Upload
irfan-saleem
View
33
Download
2
Embed Size (px)
DESCRIPTION
MS Project Tutorial.01
Citation preview
BCIS 3610 MS Project 8/25/2010
1
New Perspectives on Microsoft Project 2007: Planning a Project – Chapter 1
New Perspectives on Microsoft Project 2007: Planning a Project – Chapter 1
MS Project Chapter 1/15In this tutorial you will:MS Project Chapter 1/15In this tutorial you will:
Learn about project goals and Learn about project goals and managementLearn project management terminologyUnderstand the benefits of project managementU d t d h P j t 2007 t
managementLearn project management terminologyUnderstand the benefits of project managementU d t d h P j t 2007 t
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
2
Understand how Project 2007 supports project managementLearn the basic setup of Project 2007
Understand how Project 2007 supports project managementLearn the basic setup of Project 2007
BCIS 3610 MS Project 8/25/2010
2
Introduction to Project ManagementIntroduction to Project Management
Project Management process of Project Management process of j g pinitiating, planning, executing, controlling, and closing a projectProject Goal is the desired outcomeScope refers to all the work involved
ith th j t
j g pinitiating, planning, executing, controlling, and closing a projectProject Goal is the desired outcomeScope refers to all the work involved
ith th j t
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
3
with the projectwith the project
Project Management Process GroupsProject Management Process Groups
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
4
BCIS 3610 MS Project 8/25/2010
3
InitiatingInitiating
Setting the project goalSetting the project goalg p j gIdentifying start or finish datesIdentifying the project managerIdentifying project budget and quality considerations
g p j gIdentifying start or finish datesIdentifying the project managerIdentifying project budget and quality considerations
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
5
PlanningPlanning
Entering project informationEntering project informationg p jIdentifying project subdivisions and milestonesDocumenting resourcesEntering restrictions
g p jIdentifying project subdivisions and milestonesDocumenting resourcesEntering restrictions
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
6
Assigning Resources to tasksAssigning Resources to tasks
BCIS 3610 MS Project 8/25/2010
4
Project Information Dialog BoxProject Information Dialog Box
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
7
ExecutingExecuting
Producing work resultsProducing work resultsgRequesting changesRecommending improvementsCreating project records, reports, and presentations
gRequesting changesRecommending improvementsCreating project records, reports, and presentations
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
8
BCIS 3610 MS Project 8/25/2010
5
ControllingControlling
Updating projectUpdating projectp g p jManaging resources and tasksMeet management timing, resource, and cost objectivesChanging project
p g p jManaging resources and tasksMeet management timing, resource, and cost objectivesChanging project
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
9
Project Management TerminologyProject Management Terminology
TaskTaskDurationResourcesProject ManagerScope
DurationResourcesProject ManagerScope
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
10
pQualityRisk
pQualityRisk
BCIS 3610 MS Project 8/25/2010
6
Benefits of Project ManagementBenefits of Project Management
Better understanding of overall project goalsBetter understanding of overall project goalsBetter understanding of alignment with business objectivesMore organized and streamlined way to manage a projectMore accurate and reliable project status
Better understanding of alignment with business objectivesMore organized and streamlined way to manage a projectMore accurate and reliable project status
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
11
p jinformationMore efficient use of project resources
p jinformationMore efficient use of project resources
Benefits of Project ManagementBenefits of Project Management
Better communicationBetter communicationFaster response to conflicting project goalsGreater awareness of project progressFaster project completionLower project costs
Faster response to conflicting project goalsGreater awareness of project progressFaster project completionLower project costs
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
12
p jFewer project failures
p jFewer project failures
BCIS 3610 MS Project 8/25/2010
7
Microsoft Project 2007 ToolsMicrosoft Project 2007 Tools
The Gantt and Network Diagram are The Gantt and Network Diagram are gtwo important project management tools within Project 2007.A Project Guide is there to help you navigate through the project management process
gtwo important project management tools within Project 2007.A Project Guide is there to help you navigate through the project management process
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
13
process.process.
