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ULTIPLE SKILLS ULTIPLE SKILLS 2 days in-house program designed by TIMES Management Training Sdn Bhd MENGENAL WATAKpps

Multiples Skill Inhouse Program

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Page 1: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 1143

ULTIPLE SKILLSULTIPLE SKILLS

2 days in-house program

designed by

TIMES Management Training Sdn BhdMENGENAL WATAKpps

7242019 Multiples Skill Inhouse Program

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900am Ice Breaker 900am Ice BreakerIntroduction Kaizen

Course Objective Synergy T eamw ork

Otimizing roes and unction

0$am Coee break 0$am Coee break

0amp0am Key erormance Inde( )KI 0amp0am Stress +anagement

-$m unc -$m unc

00m Communication enancement 00m robem soving

Conduct eective meeting

amp$m Tea break amp$m Tea break

ampamp0m Strategic artner ampamp0m Intercation w it +anagement

Course evauation

$00m nd $00m nd

Day 1 Day 2

PROGRAM OUTLINE

7242019 Multiples Skill Inhouse Program

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IntroductionIn current economic uncertainty1 te

suorting grou2s roe as beenunder great ressure to adat tonew business reaities and canges

Business across industries areacing and cometing wit minimaresources but greater e(ectations

Tis course wi e you

deveo a new skis or today2scaenging businessenvironment

7242019 Multiples Skill Inhouse Program

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Course Objective

3ow 4ou Can Imrove 4our 5ob erormance

6ter 6ttending Tis Course7 9 6be to generate strategic tinking

9 To increase your administrative vaue

and innovative9 eveo cost conscious attitude

9 To imrove communication skis in9order to create

cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt

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bull Strategies not limited to top management Once the

plant wide strategies being communicated downward we

at our level and in line with our capacity also need to plan similarly

bull The linkage is needed and necessary in order to build

the operation chain

bull Some organisation in order to create such environment

they will establish QCC commitment committee MO

and ectbull Supporting sta is essential to support the strategies

which their individual goalskpi

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7242019 Multiples Skill Inhouse Program

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Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

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7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

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EELOPI KE

PE(O( CE IE)

KPI+

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 2: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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900am Ice Breaker 900am Ice BreakerIntroduction Kaizen

Course Objective Synergy T eamw ork

Otimizing roes and unction

0$am Coee break 0$am Coee break

0amp0am Key erormance Inde( )KI 0amp0am Stress +anagement

-$m unc -$m unc

00m Communication enancement 00m robem soving

Conduct eective meeting

amp$m Tea break amp$m Tea break

ampamp0m Strategic artner ampamp0m Intercation w it +anagement

Course evauation

$00m nd $00m nd

Day 1 Day 2

PROGRAM OUTLINE

7242019 Multiples Skill Inhouse Program

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IntroductionIn current economic uncertainty1 te

suorting grou2s roe as beenunder great ressure to adat tonew business reaities and canges

Business across industries areacing and cometing wit minimaresources but greater e(ectations

Tis course wi e you

deveo a new skis or today2scaenging businessenvironment

7242019 Multiples Skill Inhouse Program

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Course Objective

3ow 4ou Can Imrove 4our 5ob erormance

6ter 6ttending Tis Course7 9 6be to generate strategic tinking

9 To increase your administrative vaue

and innovative9 eveo cost conscious attitude

9 To imrove communication skis in9order to create

cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt

7242019 Multiples Skill Inhouse Program

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bull Strategies not limited to top management Once the

plant wide strategies being communicated downward we

at our level and in line with our capacity also need to plan similarly

bull The linkage is needed and necessary in order to build

the operation chain

bull Some organisation in order to create such environment

they will establish QCC commitment committee MO

and ectbull Supporting sta is essential to support the strategies

which their individual goalskpi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 11143

ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143

2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 43143

Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 44143

WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 45143

7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 3: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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IntroductionIn current economic uncertainty1 te

suorting grou2s roe as beenunder great ressure to adat tonew business reaities and canges

Business across industries areacing and cometing wit minimaresources but greater e(ectations

Tis course wi e you

deveo a new skis or today2scaenging businessenvironment

7242019 Multiples Skill Inhouse Program

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Course Objective

3ow 4ou Can Imrove 4our 5ob erormance

6ter 6ttending Tis Course7 9 6be to generate strategic tinking

9 To increase your administrative vaue

and innovative9 eveo cost conscious attitude

9 To imrove communication skis in9order to create

cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt

7242019 Multiples Skill Inhouse Program

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bull Strategies not limited to top management Once the

plant wide strategies being communicated downward we

at our level and in line with our capacity also need to plan similarly

bull The linkage is needed and necessary in order to build

the operation chain

bull Some organisation in order to create such environment

they will establish QCC commitment committee MO

and ectbull Supporting sta is essential to support the strategies

which their individual goalskpi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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httpslidepdfcomreaderfullmultiples-skill-inhouse-program 11143

ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 39143

Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 40143

Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 41143

Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143

2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 43143

Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 44143

WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143

Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 47143

2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 50143

4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 51143

5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 4: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Course Objective

