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PowerPoint 2003 VsPowerPoint 2003 Vs

20072007Whats the Difference?Whats the Difference?

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PowerPoint 2007PowerPoint 2007

This tutorial will explain the differencesThis tutorial will explain the differencesbetween PowerPoint 2003 and 2007 bybetween PowerPoint 2003 and 2007 bycomparing the Menus and toolbars incomparing the Menus and toolbars in

PowerPoint 2003 with the MS Office ButtonPowerPoint 2003 with the MS Office Buttonand Ribbon in 2007.and Ribbon in 2007.

There will also be an explanation of newThere will also be an explanation of newfeaturesfeatures exclusiveexclusive to PowerPoint 2007to PowerPoint 2007

If you would prefer an online tutorial,If you would prefer an online tutorial,click here:click here:
http://office.microsoft.com/training/training.aspx?AssetID=RC100664431033http://office.microsoft.com/training/training.aspx?AssetID=RC100664431033http://office.microsoft.com/training/training.aspx?AssetID=RC100664431033

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The New presentation PageThe New presentation Page

When you open either version ofWhen you open either version of

PowerPoint, a new blank presentationPowerPoint, a new blank presentation

page appears.page appears.

Revisions in Office 2007 haveRevisions in Office 2007 have

created major changes in the layoutcreated major changes in the layout

of this displayof this display

The major differences between theThe major differences between the

two displays are seentwo displays are seen herehere..

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New presentation Page-New presentation Page-

2003 and 20072003 and 2007

PowerPoint

2007

PowerPoint

2003

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MS Office Button, the Quick AccessMS Office Button, the Quick Access

Toolbar, & The RibbonToolbar, & The Ribbon

TheThe MS Office Button, QuickMS Office Button, Quick

Access ToolbarAccess Toolbar and theand the RibbonRibbon

replace the Menu, Standard andreplace the Menu, Standard and

Formatting Toolbars in PowerPointFormatting Toolbars in PowerPoint

2003.2003.

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The MS OfficeThe MS Office BButtonutton

The MS Office Button is aThe MS Office Button is aNew FeatureNew Feature ofof

PowerPoint 2007. ItPowerPoint 2007. It

replaces thereplaces the File MenuFile Menu

It is the access point to:It is the access point to: Create New PowerPointCreate New PowerPoint

presentationspresentations

OpenOpen

SaveSave

PrintPrint

CloseClose

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The MS OfficeThe MS Office BButtonutton

The MS Office Button alsoThe MS Office Button alsohouseshouses Recently OpenedRecently Opened

presentationspresentations ConvertConvertconverts PowerPointconverts PowerPoint

files into the 2007 Formatfiles into the 2007 Format

PreparePrepare to finalizeto finalizepresentations for distributionpresentations for distribution

SendSend which distributeswhich distributespresentations throughpresentations throughfacsimile or emailfacsimile or email

PublishPublishto distribute ato distribute apresentation to a server, blog,presentation to a server, blog,or shared workspaceor shared workspace

PowerPoint OptionsPowerPoint Options(previously located under the(previously located under the

Tools Menu)Tools Menu)

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Quick Access ToolbarQuick Access Toolbar

Located next to the MSLocated next to the MSOffice Button, theOffice Button, the QuickQuickAccess ToolbarAccess Toolbar offersoffersone-click access to theone-click access to themost widely used officemost widely used officefunctions.functions.

By default, there are 3By default, there are 3buttonsbuttons Save,Save,UndoUndo,,andand RedoRedo..

Click on theClick on the arrowarrow nextnextto the toolbar, to opento the toolbar, to open

the customize Menuthe customize Menu Click theClick the checkboxcheckbox nextnext

to each feature to addto each feature to addand more options to theand more options to thetoolbartoolbar

This is a New FeatureThis is a New Feature

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Menus and Toolbars - 2003Menus and Toolbars - 2003

Menu BarMenu Bar Formatting ToolbarFormatting ToolbarStandard ToolbarStandard Toolbar

In PowerPoint 2003, different functions within PowerPointIn PowerPoint 2003, different functions within PowerPoint

are accessed through theare accessed through the MenuMenu BarBar,,StandardStandardToolbar,Toolbar, and theand the Formatting ToolbarFormatting Toolbar

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Menus and Toolbars - 2007Menus and Toolbars - 2007

Office 2007 is arranged differently. AllOffice 2007 is arranged differently. AllMenus are located within tabs on a MenuMenus are located within tabs on a Menu

bar called thebar called the RibbonRibbon

The three parts of the Ribbon areThe three parts of the Ribbon are TabsTabs,,

Groups,Groups, && CommandsCommands..

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The RibbonThe Ribbon

Commands:Commands: Buttons, boxes orButtons, boxes or

Menus relating to specificMenus relating to specific

functions within PowerPointfunctions within PowerPoint

Tabs: 8 tabs representingTabs: 8 tabs representing

common related activitiescommon related activitiesGroups: Sections containingGroups: Sections containingRelated items or tasksRelated items or tasks

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HelpHelp

In Office 2007, there is not a HelpIn Office 2007, there is not a HelpMenu. Instead, each item on theMenu. Instead, each item on the

ribbon has an expanded balloon thatribbon has an expanded balloon that

explains the feature or option.explains the feature or option.

