccer and Volleyball Pitches

The Municipal Council owns 13 Football Playgrounds and also maintains 3 Football

Playgrounds vested by the Ministry of Education and Human Resources found at Phoenix

SSS, Medco Clairfonds and Holyrood SSS and rents the Glen Park Football Ground from the

Mauritius Sports Council.

13 football grounds are equipped with lighting facilities and 9 with cloakrooms.

A roster for football clubs registered with the Council is established for the use of the

different football playgrounds from 16.00 hrs to 20.00 hrs. The football grounds are also

made available to associations affiliated with the Council free of charge for tournaments.

There are around 13 clubs using each football ground.

The Football Grounds are regularly maintained by council’s in-house labour and are closed

during the winter season for maintenance works.

The Council also runs:

3 “Ecole de Foot” namely at St Paul, Camp Mapou and Closel Municipal Football

Grounds. There are approximately 25 children aged between 7 to 15 years registered

with each “Ecole de Foot”. The coaching classes are held on Tuesdays and Thursdays

from 4.00 to 6.00 pm and on Saturdays 9.00 am to 11.00 am.

Ecole de Badminton at Palmerston Municipal Omnisport Complex on Sundays from

7.30 am to 9.30 am.

Futsal Academy at Paillotte Municipal Omnisport Complex on Sundays from Noon to

2pm.

There are also 13 Petanque Pitches which are found at Henrietta, Glen Park,Quinze Cantons,

La Caverne, Solferino, Carreau Laliane, Municipal Yard, St Paul, Cite 50, Saidine, Edgar

Quirin, Petit Camp, Highlands and Camp Fouquereaux.

There are equally 5 Volleyball pitches under the care and responsibility of the Council

namely at Grannum, La Caverne, Reunion, Solferino and Palmerston.

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Municipal Gymnasia

Municipal Gymnasia are equipped with high standard keep fit equipment put at the disposal

of inhabitants of 15 years old and above in different regions of the town

The revenue generated annually by gymnasia is around Rs2.3m

Badminton, Basketball, Futsal, Squash, Handball and Volleyball Facilities

Badminton, Basketball, Futsal, Squash, Handball and Volleyball facilities are also available at the

Paillotte and PalmerstonOmnisports Complexes against payment of a reasonable fee.

Synthetic Mini-Soccer Pitch

There are 2 Mini-Soccer pitches, at Camp Fouquereaux and Palmerston. Both are put at the disposal

of Clubs/inhabitants of the Town against payment of relevant fee.

ANNUAL REPORT 2015


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Sports Activities organised during the year 2015

The following sports activities were organised within the township of Vacoas-Phoenix during

2015:

.

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Intercollege Tournaments - Volleyball (Boys & Girls), Badminton, Basketball (Boys)

and Futsal (Boys & Girls) organized from 16 to 25 March 2015.

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Domino Tournament held on 22 March 2015 in the Municipal Reception

Hall.

Boxing Gala held on 29 March, 2015 in collaboration with the Association de

Boxe De Vacoas/Phoenix

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Regional Wrestling Competition organised in collaboration with the

Vacoas/Phoenix Wrestling Committee on 26 July 2015.

Regional Karate Competitionorganised in collaboration with the

Vacoas/Phoenix Karate Club on 2 August 2015.

ANNUAL REPORT 2015


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Report of the Director of Audit

The Director of Audit is responsible for reporting on whether the financial statements are fairly

presented and give a true and fair view of the financial position of the Municipal Council of

Vacoas-Phoenix at the close of the financial year. The Auditor reports on whether adequate

accounting records are kept and an effective system of internal control has been maintained,

whether applicable accounting standards have been adhered to and whether the Council has

complied with the Local Government Act 2011 and Public Procurement Act.

The report of the Director of Audit on the financial statements for the year ending 31 December

2014 was received on 18 May 2016 and is reproduced.

