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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 1143
ULTIPLE SKILLSULTIPLE SKILLS
2 days in-house program
designed by
TIMES Management Training Sdn BhdMENGENAL WATAKpps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 2143
900am Ice Breaker 900am Ice BreakerIntroduction Kaizen
Course Objective Synergy T eamw ork
Otimizing roes and unction
0$am Coee break 0$am Coee break
0amp0am Key erormance Inde( )KI 0amp0am Stress +anagement
-$m unc -$m unc
00m Communication enancement 00m robem soving
Conduct eective meeting
amp$m Tea break amp$m Tea break
ampamp0m Strategic artner ampamp0m Intercation w it +anagement
Course evauation
$00m nd $00m nd
Day 1 Day 2
PROGRAM OUTLINE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 3143
IntroductionIn current economic uncertainty1 te
suorting grou2s roe as beenunder great ressure to adat tonew business reaities and canges
Business across industries areacing and cometing wit minimaresources but greater e(ectations
Tis course wi e you
deveo a new skis or today2scaenging businessenvironment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 4143
Course Objective
3ow 4ou Can Imrove 4our 5ob erormance
6ter 6ttending Tis Course7 9 6be to generate strategic tinking
9 To increase your administrative vaue
and innovative9 eveo cost conscious attitude
9 To imrove communication skis in9order to create
cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt
7242019 Multiples Skill Inhouse Program
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bull Strategies not limited to top management Once the
plant wide strategies being communicated downward we
at our level and in line with our capacity also need to plan similarly
bull The linkage is needed and necessary in order to build
the operation chain
bull Some organisation in order to create such environment
they will establish QCC commitment committee MO
and ectbull Supporting sta is essential to support the strategies
which their individual goalskpi
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 6143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 7143
Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 10143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 11143
ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 13143
our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 18143
hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 24143
chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143
(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 26143
Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 27143
Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 28143
Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 29143
)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143
2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 35143
iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143
se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143
ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143
1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143
COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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900am Ice Breaker 900am Ice BreakerIntroduction Kaizen
Course Objective Synergy T eamw ork
Otimizing roes and unction
0$am Coee break 0$am Coee break
0amp0am Key erormance Inde( )KI 0amp0am Stress +anagement
-$m unc -$m unc
00m Communication enancement 00m robem soving
Conduct eective meeting
amp$m Tea break amp$m Tea break
ampamp0m Strategic artner ampamp0m Intercation w it +anagement
Course evauation
$00m nd $00m nd
Day 1 Day 2
PROGRAM OUTLINE
7242019 Multiples Skill Inhouse Program
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IntroductionIn current economic uncertainty1 te
suorting grou2s roe as beenunder great ressure to adat tonew business reaities and canges
Business across industries areacing and cometing wit minimaresources but greater e(ectations
Tis course wi e you
deveo a new skis or today2scaenging businessenvironment
7242019 Multiples Skill Inhouse Program
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Course Objective
3ow 4ou Can Imrove 4our 5ob erormance
6ter 6ttending Tis Course7 9 6be to generate strategic tinking
9 To increase your administrative vaue
and innovative9 eveo cost conscious attitude
9 To imrove communication skis in9order to create
cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt
7242019 Multiples Skill Inhouse Program
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bull Strategies not limited to top management Once the
plant wide strategies being communicated downward we
at our level and in line with our capacity also need to plan similarly
bull The linkage is needed and necessary in order to build
the operation chain
bull Some organisation in order to create such environment
they will establish QCC commitment committee MO
and ectbull Supporting sta is essential to support the strategies
which their individual goalskpi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 7143
Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143
se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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IntroductionIn current economic uncertainty1 te
suorting grou2s roe as beenunder great ressure to adat tonew business reaities and canges
Business across industries areacing and cometing wit minimaresources but greater e(ectations
Tis course wi e you
deveo a new skis or today2scaenging businessenvironment
7242019 Multiples Skill Inhouse Program
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Course Objective
3ow 4ou Can Imrove 4our 5ob erormance
6ter 6ttending Tis Course7 9 6be to generate strategic tinking
9 To increase your administrative vaue
and innovative9 eveo cost conscious attitude
9 To imrove communication skis in9order to create
cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt
7242019 Multiples Skill Inhouse Program
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bull Strategies not limited to top management Once the
plant wide strategies being communicated downward we
at our level and in line with our capacity also need to plan similarly
bull The linkage is needed and necessary in order to build
the operation chain
bull Some organisation in order to create such environment
they will establish QCC commitment committee MO
and ectbull Supporting sta is essential to support the strategies
which their individual goalskpi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 39143
Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 40143
Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 41143
Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143
2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 43143
Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143
Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 48143
The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143
3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 50143
4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 51143
5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143
se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143
se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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Course Objective
3ow 4ou Can Imrove 4our 5ob erormance
6ter 6ttending Tis Course7 9 6be to generate strategic tinking
9 To increase your administrative vaue
and innovative9 eveo cost conscious attitude
9 To imrove communication skis in9order to create
cooeration among your coeagues 9 Contribute as a team ayer ororganizationa growt
7242019 Multiples Skill Inhouse Program
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bull Strategies not limited to top management Once the
plant wide strategies being communicated downward we
at our level and in line with our capacity also need to plan similarly
bull The linkage is needed and necessary in order to build
the operation chain
bull Some organisation in order to create such environment
they will establish QCC commitment committee MO
and ectbull Supporting sta is essential to support the strategies
which their individual goalskpi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 14143
23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 25143
(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 26143
Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 27143
Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 28143
Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 29143
)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 34143
2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 38143
34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 39143
Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 40143
Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 41143
Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143
2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 43143
Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 44143
WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 45143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143
Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 47143
