Multi-Agency Response Guidance Multi-Agency Response Guidance

for Emergency Drinking Waterfor Emergency Drinking Water

What you need to know…What you need to know…

2008 Annual BASIC Meeting2008 Annual BASIC MeetingIrvine Ranch Water DistrictIrvine Ranch Water District

May 14, 2008May 14, 2008

OverviewOverview

The Effort Behind the Guidance The Effort Behind the Guidance – Recognizing the need Recognizing the need – Outlining the problem statements/key Outlining the problem statements/key

questionsquestions– The process: stakeholders, workshopsThe process: stakeholders, workshops

Deliverables:Deliverables:– A more precise water system damage picture A more precise water system damage picture

following a disasterfollowing a disaster– Revised guidance for procurement and Revised guidance for procurement and

distribution of emergency drinking waterdistribution of emergency drinking water Guidance OverviewGuidance Overview Next steps – What’s Left to Do…Next steps – What’s Left to Do…

How we got hereHow we got here

Lessons learned from KatrinaLessons learned from Katrina December 2005 – BASIC takes on the problem December 2005 – BASIC takes on the problem The need for alternative drinking water following The need for alternative drinking water following

a regional disaster in the Bay Area (i.e. major a regional disaster in the Bay Area (i.e. major earthquake)earthquake)

Understanding that our #1 water utility priority Understanding that our #1 water utility priority will be to repair and restore systemwill be to repair and restore system

Desire to clarify alternative drinking water Desire to clarify alternative drinking water procurement and distribution responsibilities procurement and distribution responsibilities within California SEMS/NIMS structurewithin California SEMS/NIMS structure

BASIC’s Action PlanBASIC’s Action Plan

Determine the Determine the true risktrue risk from a large from a large earthquake in the Bay Areaearthquake in the Bay Area– How much alternative water will be needed?How much alternative water will be needed?

Partner with CA State OESPartner with CA State OES Outline how responsibility for procurement Outline how responsibility for procurement

and distribution of alternative drinking water and distribution of alternative drinking water will change during the eventwill change during the event

Determine how will FEMA fall into the Determine how will FEMA fall into the equationequation

Determining the Need Determining the Need to Outline a Solutionto Outline a Solution

The Assignment for each BASIC agency The Assignment for each BASIC agency – Independently develop true risk and effect Independently develop true risk and effect

scenarios for how each of our systems would scenarios for how each of our systems would fare in a max credible earthquakefare in a max credible earthquake

– Based on these analyses, determine the Based on these analyses, determine the quantities of alternative drinking water quantities of alternative drinking water supplies we would expect to request from supplies we would expect to request from State OESState OES

Bring in all Stakeholders to present our Bring in all Stakeholders to present our findings and open a planning dialogue findings and open a planning dialogue (2-Day Workshop)(2-Day Workshop)

Commit to take a lead role in developing Commit to take a lead role in developing solutions to the problem statementssolutions to the problem statements

Earthquake Scenario Earthquake Scenario AnalysisAnalysis Each BASIC agency investigated the Each BASIC agency investigated the

expected impacts of a max credible quake expected impacts of a max credible quake on the Hayward Fault (6.9M)on the Hayward Fault (6.9M)

USGS Shake maps used for studyUSGS Shake maps used for study Existing emergency response plans Existing emergency response plans

consideredconsidered Objective was to determine the quantity of Objective was to determine the quantity of

alternative drinking water that each alternative drinking water that each agency would be requesting from OES for agency would be requesting from OES for days 3 to 7 following the eventdays 3 to 7 following the event

Presentation of findings prepared by each Presentation of findings prepared by each agency for 2-day stakeholder forum held agency for 2-day stakeholder forum held on 04/12 – 04/13/2006on 04/12 – 04/13/2006

Hayward Fault Earthquake Hayward Fault Earthquake ScenarioScenario Event AssumptionsEvent Assumptions

– Maximum credible (6.9 magnitude) Maximum credible (6.9 magnitude) North/South Hayward Fault eventNorth/South Hayward Fault event

– 98% of ACWD service area projected 98% of ACWD service area projected to receive “Very Strong” to “Very to receive “Very Strong” to “Very Violent” shaking (source: ABAG Violent” shaking (source: ABAG Shake Maps)Shake Maps)

ACWD Service Area and Hayward Fault Location

ACWD’s Damage ACWD’s Damage EstimatesEstimates

Production Facilities: Production Facilities: – Production rate immediately cut to 50%Production rate immediately cut to 50%

Loss of well production, SFPUC rate, treatment plants Loss of well production, SFPUC rate, treatment plants damageddamaged

At least 3 critical large transmission mains At least 3 critical large transmission mains with catastrophic failure at fault crossingwith catastrophic failure at fault crossing