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Financial Statements STATEMENT OF FINANCIAL POSITION As at 31 December 2015

2014 NOTES 2015

RS RS RS

AUDITED NON-CURRENT ASSETS

UNAUDITED INAUDITED

525,226,681 Capital Outlay 2.01 552,087,269

626,800,893 Other Long Term Outlay 2.02 657,759,267

1,152,027,574

1,209,846,536

CURRENT ASSETS

3,341,599 Inventories 1.02 3,318,487 34,075,486 Accounts receivable 3.00 19,297,119 60,000,000 Investment 8.00 65,000,000 6,174,915 Cash and bank balances

15,280,928

103,592,000

102,896,534

LESS CURRENT LIABILITIES

3,665,204 Accounts payable 9.00 4,319,990 2,000,845 Deposits

2,065,845

8,690,044 Income received in advance

9,954,249 0 Advance from Government 15.00 8,885,095 14,356,093

25,225,179

89,235,907 NET CURRENT ASSETS

77,671,355

1,241,263,481

1,287,517,891

FINANCED BY

1,172,042,453 General Fund 10.00 &

16.00 1,201,212,004

PROVISIONS

12,249,403 Passage Fund 11.00 16,000,000

1,184,291,856

1,217,212,004

54,619,245 Employee Benefit Liability 16.00

70,269,253

2,352,380 Other Balances

36,634

1,241,263,481

1,287,517,891

Approved in Council Meeting of 30 March 2016

ANNUAL REPORT 2015


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Navin RAMSOONDUR

Nandraj DAYAL

His Worship THE MAYOR

CHIEF EXECUTIVE

STATEMENT OF FINANCIAL PERFORMANCE For the year ended 31 December 2015

2014 NOTES 2015

Rs Rs Rs

AUDITED

UNAUDITED UNAUDITED

INCOME

274,987,600 Government Grant-In-Aid 14.00 283,563,239 34,138,303 General Rates

40,834,879 3,936,885 Investment Income

3,322,513 17,301,776 Rentals

18,358,669 33,236,363 Fees - 12th Schedule

33,443,009 4,591,346 Permits

4,155,582 5,349,367 Other Income

4,971,397 373,541,640

388,649,288 388,649,288

EXPENDITURE

264,230,138 Compensation of Employees 4.00 273,887,633 67,589,661 Goods & Services 5.00 67,710,246 1,938,807 Grants 5.00 1,810,045

24,898,091 Social Benefits 5 &

13.00 28,090,700 294,008 Other Expense 5.00 400,000 358,950,705

371,898,624 (371,898,624)

14,590,935 REVENUE SURPLUS FOR THE YEAR

16,750,664

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STATEMENT OF CASH FLOW

For the year ended 31 December 2015 2014 2015

Rs Rs Rs AUDITED UNAUDITED UNAUDITED

OPERATING ACTIVITIES

265,729,460 Cash Received From Grants In Aid

289,684,940

32,564,857 Cash Received From Rates And Taxes

43,695,174

34,660,802 Cash Received From Fees - 12th Schedule

32,885,856

4,591,346 Cash Received From Fees - Permits

4,509,117

24,130,853 Cash Received From Other Sources

24,032,250

361,677,318

394,807,337

-

77,888,969 Cash Payments To Suppliers/ Contractors, Etc -

73,782,040 -

253,139,592 Cash Paid to and on behalf of Employees -

271,280,645 -

24,878,091 Cash Paid to Pensioners -

27,918,174 -

355,906,652 -

372,980,859

5,770,666 Net Cash Outflow From Operating Activities

21,826,478

RETURNS ON INVESTMENTS & SERVICING OF FINANCE

4,001,133 Interest Received On Investments

3,928,308

4,001,133 Net Cash Inflow From R.O.I & S.O.F

3,928,308

INVESTING ACTIVITIES -

11,583,570 Investments -

2,317,923 - Payments To Increase Capital Outlay -

ANNUAL REPORT 2015


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13,643,285 28,738,597

-20,026,611 Payments To Increase Other Long Term Outlay

-13,481,248

667,695 Receipts From Sales Of Fixed Assets

30,451

-44,585,771 Net Cash Outflow From Investing Activities

-44,507,317

FINANCING ACTIVITIES

- Advance from Government

8,885,095

- Issue Of Debentures

-

24,997,691 Other Government Grants

18,973,449

24,997,691 Net Cash Inflow from Financing Activities

27,858,544

-9,816,281 INCREASE/(DECREASE) IN CASH

9,106,013

15,991,196 Opening Cash and Cash Equivalents

6,174,915

-9,816,281 Increase/Decrease in Cash and Cash Equivalents

9,106,013

6,174,915 Closing Cash and Cash Equivalents

15,280,928

ANNUAL REPORT 2015


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1.00 ACCOUNTING POLICIES

1.01 The accounts have been prepared on a historical cost basis and in accordance with GAAP.

1.02 Stock is valued on a weighted average basis.

1.03

1.04

burial and cremation fees which have been accounted for on a cash basis. Capital Expenditure has also

been accounted for on a cash basis and retention money amounts to Rs1,820,899 as at 31 December 2015