Microsoft Project ToolsMicrosoft Project Tools
Basic Gantt ChartBasic Gantt Chart
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
14
BCIS 3610 MS Project 8/25/2010
8
Microsoft Project ToolsMicrosoft Project Tools
Basic Network DiagramBasic Network Diagramgg
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
15
Microsoft Project ToolsMicrosoft Project Tools
Project GuideProject Guidejj
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
16
BCIS 3610 MS Project 8/25/2010
9
Getting Started with Project 2007Getting Started with Project 2007
Getting AroundGetting AroundDefault Settings – Gantt Chart ViewMicrosoft Project 2007 Screen
Project GuideTitle BarMenu BarT lb
Default Settings – Gantt Chart ViewMicrosoft Project 2007 Screen
Project GuideTitle BarMenu BarT lb
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
17
ToolbarsView BarEntry Table and Entry Bar
ToolbarsView BarEntry Table and Entry Bar
Elements of the Project WindowElements of the Project Window
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
18
BCIS 3610 MS Project 8/25/2010
10
Microsoft Project 2007 OverviewMicrosoft Project 2007 Overview
Entering TasksEntering TasksGantt ChartTimescale
A major scale (the upper scale)A minor scale (the lower scale)
Closing a project fileO i i ti j t
Gantt ChartTimescale
A major scale (the upper scale)A minor scale (the lower scale)
Closing a project fileO i i ti j t
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
19
Opening an existing projectExiting Microsoft Project 2007Saving a project with a new name
Opening an existing projectExiting Microsoft Project 2007Saving a project with a new name
Task Information Dialog BoxTask Information Dialog Box
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
20
BCIS 3610 MS Project 8/25/2010
11
TimescaleTimescale
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
21
Understanding Project ViewsUnderstanding Project Views
Chart or Graphic: representation of data Chart or Graphic: representation of data using bars, boxes, lines, and imagesSheet: A spreadsheet-like representation of data in rows and columnsForm: view of many pieces of information to focus on the details of one task
using bars, boxes, lines, and imagesSheet: A spreadsheet-like representation of data in rows and columnsForm: view of many pieces of information to focus on the details of one task
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
22
to focus on the details of one taskto focus on the details of one task
BCIS 3610 MS Project 8/25/2010
12
Microsoft Project ViewsMicrosoft Project Views
Gantt Chart Gantt Chart Calendar ViewNetwork DiagramRelationship DiagramTask Schedule
Calendar ViewNetwork DiagramRelationship DiagramTask Schedule
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
23
Split WindowSplit Window
Calendar ViewCalendar View
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
24
BCIS 3610 MS Project 8/25/2010
13
Network Diagram ViewNetwork Diagram View
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
25
Relationship Diagram ViewRelationship Diagram View
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
26
BCIS 3610 MS Project 8/25/2010
14
Task Schedule ViewTask Schedule View
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
27
Task Form ViewTask Form View
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
28
BCIS 3610 MS Project 8/25/2010
15
Split Window ViewSplit Window View
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
29
Common Project Views (Task Views)Common Project Views (Task Views)
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
30
BCIS 3610 MS Project 8/25/2010
16
Microsoft Project 2007Microsoft Project 2007
Zooming In and Zooming OutZooming In and Zooming OutZooming In and Zooming OutModifying the TimescalePrinting a ViewGetting Help
Zooming In and Zooming OutModifying the TimescalePrinting a ViewGetting Help
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
31
Successful PrintingSuccessful Printing
The key aspects of successful printing:The key aspects of successful printing:y p p gZooming to an acceptable magnification levelPrint previewing your workUsing the page setup dialog box to make changes
y p p gZooming to an acceptable magnification levelPrint previewing your workUsing the page setup dialog box to make changes
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
32
BCIS 3610 MS Project 8/25/2010
17
Gantt Chart in Print PreviewGantt Chart in Print Preview
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
33
Page SetupPage Setup
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
34
BCIS 3610 MS Project 8/25/2010
18
Project Management Website ResourcesProject Management Website Resources
Microsoft Project Assistance www.microsoft.com/projectMicrosoft Project Assistance www.microsoft.com/projectAn excellent reference for learning more about project management is the Project Management Institute [PMI] www.pmi.orgThe PMFORUM provides instant access to world-wide project management information www.pmforum.orgThe Association for Project Management – United
An excellent reference for learning more about project management is the Project Management Institute [PMI] www.pmi.orgThe PMFORUM provides instant access to world-wide project management information www.pmforum.orgThe Association for Project Management – United
8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin
35
Kingdom [UK] www.apm.org.ukProjectmanagement.comwww.projectmanagement.com/homeThe Project Manager’s Homepage www.allpm.com
Kingdom [UK] www.apm.org.ukProjectmanagement.comwww.projectmanagement.com/homeThe Project Manager’s Homepage www.allpm.com