500 AC pipeline main breaks throughout 500 AC pipeline main breaks throughout systemsystem– Estimated 300 - 6” line breaksEstimated 300 - 6” line breaks– Estimated 150 – 8” line breaksEstimated 150 – 8” line breaks– Estimated 50 – 12” line breaksEstimated 50 – 12” line breaks

+/- 30,000 gpm instantaneous added demand+/- 30,000 gpm instantaneous added demand

ACWD Alt. Potable Water ACWD Alt. Potable Water Needs – Request Estimates to Needs – Request Estimates to OESOES

Assumes limited available treated water storage Assumes limited available treated water storage availability and reduced production capacityavailability and reduced production capacity– All available staff utilized for system repairsAll available staff utilized for system repairs

Requests are for 1 gallon of water per person per dayRequests are for 1 gallon of water per person per day Assumes all local supplies fully utilized or unavailableAssumes all local supplies fully utilized or unavailable Day 3: Day 3:

– 250,000 customers without water – 1.75 million gallons of 250,000 customers without water – 1.75 million gallons of drinking water requested (supply for next 7 days)drinking water requested (supply for next 7 days)

Day 10: Day 10: – 150,000 customers without water – 1.5 million gallons of 150,000 customers without water – 1.5 million gallons of

drinking water requested (supply for next 10 days)drinking water requested (supply for next 10 days) Day 20: Day 20:

– 75,000 customers without water – 750,000 gallons of 75,000 customers without water – 750,000 gallons of drinking water requested (Day 20 to Day 30)drinking water requested (Day 20 to Day 30)

April 2006 2-Day April 2006 2-Day ForumForum USGS Presentation (Quake Risk/Effects Scenario)USGS Presentation (Quake Risk/Effects Scenario) BASIC agencies presented damage assessmentsBASIC agencies presented damage assessments Attended by California OES (State, Regional, and Attended by California OES (State, Regional, and

Local Operational Areas), CDHS, EPA, ABAG, Local Operational Areas), CDHS, EPA, ABAG, USGS, and CUEAUSGS, and CUEA

Ultimately, 2.5 – 5 million gallons of alternative Ultimately, 2.5 – 5 million gallons of alternative supply drinking water will be needed for days 3-supply drinking water will be needed for days 3-7 after the event (depending on 1 or 2 gallons 7 after the event (depending on 1 or 2 gallons per person supplied) for BASIC agenciesper person supplied) for BASIC agencies

Following the resource assessment Following the resource assessment presentation, an open forum stakeholder presentation, an open forum stakeholder discussion took placediscussion took place

First step identified was to revise and amend First step identified was to revise and amend 1996 potable water procurement plan1996 potable water procurement plan

Accomplishments to Accomplishments to DateDate Each BASIC agency now has clearer picture Each BASIC agency now has clearer picture

of the damage assessment and emergency of the damage assessment and emergency water needs following major seismic eventwater needs following major seismic event

Revised and Amended Alternative Revised and Amended Alternative Emergency Drinking Water guidance Emergency Drinking Water guidance – Product of broad stakeholder participationProduct of broad stakeholder participation– SEMS/NIMS compliantSEMS/NIMS compliant– A critical component for an effective responseA critical component for an effective response– Through coordination with CUEA, the guidance Through coordination with CUEA, the guidance

was signed by the Director of California OES for was signed by the Director of California OES for formal adoption on August 30, 2007formal adoption on August 30, 2007

The GuidanceThe Guidance

The Guidance Includes:The Guidance Includes:– Preparedness steps for all Preparedness steps for all

stakeholdersstakeholders– Roles and Responsibilities Roles and Responsibilities

for each stakeholder – Local for each stakeholder – Local Water Utility thru FEMAWater Utility thru FEMA

– Concept of Operation – Concept of Operation – SEMS/NIMSSEMS/NIMS

– Establishes a “Water Establishes a “Water Coordinator” for EOCsCoordinator” for EOCs

– Establishes concept of Multi-Establishes concept of Multi-Agency Coordinating System Agency Coordinating System (MACS) for drinking water(MACS) for drinking water

– Flow ChartsFlow Charts– Emergency Action Checklists Emergency Action Checklists

for all agencies/respondersfor all agencies/responders

Multi-Agency Response Guidance

For

Emergency Drinking Water

Procurement & Distribution

2nd Edition

Guidance OverviewGuidance Overview Preface – amended from 1996 documentPreface – amended from 1996 document IntroductionIntroduction

– PurposePurpose Outline SEMS/NIMS protocolsOutline SEMS/NIMS protocols Assistance for protocols relative to the set-up of Assistance for protocols relative to the set-up of

MACS Group(s) for emergency drinking waterMACS Group(s) for emergency drinking water Key roles and responsibilitiesKey roles and responsibilities

– AssumptionsAssumptions Understanding of Incident Command System (ICS)Understanding of Incident Command System (ICS) SEMS/NIMS compliant response plans in placeSEMS/NIMS compliant response plans in place