2.00 FIXED ASSETS

2.01 CAPITAL OUTLAY SCHEDULE

Land &

Building

Equipment Motor

Vehicles

Furniture

& Fittings

Others TOTAL

Rs Rs Rs Rs Rs Rs

Balance as at 01 Jan 2015 370,170,282 61,042,459 69,198,173 14,577,228 10,238,539 525,226,681

Additions during the year 22,203,504 2,183,025 2,998,000 216,155 167,343 27,768,027

Disposals during the year -30,000 -810,318 -61,792 -5,329 -907,439

Balance as at 31 Dec 2015 392,343,786 62,415,166 72,196,173 14,731,591 10,400,553 552,087,269

2.02 OTHER LONG TERM OUTLAY SCHEDULE

Roads Drains,

Gutters &

Bridges

Sports

Grounds

Street

Lighting

Donated

Assets

Others TOTAL

Rs Rs Rs Rs Rs Rs Rs

Balance as at 01 Jan 2015 187,542,309 225,062,193 110,775,150 26,547,883 62,356,415 14,516,942 626,800,893

Additions during the year 6,067,376 3,824,198 270,941 2,548,555 18,239,600 7,705 30,958,374

Disposals during the year

Balance as at 31 Dec 2015 193,609,685 228,886,391 111,046,091 29,096,438 80,596,015 14,524,647 657,759,267

Note: Donated Assets have been disclosed separately and included under Other Long Term Outlay.

3.00 Accounts Receivable Rs Rs

2014 2015

Grants 7,457,940 450,000

General Rates 6,117,671 6,123,070

Trade fee 2,224,556 2,245,335

Fair Days' Collection 817,564 1,235,190

Interest 8,247 5,861

Tenant's Tax 583,008 553,738

Advances Motor Vehicles 9,397,814 7,947,124

Commercial Buildings 19,913 61,773

Others 7,448,773 675,028

TOTAL 34,075,486 19,297,119

Note: An amount of Rs51,409/- credited to the bank statement in December 2015 has been treated as

debtor and accounted for as receipts in January 2016.

No depreciation is charged in the Accounts.

All income have been accounted for on accrual basis except for rental of reception halls, permits,

NOTES TO ACCOUNTS

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4.00 COMPENSATION OF EMPLOYEES

2014 2015

Rs Rs

Salaries 168,002,366 178,222,125

3,033,563 4,267,719

End of Year Bonus 16,122,317 16,999,077

15,968,057 15,906,009

Overtime 6,796,776 7,642,379

Passage Benefits 15,000,000 7,686,054

Contribution to Pension Fund 20,020,507 21,123,154

Contribution to Family Protection Fund 6,905,609 7,381,930

Others 12,380,943 14,659,186

TOTAL 264,230,138 273,887,633

5.00 ANALYSIS OF EXPENDITURE BY PROGRAMME

PROGRAMME 1 2 3 4 5 TotalCompensation of

Employees 64,866,548 61,758,148 7,686,290 97,269,628 42,307,019 273,887,633

Goods & Services 9,596,253 36,011,800 226,786 10,104,637 11,770,770 67,710,246

Social Benefits 28,090,700 28,090,700

Other Expense 400,000 400,000

Grants 1,810,045 1,810,045

TOTAL-2015 102,953,501 97,769,948 7,913,076 107,374,265 55,887,834 371,898,624

TOTAL-2014 104,264,744 94,583,687 7,511,063 99,515,041 53,076,170 358,950,705

6.00 CONTINGENT LIABILITIES

There are no material contingent l iabilities other than those arising in the normal course of business.

7.00 ADVANCE FROM GOVERNMENTRELATED PARTY TRANSACTIONS

There have been no related party transactions for the year ended 31 December 2015.

