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M.S Word Assignment, Created By: Mohammad NazirEmail: [email protected], Call: +93 785 168 359, SMS: +92 332 3370351
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Prepared By: Syed Mohammad Nazir
Cell: +93 785 168 359 SMS Free: +92 332 3370351 Email: [email protected]
MS-WORD
Page 1 Prepared By: Syed Mohammad Nazir
Email: [email protected]
MS-WORD
MS-Word is a Word Processor. It is used for documentation, applications, memorandums, certificates, letters, reports, or affidavit etc.
Displaying and hiding different toolbars Displaying and hiding ruler & task pane Moving toolbars Scrolling in a document through horizontal and vertical scrollbars Zoom in & zoom out
TYPING TEXT
Characters / Letters, Words, Sentences, Paragraphs, Pages, Documents
KEYS TO REMEMBER WHEN TYPING
Caps Lock when on → CAPITAL LETTERS. Caps Lock when off → small letters. Shift → Typing upper symbol of key or Toggle between upper & lower caser. Space → Adding space between words/text. Enter → Making paragraph, New Line, Break line, and space b/w lines. Delete & Backspace → Deleting/erasing characters. Delete & Backspace → Joining line. Tab → Activate/Deactivate Numeric Key Pad. Insert → Allow/Prevent insertion.
Application
Title
File
Name
Application
Icon
Title
Bar
Menu
Bar
Standard
Toolbar
Formatting
Toolbar
Minimize
Button
Restore/
Maximize
Button
Close
Button
on Top
Margin
Left
Margin
Left
Indent
Horizontal
Ruler
Tab
Stop
Right
Indent
Right
Margin
Vertical
Scrollbar
Vertical
Ruler
Status Bar Browse
Buttons
Horizontal
Scrollbar
Document
Views
Bottom
Margin
MS-WORD
Page 2 Prepared By: Syed Mohammad Nazir
Email: [email protected]
MOVING IN DOCUMENT
Beginning of a line Home Key End of a line End Key
One screen up Page UP One screen Down Page Down
Next Page/Page Down Ctrl+Page Down Previous Page/Page Up Ctrl+Page UP
Beginning of a document Ctrl+Home End of a document Ctrl+End
Word right Ctrl+Right Arrow Word left Ctrl+Left Arrow
SELECTING TEXT
Selecting a Character Selecting a Word Double click on a word Selecting a Sentence Ctrl+Click Selecting a Line Click beginning of a line Selecting a Paragraph Triple Click Selecting all text Ctrl+A or Edit menu → Select all
Shift+Arrow, Shift+Click, Ctrl+Click, Double Click & Triple Click.
APPLYING COMMANDS
You may use commands in three ways. 1. Menu Commands (File, Edit, View, Insert Format etc) 2. Tools bar ( ) 3. Keyboard Shortcuts (Ctrl+O, Ctrl+S, Ctl+C, Ctrl+X, etc)
Practice # 1 (There are four paragraphs in this practice) Windows is a GUI (Graphical User Interface) operating system. It makes your computer easier and more fun to use. Windows is easy to learn because its graphical interface is consistent from one application to the next. A window is a box or frames on the screen each application or program runs or excites in its own separate windows. You com have numerous windows on the screen at a time, each containing its own program and/or document. You can then easily switch between program without having to close one down and open the next. Windows supports long file name up to 255 characters long.
