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Groove P ictures Tool

Add a Groove Pictures Tool to a workspace to display and share picture files in JPEG (.jpg) or bitmap(.bmp) format.

What do you want to do?

 Add or view pictures 

Edit pictures 

Create links to pictures 

Manage pictures  Change Pictures tool permissions 

Use keyboard shortcuts 

Adding or view ing pictures

Click to see a list of the picture files that you (or other members of the workspace) have added to thPictures tool. The list provides status information about picture files, such as their size, type, modifieddate, and last editor.

Adding pictures

Do one of the following to add pictures:

Click Add Pictures... to open the Open Picture File dialog box, select the picture file you want, anclick Open.

Drag and drop picture files onto the picture viewing area or into the list.

Copy and paste pictures into the list.

When you add a new picture using the Open Picture File dialog box, it automatically displays in thepicture viewing area. Likewise, if you drag and drop a picture file in the list, the new picture automaticalldisplays and the file is added to the end of the list. If you add multiple pictures, the last selected pictureadded is displayed.

Note: The Pictures tool automatically scales all pictures you add to fit the current size of the picture viewwindow.

View ing pictures

To view pictures, click the Previous or Next buttons to move sequentially among pictures or select apicture in the list.

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Editing pictures

You can edit pictures in the Pictures tool if your computer has a picture editing program installed thatsupports the selected file type. For example, if you open a JPEG (.jpg) file and you don't have a programthat supports editing this type of file, it will open for display in your Web browser or in a picture viewer.On most computers, bitmap (.bmp) files will open into Microsoft Paint.

To open one or more picture files into a graphics editing program, right-click them in the list and select

Open. Depending on the graphic program and the operating system, a new window may open for eachfile.

When you edit and save a picture, and then return to Groove, you're prompted to save the picture back Groove now.

Click Yes to save your changes back to Groove now and send them to all other members of the space.Click No if you don't want to save changes back to Groove yet, and perhaps want to continue editing thepicture. Note, however, that if you click No after closing the picture in its editor, you will lose yourchanges.

Renaming pictures

To rename a selected picture, click in the title box above the picture and type in a new name.

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Creating links to pictures

As with other workspace tools, you can create a link that selects the tool. In addition, you can create linkthat go to specific pictures.

1. Right-click the picture file you want to be the target for the link, and select Copy as Link.2. Select the tool in which you want to paste the link.3. Right-click the rich text location where you want to paste the link and select Paste.

The link displays with the name of the selected picture file.

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Exporting pictures

You can export any picture in the Pictures tool to disk.

1. Select the picture file in the list.2. Click File-Export.3. In the Save P icture As... dialog box, select a location in which to save the picture and click Save.

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Copying pictures

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You can copy pictures from a Pictures tool into another Pictures tool or into a picture editing program.

1. Select the picture you want to copy in the list and click the Copy icon.2. Open the program in which you want to paste the picture image and use its Paste command.

If you paste the picture into the same Pictures tool (for example, by selecting Edit-Paste or by clicking thPaste icon in the toolbar), the picture appear in the list under the name "Copy of <picturename>".However, you can paste the picture into another Pictures tool and it will appear under its original filename.

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Cutting or deleting pictures

To delete one or more pictures, select the pictures in the list, and press DELETE.

To cut a picture but place a copy of the image on the clipboard, select it and click the Cut icon. You canthen paste the image as a bitmap into another program or into another Pictures tool.

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Changing Pictures tool permissions

To see the permissions currently assigned to member roles, select File-Properties-Tool and click the

Permissions tab.

By default, all members except for Guests have permission to add or rename pictures, but only Managerhave permission to delete pictures.

See Change permissions for workspace tools for information on modifying the default permissions for atool.

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Using keyboard shortcuts

Most standard Windows keyboard shortcuts work in the Pictures tool. For example, useCTRL+X/CTRL+C/CTRL+V to do Cut/Copy/Paste activities, CTRL+A to select all picture files, andCTRL+Z/CTRL+Y to undo/redo actions. The table below lists additional keyboard shortcuts.

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To Press

Add one or more picture to the list CTRL+O

Export a picture CTRL+E

Copy the selected picture as a link CTRL+L

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