In some cases, theIn some cases, the F1F1 Button is alsoButton is also

available. This opens a new windowavailable. This opens a new window

with an definition and an expandedwith an definition and an expanded

explanation of how to use the featureexplanation of how to use the featureor optionor option

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The MS Office ButtonThe MS Office Button

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The MS Office ButtonThe MS Office Button

replaces the File Menureplaces the File Menu

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New and OpenNew and Open

NewNew Opens new Opens newpresentationpresentation

OpenOpen Opens the Opens thebrowse function sobrowse function so

you can open anyou can open anexisting presentationexisting presentation(You may also open a(You may also open a

presentation bypresentation byclicking on theclicking on the

presentation name inpresentation name inRecentRecentpresentationspresentations))

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SaveSave

ConvertConvert - Converts older- Converts olderPowerPoint files into thePowerPoint files into the2007 Format2007 Format

SaveSave Saves Saves

presentationspresentations Save AsSave As Saves Savespresentation with anotherpresentation with anothername or presentationname or presentationextension.extension.

YouYou MUSTMUSTsavesavepresentations inpresentations inPowerPoint 97-2003PowerPoint 97-2003format to open them informat to open them inolder versions ofolder versions ofPowerPointPowerPoint

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PrintPrint

PrintPrint Prints presentation Prints presentation

and offers a Menu toand offers a Menu to

make adjustments to themake adjustments to the

print function (i.e. # ofprint function (i.e. # of

copies)copies)

Quick PrintQuick Print Sends Sends

presentation directly topresentation directly to

printerprinter

Print PreviewPrint Preview - Shows- Showsyou what the presentationyou what the presentation

will look like prior towill look like prior to

printingprinting

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PreparePrepare

PreparePrepare Prepares the Prepares thepresentation forpresentation fordistribution. There aredistribution. There areseveral functions within thisseveral functions within this

MenuMenu PropertiesProperties:: FeatureFeature

previously located in thepreviously located in theFileFile Menu in 2003Menu in 2003

InspectInspectpresentationpresentation::

This is a New FeatureThis is a New Feature Encrypt presentation:Encrypt presentation:

Feature previously locatedFeature previously locatedin the Security tab of thein the Security tab of theOptions Menu in 2003Options Menu in 2003

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PreparePrepare

Restrict Permission:Restrict Permission:Feature previously located inFeature previously located in

thethe FileFile Menu in 2003Menu in 2003

Add Digital Signature:Add Digital Signature:

Feature previously located inFeature previously located inthe Security tab of thethe Security tab of the

Options Menu in 2003Options Menu in 2003

Mark as Final:Mark as Final: This featureThis feature

previously located in thepreviously located in the

Track Changes tab of theTrack Changes tab of theOptions Menu in 2003Options Menu in 2003

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PreparePrepare

TheThe Run CompatibilityRun CompatibilityCheckerChecker checks to see if achecks to see if afeature used in thefeature used in thePowerPoint 2007PowerPoint 2007presentation is compatiblepresentation is compatible

with earlier versions ofwith earlier versions ofPowerPoint in case thePowerPoint in case thepresentation needs to bepresentation needs to besaved in an earlier formatsaved in an earlier format

Edit Links to Files:Edit Links to Files: ChecksChecks

links related to externallinks related to externalsources (i.e. anothersources (i.e. anotherpresentation or URL)presentation or URL)

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SendSend

Send:Send: Transmits theTransmits the

presentation topresentation to

EmailEmail

Internet FaxInternet Faxtransmissiontransmission

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PublishPublish Package for CDPackage for CDThis is a New FeatureThis is a New Feature creates acreates a

folder with medial links that can be burned to a CDfolder with medial links that can be burned to a CD Publish Slides:Publish Slides: Saves Slides to a slide library forSaves Slides to a slide library forfuture use.future use. This is a New FeatureThis is a New Feature

Create Handouts in MS Word:Create Handouts in MS Word: Creates handoutsCreates handoutsin Word format.in Word format. This is a New FeatureThis is a New Feature

presentation Management Server:presentation Management Server: This is a NewThis is a NewFeatureFeature, and it replaces the, and it replaces the File>Save asFile>Save as step, bystep, bysending the presentation directly to presentationsending the presentation directly to presentationManagement serverManagement server

Create presentation Workspace:Create presentation Workspace: Creates aCreates a

separate, online workspace for the a PowerPointseparate, online workspace for the a PowerPointpresentation and all related office (i.e. Excel,presentation and all related office (i.e. Excel,PowerPoint) presentations related to thatPowerPoint) presentations related to thatpresentation. This feature was originally located inpresentation. This feature was originally located inthethe Shared Workspace Task PaneShared Workspace Task Pane in PowerPointin PowerPoint20032003

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CloseClose

Close:Close:Closes aCloses apresentationpresentation

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PowerPoint OptionsPowerPoint Options


Opens the OptionsOpens the Options

Menu previously locatedMenu previously located

on the Tools Menu.on the Tools Menu.These options haveThese options have

changed significantly inchanged significantly in

2007, so take a minute2007, so take a minute

to look over theto look over the

changeschanges

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PowerPoint

2007

PowerPoint

2003

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There are 8 categories ofThere are 8 categories of

PowerPoint Options:PowerPoint Options:

1.1. PopularPopular

2.2. ProofingProofing

3.3. SaveSave

4.4. AdvancedAdvanced

5.5. CustomizeCustomize

6.6. Add-InsAdd-Ins

7.7. Trust CenterTrust Center

8.8. ResourcesResources

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PopularPopular

Top Options forTop Options for

PowerPoint:PowerPoint:This is aThis is a

New Feature.New Feature. CustomizeCustomize

your display andyour display and

formatting by choosingformatting by choosingfrom several popularfrom several popular

options by clicking theoptions by clicking the

checkboxes.checkboxes.