The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
MS-WORD
Page 3 Prepared By: Syed Mohammad Nazir
Email: [email protected]
FORMATTING TOOLBAR Font (Ctrl+Shift+F) Arial [email protected]
Arial Black [email protected]
Calibri (Body) [email protected]
Counter New [email protected]
Corbel [email protected]
Font Size (Ctrl+Shift+P) Increase font size Ctrl+] or Ctrl+Shift+> Decrease font size Ctrl+[ or Ctrl+Shift+< Bold (Ctrl+B) [email protected] Italic (Ctrl+I) [email protected] Under line (Ctrl+U) [email protected]
Bold+Italic+underline (Ctrl+B,I,U) [email protected] Align left (Ctrl+L) Center (Ctrl+E) Align right (Ctrl+R)
Justify (Ctrl+J) The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running. Numbering Bullets
1. Karachi a) Karachi ● Karachi ► Karachi 2. Lahore a) Lahore ● Lahore ► Lahore 3. Peshawar a) Peshawar ● Peshawar ► Peshawar 4. Quetta a) Quetta ● Quetta ► Quetta
Decrease Indent / Increase (Ctrl+M) Border Black Ground Color Foreground/font Color
MS-WORD
Page 4 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Practice # 2 (Use Border & Increase Indent from formatting toolbar) Windows is a GUI (Graphical User Interface) operating system. It makes your computer easier and more fun to use. Windows is easy to learn because its graphical interface is consistent from one application to the next. A window is a box or frames on the screen each application or program runs or excites in its own separate windows.
1. Karachi 2. Lahore 3. Peshawar 4. Questa
Windows is a GUI (Graphical User Interface) operating system. It makes your computer easier and more fun to use. Windows is easy to learn because its graphical interface is consistent from one application to the next. A window is a box or frames on the screen each application or program runs or excites in its own separate windows.
STANDARD TOOLBAR
New File (Ctrl+N) Open File (Ctrl+O) Save File (Ctrl+S) Saves the active file with its current file name, location, and
file format.
Print (Ctrl+P) Print the active file or selected items. Print preview (Alt+Ctrl+I) Shows how a file will look when you print it. Spelling and Grammar (F7) Checks the active document for possible spelling grammar, and writing style errors, and displays suggestions for correcting them. Cut (Ctrl+X) Copy (Ctrl+C) Paste (Ctrl+V) Format Painter Copies the format from a selected object or text and applies it to the object or text youi click. Undo (Ctrl+Z) Redo (Ctrl+Y) Table and Borders
MS-WORD
Page 5 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Insert Table Insert Microsoft Excel Spreadsheet Columns Show/Hide Displays nonprinting characters such as tab characters, paragraph marks, and hidden text, Zoom Enter a magnification 10 and 500 percent to reduce or enlarge the display of the active document.
Practice # 3 (Use Tables and Borders from standard toolbar)
MR Enterprises Pvt. Ltd. For the year April 2010 to Feb 2011
Date Title Aslam Saleem
Dr Cr Dr Cr 21-04-2010 Miscellaneous Expense 25000 12000
Cash 2500 12000
16-04-2010 Furniture 4000 Bank 4000
Practice # 4 (Use Column from standard toolbar) Windows is a GUI (Graphical User Interface) operating system. It makes your computer easier and more fun to use. Windows is easy to learn because its graphical interface is consistent from one application to the next. A window is a box or frames on the screen each application or program runs or excites in its own separate windows.
You com have numerous windows on the screen at a time, each containing its own program and/or document. You can then easily switch between program without having to close one down and open the next. Windows supports long file name up to 255 characters long.