8.00 INVESTMENT

Rs

Balance as at 01.01.15 60,000,000

New investment during the year 11,900,361

Investment matured on 29.12.15 -71,900,361

New investment on 31.12.15 65,000,000

Balance as at 31.12.15 65,000,000

9.00 ACCOUNTS PAYABLERs

2015

Creditors sa lary 507,802

Other Creditors 3,812,188

TOTAL 4,319,990

NOTES TO ACCOUNTS

Uniform Allowance and Other Protective Equipment

Travelling and Transport

ANNUAL REPORT 2015


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10.00 GENERAL FUNDRs

Balance as at 01.01.15 1,172,042,453

Capital Grants Received 16,839,225

Capital Grants -22,921,172

Capital Grants Applied 16,230,553

General Fund -23,618,122

General Fund Applied 23,348,811

Revenue Surplus for the year 16,750,664

Increase in Employee Benefit Liability -15,650,008

Donated Assets 18,189,600

Balance as at 31.12.15 1,201,212,004

11.00 PASSAGE FUND

Rs

Balance as at 01.01.15 12,249,403

Interest received 603,409

Contribution to Fund 7,686,054

Payments -4,538,866

Balance as at 31.12.15 16,000,000

12.00 ADVANCES MOTOR VEHICLES

Rs

Balance as at 01.01.15 9,397,814

Advances Paid 824,775

Advances Refunded -2,275,465

Balance as at 31.12.15 7,947,124

13.00 SOCIAL BENEFITS

Since the Pension Fund was transferred to SICOM in January 2013, the share of payments of Pension

and Gratuity due by Council were met out of provisions made in the 2015 recurrent estimates.

Rs

Amount paid to retirees leaving before December 2012 22,708,382

Amount paid to retirees from January 2013 5,342,318

Total 28,050,700

Note: Social Benefits also include an amount of Rs40,000 for Social Aid.

NOTES TO ACCOUNTS

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14.00 GOVERNMENT GRANT IN AID

The amount of Government Grant in Aid includes the following:

Rs

Control of Rodent 450,000

GPS Technology & GIS 5,000

Hardware and Software Agreement 694,305

Renewal of Oracle License 133,866

UTM Fees 15,700

Payment to MBC clean up campaign 42,369

Independence Grant 200,000

15.00 ADVANCE FROM GOVERNMENT

An advance of Rs8,885,095/- has been received from government during the financial year 2015 to

be clawed back from Grant in Aid for the financial year 2016.

16.00 PENSION FUND AND DEFINED BENEFIT SCHEME

Previously the Pension Fund was kept by the Council. Since January 2013 the Pension Fund is being

administered by SICOM in accordance with section 81 of the Local Government Act 2011. An amount

of Rs29,733,410/- has been transferred to SICOM on 29 January 2013 to be in accordance with the

Local Government Act 2011 and Ministerial Directives.

Following return received from SICOM the Council is applying the workings based on IAS 19 but is

stil l using GAAP and the amount of Rs70,269,253/- has been accounted for under General Fund.

The provisions of the Finance (Miscellaneous Provisions) Act 2012 section 3A(a), 3A(b) and 3B are

being complied with.

NOTES TO ACCOUNTS

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FIGURES FOR IAS 19 ADOPTION FOR:

Municipal Council of Vacoas Phoenix

For year ending 31 December 2015

Year ending 31

December 2015

Year ending 31

December 2014

Amounts recognised in balance sheet at end of year: Rs Rs

Defined benefit obligation 188,680,807 144,693,546

Fair value of plan assets (118,411,554) (90,074,301)

Liability recognised in

balance sheet at end of year 70,269,253 54,619,245

Amounts recognised in income statement:

Service cost:

Current service cost 23,199,102 20,539,620

Past service cost 0

(Employee contributions) (10,177,268) (9,678,786)

Fund Expenses 668,359 633,788

Net Interest expense/(income) 3,072,873 4,229,886

P&L Charge 16,763,066 15,724,508

Remeasurement

Liability (gain)/loss 12,507,084 (10,250,821)

Assets (gain)/loss 6,737,110 2,057,479

Total Other Comprehensive Income (OCI) recognised 19,244,194 (8,193,342)

Total 36,007,260 7,531,166

Movements in liability recognised in balance sheet:

At start of year 54,619,245 66,453,566

Amount recognised in P&L 16,763,066 15,724,508

(Actuarial reserves transferred in) (10,426) 0

(Employer Contributions ) (20,346,826) (19,365,487)

Amount recognised in OCI 19,244,194 (8,193,342)

At end of year 70,269,253 54,619,245

Actual return on plan assets: 1,050,544 3,895,908

The plan is a defined benefit arrangement for the employees and it is funded. The assets of the funded

plan are held independently and administered by The State Insurance Company of Mauritius Ltd.