2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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bull Strategies not limited to top management Once the
plant wide strategies being communicated downward we
at our level and in line with our capacity also need to plan similarly
bull The linkage is needed and necessary in order to build
the operation chain
bull Some organisation in order to create such environment
they will establish QCC commitment committee MO
and ectbull Supporting sta is essential to support the strategies
which their individual goalskpi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Trend amp Challenge in
Supporting unction
Supporting
roup
Supporting
roup
TopManagement
7242019 Multiples Skill Inhouse Program
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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JUST IMAGINEhellipJUST IMAGINEhellip
WITH POORSUPPORTING
Can the structure survive
with a the chaenes
arun$$
lobal changes
Competitiveness
$nternal weaknesses
7242019 Multiples Skill Inhouse Program
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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roup discussion
ist down what will your competitor can do
To be ahead o your organiampation
ets brainstorm and discuss
( minutes
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 77143
Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 78143
alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
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EELOPI KE
PE(O( CE IE)
KPI+
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ligning objective behind the
strategies
bull )very year company will evaluate their perormance overalleconomic and market trend and competitor activities in order to
plan and eecute strategies
bull The strategies basically to gain more proit to be ahead than
competitor and to carry out continuous improvement on theoperations in order to be more eective and eicient
bull +owever the strategies should inline with the company goals
and ob-ective company mission and corporate value which also
act as a light house giving a direction
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
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9 S+O2T3) OJ 23 M3T)2$3 J2OM
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636$T3H3H K33T3H 3$H
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7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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HOW TO OPTIMIampE OUR ROLE AN( )UNCTION
WITHOUT HAING )ULL COMMITMENT AN(
OWNERSHIP
bull Ownership mean sense o belonging where current
strategic contet is similarly to think as a business partner
bull Terms o Hu+an resurce now days has converted toHu+an caita Though the contract o employment make
you serve as employee but through the business scenario
needs normally management would like you to be a artner
at your own capacity
bull Once you have the ownership and think as how the
business man think deinitely the you will give your ull
commitment
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143
ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143
Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143
WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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our attitude is $our choice
bull et discuss what are the dierent between carrying out your
-ob as an employee compare as a business partner
bull hat your group think is more 0valuable1 to yourorganiampation hy
bull( minutes
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 30143
WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143
3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143
se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143
se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 54143
ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143
11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143
Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143
COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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23454
Some 6ey word that we have touched7
Creating 8alue
9 usiness 4artner 8s )mployee
Competitors thinking
lt Supporting sta as pillars
( Strategic Thinking
= Ownership
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 27143
Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 30143
WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 37143
To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143
2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 46143
Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 49143
3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 52143
se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143
se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143
1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143
11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143
Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 63143
7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143
COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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EELOPI KE
PE(O( CE IE)
KPI+
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 37143
To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 42143
2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143
Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143
UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 67143
COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143
WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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O- OES KPI LIK TO
OU( PE(O( CE
There is no such thing of work hard without
producing ldquoResultrdquo
Result must be measured Once it is measurable it will become
performance Index
You have to focus on our core functionwhich will be ke result area
This helps result to be monitored
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 29143
)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143
se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143
UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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-h$ need to onitor our result
To ensure we are in a right track in line withthe compan goals and direction
e are able to sharpen our edge and a head
of our competitor To identif our weaknesses which need forimmediate training
To capitalied our performance for career
advancement To evaluate ROI against our performance
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143
UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 69143
63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
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636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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hat do ou mean b ROI Return Of Investment
$ll kind of obamp function involve investmentsuch as office euipment salar work stationand etc(
$n investment definitel expecting return
such as effectiveness of services cost
improvement and ect
7242019 Multiples Skill Inhouse Program
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
7242019 Multiples Skill Inhouse Program
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
7242019 Multiples Skill Inhouse Program
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143
UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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HOW (OES OUR )UNCTION LIN- TO ROI ROI
$ Eectiveness gt Meeting the departmental or organiampational
reuirement
0$ Cust+er satisactin gt $nternal or customer satisaction
on your services
1$ Accurac23 ti+e23 4uait2 o your services
5$ Cst savin or within the budget
6$ Achieve resut
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
7242019 Multiples Skill Inhouse Program
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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To evaluate the 2O$ all key area will be measured either
through percentage o achievement and result customereedback and your perormance
$ your 2O$ is positive you are contributing towardsorganiampation 2O$ ou are also adding value to your unction
hat happen i your 2O$ is negative and whatever your
unctions is does not contribute towards company proit
ets discuss
7242019 Multiples Skill Inhouse Program
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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o do such KPI being easured
0
0stabis your goa against te comany+ission
6ign your core unctions and set yourKI using S+6T aroac
S lt Seci=c+ lt +easurabe
6 lt 6cievabe
lt eaistic T 9 Timey
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Speci1ic
Goas must be speii and shoud not be
genera
Being a speii you $no your diretioneary here are you heading or hat are
you intend to be speiiay
Eg I ant to be an oier in amp years time
To redue the typing error
To improe the preparing report s$is
7242019 Multiples Skill Inhouse Program
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
7242019 Multiples Skill Inhouse Program
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Measurable