The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
MS-WORD
Page 6 Prepared By: Syed Mohammad Nazir
Email: [email protected]
TABS SETTING Setting Tab Stops By Mouse Removing Tab Stops By Mouse MARKING SETTING Margins Right, Left, Top and Bottom Margins Indent Right Indent, Left Indent
Practice # 5 (Use Column from standard toolbar)
MR Training Institute Marks Obtained
Roll No. Name Office ITC C-Lang. 201 Irfan 48 45 37 105 Zarsh 37 30 31 111 Waqas 46 41 41 191 Allen Martin 20 10 19 172 Robert 24 29 20
MR Computers
Item Price Keyboard (Focus 6200) 850 Mouse 250 Speaker Zoltrix 300 w 490 CD-Drive Asus 1350 LCD 17inch View Sonic 12000
MS-WORD
Page 7 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Practice # 6 To The Managing Director ABC Company XYZ Road Karachi Subject: Application for the post of Office Assistant. Sir, With reference to your advertisement displayed in dialy Dawn dated April 21,2010 about Office Assistant. I offer myself as a candidate for the same. My particulars are as follows: Name Hoxton Norton Father’s Name Peter Norton Date of birth 20th January 1976 Marital Status Single Nationality Pakistani NIC No. 555-55-555555 Domicile Sindh (Karachi) Religion Christen Phone No. 92221-4208211 Address H. No. 12/a, Sector 4, Block 10, Gulshan-e-Iqbal Karachi-74600 Pakistan Academic Qualification Certificate Year Grade/Div. Board/Unii Subject/Group Graduation (BA) 2000 Second Karachi University General/Arts Intermediate (FA) 1997 B Karachi Board General/Arts Matriculation 1995 B Karachi Board Science In the light of above i hope that i will be given a chance to appear in test/Interview for the sad post. I will try my best and work hard for your organization and my superiors. Thanking you. Yours Truly. ______________ Alien Hood Date: April 04, 2010
MS-WORD
Page 8 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Practice # 7 Curriculum Vitae (CV) / Resume / Bio-Data
Resume Your name please Phone No. 021-0000000 E-mail [email protected] Experience
� Jan 2001 – Till Now As Computer Programmer In ABC Company
� Aug 1999 to Dec 2000 As Computer Programmer In XYZ Pvt. Ltd.
Qualification
Academic
� 2000 – 2001 Master of Computer Science (MCS) from University of Sindh
� 1999 – 2000 Bachelor of Commerce (BCOM) from Karachi University
Technical
� Jan 1999 – Jun 1999 Six Months Specialized Diploma in Oracle (OPP) from Orasoft. Training Institute.
� Jan 1995 One year Diploma in Computer Science (DCS) from Petroman Training Institute.
Personal Information
Father’s Name : type father name here
Date of Birth : DD/MM/YYYY
NIC No. : 000-00-0000000
Religion : Islam
Nationality : Pakistani
Domicile : Sindh (Karachi)
Phone Number : 021-0000000
E-mail : [email protected]
Address : House No. 41/A, Sector 11, Block 4,
Qulshan-e-Iqbal, Karachi-74800, Pakistan.
MS-WORD
Page 9 Prepared By: Syed Mohammad Nazir
Email: [email protected]
MENU COMMANDS File New.... Ctrl+N Page setup.... Open.... Ctrl+O Print preview.... Close.... Print.... Ctrl+P Save.... Ctrl+S Exit.... Save As.... F12 Save (Ctrl+S) / Save As (F12)
Page Setup
Margins (Left, Right, Top, Bottom) Characters (Portrait & Landscape) Paper Size Normal Size = 8 % × 11 in 8 % × 14 in A3 Size 297 × 420 mm A4 Size 210 × 297 mm A5 Size 148 × 210 mm
Folder
Icons Folder
Specify the path
where you want to
save a file (f4)
One Level Up
(Alt+2)
Create New
Folder (Alt5)
Arranging
Files/Folders
Specify
File Name
Specify
File Type
MS-WORD
Page 10 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Print (Ctrl+P)
Edit Undo Ctrl+Z Redo Ctrl+Y Cut Ctrl+X Copy Ctrl+C Paste Ctrl+V Clear Delete Select All Ctrl+A Find.... Ctrl+F Replace.... Ctrl+H Goto..... Ctrl+G
MS-WORD
Page 11 Prepared By: Syed Mohammad Nazir
Email: [email protected]
View Insert
Normal Break Web Layout Page Numbers Print Layout Date and Time Outline Auto Text Symbol Task Pane Comment Toolbars Footnote Ruler Picture Document Map Text Box File Header and Footer Object Footnotes Comments
Full Screen Zoom Insert → Page Numbers OR Alt+I+U Insert → Footnote OR Alt+I+N
MS-WORD
Page 12 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Format Font (Ctrl+D) Subscript (Ctrl+=) H2O C2H12O6
Superscript (Ctrl+Shift+=) 52(A+B)2=A2+B2+2AB
Paragraph
MS-WORD
Page 13 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Bullets and Numbering
Borders and Shading
MS-WORD
Page 14 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Columns
Tabs Drop Cap
Change Case I live in Karachi. i live in karachi. I LIVE IN KARACHI. I Live In Karachi. i live in KARACHI.
