MS Word Notes 1

Part 1

What will Word

Processing Do for Me?

MicrosoftWordNotes

MS Word Notes 2

Objectives (1 of 2)

• Define word wrap, hard and soft returns• Distinguish between insert and overtype

modes• Describe Word screen elements• Create, save, retrieve, edit and print a

document• Spell check

MS Word Notes 3

Objectives (2 of 2)

• Describe AutoCorrect feature

• Use the thesaurus for synonyms and antonyms

• Use and customize the grammar check

MS Word Notes 4

Overview

• Word Processing software used to create documents

• Create your document• Save your document• Display your document on monitor and

revise as necessary• Print document any time in draft or final

form

MS Word Notes 5

Basics of Word Processing

• Word Wrap

• Hard Return vs. Soft Return

• Insertion Point

• Toggle Switch

• Insert Mode vs. Overtype Mode

MS Word Notes 6

Word Screen

Menu Bar / Status Bar

Minimize, restore and close buttons

Toolbars / Standard / Formatting

Horizontal Ruler / Vertical Ruler

Screen Tip / Office Assistant

MS Word Notes 7

The File Menu

• Save command

• Save as command

• Open command

MS Word Notes 8

TroubleshootingVocabulary

• View menu

• Normal view

• Page Layout view

• Show/Hide ¶ button

• Undo command

MS Word Notes 9

Vocabulary

• Spell Check

• Custom Dictionary

• AutoCorrect

• Thesaurus

• Grammar Check

• Backup

MS Word Notes 10

Part 2

Gaining Proficiency:

Editing and Formatting

MicrosoftWordNotes

MS Word Notes 11

Objectives(1 of 2)

• Define the select-then-do methodology• Use the clipboard and/or drag-and-drop

capability• Use the Find and Replace commands• Define and use scrolling• Distinguish and switch between Normal and

Page Layout views

MS Word Notes 12

Objectives(2 of 2)

• Define and use Typography elements• Use the Format Paragraph command• Use the Borders and Shading command• Describe and use the Undo and Redo

commands• Use the Page Setup command

MS Word Notes 13

Overview

• Editing - change the contents of your document

• Formatting - change the appearance of your document

• Change basic typography elements such as fonts

• Use shortcuts

• There are many ways to accomplish the same task

MS Word Notes 14

Select-Then-Do• Cut command• Copy command• Paste command• Drag-and-Drop• Clipboard• Undo command• Redo command

MS Word Notes 15

Find, Replace, and Go To Commands

• Find command• Replace command• Selection bar• Go To command• Case sensitive search• Case insensitive search• Whole word replacement• Automatic replacement• Wild card

MS Word Notes 16

Views

• Scrolling

• View menu

• Normal view

• Page Layout view

• Zoom command

MS Word Notes 17

Typography(1 of 2)

• Typography• Typeface

– Times New Roman

– Arial– Courier New

• Serif typeface• Sans serif typeface

MS Word Notes 18

Typography(2 of 2)

• Mono-spaced typeface

• Proportional typeface • Font• Type size• Point size• Format Font command

MS Word Notes 19

Page Setup Command

• Page Setup command– Portrait orientation

– Landscape orientation

– Margins

• Page break• Soft page break• Hard page break

MS Word Notes 20

Paragraph Formatting (1 of 2)

•Alignment

•Indents– Left indent– Right indent– Special indent– First line indent– Hanging indent

•Tab stop•Leader character•Line spacing

MS Word Notes 21

Paragraph Formatting(2 of 2)

• Format Paragraph command

• Widows and Orphans

• Borders and Shading command

• Drop shadow

• Format Painter

MS Word Notes 22

Part 3

Enhancing a Document:

The Web and Other Resources

MicrosoftWordNotes

MS Word Notes 23

Objectives(1 of 2)

• Describe object linking and embedding• Use Microsoft Clip Gallery• Use Format Picture command• Use WordArt• Describe Internet and World Wide Web

MS Word Notes 24

Objectives(2 of 2)

• Explain Web-enabled document concept

• Download Web resources to use in a document

• Insert footnote or endnote• Use wizards and templates• List wizards provided with Word