Language SettingsLanguage Settingsreplaces thereplaces the SetSet

LanguageLanguage option on theoption on the

PowerPoint 2003PowerPoint 2003 ToolsTools

MenuMenu

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ProofingProofing

Proofing Options:Proofing Options:

Spell check andSpell check andAutoCorrect optionsAutoCorrect options

are set on this menuare set on this menu Replaces theReplaces theAutoCorrect tabAutoCorrect taband theand the SpellingSpelling

and Grammar taband Grammar tabon theon the PowerPointPowerPoint20032003Tools MenuTools Menu

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SaveSave

Save OptionsSave Optionsreplaces thereplaces the SaveSave

tabtab on theon the PowerPointPowerPoint

20032003Options MenuOptions Menu

ChooseChoose Save in thisSave in this

FormatFormat to change theto change the

file type tofile type to

PowerPoint 97-2003PowerPoint 97-2003

presentation in orderpresentation in orderto edit PowerPointto edit PowerPoint

2003 and 2007.2003 and 2007.

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AdvancedAdvanced

TheThe Advanced TabAdvanced Tabhas several options,has several options,scroll down to view allscroll down to view allof themof them

Editing OptionsEditing Options andandCut, Copy & PasteCut, Copy & Pastereplace thereplace the Edit tabEdit tabon theon the PowerPointPowerPoint20032003Options MenuOptions Menu

DisplayDisplay replacesreplaces

functions found underfunctions found underboth theboth the ViewView andandGeneral tabsGeneral tabs on theon thePowerPoint 2003PowerPoint 2003Options MenuOptions Menu

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AdvancedAdvanced

SlideshowSlideshow offersoffers

several options forseveral options for

viewing the slideshowviewing the slideshow

PrintPrint

options replaceoptions replace

thethe Print tabPrint tab

SaveSave allows you to linkallows you to link

larger sound fileslarger sound files

General OptionsGeneral Optionsreplace thereplace the GeneralGeneral

tabtab on theon the PowerPointPowerPoint

20032003 Options MenuOptions Menu

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CustomizeCustomize

CustomizeCustomizereplaces thereplaces theCustomize optionCustomize option

on theon the PowerPointPowerPoint20032003 Tools MenuTools Menu

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Add-InsAdd-Ins

Add-InsAdd-Ins are customizableare customizableby userby user

There are lists of bothThere are lists of bothactive and inactive Add-Inactive and inactive Add-In

To activate an Add-In,To activate an Add-In,choose from thechoose from the ManageManagedrop down Menu at thedrop down Menu at thebottom of the pagebottom of the page

ClickClick GoGo

Check the options that youCheck the options that you

want to Add-In and clickwant to Add-In and click OkOk

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Trust CenterTrust Center

TheThe Trust CenterTrust Centerallows you toallows you tochoose securitychoose security

settings for yoursettings for yourpresentations.presentations.

There are severalThere are severaltutorials that cantutorials that can

be accessed bybe accessed byclicking on theclicking on thelinkslinks

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Key TipsKey Tips

Key TipsKey Tips are shortcuts to Tab and Menuare shortcuts to Tab and Menuoptions on the Ribbon.options on the Ribbon. This is a NewThis is a NewFeatureFeature

Push thePush the altalt key to show the Key Tips,key to show the Key Tips,then push the corresponding letter on thethen push the corresponding letter on thekeyboard to activate the Key Tip.keyboard to activate the Key Tip.

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As Noted earlier, the Ribbon is broken up into threeAs Noted earlier, the Ribbon is broken up into threeparts:parts: TabsTabs,, Groups,Groups, && CommandsCommands..

Tabs:Tabs: 8 tabs representing common related activities8 tabs representing common related activities

Groups:Groups: Sections containing Related items or tasksSections containing Related items or tasks

Commands:Commands: Buttons, boxes or Menus relating to specificButtons, boxes or Menus relating to specific

functions within PowerPointfunctions within PowerPoint

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The Home TabThe Home Tab

The Slides Group:The Slides Group: Options for addingOptions for addingNew Slides, choosing Slide Layout options,New Slides, choosing Slide Layout options,

Resetting to the original layout andResetting to the original layout and

Deleting slidesDeleting slides

Clicking on the arrow next to the Layout optionClicking on the arrow next to the Layout optionoffers a menu of 12 layout styles, which can beoffers a menu of 12 layout styles, which can be

edited for size and shapeedited for size and shape

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The Font GroupThe Font Group: Options to edit fonts, font: Options to edit fonts, fontcolors and font sizes & font styles. It replacescolors and font sizes & font styles. It replacesthe font formatting functions on the Formattingthe font formatting functions on the Formatting

Toolbar and under the Format Menu inToolbar and under the Format Menu inPowerPoint 2003PowerPoint 2003 TheThe Font MenuFont Menu is accessed by clicking on theis accessed by clicking on the arrowarrow

on theon the Font CommandFont Command barbar

New FeaturesNew Features for PowerPoint 2007 includefor PowerPoint 2007 includeadjustments for character spacing, character sizing,adjustments for character spacing, character sizing,and changing caseand changing case

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The Paragraph Group:The Paragraph Group: Options to edit bullets andOptions to edit bullets andnumbering, indentation, line spacing, text alignmentnumbering, indentation, line spacing, text alignment(both horizontal and vertical), columns, text direction,(both horizontal and vertical), columns, text direction,and Smart Graphic conversion.and Smart Graphic conversion.