ANNUAL REPORT 2015


Page 94

FIGURES FOR IAS 19 ADOPTION :


Year ending 31

December 2015

Year ending 31

December 2014

Reconciliation of the present value of defined benefit obligation Rs Rs

Present value of obligation at start of period 144,693,546 125,606,699

Current service cost 23,199,102 20,539,620

Interest cost 10,852,016 10,048,536

(Benefits paid) (2,570,941) (1,250,488)

Liability (gain)/loss 12,507,084 (10,250,821)

Present value of obligation at end of period 188,680,807 144,693,546

Reconciliation of fair value of plan assets

Fair value of plan assets at start of period 90,074,301 59,153,133

Expected return on plan assets 7,779,143 5,818,650

Employer contributions 20,346,826 19,365,487

Actuarial reserves transferred in 10,426 -

Employee Contributions 10,177,268 9,678,786

(Benefits paid + other outgo) (3,239,300) (1,884,276)

Asset gain/(loss) (6,737,110) (2,057,479)

Fair value of plan assets at end of period 118,411,554 90,074,301

Distribution of plan assets at end of period

December 2015 December 2014

Fixed-Interest securities and cash 58.1% 57.1%

4.3% 4.1%

15.9% 21.1%

21.0% 17.0%

Property 0.7% 0.7%

100% 100%

Additional disclosure on assets issued or used by the reporting entity

December 2015

(%)

December 2014

(%)

Assets held in the entity's own financial instruments 0 0

Property occupied by the entity 0 0

Other assets used by the entity 0 0

Components of the amount recognised in OCI

Year December 2015 December 2014

Currency Rs Rs

Asset experience gain/(loss) during the period (6,737,110) (2,057,479)

Liability experience gain/(loss) during the period (12,507,084) 10,250,821

(19,244,194) 8,193,342

Year 2016

Expected employer contributions for six months period 11,301,468

(Estimate to be reviewed by Municipal Council of Vacoas Phoenix )

Weighted average duration of the defined benefit obligation 22 years

(Calculated as a % change in PV of liabilities for a 1% change in discount rate)

Percentage of assets at end of year

Loans

Local equities

Overseas bonds and equities

Total

Percentage of assets at end of year

ANNUAL REPORT 2015


Page 95

FIGURES FOR IAS 19 ADOPTION:


Year ending 31

December 2015

Year ending 31

December 2014

Discount rate 7.50% 8.00%

Future salary increases 5.00% 5.50%

Future pension increases 3.00% 3.50%

Mortality before retirement

Mortality in retirement

PA (90) Tables

rated down by 2

years

PA (90) Tables

Retirement age

- If life expectancy would increase (decrease) by one year, the defined benefit obligation would

increase by Rs 4.0M (decrease by Rs 4.0M) if all assumptions were held unchanged.

In reality one might expect interrelationships between the assumptions, especially between discount

rate and expected salary increases, given that both depends to a certain extent on expected inflation

rates. The analysis above abstracts from these interdependence between the assumptions.

A 6770 Ultimate Tables

As per Second Schedule of the

Statutory Bodies Pension Funds Act

The discount rate is determined by reference to market yields on bonds.

Significant actuarial assumptions for determination of the defined benefit obligation are discount rate,

expected salary increase and mortality. The sensitivity analyses below have been determined based

reasonably on possible changes of the assumptions occuring at the end of the reporting period.

- If the discount rate would be 100 basis points (one percent) higher (lower), the defined benefit

obligation would decrease by Rs 31.8M (increase by Rs 41.1M) if all other assumptions were held

unchanged.

- If the expected salary growth would increase (decrease) by 1%, the defined benefit obligation would

increase by Rs 25.7M (decrease by Rs 21.6M) if all assumptions were held unchanged.

The cost of of providing the benefits is determined using the Projected Unit Method. The principal

assumptions used for the purpose of the actuarial valuation were as follows:

The plan is exposed to actuarial risks such as : investment risk, interest rate risk, mortality risk,

longevity risk and salary risk.

