Municipal Center 4900 Village Commons

Matteson, IL 60443

708-283-4900

Fax: 708-748-5196

www.villageofmatteson.org

Administration Village Administrator

708-283-4911

Office of the Village Clerk

708-283-4914

Community Affairs Dept. 708-283-4777

Community Development

Building Services

708-481-8313

Fax: 708-748-2326

Planning & Zoning

708-283-4944

Economic Development

708-964-2000

Finance 708-283-4900

Fire Department 3445 211th Street

708-748-5129

Fax: 708-283-6606

Fire Prevention Bureau

708-748-5129

Fax: 708-283-6606

Human Resources 708-283-4949

Police Department 20500 S. Cicero Ave.

Administrative Division

708-748-4085

Fax: 708-748-7364

Non-Emergency

708-748-1564

Public Works 21146 Tower Ave.

Parks Maintenance 708-748-1411

Fax: 708-503-3120

Water Billing Services

708-283-4790

Recreational Services 20642 Matteson Ave.

708-441-4500

Fax: 708-441-4259

FINANCE DEPARTMENT

FINANCE DIRECTOR/

BUDGET OFFICER

The Village of Matteson is seeking to fill a Finance Director/Budget Officer

position. This position serves as the chief financial advisor to the Village

Administrator. Under the general direction of the Administrator, this position

plans, directs and coordinates the activities of the Finance Department

composed of professional, technical and clerical staff engaged in a variety of

accounting and accounting related activities. Directs and performs

professional accounting, auditing and supervisory work in the maintenance

and preparation of detailed and general account books and reports, and in the

maintenance of budgetary controls and the preparation of the budgetary

reports.

The ideal candidate should possess a four-year degree in accounting or

finance, with five (5) years of progressively responsible public-sector finance

work. Certificate in Public Accounting and/or Advanced Degree in Public

Finance or related field preferred.

Candidates are encouraged to provide a resume and cover letter along with the

application for employment. Salary will be commensurate with background

and experience.

Candidates will be required to undergo a physical examination, and

background investigation at the Village’s expense prior to final selection.

The application and job description begin on page two (2) of this document.

The position will remain open until January 31, 2020.

Completed applications should be mailed to or dropped off at:

Village of Matteson

Attn: Human Resources

4900 Village Commons

Matteson, IL 60443

You can also submit your application and supporting documents via e-mail to

jlperry@villageofmatteson.org (documents must be saved to a file and

attached before sending).

- 1 -

COMPLETING JOB

APPLICATION FORM

1. In order to be considered for any open position, an Application For Employment form

must be completed. The application begins on the next page and if applicable, the job description will follow the application. A resume can be included as supplemental

information.

▪ You must complete all pages of the application.

▪ You must complete a separate application form each time you apply for a position.

▪ You must sign your application form and date it. Your signature cannot be made electronically by computer unless you have a digital signature certificate (Adobe

software).

2. All application forms and resumes are required to be received in our office no later than

4:00 p.m. on the official closing date for the position unless otherwise specified. Some

positions will remain open until the position is filled.

▪ You may mail these documents to our office or deliver them in person to Village of

Matteson, Human Resources Department, 4900 Village Commons, Matteson, IL

60443.

▪ You may also submit your application and supporting documents via e-mail to

jlperry@villageofmatteson.org (the application and documents must be saved to a file

and attached before sending).

3. All employment offers are contingent upon the applicant passing a pre-employment

physical and drug test. As specified in the job description:

▪ Applicants selected for certain positions will be subject to a criminal, credit and driving background check.

▪ Applicants selected for certain positions will have a residency requirement.

4. In accordance with the Immigration Reform and Control Act, appropriate identification

documents verifying eligibility for employment will be required from those applicants

who are hired.

5. Reasonable accommodations shall be made during the employment process for qualified

applicants with disabilities. When the Village is made aware of the need for such accommodations, you may be required to provide written verification from a doctor,

rehabilitation counselor or other authorized person confirming your disability and

indicating a reasonable accommodation.

If you have questions about the position you are applying for, or about the application or selection

process, please contact our office directly at (708) 283-4949.

Thank you for your interest in employment opportunities with the Village of Matteson.

Revised: 12/10/2019

- 2 -

Application

For Employment In accordance with applicable laws, applicants are considered for all positions without regard to

race, color, religion, sex, national origin, age, marital or veteran status, ancestry, unfavorable

discharge from the military, or the presence of a non-job-related medical condition or handicap.