Columns, vertical text alignment, text direction and SmartColumns, vertical text alignment, text direction and Smart

Graphics areGraphics are New FeaturesNew Features Clicking on the arrows next toClicking on the arrows next to text direction, texttext direction, text

alignmentalignment andand Smart Graphics,Smart Graphics, open additional menuopen additional menuoptions, opens additional menu optionsoptions, opens additional menu options

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The Drawing Group:The Drawing Group: Options to insert or edit graphicOptions to insert or edit graphic

elements in a PowerPoint presentation. This Tab toolbarelements in a PowerPoint presentation. This Tab toolbarreplaces the Drawing Toolbar in PowerPoint 2003.replaces the Drawing Toolbar in PowerPoint 2003.

There are some very robust options for formatting andThere are some very robust options for formatting anddeveloping Graphics that make PowerPoint an even moredeveloping Graphics that make PowerPoint an even morepowerful tool for communication.powerful tool for communication.

Options includeOptions include Auto ShapesAuto Shapes,, ArrangeArrange (to move(to move

objects forward or backward within a group),objects forward or backward within a group), QuickQuickStyles, Shape Fill, Shape Outline,Styles, Shape Fill, Shape Outline, andand ShapeShapeEffectsEffects

In addition, accessing one of these options opens anIn addition, accessing one of these options opens anadditionaladditional Drawing tabDrawing tab

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AutoShapesAutoShapes

Auto ShapesAuto Shapes are a series of basic shapesare a series of basic shapes

including arrows, geometric figures, linesincluding arrows, geometric figures, lines

and chart graphics built into PowerPoint.and chart graphics built into PowerPoint.

These items can be made even moreThese items can be made even more

robust with the addition of the graphicrobust with the addition of the graphiceffects reviewed on the following slideseffects reviewed on the following slides

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ArrangeArrange

ArrangeArrange replaces the Drawreplaces the Drawoptions on the Draw Menu inoptions on the Draw Menu in

PowerPoint 2003. ThisPowerPoint 2003. This

function includes options forfunction includes options for

Ordering,Ordering,Grouping,Grouping, andand

PositioningPositioning Objects on aObjects on a

slide.slide.

This is a New Feature.This is a New Feature.

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Quick stylesQuick styles

Quick StylesQuick Styles offer aoffer a

one-step option to fill textone-step option to fill text

boxes and AutoShapes.boxes and AutoShapes.

Quick styles offers 7Quick styles offers 7colors in six stylescolors in six styles


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Shape Fill and Shape OutlineShape Fill and Shape Outline

Shape fill and Shape outlineShape fill and Shape outline

replace thereplace the Fill, Line, andFill, Line, and

Font ColorFont Color options as well asoptions as well as

thethe Line WeightLine Weight andand ArrowArrowoptions on the Drawingoptions on the Drawing

Toolbar in PowerPoint 2003.Toolbar in PowerPoint 2003.

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Shape EffectsShape Effects

This feature allow objects,This feature allow objects,

shapes and text boxes to beshapes and text boxes to be

manipulated with various effectsmanipulated with various effects

including shadows, reflections,including shadows, reflections,soft edges and more. Just clicksoft edges and more. Just click

on an object to select it, thenon an object to select it, then

apply the effect.apply the effect.


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The Drawing CommandThe Drawing Command

Clicking on the drop downClicking on the drop downarrow on the Drawingarrow on the DrawingCommand, opens theCommand, opens theFormat ShapeFormat Shape menu thatmenu thatcontains more advancedcontains more advancedediting functions for objects,editing functions for objects,shapes, and textboxesshapes, and textboxes


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The Drawing Tools TabThe Drawing Tools Tab

Once an object, shape or text box has been selected for editing,Once an object, shape or text box has been selected for editing,

the format tab opens. Click on the Tab, and thethe format tab opens. Click on the Tab, and the Drawing ToolsDrawing Tools

RibbonRibbon opens.opens. This is a New FeatureThis is a New Feature.. This ribbon fractures more options for editing shapes and objectsThis ribbon fractures more options for editing shapes and objects

including:including:

Insert Shapes GroupInsert Shapes Group:: (the AutoShapes Menu)(the AutoShapes Menu)

Shapes Styles Group:Shapes Styles Group: (Quick Styles, Shape Fill, Shape Effects)(Quick Styles, Shape Fill, Shape Effects)

WordArt Group:WordArt Group: (WordArt has been significantly revised for 2007)(WordArt has been significantly revised for 2007)

Arrange Menu Group:Arrange Menu Group: (Order, Group, Position)(Order, Group, Position)

Object Size Menu Group:Object Size Menu Group: Resizes objects and shapesResizes objects and shapes

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The Editing Group:The Editing Group: This tab replaces some functionsThis tab replaces some functions

found on the Editing Menu in PowerPoint 2003.found on the Editing Menu in PowerPoint 2003.Features Include:Features Include:

Find:Find: Will locate a text item within a presentationWill locate a text item within a presentation

Replace:Replace: Will replace the found item with a different item (i.e.Will replace the found item with a different item (i.e.

you can change text that is repeated multiple times within ayou can change text that is repeated multiple times within a

presentation using the find and replace functions)presentation using the find and replace functions)

Select text or object:Select text or object: Selects text or objects for editingSelects text or objects for editing

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The Insert TabThe Insert Tab

The Tables Group:The Tables Group: Inserts tables into aInserts tables into apresentation. This grouppresentation. This groupreplace thereplace the TableTable

MenuMenu bar in PowerPoint 2003bar in PowerPoint 2003.. After the table is created,After the table is created, TheTheTableTableToolsToolsTabTab

opens with two additional ribbons,opens with two additional ribbons, DesignDesign andandLayoutLayout.. This is a New Feature.This is a New Feature.