ANNUAL REPORT 2015


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Indicators

Analysis of Actual Expenditure by Programme for the year 2015

Programme MCVP 1 : Policy and Management of the Council RECURRENT EXPENDITURE

Item Details

Estimates 2015

Actual 2015

Rs Rs

21 COMPENSATION OF EMPLOYEES 64,791,354 64,866,548

21110 Personal Emoluments of which 50,273,202 48,113,340

21110001 Basic Salary 21,130,400 19,960,302

21110002 Salary Compensation 568,800 443,049

21110004 Allowances 3,213,570 3,129,468

21110004 Uniform Allowance & Other Protective Equipment 94,125 85,903

21110006 Cash in lieu of leave/Sick Leave Credits 7,584,150 7,495,542

21110009 End-of-year bonus 17,682,157 16,999,077

21111 Other staff costs of which 7,536,314 10,130,997

21111002 Travelling and Transport 2,100,220 2,046,589

21111100 Overtime 170,794 155,431

21111200 Staff welfare 440,000 242,923

21111300 Passage Benefits 4,825,300 7,686,054

21210 Actual Social Contributions of which 6,981,838 6,622,211

21210002 Contribution to Family Protection Fund 4,274,805 4,192,927

21210003 Contribution to Pension Fund 2,707,033 2,429,284

22 GOODS AND SERVICES 14,444,888 9,596,253

22010 Cost of utilities of which 1,392,500 1,305,325

22010001 Electricity and Gas charges 630,000 579,391

22010002 Telephone 725,000 689,205

22010003 Water Charges 37,500 36,730

22050 Office Expenses of which 427,900 424,599

22050001 Postage 410,000 410,000

22050002 Cleaning Materials/Cleaning Expenses 3,300 -

22050003 Office Sundries/Office Expenses 14,600 14,599

22060 Maintenance of which 311,000 191,134

22060001 Maintenance and Repairs of Buildings 276,000 170,352

22060013 Maintenance-Materials/others 35,000 20,782

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22100 Publications and stationery of which 1,451,500 972,460

22100003 Printing and Stationery 851,500 841,335

22100004 Books and periodicals 210,000 26,435

22100006 Publications 390,000 104,689

22110 Overseas Travel of which 600,000 598,603

22110001 Mission Expenses-Subsistence Allowance 600,000 598,603

22120 Fees of which 4,833,488 2,269,030

22120008 Fees to Consultants-Legal Advisor/evaluators & Others 1,750,000 1,869,030

22120017 Legal Fees-Legal expenses/Court fees

- -

22120020 Inspection and audit fees 350,000 325,000

22120029 Financial and Bank charges 75,000 75,000

22120031 Electoral Roll Expenses 2,658,488 -

22900 Other Goods and Services of which 5,428,500 3,835,101

22900030 Committee Expenses 250,000 241,568

22900038 Insurance 1,050,000 1,016,516

22900039 Hired and Contracted Services-Security/Maintenance/Scavenging/ Cleaning/Others 3,328,500 2,179,804

22900041 Twinning Activities 800,000 363,078

22900099 Miscellaneous Expenses - Stock Adjustment (Increase/Decrease) 34,136

27 SOCIAL BENEFITS 28,110,700 28,090,700

27210 Social Assistance benefits of which 60,000 40,000

27210002 Social Aid-Fire Flood, Cyclone 60,000 40,000

27310 Employer Social Benefits of which 28,050,700 28,050,700

27310003 Pension and Gratuities 28,050,700 28,050,700

28 OTHER EXPENSE 400,000 400,000

28300 LA Contribution of which 400,000 400,000

28300004 Contribution-AUA, AVCOI, UTO, CLGF 400,000 400,000

TOTAL 107,746,942 102,953,501

Programme MCVP 2: Provision and Maintenance of Infrastructure and Amenities

RECURRENT EXPENDITURE

Item Details

Estimates 2015

Actual 2015

Rs Rs



21110001 Basic Salary 48,228,200 47,033,632

21110002 Salary Compensation 1,699,200 1,624,664

21110004 Allowances 803,896 284,593

21110004 Uniform Allowance & Other Protective Equipment 1,591,135 1,450,710


ANNUAL REPORT 2015


Page 98


21111100 Overtime 773,060 592,586


21210002 Contribution to Family Protection Fund 1,006,964 958,292


21210005 Contribution to Renewal Fund - -



22010001 Electricity and Gas charges 17,825,000 17,351,345

22010002 Telephone 55,000 44,257

22010003 Water Charges 30,500 27,716

22020 Fuel & Oil of which 5,877,000 4,634,432

22020001 Fuel and Oil-Fuel, Oil and Tyres 5,877,000 4,634,432


22050001 Postage 22,000 22,000

22060 Maintenance of which 12,811,000 11,504,275


22060004 Maintenance and Repairs of Vehicles 2,257,000 2,022,210

22060010 Maintenance-Grounds 250,000 164,335

22060013 Maintenance-Materials/others 8,362,000 7,646,937

22060014 Small Plants and Tools 142,000 58,759

22060016 Maintenance-Street Lighting 1,600,000 1,466,425

22100 Publications and stationery of which 156,000 108,186


22100004 Books and periodicals 1,000 -

22900 other Goods and Services of which 2,710,000 2,319,589

22120029 Financial and Bank charges - -

22900038 Insurance 1,140,000 935,534


TOTAL 104,108,594 97,769,948

Programme MCVP 3: Managing Development Within the Council's Area RECURRENT EXPENDITURE