Goas shoud be measurabe here youan eauate the perormane or the
resutEg To inrease the prodution oumerom () to +))
To ompete daiy assignmentTo redue the timing o preparingmonthy report rom amp days to days
7242019 Multiples Skill Inhouse Program
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
7242019 Multiples Skill Inhouse Program
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
7242019 Multiples Skill Inhouse Program
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
7242019 Multiples Skill Inhouse Program
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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chievable
o not set a goas here it is
impossibe to ahiee
Eg To be a Manager in one year time
To redue the transport ost rom +)$
per month to amp$ per month
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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(ealistic
Goas must be something reaisti and
not pu$ the igure rom s$y
Eg To redue the transportation ostrom +)$ per month to amp$ per month
To inrease the Bonus rom +month to amp
months by net year
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143
1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Tiel$
Good Goas must hae a time rame
hen to ahiee
The time rame shoud aso reaisti andahieabe
Eg To redue the stationery ost rom
+2$ per month to +)$ per month by rd 0r 2))
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 29143
)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 53143
se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 55143
1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 56143
11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 60143
Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 61143
Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 64143
UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Tie our goals ith $our
per1orance
Set a yeary goas in order to tie it ith your
perormane
By doing so1 your annua perormaneeauation i be more pratia beause it
i arry ertain eight sore
ou an aso eauate your urrent
ahieement ith your persona adanement
pan
7242019 Multiples Skill Inhouse Program
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
7242019 Multiples Skill Inhouse Program
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 62143
Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143
WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 75143
Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Aiscussion
ist down ( goals that you think you
wish to achieve by net year 9BB
5se the element o SM32T in
establishing the goals
( minutes
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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)3M4)
To build eective Customer 2elationship by having a
reuent meeting rom monthly to ortnightly by Q 9BBlt
9 To increase the issuing invoices or domestic customerrom 9B to B daily by )nd o Aec 9BBlt
To reduce the absenteeism rom 9BD to ED monthly by
March 9BBlt
lt To establish a policy on handling problematic customer
by Qlt 9BBlt
7242019 Multiples Skill Inhouse Program
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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WRAP 7UP6ey words 7 2O$ return o invenstment
64$ gt tool to measure 2O$
SM32T approached
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
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636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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COMMUICTIO
STLEELEMENT 34 53MM6NI5ATI3N
Sender------message-------reeier
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
7242019 Multiples Skill Inhouse Program
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 65143
id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 66143
Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 71143
SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ldquoThe meaning of communication isthe response that you getrdquo
amp88 99
89 999
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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2arriers to Counication
+ 7earing hat e epet to hear 8ast eperiene eads us to epet to
hear the same message in simiarirumstanes Komuni$asi+pps
2 Ignoring inormation that onit ithhat e 9$no
Eauating the soure etrat ltinterpret meaning by sender
7242019 Multiples Skill Inhouse Program
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
7242019 Multiples Skill Inhouse Program
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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iering 8ereption
Words that mean dierent things to
dierent peopeSay the ord 93h to ommuniate the
ooing =Surprise1 Anger1 8easure
6nderstanding1 disappointment
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 70143
ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 72143
WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
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636$T3H3H K33T3H 3$H
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7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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To Overcoe the barrier
6se eedba$ 2 ays ommuniation- Abe to onirm understanding draing obgtetpps
6se ae-ae ommuniation do not gothrough many peope in sending message
boa ahmadpps
Be sensitie to reeiers ord
Be aare o symboi meaning I possibestraight to the point and ut it short
6se iret simpe anguage as ong as thereeie oud understand eary our message
7242019 Multiples Skill Inhouse Program
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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7242019 Multiples Skill Inhouse Program
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
7242019 Multiples Skill Inhouse Program
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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34 a$s o1 e11ective
counication
+ See$ to ariy your ideas beore ommuniating
2 Eamine the true purpose o ommuniation 5onsider the situation1 human setting heneer you
ommuniate
5onsut be others be prepared
amp Be mindu tone1 ontent o message1 timing and
et 4oo-up ith your ommuniation
6se body anguage to assist
o not dominant the onersation
( Eye ontat to et reeiers $no that e areommuniating ith heltshe
+) ont 9mumbe or hae something in mouth hieta$ing
7242019 Multiples Skill Inhouse Program
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
7242019 Multiples Skill Inhouse Program
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
7242019 Multiples Skill Inhouse Program
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Selecting a counication
channel
In seeting the ommuniation
hanne1 you hae to oo$ at=
3bgtetie1 ho is the reeier1 urgeny1onidentiaity1 hether it is or reading1
approa or announement and et
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Counicating ith uest
Cepresent the 5ompany
8oite1 riendy and ous on the point
ommuniatedo not epore something not reated to you
or ompany onidentiaity
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
7242019 Multiples Skill Inhouse Program
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Counicating ith
superior 4orma and respet
Short but straight to the point
Share ahieement rather than aiure
isuss probem ith some soution
7242019 Multiples Skill Inhouse Program
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
7242019 Multiples Skill Inhouse Program
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
7242019 Multiples Skill Inhouse Program
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
7242019 Multiples Skill Inhouse Program
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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2od$ language usage6sing your body anguage in assisting
your ommuniation ith others
espeiay during brieing1 meeting1presentation and et
6nderstanding reeiers body anguage
in order to ensure the understanding
suh as eyes1 ae or hand gestures et
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Aiscussion
$dentiy ( communications problem in your work
place share it with the team and on your team
point o view what are the action can be taken tosolve the problem
Aiscuss gt B minutes
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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WRAP UP
)ercise 9 ways communication
9 Check understanding
5se body language
lt 5se simple language and straight to the point
( e a good listener
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Anyone an hod a meeting 4orming a or$ group and onduting a
produtie meeting1 hoeer1 is a greater haenge This artie has
tips or meetings that get resuts
1Determine the outcome or objective of the meeting
7aing a ear purpose goes a ong ay to ensuring a
suessu outome As$ yourse andltor the partiipants
Duestions i$e=
aWhat oud be the most auabe thing e oudaompish ith our time
bWhat is the purpose o the meeting
7o does this meeting ontribute to the organiFationa
goas and obgteties
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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2Plan in advance
Abraham Linon as notorious or panning and said that or eery +