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The Table GroupThe Table Group

Insert Table:Insert Table: Mouse over the cells toMouse over the cells tocreate a tablecreate a table

Insert Table:Insert Table: Click on this icon to create aClick on this icon to create atable using the insert table menutable using the insert table menu

Draw Table:Draw Table: Click here to draw a tableClick here to draw a table

manuallymanually Convert Text to Table:Convert Text to Table: Select text andSelect text and

click this icon to convert it to a tableclick this icon to convert it to a table

Excel Spreadsheet:Excel Spreadsheet:This is a New Feature.This is a New Feature.Click on this icon to imbed an ExcelClick on this icon to imbed an Excelspreadsheet into your presentation. Whenspreadsheet into your presentation. When

chosen The Excel programs opens withinchosen The Excel programs opens withinPowerPointPowerPoint

Quick Tables:Quick Tables:This is a New Feature.This is a New Feature. OpensOpensa Menu with 8 preformatted tables,a Menu with 8 preformatted tables,including 4 calendars.including 4 calendars.

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The Table Tools Tab - DesignThe Table Tools Tab - Design

Design Tab:Design Tab:This ribbon features table design options thatThis ribbon features table design options that

replace thereplace the Table MenuTable Menu options and Table Options on theoptions and Table Options on theStandard ToolbarStandard Toolbar in PowerPoint 2003.in PowerPoint 2003. Table Style Options Group:Table Style Options Group: Click on the appropriate checkbox toClick on the appropriate checkbox to

choose the cells and rows that will be shaded.choose the cells and rows that will be shaded. This is a New Feature.This is a New Feature.

Table Styles Group :Table Styles Group : A series of shading options accessed by mouseA series of shading options accessed by mouseclick.click. This is a New Feature.This is a New Feature.This group also includes options forThis group also includes options forBorders and ShadingBorders and Shading on the Format Borders and Shading Menu andon the Format Borders and Shading Menu and

Formatting Toolbar in PowerPoint 2003Formatting Toolbar in PowerPoint 2003 WordArt Styles Group:WordArt Styles Group: opens the Word Art, Quick Styles, Line andopens the Word Art, Quick Styles, Line andShape Color MenusShape Color Menus

Draw Borders Group:Draw Borders Group: Replaces theReplaces theDraw Table option on theDraw Table option on the TableTableMenuMenu and theand the Tables ToolbarTables Toolbar

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The Table Tools Tab - LayoutThe Table Tools Tab - Layout

Layout Tab:Layout Tab:As with the Design Tab, the groups onAs with the Design Tab, the groups onthis ribbon replace options on thethis ribbon replace options on the Table MenuTable Menu andand

thethe Tables and Borders ToolbarTables and Borders Toolbar The Table Group:The Table Group: IncludesIncludes Table PropertiesTable Properties and theand the

View/Hide GridlinesView/Hide Gridlines option. There is also aoption. There is also a SelectSelect optionoptionthat allows you to select (highlight) a cell, row, column, orthat allows you to select (highlight) a cell, row, column, oran entire table.an entire table. This is a New FeatureThis is a New Feature

The Rows and Columns Group:The Rows and Columns Group: Offers options to insertOffers options to insert

and delete and rows, and columns. These options wereand delete and rows, and columns. These options werefound on the Table Menu in PowerPoint 2003found on the Table Menu in PowerPoint 2003 The Merge Group:The Merge Group: Options to Merge and split cells, foundOptions to Merge and split cells, found

on the Table Menu in PowerPoint 2003on the Table Menu in PowerPoint 2003

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The Table Tools Tab - LayoutThe Table Tools Tab - Layout

The Cell Size Group:The Cell Size Group: Options to AutoFit cell dataOptions to AutoFit cell datafound on the Table Menu in PowerPoint 2003, plusfound on the Table Menu in PowerPoint 2003, plusmanual cell resizing, which is amanual cell resizing, which is a New FeatureNew Feature

The Cell Alignment Group:The Cell Alignment Group:These options wereThese options werefound on the table properties in PowerPoint 2003found on the table properties in PowerPoint 2003

Table Size Group:Table Size Group: Includes options Adjust sizeIncludes options Adjust size

and width of a table within a PowerPointand width of a table within a PowerPointPresentationPresentation This is a New Feature.This is a New Feature.

The Arrange Group:The Arrange Group: Like the Arrange functionLike the Arrange functionfor shapes, tables mat arranged within afor shapes, tables mat arranged within apresentation.presentation. This is a New Feature.This is a New Feature.

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The Illustration Group:The Illustration Group:Inserts images and graphics.Inserts images and graphics.ItItreplaces similar functions on the Insert Menu inreplaces similar functions on the Insert Menu inPowerPoint 2003PowerPoint 2003 Picture & Clipart and Chart:Picture & Clipart and Chart: Insert these types of graphics.Insert these types of graphics.