3ow 4ou Can Imrove 4our 5ob erormance

6ter 6ttending Tis Course7 9 6be to generate strategic tinking

9 To increase your administrative vaue

and innovative9 eveo cost conscious attitude

9 To imrove communication skis in9order to create

cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt

7242019 Multiples Skill Inhouse Program

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bull Strategies not limited to top management Once the

plant wide strategies being communicated downward we

at our level and in line with our capacity also need to plan similarly

bull The linkage is needed and necessary in order to build

the operation chain

bull Some organisation in order to create such environment

they will establish QCC commitment committee MO

and ectbull Supporting sta is essential to support the strategies

which their individual goalskpi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 7143

Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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httpslidepdfcomreaderfullmultiples-skill-inhouse-program 11143

ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 12143

HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 13143

our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 14143

23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 16143

O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 23143

Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 24143

chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 26143

Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 29143

)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 37143

To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 38143

34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 39143

Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 40143

Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 41143

Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143

2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 43143

Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 44143

WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 45143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143

Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 47143

2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 5: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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bull Strategies not limited to top management Once the

plant wide strategies being communicated downward we

at our level and in line with our capacity also need to plan similarly

bull The linkage is needed and necessary in order to build

the operation chain

bull Some organisation in order to create such environment

they will establish QCC commitment committee MO

and ectbull Supporting sta is essential to support the strategies

which their individual goalskpi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 6: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 7: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Trend amp Challenge in

Supporting unction

Supporting

roup

Supporting

roup

TopManagement

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 8: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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JUST IMAGINEhellipJUST IMAGINEhellip

WITH POORSUPPORTING

Can the structure survive

with a the chaenes

arun$$

lobal changes

Competitiveness

$nternal weaknesses

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 78143

alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 9: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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roup discussion

ist down what will your competitor can do

To be ahead o your organiampation

ets brainstorm and discuss

( minutes

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7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 45143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143

Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 51143

5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143

1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 58143

EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 63143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 73143

A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 74143

SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 76143

-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 77143

Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 10: Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 74143

SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 76143

-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 11: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ligning objective behind the

strategies

bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to

plan and eecute strategies

bull The strategies basically to gain more proit to be ahead than

competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient

bull +owever the strategies should inline with the company goals

and ob-ective company mission and corporate value which also

act as a light house giving a direction

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 12: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION

WITHOUT HAING )ULL COMMITMENT AN(

OWNERSHIP

bull Ownership mean sense o belonging where current

strategic contet is similarly to think as a business partner

bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make

you serve as employee but through the business scenario

needs normally management would like you to be a artner

at your own capacity

bull Once you have the ownership and think as how the

business man think deinitely the you will give your ull

commitment

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143

2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 13: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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our attitude is $our choice

bull et discuss what are the dierent between carrying out your

-ob as an employee compare as a business partner

bull hat your group think is more 0valuable1 to yourorganiampation hy

bull( minutes

7242019 Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 16143

O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 21143

o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143

2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 51143

5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 14: Multiples Skill Inhouse Program

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23454

Some 6ey word that we have touched7

Creating 8alue

9 usiness 4artner 8s )mployee

Competitors thinking

lt Supporting sta as pillars

( Strategic Thinking

= Ownership

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 21143

o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 24143

chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143

2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 51143

5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 58143

EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 15: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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EELOPI KE

PE(O( CE IE)

KPI+

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 17143

-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 21143

o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 23143

Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 24143

chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 29143

)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 30143

WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143

2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 35143

iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 36143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 37143

To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 45143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143

Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 47143

2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 51143

5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143

se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143

1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 57143

et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 58143

EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 63143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 16: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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O- OES KPI LIK TO

OU( PE(O( CE

There is no such thing of work hard without

producing ldquoResultrdquo

Result must be measured Once it is measurable it will become

performance Index

You have to focus on our core functionwhich will be ke result area

This helps result to be monitored

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 21143

o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 23143

Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 24143

chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143

2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143

3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143

se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143

ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143

1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 57143

et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 58143

EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 17: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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-h$ need to onitor our result

To ensure we are in a right track in line withthe compan goals and direction

e are able to sharpen our edge and a head

of our competitor To identif our weaknesses which need forimmediate training

To capitalied our performance for career

advancement To evaluate ROI against our performance

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 18: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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hat do ou mean b ROI Return Of Investment

$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(

$n investment definitel expecting return

such as effectiveness of services cost

improvement and ect

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 21143

o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143

(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143

Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 19: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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HOW (OES OUR )UNCTION LIN- TO ROI ROI

$ Eectiveness gt Meeting the departmental or organiampational

reuirement

0$ Cust+er satisactin gt $nternal or customer satisaction

on your services

1$ Accurac23 ti+e23 4uait2 o your services

5$ Cst savin or within the budget

6$ Achieve resut

7242019 Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143

11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 76143

-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 20: Multiples Skill Inhouse Program

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To evaluate the 2O$ all key area will be measured either

through percentage o achievement and result customereedback and your perormance

$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction

hat happen i your 2O$ is negative and whatever your

unctions is does not contribute towards company proit

ets discuss

7242019 Multiples Skill Inhouse Program

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

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o do such KPI being easured

0

0stabis your goa against te comany+ission

6ign your core unctions and set yourKI using S+6T aroac

S lt Seci=c+ lt +easurabe

6 lt 6cievabe

lt eaistic T 9 Timey

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 22: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Speci1ic

Goas must be speii and shoud not be

genera

Being a speii you $no your diretioneary here are you heading or hat are

you intend to be speiiay

Eg I ant to be an oier in amp years time

To redue the typing error

To improe the preparing report s$is

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 23: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Measurable

Goas shoud be measurabe here youan eauate the perormane or the

resutEg To inrease the prodution oumerom () to +))