hour spent panning1 it oud sae hours in impementation5onsidering the progtet aiure rates in organiFations it oud be hard
to argue ith him
etermine the type o meeting ie1 probem soing1 brain storming1
dissemination o inormation1 etH and hat ormat i support thatpurpose
Assess hat inormation or other preparation i be needed 7o
i you ommuniate the resuts to others not partiipating in the
meeting1 but ho need to be apprised o the outome
7242019 Multiples Skill Inhouse Program
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
7242019 Multiples Skill Inhouse Program
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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The agenda
A good agenda should cover thefollowing areas
bull Overall purpose of the meeting
bull Date
bull Timings
bull Place
bull Objectives (allows people to prepare)
bull Attendance Vital
bull Responsibilities
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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3 Choose the participants
Seet those ho hae a reason to partiipate Those attending shoud=
a7ae a thorough $noedge o the meeting subgtet-matter and be
ready and abe to ma$e a auabe ontribution
bBe responsibe or impementing deisions or bringing a progtet to the
net stage represent a group that i be aeted by deisions made at
the meeting
Beteen our to seen peope is generay idea or any meeting1 ten is
toerabe and +2 is strething the imit Meetings tend to be more produtie
hen the number o partiipants is o In arge group meetings1 there is ess
opportunity or indiiduas to partiipate and onsensus deision-ma$ing
beomes etremey time onsuming and rustrating
7242019 Multiples Skill Inhouse Program
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
7242019 Multiples Skill Inhouse Program
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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4Roles
etermine hat roes i be needed ie1 someone to
ta$e notes1 story board1 present important
inormation1 etH The most ritia roe is the
aiitator This person is responsibe to meet themeeting obgtetie1 $eep it on tra$ and tatuy
ensure no one person dominates the meeting Seet
a aiitator ho i ma$e sure the ground rues are
ooed and maintain a neutra stane
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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5Develop guidelines
These are oten reated one and reused in subseDuent meetings It is
hepu to ist them on posters or ip harts that an be reerred ba$ toagain and again Some eampes are=
aNo ritiism
b5onidentiaity
No one i be interrupted hie spea$ingdIdeas onJt be gtudged in order to enourage reatiity
eStart and end on time
onJt present a probem ithout being abe to present a soution
gItJs o$ to pass
We hae ound that a un ay to enore guideines is to ta$e a piee o
paper1 rumpe it up1 and1 i someone ioates a guideine1 thro it at them
It $eeps the mood ight hie sti sending a ery important message
7242019 Multiples Skill Inhouse Program
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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se meeting openers
These an be un and getting the meeting o on the right oot Itis important that the epetation be set up ront to ony ta$e one
or to minutes in order to minimiFe time impat Some
eampes are=
aWhat oud you i$e to get out o this meeting
bShare something about you no one ese in the room
$nos about
What has been the best part o your ee$
dWhere are you haing suess in you area right no
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
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i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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se visuals
Most peope an see hat you are presenting
better than they an hear it oing both i ensureyour message gets aross 6se ip harts1 sides
and hite boards to set the agenda1 brainstorm1 or
present ideas
$he paring lot
It an be easy to get stu$ on issues that might be
important1 but not direty tied to the obgtetie o
the meeting 6sing a ip hart ist the items as they
ome up At the end o the meeting resoe hatations need to ta$en to dea ith them
7242019 Multiples Skill Inhouse Program
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
7242019 Multiples Skill Inhouse Program
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
7242019 Multiples Skill Inhouse Program
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
7242019 Multiples Skill Inhouse Program
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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7242019 Multiples Skill Inhouse Program
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ampuestions
a$ Weh one said1 When managers as$ Duestions1 they
arenJt oo$ing or ansers1 theyJre oo$ing or aidation
0uestions are a poeru meeting too They eiit partiipation1
ideas and reatiity Een i you aready $no the ansers1
as$ing the right Duestions engages peope 8eope embrae and
on hat they partiipate in It reates onership1 aountabiity
and a greater ommitment to produe the resuts
There is no muh more inoement and muh better
attendane As a resut o the improed ommuniation in the
meetings1 the partiipants ontinue to as$ better Duestions in
their respetie areas They hae redued the amount o
oertime A o those ho impat Inentory 5ontro are engagedand on it1 erses ony the managers and superisors
Their meetings shited rom inormation dissemination to atie
partiipation and onership o improing resuts
1( )ocus on the end in mind
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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1( )ocus on the end in mind
Thin$ about the ast time you ere as$ed1 Why isnJt this or$ing or
Why arenJt you hitting your targets 7o hepu are those
Duestions What peope reay ee is being as$ed is Why are you
suh a sre up
Eetie Duestions not ony turned this meeting around1 they aso
engaged the partiipants in reating a soution to the probem A
probem that1 beause they had reated1 they oned
0uestions ought to ous on the outome o the meeting1 onstanty
reerring the group ba$ to the meeting obgteties They shoud be
opened ended and orarded oused Why arenJt you hitting your
targets shoud be repaed by What do e need to do to hit our
targets
It is reay a simpe matter o ous o you ant them oused on a
the reasons something onJt or isnJt untioning1 a the hie eeing
rustrated and probaby angry 3r1 do you ant them oused on
hat itJs going to ta$e to produe the resuts 0uestions i get you
to either pae depending upon hih ones you as$
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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11eeting closers
Wrap up eah meeting by summariFing hat as aompished
7ere is a brie he$ist=
a7ae tas$s that ere reated during the meeting been
assigned a ho i do hat and by hen
bWere the obgteties o the meeting met I not1 is another
meeting reDuired
7o eetie as the meeting What oud e improe on or
net time
dWhat did you get out o the meeting
eWhat issues 8ACKING L3TH ame up that e ere unabe to
resoe What ations steps shoud be ta$en
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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et conduct a meeting on improving customer
relations
ist down your agenda and determine o role
and unction
2ole play gt conduct the actual meeting
7242019 Multiples Skill Inhouse Program
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EING A STRATEGIC
PARTNER
7242019 Multiples Skill Inhouse Program
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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EING A STRATEGIC
PARTNER
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
7242019 Multiples Skill Inhouse Program
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
7242019 Multiples Skill Inhouse Program
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Cost (eduction
Manageent5ost improement deine as a steps and
ation being ta$en to spend isey ony to the
organiFation needsIn the other hand ho an you improe your
ost by getting the same serie or Duaity
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Ma-ority o the company will ocus on improving cost as a
part o their strategic action Cost improvement normally
involve 7
Overhead cost such as overtime number o manpower
Stationery cost utility cost material cost F or
manuacturingG Transportation cost spare parts and
maintenance cost uniorm hostel and etc
7242019 Multiples Skill Inhouse Program
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
7242019 Multiples Skill Inhouse Program
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
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636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Some ways o improving cost7
)nergy save paperless using rough paper
Maimise manpower utilisation plan your work to reduce
OT and work smart Hegotiate with vendors on cost
reduction T4M (S Maimised tranport seating
arrangement replace new uniorm when only torn or
damage out sourcing certain unction i necessaryI
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Pro1itabilit$
It as deined as the ean inome that theompany made ater minus aay a the
reated oerhead ost and ost o operations
hih aso inusie ta