Photo Album:Photo Album: Creates a Photo sideshow from your favoriteCreates a Photo sideshow from your favoriteimages. You may also customize the show with music, text,images. You may also customize the show with music, text,transitions or any of the other features available intransitions or any of the other features available in

PowerPoint.PowerPoint. This is a New Feature.This is a New Feature. Shapes:Shapes: Replaces the AutoShapes Menu on the DrawingReplaces the AutoShapes Menu on the Drawing

Toolbar. Several new shapes have been added to this MenuToolbar. Several new shapes have been added to this Menu

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Shapes:Shapes: Replaces the AutoShapes Menu on the DrawingReplaces the AutoShapes Menu on the Drawing

Toolbar. Several new shapes have been added to this MenuToolbar. Several new shapes have been added to this Menu

Smart Art:Smart Art: Similar to Visio, it adds pre-formatted visualSimilar to Visio, it adds pre-formatted visual

icons to show process or make graphic points.icons to show process or make graphic points. This is a NewThis is a New

Feature.Feature. Heres a tutorial:Heres a tutorial: http://http://

office.microsoft.com/training/training.aspx?AssetIDoffice.microsoft.com/training/training.aspx?AssetID

=RC101772971033=RC101772971033

Chart:Chart: Opens the PowerPoint Chart WizardOpens the PowerPoint Chart Wizard

Inserting an image from the illustration group opensInserting an image from the illustration group opens

thethe Picture Tools tabPicture Tools tab
http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033http://office.microsoft.com/training/training.aspx?AssetID=RC101772971033

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The Picture Tools TabThe Picture Tools Tab

The Picture Tools TabThe Picture Tools Tab replaces the Picture Toolbarreplaces the Picture Toolbarin PowerPoint 2003.in PowerPoint 2003.

The Adjust GroupThe Adjust Group: Edits images brightness, contrast,: Edits images brightness, contrast,color, image quality, replaces images, or resets imagecolor, image quality, replaces images, or resets imageback to original settingsback to original settings

The Picture Styles Group:The Picture Styles Group: Adds frames, effects,Adds frames, effects,shadows and shapes to an image.shadows and shapes to an image. This is a NewThis is a New

Feature.Feature. The Arrange Group:The Arrange Group: Formats images that areFormats images that are

imbedded within text.imbedded within text.

The Size GroupThe Size Group: Edits an images size, and allows an: Edits an images size, and allows animage to be croppedimage to be cropped

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The Links GroupThe Links Group:: Places different types of linksPlaces different types of linksin a presentation. This group replaces the samein a presentation. This group replaces the samefunctions found in the Insert Menufunctions found in the Insert Menu Hyperlink:Hyperlink: Adds a hyperlink to another page,Adds a hyperlink to another page,

presentation, or website.presentation, or website.

Action:Action: Allows you to hyperlink to another slide, linkAllows you to hyperlink to another slide, link

to a website, run another program, run a Macro, orto a website, run another program, run a Macro, orplay a sound from an external source. Actions can beplay a sound from an external source. Actions can beset on mouse click or mouse over. While this is aset on mouse click or mouse over. While this is aNewNewFeature,Feature,a similar function was located in thea similar function was located in theAnimation menu in PowerPoint 2003Animation menu in PowerPoint 2003

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The Text Group:The Text Group: Inserts a Text Box, Header or Footer, DateInserts a Text Box, Header or Footer, Dateand Time stamp, Slide Number Symbol, or Object in aand Time stamp, Slide Number Symbol, or Object in a

presentation. Some of these functions are new, while otherspresentation. Some of these functions are new, while otherscould be found in the Insert Menu in PowerPoint 2003could be found in the Insert Menu in PowerPoint 2003 Text Box:Text Box: Inserts a text Box on a slide. As on the Home Menu,Inserts a text Box on a slide. As on the Home Menu,

inserting a Text Box will activate the Drawing Tools Tabinserting a Text Box will activate the Drawing Tools Tab

Header & Footer:Header & Footer: Allow you to add a Header or Footer toAllow you to add a Header or Footer topresentation. This feature was available through the Slide Masterpresentation. This feature was available through the Slide Master

function in PowerPoint 2003, but is now easier to use.function in PowerPoint 2003, but is now easier to use. Word Art:Word Art: Inserts Word ArtInserts Word Art

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Date & Time:Date & Time: Adds a date and or time stamp to aAdds a date and or time stamp to a

presentation. Available through the Insert Menu inpresentation. Available through the Insert Menu inPowerPoint 2003PowerPoint 2003

Slide Numbering:Slide Numbering:This feature was availableThis feature was availablethrough the Slide Master function, but is nowthrough the Slide Master function, but is noweasier to use.easier to use.

Symbol:Symbol: Offers users access to several types ofOffers users access to several types ofcommonly used symbolscommonly used symbols

Object:Object: Inserts an item such as a slide from anInserts an item such as a slide from anolder version of PowerPoint, a Flash Movie, or anolder version of PowerPoint, a Flash Movie, or anAdobe-Formatted image.Adobe-Formatted image.

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Media Clips Group:Media Clips Group:This group insertsThis group inserts

video and sound clips. These options on thevideo and sound clips. These options on theInsert Menu in PowerPoint 2003Insert Menu in PowerPoint 2003

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The Design TabThe Design Tab

The Themes Group:The Themes Group:Themes replaces in PowerPointThemes replaces in PowerPoint

Design Templates.Design Templates. This is a New FeatureThis is a New Feature

Microsoft introduces twenty new theme designs, which canMicrosoft introduces twenty new theme designs, which can

be edited. Additional themes can be downloaded frombe edited. Additional themes can be downloaded from

MicrosoftMicrosoft

PowerPoint 2007 will also open presentations created withPowerPoint 2007 will also open presentations created with

Design Templates from older versions of PowerPoint.Design Templates from older versions of PowerPoint.

