MS MS ACCESSACCESS

M.S ACCESSM.S ACCESS

Microsoft Access is a (RDBMS) Microsoft Access is a (RDBMS) relation database management relation database management system.system.

It is an application of M.S Office.It is an application of M.S Office. Extension :Extension : .MDB .MDB Executable File Name :Executable File Name : MSAccess MSAccess

USES OF DATABASE USES OF DATABASE Data Base Management system (DBMS) Data Base Management system (DBMS)

is used worldwide to save, modify and is used worldwide to save, modify and create large amount of directory create large amount of directory contains the database of hundreds of contains the database of hundreds of students, telephone directory contains students, telephone directory contains the database of thousands people.the database of thousands people.

M.S Access make it easy to manage M.S Access make it easy to manage such type of database. It is mainly used such type of database. It is mainly used in business for handling of data. It is in business for handling of data. It is used to in Inventory management used to in Inventory management system, backend of small software etc. system, backend of small software etc.

Business Of Database Business Of Database Data Base Data Base TableTable

FieldField

Data TypeData Type

Record Record

TABLETABLE

Table store data in a row and Table store data in a row and columns formats similar to columns formats similar to spreadsheets.spreadsheets.

In M.S Access row is called record In M.S Access row is called record and columns is called field.and columns is called field.

METHOD TO CREATE METHOD TO CREATE TABLES TABLES

Create Table in deign view.Create Table in deign view. Create Table by using wizard.Create Table by using wizard. Create Table by entering data.Create Table by entering data.

DATA TYPE OF FIELDDATA TYPE OF FIELD

TextText : A to Z , a to z and 0 to 9. : A to Z , a to z and 0 to 9. Some special character and spaces max Some special character and spaces max

width 255 character.width 255 character. MemoMemo : Like as text. Max width 65,536 : Like as text. Max width 65,536

character.character. NumberNumber : 0 to 9 : 0 to 9 Date And TimeDate And Time : It is used to set date : It is used to set date

and time.and time. Currency Currency : It is used to set currency data.: It is used to set currency data.

Auto NumberAuto Number : It increases number : It increases number auto number automatically.auto number automatically.

Yes/NoYes/No : It return data we can use in : It return data we can use in yes/no true/false, on/off formatting.yes/no true/false, on/off formatting.

Ole ObjectOle Object : In this data we can use : In this data we can use an object like as excel spreadsheet etc. an object like as excel spreadsheet etc. it is used to set object link in a table it is used to set object link in a table we can not index with these data. we can not index with these data.

HyperlinkHyperlink : To link the file with : To link the file with another.another.

Look WizardLook Wizard : To add the particular : To add the particular value and text with our requirement. value and text with our requirement.

QUERIES QUERIES

Queries means questioning. It is used to Queries means questioning. It is used to ask for any type of information from the ask for any type of information from the table.table.

A queries displays the answer to a A queries displays the answer to a question about the data in your question about the data in your database.database.

For Example : When we asking question For Example : When we asking question is >7000 and <11000.is >7000 and <11000.

Then it is give the information according Then it is give the information according to our requirement 8000, 9000, 10000.to our requirement 8000, 9000, 10000.

DATADATA

A Database is collection an A Database is collection an information related to the particular information related to the particular subject like student records, subject like student records, employee details, music collection employee details, music collection detail etc.detail etc.

RELATIONSHIP RELATIONSHIP

Relationship is a technique by which Relationship is a technique by which you can relate two or more tables with you can relate two or more tables with each other so that combined each other so that combined information can be collected through information can be collected through relationship you can also create queries relationship you can also create queries and reports based on one or more and reports based on one or more tables. In order to create relationship tables. In order to create relationship there should be at least one common there should be at least one common field among the tables that you want to field among the tables that you want to relate.relate.

FORMFORM

Form are used to enhame or improve Form are used to enhame or improve the output presentation and all the the output presentation and all the fields at once in proper screen, in fields at once in proper screen, in which you can see your arranged which you can see your arranged data forms and also based on tables data forms and also based on tables and queries. You can also add delete and queries. You can also add delete or edit any record in the form.or edit any record in the form.

METHOD OF CREATE THE METHOD OF CREATE THE FORMFORM

To create the form from deign view.To create the form from deign view. To create the form from wizard view.To create the form from wizard view.

REPORTSREPORTS

A report is an effective method to A report is an effective method to present the data in the printed present the data in the printed format. Reports take the data from format. Reports take the data from the tables and queries. There are the tables and queries. There are also pre formatted reports.also pre formatted reports.

PAGE PAGE

Page are the HTML. Documents Page are the HTML. Documents which are connected with the which are connected with the database so that from your database database so that from your database can be seen on the internet through can be seen on the internet through internet explore. internet explore.