In reated to the ost improement1 the saing
that e hae made1 sha gae a positie
impat to the proit
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
7242019 Multiples Skill Inhouse Program
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
7242019 Multiples Skill Inhouse Program
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COTIUOS
IMP(OampEMET 8KI9E
7242019 Multiples Skill Inhouse Program
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
7242019 Multiples Skill Inhouse Program
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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UIL(ING A CULTURE
bull )ncourage suggestion and recognised good suggestion
bull $ncorporate as one o 64$
bull Create the awarness thru checklist email signature
poster and etc
bull $dentiying areas where creating high epenses and look
into 0how could you do think better or dierent than
what you are doing now with the same cost
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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id $ou ever thin5 about this
6uestion 77
bull 3re you the only player in the market bull hat will the competitor think about you
bull hat will the competitor do to be ahead o you
bull hy the handphone and $T industries change their product so reuent
bull hy there is a 0lobaliampation1 03JT31 and etc
bull ill the economy stagnant and did not change
bull hen is our last economic crisis and when is net
bull ill there anymore war disaster and etc
7242019 Multiples Skill Inhouse Program
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Aiscussion
hy do you think it is important to build cost
conscious culture in your organiampation ist down reason and lets discuss
B minutes
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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COTIUOS
IMP(OampEMET 8KI9E
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
7242019 Multiples Skill Inhouse Program
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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-AIampEN is a Kapanese word meaning
gradual orderly continuous improvement
The 63$L)H usiness strategy involves
everyone in an organiampation working together
to make improvements without large capitalinvestment
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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63$L)H is also a culture o sustained continuous improvement
ocusing on eliminating waste in all systems and processes o anorganiampation
T+) 63$L)H 3442O3C+
bullCreate waste gt ree systems and procedures7
bull Aeine clear leadership initiatives
bullSustain a culture o unrelenting continuous improvementbullQuick product change over
7242019 Multiples Skill Inhouse Program
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
7242019 Multiples Skill Inhouse Program
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
7242019 Multiples Skill Inhouse Program
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ASIC TIPS )OR -AIampEN ACTIITIES
bull Aiscard conventional ied idea
bull Think o how to do it not it cannot be done
bull Ao not make ecuses Start by uestioning current practices
bull Ao not seek perection Ao it right away even i or only (BD
o target
bull Correct it right away i you make mistake
3sk 0+1 ive times and seek root causes
4iping straw
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
7242019 Multiples Skill Inhouse Program
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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SOM) H)3T$8) 2)S4OHA)HT
bull $ am too busy to study it
bull $ts good idea but the timing is too early
bull $t is not in the budgetbull Theory is dierent rom practice
bull et someone else think about it
bull $ know the result even i we dont do it
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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WH (O OU NEE( -AIampEN
WH IG ORGANIampATION ELIEE IN -AIampEN
The answer is usiness and world economy is changing
everyday The changes make our competition more
competitive $ we do not work out a strategy plan to beahead o our competitor and we do not ready or changes
and improvement e will not survive
63$L)H is a needs or our organiampation to keep on
surviving
7242019 Multiples Skill Inhouse Program
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
7242019 Multiples Skill Inhouse Program
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
7242019 Multiples Skill Inhouse Program
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
7242019 Multiples Skill Inhouse Program
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
7242019 Multiples Skill Inhouse Program
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
7242019 Multiples Skill Inhouse Program
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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A$SC5SS $H 3 2O54 +$C+ 32)
SOM) 32)3 $H O52 O23H$L3T$OHT+3T O5 C3H AO SOM) 63$L)H
COHT$H5O5S $M42O8)M)HT
B M$H5T)S
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SE(
TE -O(K
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
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636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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SE(
TE -O(K
7242019 Multiples Skill Inhouse Program
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
7242019 Multiples Skill Inhouse Program
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Kerja Kupulan
Sebagai $umpuan so$ongan1 $ita masih tetap
sebuah $umpuan dan mempunyai matamat yang
sama
Kergta Kumpuan beerti se$umpuan indiidu yangbersatu dan memain$an peranan mere$a demi
menapai satu matamat
+mi-
Sesat dm hutan
+mi-
Sesat dm hutan
-ES -AJIAN SESAT (ALAM HUTAN
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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-ES -AJIAN 7 SESAT (ALAM HUTAN
3nda dan kumpulan anda menyertai lawatan ke +anoi selama ( hari dengan menaiki
pesawat 3ir 3sia Oleh kerana maklumat yang diterima bahawa cuaca di +anoi ketika
ini agak panas anda hanya memakai Keans dan Tshirt
Aidalam penerbangan -uruterbang ada memberitahu bahawa penerbangan mengambil
masa -am dan anda di -angka tiba Kam 4agi 6etika pengumuman dibuat anda
dimaklumkan bahawa anda kini berada di ruang udara Timur Thailand iaitu =BBBB kaki
dari paras laut berhampiran hutan tebal yang terletak BBkm dari perkampungan
orang asli
Sebaik saha-a pengumuman tersebut tamat tibatiba salah satu en-in di sayap kiri
meletup dan pesawat terus men-unam dan mendarat cemas Semua anak kapal termasuk -uruterbang terbunuh kecuali anda dan kumpulan anda 3pi mula merebak dan anda di
kehendakki keluar dari pesawat segera
6etika hendak keluar anda melihat barangan berikut berselerak di lantai7
4istol signal wisel parang cermin botol kosong cokelat alkohol pembesar suara
tali peta kompas dan selimutSoalan 7
Semua barangan tersebut M)ST$ dibawa keluar tetapi senaraikan mengikut
keutamaankepentingan barangan mana yang diambil 9lt dan seterusnya
uat keputusan samada untuk tinggal atau teruskan per-alan mencari bantuan erikan
alasan akan keputusan tersebut
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Peranan Kita sebagai hli
Kupulan
Memain$an peranan yang diamanah$anMemi$u tanggunggtaab dan masaah
bersama
Menapai matamat yang ditentu$anMembantu ra$an yang ain dimana peru
Memahami SW3T ra$an ahi $umpuan
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
7242019 Multiples Skill Inhouse Program
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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alangan Kerja Kupulan
8enting$an diri sendiri
Tida$ memain$an peranan yang sepatutnya
Tida$ memahami matamat
Komuni$asi yang tida$ ee$ti antara ahiKepimpinan yang emah
Tida$ memahami ahi $umpuan
8unyai si$ap ego dan tida$ beri$iran terbu$a
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Penting5an iri Sendiri
Mempunyai si$ap 9masaah aa$ bu$an masaah
saya
Apabia ini bera$u1 anda a$an hanya mea$u$an
sesuatu yang ada $epentingan dan tida$ a$anmembantu ra$an ain
Begitu gtuga gti$a gtabatanlt$umpuan anda ada
masaah1 anda $an hanya uba untu$ meepas $andiri anda dengan apa ara se$aipun
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Tida5 eain5an Peranan
Kergta Kumpuan ibarat satu pasu$an Boasepa$
Se$iranya antara pemain tida$ memain$an
peranan mere$a1 8asu$an tersebut pasti teasBegitu gtuga boeh diibarat$an sebagai pendayung
bot naga i$a beberapa pendayung berdiam diri
atau mendayung arah yang berainan1 pasti
mere$a tida$ a$an bergtaya
+mi-
Menara stra
+mi-
Menara stra
Tid 5 M h i
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Tida5 Meahai
MatlaatMatamat adaah samar atau Ketua
tida$ memasti$an mere$a aham a$an
matamat - ibarat bergtaan tanpa tugtuanatau $ompas
Ahi daam $umpuan a$an bergera$
mengi$ut haa tugtu sendiri atau arahyang berainan
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Kouni5asi ang tida5
e1e5ti1
Ahi daam $umpuan tida$ ber$omuni$asi
antara satu sama ain samada mempunyai
masaah dengan ra$an se$ergta di$a ini bera$u1 proses $omuni$asi daam
menyaur$an ma$umat1 arahan d a$an
tergtegtas mengtadi$an $umpuan tida$berungsi