MS-WORD
Page 15 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Practice # 8 (Format Menu → Paragraph or Ctrl+1, Ctrl+2, Ctrl+5)
The internet is a collection of various computer networks, linked together and communicating by
a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol).
Because every computer on the Internet agrees to communicate using this protocol. It doesn’t
matter what kinds of computer you travel to, or even what operating system they are running.
Practice # 9 (Format Menu → Paragraph & Format Menu → Border & Shading)
The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
Practice # 10 (Format Menu → Bullets and Numbering)
1. Pakistan 1.1. Karachi
1.1.1. Sadder 1.1.1.1. Regal Choak 1.1.1.2. Cooperative Market 1.1.1.3. A. H. Road
1.1.2. Gulshan 1.1.3. Tariq Road
1.1.3.1. Dolman Mall 1.1.3.2. Dolman Center
1.2. Lahore 2. Afghanistan
2.1. Kabul 2.2. Qandahar
3. India 3.1. Mumbai 3.2. Delhi 3.3. Madras
MS-WORD
Page 16 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Practice # 11 (Format Menu → Paragraph, Border & Shading, Columns, Drop Cap)
The Internet
Paragraph # 1
he internet is a collection of various computer networks, linked together and communicating by a common
protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
Paragraph # 2 THE INTERNET IS A COLLECTION OF VARIOUS COMPUTER NETWORKS, LINKED TOGETHER AND COMMUNICATING BY A COMMON PROTOCOL KNOWN AS TCP/IP (TRANSMISSION CONTROL PROTOCOL/INTERNET PROTOCOL). BECAUSE EVERY COMPUTER ON THE INTERNET AGREES TO COMMUNICATE USING THIS PROTOCOL. IT DOESN’T MATTER WHAT KINDS OF COMPUTER YOU TRAVEL TO, OR EVEN WHAT OPERATING SYSTEM THEY ARE RUNNING.
Paragraph # 3 The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
Paragraph # 4 The internet is a collection of various computer networks, linked together and communicating by a common protocol known as TCP/IP (Transmission Control Protocol/Internet Protocol). Because every computer on the Internet agrees to communicate using this protocol. It doesn’t matter what kinds of computer you travel to, or even what operating system they are running.
T
MS-WORD
Page 17 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Tools Spelling and Grammar Language Thesaurus Word Count Auto Correct Protect Document, Unprotect Document Letters and Mailing � Mail Merge Customize Options Spelling and Grammar
Windows New Windows Arrange Split Windows List
MS-WORD
Page 18 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Table TYPES OF WINDOWS Each an every application is opened in its own separate window. There are may be the following three types of windows. Application Window (Parent window) use Alt+F4 to close application window Document Window (Child window) use Ctrl+F4 to close document window Folder Window use Alt+F4 to close window
MS-WORD
Page 19 Prepared By: Syed Mohammad Nazir
Email: [email protected]
Practice # 12 (Prepare the Transcript / Marks Sheet using Mail Merge)
MARKS SHEET
Bachelor of Science (Computer Science)
SEMESTER – 1
January 20010 to December 2010
Roll No. BS-151 Date of Issue April 23, 2010 Name: Usman Umer S/o D/o: Muhammad Umer
S. No
1.
2.
3.
4.
5.
6.
Subject Theory Practical
Max Obtained Max. Obtained
Introduction to Computer
Fundamentals of Algorithms
Calculus & Analytic Geometry
Financial Accounting
Pakistan Studies
English Comprehension
100
100
100
100
100
100
79
69
85
76
80
72
100
100
…
…
…
…
81
77
…
…
…
…
Total 600 461 200 158
Prepared By __________________ Checked By __________________ __________________ Principal
Grand Total 619 out of 800
Result Pass
Securing 77.37% Marks
Grade B
GRADING SYSTEM
A-1 90% & Above
A 80% to 89.9%
B 70% to 79.9%
C 60% to 69.9%
D 50% to 59.9%
Fail Below 50%