To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 24: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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chievable

o not set a goas here it is

impossibe to ahiee

Eg To be a Manager in one year time

To redue the transport ost rom +)$

per month to amp$ per month

7242019 Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 25: Multiples Skill Inhouse Program

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(ealistic

Goas must be something reaisti and

not pu$ the igure rom s$y

Eg To redue the transportation ostrom +)$ per month to amp$ per month

To inrease the Bonus rom +month to amp

months by net year

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 26: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Tiel$

Good Goas must hae a time rame

hen to ahiee

The time rame shoud aso reaisti andahieabe

Eg To redue the stationery ost rom

+2$ per month to +)$ per month by rd 0r 2))

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143

Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 27: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Tie our goals ith $our

per1orance

Set a yeary goas in order to tie it ith your

perormane

By doing so1 your annua perormaneeauation i be more pratia beause it

i arry ertain eight sore

ou an aso eauate your urrent

ahieement ith your persona adanement

pan

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143

The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 74143

SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 28: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Aiscussion

ist down ( goals that you think you

wish to achieve by net year 9BB

5se the element o SM32T in

establishing the goals

( minutes

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 77143

Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 78143

alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 79143

Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 80143

Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 81143

Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 29: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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)3M4)

To build eective Customer 2elationship by having a

reuent meeting rom monthly to ortnightly by Q 9BBlt

9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt

To reduce the absenteeism rom 9BD to ED monthly by

March 9BBlt

lt To establish a policy on handling problematic customer

by Qlt 9BBlt

7242019 Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 30: Multiples Skill Inhouse Program

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WRAP 7UP6ey words 7 2O$ return o invenstment

64$ gt tool to measure 2O$

SM32T approached

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 31: Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 32: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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COMMUICTIO

STLEELEMENT 34 53MM6NI5ATI3N

Sender------message-------reeier

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 43143

Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143

Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 59143

Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143

Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143

Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143

COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 68143

-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 73143

A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 74143

SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 33: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ldquoThe meaning of communication isthe response that you getrdquo

amp88 99

89 999

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 34: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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2arriers to Counication

+ 7earing hat e epet to hear 8ast eperiene eads us to epet to

hear the same message in simiarirumstanes Komuni$asi+pps

2 Ignoring inormation that onit ithhat e 9$no

Eauating the soure etrat ltinterpret meaning by sender

7242019 Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 35: Multiples Skill Inhouse Program

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iering 8ereption

Words that mean dierent things to

dierent peopeSay the ord 93h to ommuniate the

ooing =Surprise1 Anger1 8easure

6nderstanding1 disappointment

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 36: Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143

ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143

SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143

WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 37: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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To Overcoe the barrier

6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps

6se ae-ae ommuniation do not gothrough many peope in sending message

boa ahmadpps

Be sensitie to reeiers ord

Be aare o symboi meaning I possibestraight to the point and ut it short

6se iret simpe anguage as ong as thereeie oud understand eary our message

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

7242019 Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 38: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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34 a$s o1 e11ective

counication

+ See$ to ariy your ideas beore ommuniating

2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you

ommuniate

5onsut be others be prepared

amp Be mindu tone1 ontent o message1 timing and

et 4oo-up ith your ommuniation

6se body anguage to assist

o not dominant the onersation

( Eye ontat to et reeiers $no that e areommuniating ith heltshe

+) ont 9mumbe or hae something in mouth hieta$ing

7242019 Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 39: Multiples Skill Inhouse Program

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Selecting a counication

channel

In seeting the ommuniation

hanne1 you hae to oo$ at=

3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1

approa or announement and et

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

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AOM)ST$C S544$)2

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636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 40: Multiples Skill Inhouse Program

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Counicating ith uest

Cepresent the 5ompany

8oite1 riendy and ous on the point

ommuniatedo not epore something not reated to you

or ompany onidentiaity

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 41: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Counicating ith

superior 4orma and respet

Short but straight to the point

Share ahieement rather than aiure

isuss probem ith some soution

7242019 Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 42: Multiples Skill Inhouse Program

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2od$ language usage6sing your body anguage in assisting

your ommuniation ith others

espeiay during brieing1 meeting1presentation and et

6nderstanding reeiers body anguage

in order to ensure the understanding

suh as eyes1 ae or hand gestures et

7242019 Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 43: Multiples Skill Inhouse Program

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Aiscussion

$dentiy ( communications problem in your work

place share it with the team and on your team

point o view what are the action can be taken tosolve the problem

Aiscuss gt B minutes

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 79143

Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 44: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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WRAP UP

)ercise 9 ways communication

9 Check understanding

5se body language

lt 5se simple language and straight to the point

( e a good listener

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7242019 Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 45: Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 46: Multiples Skill Inhouse Program

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Anyone an hod a meeting 4orming a or$ group and onduting a

produtie meeting1 hoeer1 is a greater haenge This artie has

tips or meetings that get resuts

1Determine the outcome or objective of the meeting

7aing a ear purpose goes a ong ay to ensuring a

suessu outome As$ yourse andltor the partiipants

Duestions i$e=

aWhat oud be the most auabe thing e oudaompish ith our time

bWhat is the purpose o the meeting

7o does this meeting ontribute to the organiFationa

goas and obgteties

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 47: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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2Plan in advance