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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CUA -ENAL PASTI 1 -ELEMAHAN -ERJA-UMPULAN lt TEAMWOR-= (I TEMPAT -ERJA
AN(A (AN INCANG-AN gt
3 4ada pandangan anda punca ianya berlaku
4ada pandangan 65M453H
anda bagaimana ia boleh di atasi
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7242019 Multiples Skill Inhouse Program
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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oss is chasing on deadline eve got an important call to make but were waiting or one more piece o inormation that was
promised to us two hours ago e have meeting to attend Theres
never enough time There are so many things to do and so little time
in which to get them done 2eports are due 4ro-ect deadlines arecoming up 3 ma-or client hasnt paid your latest invoice and there
are bills to be paid net week Stress is closing in on all o us Stress
is aecting not only the way we do business but our bodily health
at the same time hile we cant make stress go completely away
there are some things we can do to reduce our stress levels and
make us happier and more productive which reduces our stress
levels and makes and so on and so on
(OES THIS SOUN( )AMILIARhellip
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Stress Manageent
6nderstand your mind1 body and sou
Wor$ing ie ye is onsist o arious senario We shoud
be abe to $no ho to use our mind1 aare against our
physia and spiritua ea$nesses and strength
This is important on ho e oud handed stress in propermanner beause e the ony one ho $nos better about
ourse
7242019 Multiples Skill Inhouse Program
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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StressStress being deine as a pressure against your mind
and emotiona hih ead to beome angry1 tense1
sad or rustration
A minimum ee o pressure is good or us to $eepon perorming
Too muh pressure oud
aet our heath
7242019 Multiples Skill Inhouse Program
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
7242019 Multiples Skill Inhouse Program
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Identi1$ing causes o1
stressToo many sudden hanges an be a main
ause o stress
Stress oud aso ause by our ay o ie
suh as to muh smo$ing1 anything reated toaeine and aoho and no eerise
7oeer here are some other auses that e
oud oo$ into
7242019 Multiples Skill Inhouse Program
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Overcoing stress5ontro your ay o ie8an or your daiy atiity o dierent
thing on dierent days8an or uture and do not oo$ at mista$e
or aiureStop smo$ing and ta$e ess aeine drin$s
o eerise at east2) minutes and days a ee$
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
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I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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Change the a e are thining Identiy the thin$ing habit and get rid the negatie thin$ing and at the
same time deeop positie thin$ing Learn to oo$ things in dierent ie in order to understand the
rationae Share your thought and eeing ith ose riend in order to reease the
pressure
Enourage to rite don your thin$ing to anayst$ae a brea Immediatey ta$e a short brea$ Cea and breath soy I neessary ta$e a a$ and oo$ something green or ta$e short nap
Ta$e a ong shoer or go or body massage Go or hoidays
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ction Plan 1or high energ$
leaving
8ratie good lt simpe eeriseonsistenty
Ta$e good baane on ood ombinationo not do thing ast minuteslt hae aproper pan
Start you day in the morning ith agood mission statement
Aays be positie
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143
ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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N3s health problems go heart diseasediabetes cancer and obesity get all the
limelight ut we should pay -ust as much
attention to another serious health issue7stressN
Ar +- Jadampilah 6amsah STAR May 9= 9BB
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 95143
ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 97143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 98143
ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143
ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143
ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143
ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ST(ESS(EE TIP 3
T(ESS(EE TIP 3
WHEN IN DOUBTWHEN IN DOUBTASKASK
You canrsquot solve a problemif you donrsquot know whatis it
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143
ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143
ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143
bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ST(ESS(EE TIP lt
T(ESS(EE TIP lt
WATCH WHEREWATCH WHERE YOUrsquoRE GOING YOUrsquoRE GOING
Setting clear objectivesand directions couldsave you from potential
pitfalls
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143
ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP =
T(ESS(EE TIP =
AVOID RUMOUR-AVOID RUMOUR-MONGERINGMONGERING
Loose lips sink shipsAnd it could be the boat
yoursquore on
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 99143
ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 100143
ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 101143
ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 102143
ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143
ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ST(ESS(EE TIP gt
T(ESS(EE TIP gt
THINK POSITIVETHINK POSITIVE
Work hard but worksmart
Where possible delegateShare your positivity
itrsquos contagious
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143
ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143
ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143
bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143
OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Ho proper log book at
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3 proper cabinet
Heed to ollowup
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4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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ishbone Techni6ues
This tehniDue as orm by a apanese
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Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
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4ind 3ut etais
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eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
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ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
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bull hat was said and donebull hy eective
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bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
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COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
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hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
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JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ST(ESS(EE TIP
T(ESS(EE TIP
GIVE YOURSELFGIVE YOURSELF
SOME SPACESOME SPACE
When yoursquore up against the wallstop
ake a deep breath or go for awalk
Some fresh air will do you a lotof good
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
BREAK AWAY FROMBREAK AWAY FROM
ROUTINESROUTINES
ake a different road to worktomorrow
You never know what you mayfind
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143
bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP A
T(ESS(EE TIP A
SPEAK YOUR MINDSPEAK YOUR MIND
f you have something to saysay it
eeping frustrations to yourself
will do you more harm thangood
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 103143
ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 104143
ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 105143
ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143
ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143
bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ST(ESS(EE TIP B
T(ESS(EE TIP B
RELAXRELAX
PUT YOUR FEET UPPUT YOUR FEET UP
Stop every now and then
and smell the roses$e proud of what yoursquove done
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP
T(ESS(EE TIP
FREE YOUR MINDFREE YOUR MIND
hink outside the bo
and you wonrsquot paint yourself into a corner
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 34
T(ESS(EE TIP 34
ULTITSK7ULTITSK7
Duggle $our tie ell and
$oull end up ith enoughtie
1or both or5 and pla$
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 106143
ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 107143
ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 108143
bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
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ST(ESS(EE TIP 33
T(ESS(EE TIP 33
PLAN AHEADPLAN AHEAD
Lear r $r amp(a)e
Ma)e e +a( $rsquoeear( ( aamp amp ramp 0ampr0e
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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ST(ESS(EE TIP 3lt
T(ESS(EE TIP 3lt
CHILL OUTCHILL OUT