Themes can also be edited with additional Color Themes,Themes can also be edited with additional Color Themes,

Font Themes and Illustration EffectsFont Themes and Illustration Effects

After adding a design theme, customize the Font,After adding a design theme, customize the Font,

Color, and Illustration ThemesColor, and Illustration Themes

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The Design TabThe Design Tab

The Background Group:The Background Group:There are two optionsThere are two optionsfor Backgroundsfor Backgrounds

Background Styles - A set or preformattedBackground Styles - A set or preformattedbackgroundsbackgrounds

Hide background Graphics Hides graphics for printingHide background Graphics Hides graphics for printingof creating transparenciesof creating transparencies

The Background Command: Parts this featureThe Background Command: Parts this featurewere found in the Format Background Menu inwere found in the Format Background Menu inPowerPoint 2003. This option allows you to editPowerPoint 2003. This option allows you to editbackground graphics, colors & images morebackground graphics, colors & images moresignificantly than in previous versionssignificantly than in previous versions

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The Animations TabThe Animations Tab

The Preview Group:The Preview Group: Previews animations and slidePreviews animations and slidetransitions added to slidestransitions added to slides

The Animations Group:The Animations Group:Animates individual slidesAnimates individual slidesThere are two options:There are two options:

Animate:Animate: Animates individual parts of a slide, such as textAnimates individual parts of a slide, such as textboxes or imagesboxes or images

CustomCustomAnimation:Animation: Lets you fine-tune animation onLets you fine-tune animation on

specific slides for emphasisspecific slides for emphasis The Transitions Group:The Transitions Group:Adds specific transitions toAdds specific transitions to

slides or slideshows. Includes forslides or slideshows. Includes for transition speed,transition speed,transition sound, and slide advancementtransition sound, and slide advancement

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The Slideshow TabThe Slideshow Tab

The Start Slideshow Group:The Start Slideshow Group: Plays show.Plays show.

There are three options:There are three options:

From Beginning:From Beginning: Starts show from first slideStarts show from first slide

From Current Slide:From Current Slide: Starts show from the slideStarts show from the slide

selectedselected

Custom Slide Show:Custom Slide Show: Begins show based of aBegins show based of apreformatted and saved templatepreformatted and saved template

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The Set Up Group:The Set Up Group:These are options for viewing and Playback.These are options for viewing and Playback.

Options include:Options include:

SetSetUpUpShow:Show: Opens a new menu for fine-tuning sideshow playback. TheOpens a new menu for fine-tuning sideshow playback. ThePlay a KioskPlay a Kioskoption plays the presentation in an endless loopoption plays the presentation in an endless loop

HideHideSlide:Slide: Hides slide that will be accessed by hyperlink, otherwise, theHides slide that will be accessed by hyperlink, otherwise, the

slide will not be seenslide will not be seen

RecordRecordNarration:Narration: Opens a menu to record slideshow voiceoverOpens a menu to record slideshow voiceover

Rehearse Timings:Rehearse Timings: Plays the Slideshow with a timer to set automaticPlays the Slideshow with a timer to set automatic

slide advance for each slidesslide advance for each slides UseUseRehearsed settings:Rehearsed settings: Defaults to settings set in Rehearse TimingsDefaults to settings set in Rehearse Timings

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The Monitors Group:The Monitors Group:Options to setOptions to set

playback resolution on a monitorplayback resolution on a monitor

TheThe ResolutionResolutionMenuMenu offers a variety of settingsoffers a variety of settings

from 640x480 to 1152x864from 640x480 to 1152x864

TheThe Presenter ViewPresenter View allows the presentation toallows the presentation to

be played on a dual monitor setupbe played on a dual monitor setup

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The Review TabThe Review Tab

The Proofing Group:The Proofing Group: Popular tools for reviewingPopular tools for reviewing

presentations. These were all located on the Toolspresentations. These were all located on the Tools

Menu in PowerPoint 2003.Menu in PowerPoint 2003. Spell check: Spell checks a presentationSpell check: Spell checks a presentation

Research: Dictionary and encyclopediaResearch: Dictionary and encyclopedia

Translate: Translates highlighted test into another language.Translate: Translates highlighted test into another language.

This is a New Feature.This is a New Feature. Thesaurus: ThesaurusThesaurus: Thesaurus

Language: Language settings for spelling and grammarLanguage: Language settings for spelling and grammar

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The Comments GroupThe Comments Group Shows changes orShows changes or

suggested changes from other sources.suggested changes from other sources.

Comments are found on the Insert Menu inComments are found on the Insert Menu in

PowerPoint 2003.PowerPoint 2003.

Show Markup:Show Markup: indicates where others viewersindicates where others viewers

have made changes to a presentation.have made changes to a presentation. This is a NewThis is a New

FeatureFeature..

Comments:Comments: indicate tabs where other viewers haveindicate tabs where other viewers have

suggested changes, or have commented on thesuggested changes, or have commented on the

presentationpresentation

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The Protect Group:The Protect Group: Protects presentationProtects presentation

from changes made other viewersfrom changes made other viewers

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The View TabThe View Tab

The Presentation Views Group:The Presentation Views Group:These optionsThese options

were located in the Viewwere located in the ViewMenu in PowerPoint 2003.Menu in PowerPoint 2003.