MS Word Notes 25

Overview

• How to enhance a document using Office and Internet resources

• Microsoft Clip Gallery

• Microsoft Word Art

• Internet resources

• Give credit to your sources

• Use wizards and templates to create professionally formatted documents

MS Word Notes 26

A Compound Document (1 of 2)

• OLE - Object Linking and Embedding• Object• Clipboard• Clip art• Microsoft Clip Gallery• Microsoft WordArt• WordArt toolbar

MS Word Notes 27

A Compound Document (2 of 2)

• Insert Picture command• Format Picture command• Picture toolbar• Crop• Sizing handles• Insert Symbol command• AutoCorrect• AutoFormat

MS Word Notes 28

Resources from the Net & Web

• Internet• WWW - World Wide Web• Hypertext document• Hypermedia• Hyperlink• Web enabled• Web toolbar

MS Word Notes 29

Copyright Protection

• Copyright• Public Domain• Fair Use exclusion• Footnote• Endnote• Insert Footnote command

MS Word Notes 30

Professional Formats

• Template

• Wizard– Agenda

wizard– Fax wizard– Resume

wizard

MS Word Notes 31

Part 4

Advanced Features: Outlines, Tables, Styles, and Sections

MicrosoftWordNotes

MS Word Notes 32

Objectives(1 of 2)

1. Create a bulleted or numbered list; Create an outline

2. Describe Outline view

3. Use Tables

4. Explain Styles

5. Use AutoFormat

6. Define a section

MS Word Notes 33

Objectives(2 of 2)

6. Explain section, character and paragraph formatting

7. Create a header and footer

8. Insert page numbers; Use Go To command

9. Create and update a Table of Contents

MS Word Notes 34

Overview • Advanced Features useful for term papers

• Show how to emphasize important items

• Show how to create an outline

• Introduce tables to arrange text, numbers and graphics

• Use styles for formatting

• Use Outline view

MS Word Notes 35

Bullets, Lists and OutlinesVocabulary

• Bulleted list

• Bullets and Numbering command

• Multilevel numbered list

• Numbered list

• Outline

MS Word Notes 36

Tables Vocabulary

• Cell

• Insert table command

• Tables feature

• Table menu

MS Word Notes 37

Styles Vocabulary

• Body text style• Character style• Default paragraph

font style• Format style

command

• Heading 1 style• Normal style• Paragraph style• Style• Style command

MS Word Notes 38

The Outline ViewVocabulary

• AutoFormat command

• Outline View

MS Word Notes 39

Part 5

Desktop Publishing:

Creating a Newsletter

ExploringMicrosoft

Word

MS Word Notes 40

Objectives(1 of 2)

1. Design a multicolumn newsletter; Use sections;

2. Describe advantage and disadvantage to using Newsletter Wizard.

3. Create a pull quote and a reverse.

4. Use Borders and Shading for emphasis.

MS Word Notes 41

Objectives(2 of 2)

5. Define typography; use styles to implement.

6. Use Insert Picture and Format Picture commands.

7. Use white space as a design element; understand importance of designing a grid.

MS Word Notes 42

Overview(1 of 2)

• Desktop Publishing evolved with faster computers, laser printers, and page composition software.

• Word can be used as a desktop publishing program.

MS Word Notes 43

Overview(2 of 2)

• Desktop Publishing is the merger of text with graphics without using external services.

• Saves you time and money

• Use basic graphic design techniques to create

a newsletter.

MS Word Notes 44

•Desktop Publishing•Reverse •Masthead•Pull Quote

rop cap

Newsletter Vocabulary (1 of 2)

Reverse

D

A pull quote adds interest and emphasizes

a key point.

MS Word Notes 45

Newsletter Vocabulary (2 of 2)

Clip art

• Bulleted list

a. Numbered list

Borders and Shading

MS Word Notes 46

Typography Vocabulary• Typography• Typeface• Font• Serif typeface• Sans serif typeface• Type size• Point size• Arial• Times New Roman• Columns command

MS Word Notes 47

Newsletter Wizard

• Newsletter Wizard

• Newspaper-style columns

• Section break

MS Word Notes 48

Elements of Graphic Design

• Grid

• Clip Art

• Format Picture

• Emphasis

• Insert Picture

• Microsoft Clip Gallery