We (e 1rere (ar( ( rampersquo( e( 0)e Le( e
(ea +amp( a e+ ae (eamp r
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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bull Reace the hrase I have t $ $ $ with I et t $ $ $
Small business writer Aon Aoman author o Out Wr Get
Int usiness and L ere u Leagt Maret Research
Mae Eas2 says thatwhen hes eeling overwhelmed and has too many things to do
he starts using the phrase N$ get toN N)ven the most miserable o
tasks seem easier and less stressul i you get to do them $ts kind
o like a reward Oooeee $ get to make cold calls today $t gives
you a positive eelingN y removing that eeling that you NhaveN
to do something youve reduced some pressure and stress
STRESS )REE TIPSSTRESS )REE TIPS
S SS SSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 109143
bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 110143
bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 111143
bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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bull Cut ut the cee3 ht chcate3 an st rins
Caiene can cause aniety and make things more
stressul So you might want to limit your trips to
Starbucks when you are suering rom stress
bull
-ee t2s n 2ur es My wie used to keepNTransormersN near the phone Transormers were plastic
robots that changed their shape depending on which way
your turned them and moved their body parts She played
with them while she was on the phone $t gave hersomething physical to do and mental at the same time
and helped reduce aniety
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
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bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
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OB0+ SOgtI
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PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
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Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
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Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
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Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
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)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
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ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
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O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
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E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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bull Write wn 2ur stressu situatin y putting your
thoughts down on paper For in the computerG you can transer
your emotions rom your mind to something more tangible
3ter youre done with the writing you can crumble up the paper
and throw it away or light a match to it and let your troubles go
up in smoke
bull E8ercise $ have a NThigh MasterN that $ use to eercise my
upper body and my thighs when $ve been hunched over a desk or
too long etting away rom the desk and eercising or -ust a
couple minutes can reduced stress remarkably $ you can get away
or a walk thats even better Think about pleasant thoughts and
not about your problems that helps also
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143
OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
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7242019 Multiples Skill Inhouse Program
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P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
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2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
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Ho proper log book at
other department to
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responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
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httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
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ishbone Techni6ues
This tehniDue as orm by a apanese
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Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
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J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
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O4)H
A)8)O4
C32$J
32))
COS)
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7242019 Multiples Skill Inhouse Program
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Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
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4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
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Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
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Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
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6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
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J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
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hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
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7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
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he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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bull Get s+e 82en int 2ur B2 B2 Breathin ee2 +eadache epert ArKery Jinnigan in his book Lie e2n Heaaches says that one o the main
keys to a healthy body is getting oygen which we cant do i were all slumped
over and stressul Take a ew minutes and close your eyes and breathe deeply
and slowly $ like to tell mysel that with each outgoing breath $ am becoming
calmer and less worried and stressed $ you can stop and breathe deeply or tenminutes a couple times a day you can reduce your stress dramatically
Nreathing becomes short and shallow when we start stressing outN says
Aeborah Kohnson )dA an assistant proessor at aylor 5niversity in aco
Teas NThe uickest way to break this tension loop is to start drawing air deeply
into your lungs which allows oygen to low throughout the body ou should
eel a dierence almost immediatelyN
rom Soothe your stress spots Fitness Hovember E
STRESS )REE TIPSSTRESS )REE TIPS
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 112143
bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143
OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
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M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
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INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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bull Eat a sweet hen youre eeling really stressed take a
minute and eat a bite or two o candy Fwatch out orchocolate which has caeine in itG 2esearchers have ound
that stress levels go down when we consume sugars
bull Mae 2urse at h+e 4ersonaliampe your workspace
Surround yoursel with photographs o home posters rom
avorite movies or plants and lowers The amiliar homeyob-ects help rela tensions
bull (rin s+e rane uice Scientests have discovered
that vitamin C can reduce the production o stress hormones
)at an orange drink some -uice take a 9BB mg supplementor eat other oods rich in vitamin C like broccoli brussels
sprouts cabbage cauliower tomatoes peppers potatoes
strawberries graperuit and cataloupe J
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143
OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 113143
bull Sin a sn This tip does double duty music and singing
relaes the body 3HA by singing you breathe more deeply
Aepending on your voice however you might create more
stress rom the people around you
Watch a unn2 vie aughter like singing gets more
oygen into our lungs so watch something that gives you some
belly laughs Ar +-Jadampilah 6amsah says the essence o humor
is anticpation and payo Kust like reducing stress
STRESS )REE TIPSSTRESS )REE TIPS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143
OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 114143
OB0+ SOgtI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 115143
PrBe+ svin usin a 6Dste rcessgt
Aescribe the situation and deine the problem
9 Conirm the actual causes
)valuating the potential solution
lt Take action based on the solution
( Monitor the result
Or4lan Ao Check 3ction 4AC3
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 116143
Proble nal$sis
esribe 8robemState and speiy the probem ater the
brain storming
5onirm the atua 5auses6se $noedge and eperiene to Foom in
against a possibe auses
Test The possibe auses
5onirm True ause
)valuating the 4otential Solutions
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 117143
)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
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7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