Abraham Linon as notorious or panning and said that or eery +

hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard

to argue ith him

etermine the type o meeting ie1 probem soing1 brain storming1

dissemination o inormation1 etH and hat ormat i support thatpurpose

Assess hat inormation or other preparation i be needed 7o

i you ommuniate the resuts to others not partiipating in the

meeting1 but ho need to be apprised o the outome

7242019 Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

7242019 Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 48: Multiples Skill Inhouse Program

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The agenda

A good agenda should cover thefollowing areas

bull Overall purpose of the meeting

bull Date

bull Timings

bull Place

bull Objectives (allows people to prepare)

bull Attendance Vital

bull Responsibilities

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 49: Multiples Skill Inhouse Program

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3 Choose the participants

Seet those ho hae a reason to partiipate Those attending shoud=

a7ae a thorough $noedge o the meeting subgtet-matter and be

ready and abe to ma$e a auabe ontribution

bBe responsibe or impementing deisions or bringing a progtet to the

net stage represent a group that i be aeted by deisions made at

the meeting

Beteen our to seen peope is generay idea or any meeting1 ten is

toerabe and +2 is strething the imit Meetings tend to be more produtie

hen the number o partiipants is o In arge group meetings1 there is ess

opportunity or indiiduas to partiipate and onsensus deision-ma$ing

beomes etremey time onsuming and rustrating

7242019 Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 50: Multiples Skill Inhouse Program

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4Roles

etermine hat roes i be needed ie1 someone to

ta$e notes1 story board1 present important

inormation1 etH The most ritia roe is the

aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy

ensure no one person dominates the meeting Seet

a aiitator ho i ma$e sure the ground rues are

ooed and maintain a neutra stane

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 51: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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5Develop guidelines

These are oten reated one and reused in subseDuent meetings It is

hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=

aNo ritiism

b5onidentiaity

No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity

eStart and end on time

onJt present a probem ithout being abe to present a soution

gItJs o$ to pass

We hae ound that a un ay to enore guideines is to ta$e a piee o

paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them

It $eeps the mood ight hie sti sending a ery important message

7242019 Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 52: Multiples Skill Inhouse Program

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se meeting openers

These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one

or to minutes in order to minimiFe time impat Some

eampes are=

aWhat oud you i$e to get out o this meeting

bShare something about you no one ese in the room

$nos about

What has been the best part o your ee$

dWhere are you haing suess in you area right no

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 53: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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se visuals

Most peope an see hat you are presenting

better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides

and hite boards to set the agenda1 brainstorm1 or

present ideas

$he paring lot

It an be easy to get stu$ on issues that might be

important1 but not direty tied to the obgtetie o

the meeting 6sing a ip hart ist the items as they

ome up At the end o the meeting resoe hatations need to ta$en to dea ith them

7242019 Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 54: Multiples Skill Inhouse Program

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ampuestions

a$ Weh one said1 When managers as$ Duestions1 they

arenJt oo$ing or ansers1 theyJre oo$ing or aidation

0uestions are a poeru meeting too They eiit partiipation1

ideas and reatiity Een i you aready $no the ansers1

as$ing the right Duestions engages peope 8eope embrae and

on hat they partiipate in It reates onership1 aountabiity

and a greater ommitment to produe the resuts

There is no muh more inoement and muh better

attendane As a resut o the improed ommuniation in the

meetings1 the partiipants ontinue to as$ better Duestions in

their respetie areas They hae redued the amount o

oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors

Their meetings shited rom inormation dissemination to atie

partiipation and onership o improing resuts

1( )ocus on the end in mind

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 55: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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1( )ocus on the end in mind

Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or

Why arenJt you hitting your targets 7o hepu are those

Duestions What peope reay ee is being as$ed is Why are you

suh a sre up

Eetie Duestions not ony turned this meeting around1 they aso

engaged the partiipants in reating a soution to the probem A

probem that1 beause they had reated1 they oned

0uestions ought to ous on the outome o the meeting1 onstanty

reerring the group ba$ to the meeting obgteties They shoud be

opened ended and orarded oused Why arenJt you hitting your

targets shoud be repaed by What do e need to do to hit our

targets

It is reay a simpe matter o ous o you ant them oused on a

the reasons something onJt or isnJt untioning1 a the hie eeing

rustrated and probaby angry 3r1 do you ant them oused on

hat itJs going to ta$e to produe the resuts 0uestions i get you

to either pae depending upon hih ones you as$

7242019 Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 56: Multiples Skill Inhouse Program

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11eeting closers

Wrap up eah meeting by summariFing hat as aompished

7ere is a brie he$ist=

a7ae tas$s that ere reated during the meeting been

assigned a ho i do hat and by hen

bWere the obgteties o the meeting met I not1 is another

meeting reDuired

7o eetie as the meeting What oud e improe on or

net time

dWhat did you get out o the meeting

eWhat issues 8ACKING L3TH ame up that e ere unabe to

resoe What ations steps shoud be ta$en

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 57: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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et conduct a meeting on improving customer

relations

ist down your agenda and determine o role

and unction

2ole play gt conduct the actual meeting

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 58: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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EING A STRATEGIC

PARTNER

7242019 Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143

id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 91143

Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 92143

Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 95143

ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143

ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 59: Multiples Skill Inhouse Program