Item Details

Estimates 2015

Actual 2015

Rs Rs



21110001 Basic Salary 5,887,000 5,521,778

ANNUAL REPORT 2015


Page 99

21110002 Salary Compensation 158,400 148,087

21110004 Allowances 106,127 63,911




21111100 Overtime 90,000 -

21210 Actual Social Contributions of which 846,378 787,253

21210002 Contribution to Family Protection Fund 120,914 107,871

21210003 Contribution to Pension Fund 725,464 679,382

22 GOODS AND SERVICES 250,700 226,786

22010 Cost of utilities of which 15,000 8,499

22010002 Telephone 15,000 8,499


22050001 Postage 60,000 60,000

22060 Maintenance of which 15,000 3,333





22100004 Books and periodicals 700 406

TOTAL 9,122,805 7,913,076

Programme MCVP 4 : Promotion and Maintenance of Sound and Healthy Conditions in the

Township - RECURRENT EXPENDITURE

Item Details

Estimates 2015

Actual 2015

Rs Rs



21110001 Basic Salary 70,764,500 68,360,792


21110004 Allowances 3,353,686 3,330,690

21110004 Uniform Allowance & Other Protective Equipment 2,239,170 2,144,936



21111100 Overtime 5,324,198 5,202,407


21210002 Contribution to Family Protection Fund 1,489,095 1,397,538




ANNUAL REPORT 2015


Page 100


22010002 Telephone 140,000 62,496

22010003 Water Charges 622,200 606,915


22050001 Postage 80,000 80,000

22050003 Office Sundries/Office Expenses 1,000 -



22060013 Maintenance-Materials/others 1,010,500 1,109,217

22060014 Small Plants and Tools 1,125,000 1,039,580

22060015 Maintenance-Cemeteries 225,000 206,624



22120 Fees of which 5,025,000 3,984,458


TOTAL 114,237,350 107,374,265

Programme MCVP 5: Citizen Welfare - RECURRENT EXPENDITURE

Item Details

Estimates 2015

Actual 2015

Rs Rs



21110001 Basic Salary 32,145,485 31,381,844


21110004 Allowances 207,384 112,058




21111100 Overtime 1,692,298 1,691,954


21210002 Contribution to Family Protection Fund 732,395 725,302





22010002 Telephone 193,500 169,229

22010003 Water Charges 286,000 286,000

22030 Rent of which 415,000 376,401

22030001 Rental of building 415,000 376,401


22050001 Postage 106,700 106,700

ANNUAL REPORT 2015


Page 101

22050003 Office Sundries/Office Expenses 4,500 -


22060001 Maintenance and Repairs of Buildings 1,841,000 1,552,023


22100 Publications and stationery of which 1,841,400 1,391,557


22100004 Books and periodicals 1,502,000 1,153,620

22100006 Publications 1,000 -

22900 Other Goods and Services of which 6,881,620 4,385,930

22900031 Entertainment 1,105,000 831,596

22900033 Cultural Activities 1,195,000 611,274

22900034 Educational Activities 200,000 128,276

22900036 Sports Activities 2,450,000 1,136,445


22900040 Civic Activities 350,000 281,302

26 GRANTS 2,571,500 1,810,045

26312012 Grants to Associations-NGO, Cultural Org & Sport, Education 2,571,500 1,810,045

TOTAL 61,608,174 55,887,834

SUMMARY Estimates

2015 Actual 2015

TOTAL 396,823,865 371,898,624

ANNUAL REPORT 2015


Page 102

Documents

MUNICIPAL COUNCIL OF VACOAS-PHOENIX ANNUAL REPORT 2015vacoasphoenix.org/files/Annual Report 2015.pdf · 2016-11-17 · ANNUAL REPORT 2015 M U N I C I P A L C O U N C I L O F V A C