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COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
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To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
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WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
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)valuating the 4otential Solutions
bull ist down all potential solutions and gathered all data
bull )valuate the advantages and disadvantages and identiy
conseuences
bull enerate alternatives
Take 3ction based on Solutionsbull Once you have make the decision on which solution need
to take take the necessary action
Monitor the result o each actionbull 2esult should be monitor to ensure the eectiveness o
such solution
P(O2LE SOLI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 118143
Mastura merupakan peker-a di syarikat electronics sebagai seorang 4embantu
4entadbiran Aia baru berkhidmat hampir = tahun Seminggu yang lalu
Mastura mendapat 6etua Kabatan yang baru Mastura yang telah lama beker-amerasakan beliau telah buat yang terbaik dan puas hati dengan tugas
0routine1nya
alaubagaimanapun os baru Mastura sering membuat beberapa perubahan
dan meminta Mastura menyiapkan ker-a lebih pantas contohnya kalau sebelum
ini Mastura mengambil masa E hari untuk menyediakan ga-i F 4ayrollG eliaumahu Mastura pendekkan kepada ( hari Menurutnya Mastura punya rakan
yang lain yang turut membantu Malangya os Mastura tidak tahu bahawa
hanya seorang saha-a yang benarbenar cekap kerana 9 lagi masih baru dan
kadangkala sukar memberikan ker-asama antara sesama mereka Sistem
4ayroll yang digunakan adalah secara manual dan hanya menggunakanMicrosot )cel sedanglan mereka mempunyai BBB peker-a
3pa masalah Mastura sebenar bolehkah Mastura melakukan perubahan
F( minitG
P(O2LEM SOLampI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 119143
P(O2LEM SOLampI
TOOLSThere are many tehniDues o probem
soing suh as =
Brain stormingMind mapping
4ish bone tehniDue
2 i St i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 120143
2rain Storing
This is the tehniDue here you thro
a $inds o data to anayst the probem
List treats and opportunities Identiying onerns that reDuire ation or
direty impat you
As$ Duestion= hat deiation do e haeWhat hoie e ae1 What do e hae to
do
Mi d M i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 121143
Mind Mapping
6sing a diagram in the midde as a
brain lt mind and epand the ine on a
possibe data o identiying1 anaysttrend and proiding soution
)3M4) OJ M$HA M344$H
4 2 d 6 i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 122143
Jile misplaced
Ho proper log book at
other department to
trace
responsibility
3 proper cabinet
Heed to ollowup
Send reminder
4oor 2ecord 6eeping
CREATE A MIN( MAPPING IN SOLING THE
)OLLOWING PROLEMSgt
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 123143
)OLLOWING PROLEMSgt
C5STOM)2 COM43$HT
OH A)$8)2 O2 CO5HT)2 S)28$C)
9 S+O2T3) OJ 23 M3T)2$3 J2OM
AOM)ST$C S544$)2
M3S33+ 6OM5H$63S$ A)H3H
636$T3H3H K33T3H 3$H
i hb T h i
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 124143
ishbone Techni6ues
This tehniDue as orm by a apanese
name Ihi$aa
Something simiar i$e mind mappingbut there are using ishbone to deeop
ino
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 125143
J$S+ OH) COHC)4T
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 126143
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 127143
INTERACTION WITHMANAGEMENT
INTERACTION CCLE
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 128143
O4)H
A)8)O4
C32$J
32))
COS)
I t ti id li
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 129143
Interaction uideline
38EN ith hat and hyesribe reasons or the disussion
Briey epain ba$groundWhat eer your pratia need gathering inormation1 brainstorming
ideas1 or probem soing This is the irst interation Guideine or
any disussion
Introdue the topis you ant to oer by epaining hat you ant tota$ about and hy its important 7ighight any ba$ground
inormation that support the purpose and importane
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 130143
4ind 3ut etais
Ehange detais inormation o the topiand ariying those ho sti unear
eeop Ideas
uring the interation1 you and the otherperson or$ together to generate idea andepore aternatie or possibe soutions
Aays open minded and as$ or other
ideas as muh as possibe
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 131143
Agree on AtionsWhen agreeing on ations1 use the other
persons suggestion i possibe eide
ho do hat by hen
5ose ith reie and set oo-upEpress appreiation
eide on hen to he$ progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 132143
Infuencing Strategy ndash The 5 Psbull Position lt te current issue
bull Probem lt wy cange is neededAteconseBuences o not canging
bull Persona ro=e lt understanding teCmaD o te oter erson lt teir
argumentsAeeings E ersona stye
bull Possibiities lt otions or cange1conseBuences1 advantages E
disadvantagesbull Proosa lt recommended otion1 wit
reasons and ossibe =rst stes
6) 42$HC$4)S $H $HT)23CT$H $T+
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 133143
6) 42$HC$4)S $H $HT)23CT$H $T+
OT+)2S7
bull Maintain or enhance sel esteem
bull isten and respond with empathy
bull 3sk or help and encourage or involvement
REPLACE COMPLAINTF WITH )EE(AC-
J))A3C6 J5HA)M)HT3S7
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 134143
J))A3C6 J5HA)M)HT3S7
bull Speciics
bull Sincere
bull alanced
4OS$T$8) J))A3C6
bull hat was said and donebull hy eective
J))A3C6 JO2 $M42O8)M)HT
bull hat was said and done
bull Suggested alternative
bull hy alternative is more eective
(O O- O77 LETS O SO ETI
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 135143
E- S P(T O KI9E TO
OU(SELES
9 I you ant to hange
the ation1 you hae tohange your thin$ing
ig igar
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 136143
0 DD $ P+$ )+
0 )+ $ P+ 66
COMPLIMETSCOMPLIMETS
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 137143
COMPLIMETSCOMPLIMETS
hearts Eer notie ho good you ee henEer notie ho good you ee henyou gie a ompimentyou gie a ompiment
hearts
Een i peope are a$ard in reeiingEen i peope are a$ard in reeiingthem1 they appreiate themthem1 they appreiate them
hearts When e ma$e it a habit toWhen e ma$e it a habit to )I+ )I+ genuine ompiments1 e aays begenuine ompiments1 e aays be
oo$ing out or the good in peopeoo$ing out or the good in peopehearts This is a part o being positieThis is a part o being positie
To egativeTraps
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 138143
To egativeTraps
0e0e postponepostpone our positive7 8 Irsquoll be positive when9 0hen the bonus is paidoff hen e go for training in ltentingPhuet or =aaii hen find a better
jobgt0e loo bacloo bac to the past and sa ldquoIf I
have known today was going to be socompetitive I would have been positive
yesterday 9Positive is not a when 7 Positive is a 0
WorkWork
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
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$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
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Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 139143
WorkWork
ots of people ill tell ou ldquoIrsquoll beldquoIrsquoll behappier if my job was easierhappier if my job was easier uthen or gets easier the uit and loofor another challenge
$he truth is e love challenge etAs stopidding ourselves6 earl ever job isrepetitious
ften the secret to enjoing a job is not
to change our job but to change ourattitude
La o1 ProgressLa o1 Progress
7242019 Multiples Skill Inhouse Program
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La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 140143
La o1 Progressg
Eerything has ups and dons - nothing traesEerything has ups and dons - nothing traesin straight ines This appies to your onin straight ines This appies to your on
progress in any progtetprogress in any progtet Keep your eye on yourKeep your eye on yourtargettarget1 $eep putting in the eort and you reah1 $eep putting in the eort and you reah
your target despite the ups and donsyour target despite the ups and donsSuessu peope reaise that they reah theirSuessu peope reaise that they reah their
goas by ontinuousygoas by ontinuousy orretingorreting We get oWe get oourseourse11 orret1orret1 and get ba$ on ourse Shipsand get ba$ on ourse Ships
do it Co$ets and missies do itdo it Co$ets and missies do it5orret 5orret 5orret5orret 5orret 5orret
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 141143
he key of being positive is nothe key of being positive is not
that you never get upsetthat you never get upset
frustrated or irritatedfrustrated or irritated
It isIt is how uickly how uickly you decide toyou decide tosnap out snap out of itof it
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 142143
$ST AOH ( H) S6$S 3HA
6HOA)A) T+3T O5 +38) )32H
JO2 T+) 43ST 9 A3S +$C+ O5 C3H344 TO O52 A3$ KOS
Learning Point
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand
7242019 Multiples Skill Inhouse Program
httpslidepdfcomreaderfullmultiples-skill-inhouse-program 143143
Learning Point77
I hear1 I orget
I See1 I remember
I o1 I 6nderstand