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Cost (eduction

Manageent5ost improement deine as a steps and

ation being ta$en to spend isey ony to the

organiFation needsIn the other hand ho an you improe your

ost by getting the same serie or Duaity

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 60: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Ma-ority o the company will ocus on improving cost as a

part o their strategic action Cost improvement normally

involve 7

Overhead cost such as overtime number o manpower

Stationery cost utility cost material cost F or

manuacturingG Transportation cost spare parts and

maintenance cost uniorm hostel and etc

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143

UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 61: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Some ways o improving cost7

)nergy save paperless using rough paper

Maimise manpower utilisation plan your work to reduce

OT and work smart Hegotiate with vendors on cost

reduction T4M (S Maimised tranport seating

arrangement replace new uniorm when only torn or

damage out sourcing certain unction i necessaryI

7242019 Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 95143

ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143

ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 62: Multiples Skill Inhouse Program

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Pro1itabilit$

It as deined as the ean inome that theompany made ater minus aay a the

reated oerhead ost and ost o operations

hih aso inusie ta

In reated to the ost improement1 the saing

that e hae made1 sha gae a positie

impat to the proit

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7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 63: Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 64: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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UIL(ING A CULTURE

bull )ncourage suggestion and recognised good suggestion

bull $ncorporate as one o 64$

bull Create the awarness thru checklist email signature

poster and etc

bull $dentiying areas where creating high epenses and look

into 0how could you do think better or dierent than

what you are doing now with the same cost

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 65: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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id $ou ever thin5 about this

6uestion 77

bull 3re you the only player in the market bull hat will the competitor think about you

bull hat will the competitor do to be ahead o you

bull hy the handphone and $T industries change their product so reuent

bull hy there is a 0lobaliampation1 03JT31 and etc

bull ill the economy stagnant and did not change

bull hen is our last economic crisis and when is net

bull ill there anymore war disaster and etc

7242019 Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 85143

oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 90143

Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 92143

Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 66: Multiples Skill Inhouse Program

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Aiscussion

hy do you think it is important to build cost

conscious culture in your organiampation ist down reason and lets discuss

B minutes

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COTIUOS

IMP(OampEMET 8KI9E

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 67: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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COTIUOS

IMP(OampEMET 8KI9E

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143

63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143

Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

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636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 68: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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-AIampEN is a Kapanese word meaning

gradual orderly continuous improvement

The 63$L)H usiness strategy involves

everyone in an organiampation working together

to make improvements without large capitalinvestment

7242019 Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 69: Multiples Skill Inhouse Program

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63$L)H is also a culture o sustained continuous improvement

ocusing on eliminating waste in all systems and processes o anorganiampation

T+) 63$L)H 3442O3C+

bullCreate waste gt ree systems and procedures7

bull Aeine clear leadership initiatives

bullSustain a culture o unrelenting continuous improvementbullQuick product change over

7242019 Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 70: Multiples Skill Inhouse Program

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ASIC TIPS )OR -AIampEN ACTIITIES

bull Aiscard conventional ied idea

bull Think o how to do it not it cannot be done

bull Ao not make ecuses Start by uestioning current practices

bull Ao not seek perection Ao it right away even i or only (BD

o target

bull Correct it right away i you make mistake

3sk 0+1 ive times and seek root causes

4iping straw

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 71: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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SOM) H)3T$8) 2)S4OHA)HT

bull $ am too busy to study it

bull $ts good idea but the timing is too early

bull $t is not in the budgetbull Theory is dierent rom practice

bull et someone else think about it

bull $ know the result even i we dont do it

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 72: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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WH (O OU NEE( -AIampEN

WH IG ORGANIampATION ELIEE IN -AIampEN

The answer is usiness and world economy is changing

everyday The changes make our competition more

competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes

and improvement e will not survive

63$L)H is a needs or our organiampation to keep on

surviving

7242019 Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 73: Multiples Skill Inhouse Program

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A$SC5SS $H 3 2O54 +$C+ 32)

SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H

COHT$H5O5S $M42O8)M)HT

B M$H5T)S

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

7242019 Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 74: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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SE(

TE -O(K

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

7242019 Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

7242019 Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

7242019 Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 75: Multiples Skill Inhouse Program

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Kerja Kupulan

Sebagai $umpuan so$ongan1 $ita masih tetap

sebuah $umpuan dan mempunyai matamat yang

sama

Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi

menapai satu matamat

+mi-

Sesat dm hutan

+mi-

Sesat dm hutan

-ES -AJIAN SESAT (ALAM HUTAN

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 76: Multiples Skill Inhouse Program

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-ES -AJIAN 7 SESAT (ALAM HUTAN

3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki

pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika

ini agak panas anda hanya memakai Keans dan Tshirt

Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil

masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda

dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki

dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan

orang asli

Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri

meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di

kehendakki keluar dari pesawat segera

6etika hendak keluar anda melihat barangan berikut berselerak di lantai7

4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara

tali peta kompas dan selimutSoalan 7

Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut

keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya

uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan

alasan akan keputusan tersebut

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

7242019 Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 77: Multiples Skill Inhouse Program

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Peranan Kita sebagai hli

Kupulan

Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah

bersama

Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru

Memahami SW3T ra$an ahi $umpuan

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

7242019 Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 78: Multiples Skill Inhouse Program

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alangan Kerja Kupulan

8enting$an diri sendiri

Tida$ memain$an peranan yang sepatutnya

Tida$ memahami matamat

Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah

Tida$ memahami ahi $umpuan

8unyai si$ap ego dan tida$ beri$iran terbu$a

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 79: Multiples Skill Inhouse Program