Allow sideshow to be viewed as:Allow sideshow to be viewed as: Normal:Normal:The default slideshow viewThe default slideshow view

Slide Sorter:Slide Sorter: Shows all of the slides in a presentation inShows all of the slides in a presentation in

one window for review or reorganizationone window for review or reorganization

Notes Page:Notes Page: Shows the slide and notes for the slideShows the slide and notes for the slide SlideSlideShow:Show: Plays the presentationPlays the presentation

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Master Slides:Master Slides: Click on each of these options andClick on each of these options and

the Master Slide editing Ribbon opensthe Master Slide editing Ribbon opens

Slide master:Slide master: Shows the slide formatting (i.e. headers,Shows the slide formatting (i.e. headers,colors, font style, and size). These items may be editedcolors, font style, and size). These items may be edited

Handout Master:Handout Master: Shows the slide formatting if the slideShows the slide formatting if the slide

were to be printed as handouts. These items may be editedwere to be printed as handouts. These items may be edited

Notes Master:Notes Master:

Shows the slide formatting for the slide andShows the slide formatting for the slide and

the notes page. These items may be editedthe notes page. These items may be edited

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The Slide Master TabThe Slide Master Tab

Edit Master:Edit Master: Edit the slide master, add or delete theEdit the slide master, add or delete the

layout (i.e. a title slide), or rename the master slidelayout (i.e. a title slide), or rename the master slide

Master Layout:Master Layout: Edit the layout of the slide includingEdit the layout of the slide includingtextboxes, headers and footerstextboxes, headers and footers

Edit Theme:Edit Theme: Change the colors of the theme. ThisChange the colors of the theme. This

feature was found on the Design Task Pane infeature was found on the Design Task Pane in

PowerPoint 2003PowerPoint 2003 Background:Background: Adds a Background theme or colorAdds a Background theme or color

Page Setup:Page Setup: Determines print characteristics forDetermines print characteristics for

printing (Page Set Up) or viewing (Slide Orientation)printing (Page Set Up) or viewing (Slide Orientation)

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The Show Mode Group:The Show Mode Group: Reveals Rulers,Reveals Rulers,

Gridlines, and a Message Bar, if theGridlines, and a Message Bar, if the

presentation is being Emailed. These optionspresentation is being Emailed. These options

were located in the View Menu in PowerPointwere located in the View Menu in PowerPoint

2003.2003.

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Zoom:Zoom: Allows the slide show editor to beAllows the slide show editor to be

viewed larger or smaller, or have the slide fitviewed larger or smaller, or have the slide fit

within the softwares window.within the softwares window. This is a NewThis is a New

Feature.Feature.

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Color:Color: Converts the slideshow into one ofConverts the slideshow into one of

three color formats. This feature was foundthree color formats. This feature was found

on the View Menu in PowerPoint 2003.on the View Menu in PowerPoint 2003.

Color: View or print the presentation in full colorColor: View or print the presentation in full color

for printingfor printing

Grayscale: View the presentation in grayscale forGrayscale: View the presentation in grayscale forprintingprinting

Black and White: View the presentation on blackBlack and White: View the presentation on black

and white for printing transparenciesand white for printing transparencies

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Window:Window: Allows you to open and display multipleAllows you to open and display multiplepresentations at one time. These options were locatedpresentations at one time. These options were located

on the Windows Menu in PowerPoint 2003.on the Windows Menu in PowerPoint 2003. Arrange All: Shows all of the open presentations on oneArrange All: Shows all of the open presentations on one

pagepage

Cascade: Arranges windows one on top of the otherCascade: Arranges windows one on top of the other

Move Split: Splits screen view of windowsMove Split: Splits screen view of windows

Switch Windows: Allows you to open specific presentationsSwitch Windows: Allows you to open specific presentationsin individual windowsin individual windows

h i b

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The Macros Group:The Macros Group: Click on the icon toClick on the icon to

open the Macro function for recording oropen the Macro function for recording or

editing a Macroediting a Macro

Macros were located on the Tools Menu inMacros were located on the Tools Menu in


h dd i b

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The Add-ins TabThe Add-ins Tab

The Menu Command Group:The Menu Command Group:This functionThis function

was located on the Acrobat Menu inwas located on the Acrobat Menu in


FlashPaper:FlashPaper: Allows for presentation to beAllows for presentation to be

converted to FlashPaper objects or PDFconverted to FlashPaper objects or PDF

presentations.presentations.

Show Slides and Recorder Timings:Show Slides and Recorder Timings: PresentsPresents

slideshow with time stampsslideshow with time stamps This is a New Feature.This is a New Feature.

h i i lbTh Mi i T lb

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The Mini ToolbarThe Mini Toolbar

TheThe Mini ToolbarMini Toolbar isis

a Menu of frequentlya Menu of frequently

used formattingused formatting

tools that appearstools that appearswhen text iswhen text is

highlighted in ahighlighted in a

PowerPointPowerPoint

presentation.presentation. This is a NewThis is a New

Feature.Feature.

hB ht t Y B

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Brought to You By..Brought to You By..

Instructional Technology at theInstructional Technology at the

University of the IncarnateUniversity of the Incarnate

PowerPointPowerPoint

Terry Peak 829-3920Terry Peak 829-3920

[email protected]@uiwtx.edu

Documents

ms office 2003 and 2007