NAME ________________________________________________________________________

Last First Middle

ADDRESS ______________________________________________________________ Number Street City State Zip

TELEPHONE Daytime: _______ _______________

Area

Evening: _______ _______________ Area

E-MAIL: _______________________________________

APPLICANT ACKNOWLEDGEMENT

I certify that information contained in this application is true and complete to the best of my

knowledge. I understand that any misrepresentation of fact, as stated or implied, given in my

application, interview(s), or other employment form will be sufficient reason not to hire me and

may result in my discharge if I am hired.

I authorize investigation of all statements contained in this application as may be necessary in

arriving at an employment decision. I understand that I waive any rights I may have to receive

notice from any persons listed on this application regarding the release of information relating to

this application for employment with the Village of Matteson.

I understand that the Village is in no way obligated to provide employment and that I am in no

way obligated to accept employment with the Village. Nothing in this application is intended to

create any contract of employment, expressed or implied, or to create any rights in the nature of a

contract of employment. This application does not bind either party for a specific period of time

regarding employment.

If I am hired, nothing shall restrict my right as an employee to terminate my employment at any

time, nor shall anything restrict the right of the Village to terminate my employment at any time

at the option of the Village.

I also understand that, if hired, I am required to abide by all rules and regulations of the Village.

The Village policies and procedures relating to conditions of employment are subject to

modification by the Village without notice.

_____________________________________________ _____________________________ Signature of Applicant Date

AN EQUAL OPPORTUNITY EMPLOYER

Revised: 12/10/2019

Village of Matteson

4900 Village Commons

Matteson, Illinois 60443

VILLAGE OF MATTESON

POSITION DESCRIPTION

Class Title: Finance Director/Budget Officer Status: Exempt

Department: Finance

Date: December 2, 2019

GENERAL PURPOSE

Under the general direction of the Village Administrator, plans, directs and coordinates the activities

of the Finance Department composed of professional, technical and clerical staff engaged in a variety

of accounting and accounting related activities. Directs and performs professional accounting,

auditing and supervisory work in the maintenance and preparation of detailed and general account

books and reports, and in the maintenance of budgetary controls and the preparation of budgetary

reports.

SUPERVISION RECEIVED

Works under the general direction of the Village Administrator.

SUPERVISION EXERCISED

Exercises direct supervision over all Accounting Staff including water billing, collections and front

desk customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages and supervises assigned operations to achieve goals within available resources; plans and

organizes workloads and staff assignments; trains; motivates and evaluates assigned staff; reviews

progress and directs changes as needed.

Provides leadership and direction in the development of short- and long- range plans; gathers,

interprets, and prepares data for studies, reports and recommendations; coordinates department

activities with other departments and agencies as needed.

Determines work procedures, prepares work schedules, and expedites workflow; studies and

standardizes procedures to improve workflow; studies and standardizes procedures to improve

efficiency and effectiveness of operations.

Plans, directs and supervises the work activities of subordinate staff. Coordinates work flow for

timely recording and disbursement of cash receipts and expenditures. Confers with and provides

technical assistance to subordinate staff in the resolution of accounting/recording difficulties and

procedural problems.

Responsible for managing Financial Strategic Plan; updating, implementing, maintaining and

providing reports to Village Administrator, Village President and Board of Trustees.

Position Description

Finance Director/Budget Officer

December 2, 2019

2

Maintains Tax Increment Financing District revenues and expenses; reviews relative documents,

deadlines and segregates TIF monies.

Ability to interpret Village agreements and contracts and maintain required payment deadlines.

Works is conjunction with the Village Attorney to prepare new agreements, contracts and

intergovernmental agreements with outside entities.

On behalf of the Village Administrator, prepares and administers the annual budget in compliance

with duties and responsibilities as specified in the Village of Matteson Code of Ordinances Chapter

36.

Serves as chief financial advisor to the Village Administrator.

Assists the Village Administrator in the development and implementation of fiscal policy. Develops

financial studies and plans. Forecasts, estimates, and monitors the financial condition of the Village

to assure the fiscal well being of the Village.

Assures that assigned areas of responsibility are performed within budget; performs cost control

activities; monitors revenues and expenditures in assigned area to assure sound fiscal control;

prepares annual budget request; assures effective and efficient use of budgeted funds, personnel,

materials, facilities, and time. Monitors outstanding interest and principal debt payments and

corresponding funds.