– Preparedness – key points for all agenciesPreparedness – key points for all agencies

Key opening statement: Primary Key opening statement: Primary responsibilities for emergency responsibilities for emergency drinking water will change as drinking water will change as event evolvesevent evolves

Built upon SEMS/NIMS protocolsBuilt upon SEMS/NIMS protocols– Standardization and flexibility in Standardization and flexibility in

responseresponse

Roles and Roles and ResponsibilitiesResponsibilities

List of Agents and FunctionsList of Agents and Functions– Local water utility (private or public)Local water utility (private or public)– Local Government (Cities, County, or Local Government (Cities, County, or

Special Districts)Special Districts)– Operational AreaOperational Area– State OESState OES– FEMAFEMA

Roles and Roles and ResponsibilitiesResponsibilities-continued-continued

Concept of OperationConcept of Operation

SEMS/NIMS OverviewSEMS/NIMS Overview Utility/SEMS Integration (Figure 1)Utility/SEMS Integration (Figure 1) Information FlowInformation Flow

Procurement and Distribution ProcessProcurement and Distribution Process– Attachment A:Attachment A:

Agent Specific Emergency Action ChecklistsAgent Specific Emergency Action Checklists

– Local Water Utility through State OESLocal Water Utility through State OES Outlines the functional operation and duties of Outlines the functional operation and duties of

each agent relative to post-event emergency each agent relative to post-event emergency drinking waterdrinking water

Drinking Water CoordinatorDrinking Water Coordinator– Key component of the guidanceKey component of the guidance

Represents the drinking water system point-of-Represents the drinking water system point-of-contact at all levels of emergency managementcontact at all levels of emergency management

– Beginning at City or County EOC levelBeginning at City or County EOC level Outline of tasks/dutiesOutline of tasks/duties

Concept of OperationConcept of Operation-continued-continued

Description of a MACS (general)Description of a MACS (general) Outline of principal functions and Outline of principal functions and

duties for a Water MACSduties for a Water MACS MACS Group Coordinator for MACS Group Coordinator for

Drinking WaterDrinking Water MACS Group Agency Rep for MACS Group Agency Rep for

Drinking WaterDrinking Water MACS Unit(s) descriptionsMACS Unit(s) descriptions

Multi-Agency Coordination Multi-Agency Coordination System (MACS) for Drinking System (MACS) for Drinking WaterWater

Other Guidance Other Guidance SectionsSections

Resource ManagementResource Management– Mutual Aid/AssistanceMutual Aid/Assistance

Mutual Response AgreementsMutual Response Agreements CA WARNCA WARN CA Master Mutual Aid AgreementCA Master Mutual Aid Agreement

Emergency Drinking Water Emergency Drinking Water ConsiderationsConsiderations– Packaged waterPackaged water– Bulk waterBulk water– Water purification systemsWater purification systems

AttachmentsAttachments

Attachment A: Emergency Action Attachment A: Emergency Action ChecklistsChecklists– Responsible Agents – Duties ChecklistResponsible Agents – Duties Checklist

Attachment B: Sample Local Attachment B: Sample Local Drinking Water Distribution Plan Drinking Water Distribution Plan (Northridge)(Northridge)

Attachment C: Information Flow Attachment C: Information Flow Guidelines Guidelines

The Next Steps…The Next Steps…

BASIC’s Continued Commitment: BASIC’s Continued Commitment: – To work directly with OES, and other key To work directly with OES, and other key

stakeholders (CUEA) to support guidance stakeholders (CUEA) to support guidance roll-out and trainingroll-out and training

– Begin coordinated effort with State OES Begin coordinated effort with State OES to prepare an emergency drinking water to prepare an emergency drinking water resource annex resource annex

– Write a draft emergency water Write a draft emergency water distribution plan guidance for distribution distribution plan guidance for distribution to all agentsto all agents

Planning guide for local water utilities / local Planning guide for local water utilities / local governmentsgovernments

Defined responsibilities for distributionDefined responsibilities for distribution

Where to get your Where to get your copycopy Download the guidance:Download the guidance:

– http://www.oes.ca.gov From homepage:From homepage:

– ““Preparedness” (top menu bar)Preparedness” (top menu bar)– ““Plans and Publications”Plans and Publications”

Documents listed alphabetically Documents listed alphabetically

– ““Multi-Agency Response Guidance for Multi-Agency Response Guidance for Emergency Drinking Water Emergency Drinking Water Procurement and Distribution” Procurement and Distribution”

Questions, Comments?Questions, Comments?

Contact InformationContact Information Steve DennisSteve Dennis

Alameda County Water DistrictAlameda County Water District

510.668.6530510.668.6530

steve.dennis@acwd.comsteve.dennis@acwd.com