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Penting5an iri Sendiri

Mempunyai si$ap 9masaah aa$ bu$an masaah

saya

Apabia ini bera$u1 anda a$an hanya mea$u$an

sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain

Begitu gtuga gti$a gtabatanlt$umpuan anda ada

masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 80: Multiples Skill Inhouse Program

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Tida5 eain5an Peranan

Kergta Kumpuan ibarat satu pasu$an Boasepa$

Se$iranya antara pemain tida$ memain$an

peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung

bot naga i$a beberapa pendayung berdiam diri

atau mendayung arah yang berainan1 pasti

mere$a tida$ a$an bergtaya

+mi-

Menara stra

+mi-

Menara stra

Tid 5 M h i

7242019 Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

7242019 Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 81: Multiples Skill Inhouse Program

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Tida5 Meahai

MatlaatMatamat adaah samar atau Ketua

tida$ memasti$an mere$a aham a$an

matamat - ibarat bergtaan tanpa tugtuanatau $ompas

Ahi daam $umpuan a$an bergera$

mengi$ut haa tugtu sendiri atau arahyang berainan

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 82: Multiples Skill Inhouse Program

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Kouni5asi ang tida5

e1e5ti1

Ahi daam $umpuan tida$ ber$omuni$asi

antara satu sama ain samada mempunyai

masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam

menyaur$an ma$umat1 arahan d a$an

tergtegtas mengtadi$an $umpuan tida$berungsi

7242019 Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 83: Multiples Skill Inhouse Program

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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA

AN(A (AN INCANG-AN gt

3 4ada pandangan anda punca ianya berlaku

4ada pandangan 65M453H

anda bagaimana ia boleh di atasi

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7242019 Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 84: Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 85: Multiples Skill Inhouse Program

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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was

promised to us two hours ago e have meeting to attend Theres

never enough time There are so many things to do and so little time

in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there

are bills to be paid net week Stress is closing in on all o us Stress

is aecting not only the way we do business but our bodily health

at the same time hile we cant make stress go completely away

there are some things we can do to reduce our stress levels and

make us happier and more productive which reduces our stress

levels and makes and so on and so on

(OES THIS SOUN( )AMILIARhellip

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 86: Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 87: Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 88: Multiples Skill Inhouse Program

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Stress Manageent

6nderstand your mind1 body and sou

Wor$ing ie ye is onsist o arious senario We shoud

be abe to $no ho to use our mind1 aare against our

physia and spiritua ea$nesses and strength

This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about

ourse

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 89: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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StressStress being deine as a pressure against your mind

and emotiona hih ead to beome angry1 tense1

sad or rustration

A minimum ee o pressure is good or us to $eepon perorming

Too muh pressure oud

aet our heath

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 90143

Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 91143

Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 92143

Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 90: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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Identi1$ing causes o1

stressToo many sudden hanges an be a main

ause o stress

Stress oud aso ause by our ay o ie

suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise

7oeer here are some other auses that e

oud oo$ into

7242019 Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 95143

ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 96143

ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143

ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 91: Multiples Skill Inhouse Program

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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent

thing on dierent days8an or uture and do not oo$ at mista$e

or aiureStop smo$ing and ta$e ess aeine drin$s

o eerise at east2) minutes and days a ee$

7242019 Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 92: Multiples Skill Inhouse Program

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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the

same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the

rationae Share your thought and eeing ith ose riend in order to reease the

pressure

Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap

Ta$e a ong shoer or go or body massage Go or hoidays

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 93: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ction Plan 1or high energ$

leaving

8ratie good lt simpe eeriseonsistenty

Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan

Start you day in the morning ith agood mission statement

Aays be positie

7242019 Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 94: Multiples Skill Inhouse Program

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N3s health problems go heart diseasediabetes cancer and obesity get all the

limelight ut we should pay -ust as much

attention to another serious health issue7stressN

Ar +- Jadampilah 6amsah STAR May 9= 9BB

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143

ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143

ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 95: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 95143

ST(ESS(EE TIP 3

T(ESS(EE TIP 3

WHEN IN DOUBTWHEN IN DOUBTASKASK

You canrsquot solve a problemif you donrsquot know whatis it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 96143

ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 97143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 98143

ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143

ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143

ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

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J$S+ OH) COHC)4T

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 96: Multiples Skill Inhouse Program

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ST(ESS(EE TIP lt

T(ESS(EE TIP lt

WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING

Setting clear objectivesand directions couldsave you from potential

pitfalls

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

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AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 97: Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 98: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP =

T(ESS(EE TIP =

AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING

Loose lips sink shipsAnd it could be the boat

yoursquore on

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143

ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 99: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143

ST(ESS(EE TIP gt

T(ESS(EE TIP gt

THINK POSITIVETHINK POSITIVE

Work hard but worksmart

Where possible delegateShare your positivity

itrsquos contagious

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143

ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143

ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143

ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

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i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 100: Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

GIVE YOURSELFGIVE YOURSELF

SOME SPACESOME SPACE

When yoursquore up against the wallstop

ake a deep breath or go for awalk

Some fresh air will do you a lotof good

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 101: Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

BREAK AWAY FROMBREAK AWAY FROM

ROUTINESROUTINES

ake a different road to worktomorrow

You never know what you mayfind

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143

ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

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bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

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bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 102: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143

ST(ESS(EE TIP A

T(ESS(EE TIP A

SPEAK YOUR MINDSPEAK YOUR MIND

f you have something to saysay it

eeping frustrations to yourself

will do you more harm thangood

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143

ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143

ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 103: Multiples Skill Inhouse Program