Develops budget forms and procedures used in the development of the annual Village budget.

Projects revenues and financing, reviews expenditure requests, and assists Department Heads with

budget proposals.

Directs the investment of monies, funds and securities within established guidelines and policies.

Notifies area banks of investment potential, receives bids and determines most appropriate

investments to provide desired degree of liquidity and optimal yield.

Reviews and authorizes expenditure requests, checks written, wire transfers and general journal

entries; investigates and reconciles any differences and discrepancies of financial transactions;

reviews and analyzes revenue and expenditure transactions for proper account classification and

program budget limits; reviews status of receivable balances, collections and delinquencies, and

insures collections procedures are followed uniformly; reviews all other accounting cycles related to

finance operations and fund accounting.

Prepares adjusting and accrual entries in accordance with generally accepted accounting principles;

prepares cash and investment schedules, special assessment trial balances, project costs and final

costs, capital project, debt, interfund and operating transfer schedules, and fixed asset additions and

dispositions.

Position Description

Finance Director/Budget Officer

December 2, 2019

3

Prepares and presents to the Elected Officials, through the Village Administrator, an annual statement

and report of the financial condition of the Village, monthly Treasurer Reports, and other required

financial reports.

Establishes and maintains internal control procedures and assures that state and national standard

accounting procedures are maintained.

Prepares all municipal functions and duties relating to the preparation, auditing, presenting and

disbursement of claims and demands against the Village, including payrolls.

Prepares and/or generates the preparation of Federal, State, Regional and County reports on

municipal fiscal activities.

Prepares and manages annual audit; annual review and/or preparation of the Government-wide and

Fund Financial Statements in accordance with GAAP and GASB, and Management Discussion

Analysis.

Attends meetings of the Village Board and the Administration/Finance Committee Meetings and may

make presentations.

Performs research and special projects.

Performs other duties as requested or assigned which are reasonably within the scope of the duties

enumerated above. Directs the maintenance and operation of the general accounting system of the

Village and its departments, offices and agencies.

Keeps and maintains or prescribes and requires the keeping and maintaining of inventory records of

municipal properties.

Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations as

Village Collector.

Prepares annual tax levy.

PERIPHERAL DUTIES

Maintains harmony among workers and resolves grievances; performs or assists subordinates in

performing duties; adjusts errors and complaints.

Develops finance related ordinances and resolutions.

Represents the Village at various conferences and meetings.

Advises and assists in providing for the credit requirements of the Village.

Performs cost-of-service studies for utility rate considerations.

Position Description

Finance Director/Budget Officer

December 2, 2019

4

MINIMUM QUALIFICATIONS

Education and Experience:

Graduation from an accredited four-year college or university with a degree in accounting or finance,

with five (5) years of progressively responsible public-sector finance work. Certificate in Public

Accounting and/or Advanced Degree in Public Finance or related field preferred.

Necessary Knowledge, Skills and Abilities:

A. Considerable knowledge of modern governmental accounting theory, principles, and

practices; considerable knowledge of internal control procedures and management

information systems; considerable knowledge of office automation and computerized

financial applications; considerable knowledge of public finance and fiscal planning;

considerable knowledge of payroll and accounts payable functions; working knowledge of

budgetary, accounting and reporting systems, GAAFR, GAAP and GASB;

B. Skill in operating the listed tools and equipment;

C. Ability to prepare and analyze complex financial reports; ability to maintain efficient and

effective financial systems and procedures; ability to effectively supervise staff; ability to

establish and maintain effective working relationships with employees and Village officials;

ability to communicate effective orally and in writing with the Village President, Village

Officials and staff.

SPECIAL REQUIREMENTS

Must pass a background investigation and have the ability to be bondable.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing and spreadsheet software; mainframe computer

system; 10-key calculator; phone; copy machine; fax machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear,

use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The

employee is occasionally required to walk.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Position Description

Finance Director/Budget Officer

December 2, 2019

5

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform essential functions.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job

related tests may be required. The Director position is an appointment of the Village President with

the advice and consent of the Board of Trustees.

The duties listed above are intended only as illustrations of the various types of work that may be

performed. The omission of specific statements of duties does not exclude them from the position if

the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and

employee and is subject to change by the employer as the needs of the employer and requirements of

the job change.