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ST(ESS(EE TIP B

T(ESS(EE TIP B

RELAXRELAX

PUT YOUR FEET UPPUT YOUR FEET UP

Stop every now and then

and smell the roses$e proud of what yoursquove done

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 104: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP

T(ESS(EE TIP

FREE YOUR MINDFREE YOUR MIND

hink outside the bo

and you wonrsquot paint yourself into a corner

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143

ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 105: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143

ST(ESS(EE TIP 34

T(ESS(EE TIP 34

ULTITSK7ULTITSK7

Duggle $our tie ell and

$oull end up ith enoughtie

1or both or5 and pla$

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

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)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

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AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

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6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

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E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 106: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 33

T(ESS(EE TIP 33

PLAN AHEADPLAN AHEAD

Lear r $r amp(a)e

Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143

ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

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J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

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O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

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Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

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4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 107: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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ST(ESS(EE TIP 3lt

T(ESS(EE TIP 3lt

CHILL OUTCHILL OUT

We (e 1rere (ar( ( rampersquo( e( 0)e Le( e

(ea +amp( a e+ ae (eamp r

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

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OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

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PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

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Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

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2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

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Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

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)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 108: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143

bull Reace the hrase I have t $ $ $ with I et t $ $ $

Small business writer Aon Aoman author o Out Wr Get

Int usiness and L ere u Leagt Maret Research

Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do

he starts using the phrase N$ get toN N)ven the most miserable o

tasks seem easier and less stressul i you get to do them $ts kind

o like a reward Oooeee $ get to make cold calls today $t gives

you a positive eelingN y removing that eeling that you NhaveN

to do something youve reduced some pressure and stress

STRESS )REE TIPSSTRESS )REE TIPS

S SS SSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143

bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

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P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

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Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

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)OLLOWING PROLEMSgt

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OH A)$8)2 O2 CO5HT)2 S)28$C)

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AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

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ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

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Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

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Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

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J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

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0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

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To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

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WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

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La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

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he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

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$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

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Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 109: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

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bull Cut ut the cee3 ht chcate3 an st rins

Caiene can cause aniety and make things more

stressul So you might want to limit your trips to

Starbucks when you are suering rom stress

bull

-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic

robots that changed their shape depending on which way

your turned them and moved their body parts She played

with them while she was on the phone $t gave hersomething physical to do and mental at the same time

and helped reduce aniety

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

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bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

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7242019 Multiples Skill Inhouse Program

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INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

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COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 110: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143

bull Write wn 2ur stressu situatin y putting your

thoughts down on paper For in the computerG you can transer

your emotions rom your mind to something more tangible

3ter youre done with the writing you can crumble up the paper

and throw it away or light a match to it and let your troubles go

up in smoke

bull E8ercise $ have a NThigh MasterN that $ use to eercise my

upper body and my thighs when $ve been hunched over a desk or

too long etting away rom the desk and eercising or -ust a

couple minutes can reduced stress remarkably $ you can get away

or a walk thats even better Think about pleasant thoughts and

not about your problems that helps also

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 111: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143

bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main

keys to a healthy body is getting oygen which we cant do i were all slumped

over and stressul Take a ew minutes and close your eyes and breathe deeply

and slowly $ like to tell mysel that with each outgoing breath $ am becoming

calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically

Nreathing becomes short and shallow when we start stressing outN says

Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco

Teas NThe uickest way to break this tension loop is to start drawing air deeply

into your lungs which allows oygen to low throughout the body ou should

eel a dierence almost immediatelyN

rom Soothe your stress spots Fitness Hovember E

STRESS )REE TIPSSTRESS )REE TIPS

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 112: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143

bull Eat a sweet hen youre eeling really stressed take a

minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound

that stress levels go down when we consume sugars

bull Mae 2urse at h+e 4ersonaliampe your workspace

Surround yoursel with photographs o home posters rom

avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions

bull (rin s+e rane uice Scientests have discovered

that vitamin C can reduce the production o stress hormones

)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels

sprouts cabbage cauliower tomatoes peppers potatoes

strawberries graperuit and cataloupe J

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 113: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143

bull Sin a sn This tip does double duty music and singing

relaes the body 3HA by singing you breathe more deeply

Aepending on your voice however you might create more

stress rom the people around you

Watch a unn2 vie aughter like singing gets more

oygen into our lungs so watch something that gives you some

belly laughs Ar +-Jadampilah 6amsah says the essence o humor

is anticpation and payo Kust like reducing stress

STRESS )REE TIPSSTRESS )REE TIPS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 114: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143

OB0+ SOgtI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 115: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143

PrBe+ svin usin a 6Dste rcessgt

Aescribe the situation and deine the problem

9 Conirm the actual causes

)valuating the potential solution

lt Take action based on the solution

( Monitor the result

Or4lan Ao Check 3ction 4AC3

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 116: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143

Proble nal$sis

esribe 8robemState and speiy the probem ater the

brain storming

5onirm the atua 5auses6se $noedge and eperiene to Foom in

against a possibe auses

Test The possibe auses

5onirm True ause

)valuating the 4otential Solutions

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 117: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143

)valuating the 4otential Solutions

bull ist down all potential solutions and gathered all data

bull )valuate the advantages and disadvantages and identiy

conseuences

bull enerate alternatives

Take 3ction based on Solutionsbull Once you have make the decision on which solution need

to take take the necessary action

Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o

such solution

P(O2LE SOLI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 118: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143

Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu

4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu

Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas

0routine1nya

alaubagaimanapun os baru Mastura sering membuat beberapa perubahan

dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum

ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan

yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa

hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan

kadangkala sukar memberikan ker-asama antara sesama mereka Sistem

4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a

3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan

F( minitG

P(O2LEM SOLampI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 119: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143

P(O2LEM SOLampI

TOOLSThere are many tehniDues o probem

soing suh as =

Brain stormingMind mapping

4ish bone tehniDue

2 i St i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 120: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143

2rain Storing

This is the tehniDue here you thro

a $inds o data to anayst the probem

List treats and opportunities Identiying onerns that reDuire ation or

direty impat you

As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to

do

Mi d M i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 121: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143

Mind Mapping

6sing a diagram in the midde as a

brain lt mind and epand the ine on a

possibe data o identiying1 anaysttrend and proiding soution

)3M4) OJ M$HA M344$H

4 2 d 6 i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 122: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143

Jile misplaced

Ho proper log book at

other department to

trace

responsibility

3 proper cabinet

Heed to ollowup

Send reminder

4oor 2ecord 6eeping

CREATE A MIN( MAPPING IN SOLING THE

)OLLOWING PROLEMSgt

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 123: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143

)OLLOWING PROLEMSgt

C5STOM)2 COM43$HT

OH A)$8)2 O2 CO5HT)2 S)28$C)

9 S+O2T3) OJ 23 M3T)2$3 J2OM

AOM)ST$C S544$)2

M3S33+ 6OM5H$63S$ A)H3H

636$T3H3H K33T3H 3$H

i hb T h i

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 124: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143

ishbone Techni6ues

This tehniDue as orm by a apanese

name Ihi$aa

Something simiar i$e mind mappingbut there are using ishbone to deeop

ino

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 125: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143

J$S+ OH) COHC)4T

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 126: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 127: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143

INTERACTION WITHMANAGEMENT

INTERACTION CCLE

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 128: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143

O4)H

A)8)O4

C32$J

32))

COS)

I t ti id li

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 129: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143

Interaction uideline

38EN ith hat and hyesribe reasons or the disussion

Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming

ideas1 or probem soing This is the irst interation Guideine or

any disussion

Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground

inormation that support the purpose and importane

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 130: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143

4ind 3ut etais

Ehange detais inormation o the topiand ariying those ho sti unear

eeop Ideas

uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions

Aays open minded and as$ or other

ideas as muh as possibe

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 131: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143

Agree on AtionsWhen agreeing on ations1 use the other

persons suggestion i possibe eide

ho do hat by hen

5ose ith reie and set oo-upEpress appreiation

eide on hen to he$ progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 132: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143

Infuencing Strategy ndash The 5 Psbull Position lt te current issue

bull Probem lt wy cange is neededAteconseBuences o not canging

bull Persona ro=e lt understanding teCmaD o te oter erson lt teir

argumentsAeeings E ersona stye

bull Possibiities lt otions or cange1conseBuences1 advantages E

disadvantagesbull Proosa lt recommended otion1 wit

reasons and ossibe =rst stes

6) 42$HC$4)S $H $HT)23CT$H $T+

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 133: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143

6) 42$HC$4)S $H $HT)23CT$H $T+

OT+)2S7

bull Maintain or enhance sel esteem

bull isten and respond with empathy

bull 3sk or help and encourage or involvement

REPLACE COMPLAINTF WITH )EE(AC-

J))A3C6 J5HA)M)HT3S7

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 134: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143

J))A3C6 J5HA)M)HT3S7

bull Speciics

bull Sincere

bull alanced

4OS$T$8) J))A3C6

bull hat was said and donebull hy eective

J))A3C6 JO2 $M42O8)M)HT

bull hat was said and done

bull Suggested alternative

bull hy alternative is more eective

(O O- O77 LETS O SO ETI

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 135: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143

E- S P(T O KI9E TO

OU(SELES

9 I you ant to hange

the ation1 you hae tohange your thin$ing

ig igar

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 136: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143

0 DD $ P+$ )+

0 )+ $ P+ 66

COMPLIMETSCOMPLIMETS

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 137: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143

COMPLIMETSCOMPLIMETS

hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment

hearts

Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them

hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be

oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie

To egativeTraps

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 138: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143

To egativeTraps

0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better

jobgt0e loo bacloo bac to the past and sa ldquoIf I

have known today was going to be socompetitive I would have been positive

yesterday 9Positive is not a when 7 Positive is a 0

WorkWork

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 139: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143

WorkWork

ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge

$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious

ften the secret to enjoing a job is not

to change our job but to change ourattitude

La o1 ProgressLa o1 Progress

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 140: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143

La o1 Progressg

Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on

progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah

your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their

goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships

do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 141: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143

he key of being positive is nothe key of being positive is not

that you never get upsetthat you never get upset

frustrated or irritatedfrustrated or irritated

It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 142: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143

$ST AOH ( H) S6$S 3HA

6HOA)A) T+3T O5 +38) )32H

JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS

Learning Point

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand

Page 143: Multiples Skill Inhouse Program

7242019 Multiples Skill Inhouse Program

httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143

Learning Point77

I hear1 I orget

I See1 I remember

I o1 I 6nderstand