GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

MR11 -

Functionality

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance. If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance. You can also clear differences for delivery costs.If no more goods or invoices are to be received, you must clear the balance manually.

Scenario

Performed clearing for differences for a particular PO

Requirements

None

Menu Path Logistics Materials Management Logistics Invoice Verification GR/IR Account Maintenance MR11 - Maintain GR/IR Clearing Account

Transaction Code MR11

1. Double click on MR11 - Maintain GR/IR Clearing Account

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Maintain GR / IR Clearing Account

2. Update the following fields:

Field Name Field Description Values

Company Code An organizational unit within financial accounting

Enter value in Company Code

Example: 5200

Posting Date Date which is used when entering the document

Enter value in Posting Date

Example: 14.07.2002

3. Click Execute button to perform clearing. The system will display a list of documents that can be cleared:

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Maintain GR/IR Clearing Account

4. You can select the item you want to clear: click on the check box, e.g. 4500000023 Button .

5. To view the related Purchase Order, click Purchase Order Button .

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Standard PO 4500000023 Created by ……

6. Click Back Button .

7. To post the differences, click the Post Button .

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Maintain GR/IR Clearing Account

8. The system has posted the differences. To display posted accounting document, follow the menu path (or transaction FB03 – Document Display):

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

SAP Easy Access

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Display Document: Initial Screen

9. Update the following fields:

Field Name Field Description Values

Company Code An organizational unit within financial accounting

Example: 5200

Fiscal year Description of the Fiscal year. Example: 2002

Entry date Date the document was entered into the system

Example: 14.07.02

10. To Generate a list of all accounting documents Click List Button .

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Document List

11. Click on the required document, e.g. 480000003.

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Display Document: Overview (Accounting document)

12. To view the original Document (MM document) Select EnvironmentOriginal document.

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Display/Cancel Account Maintenance Document

13. Click Back Button .

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Display Document: Overview

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GENERAL LEDGEREND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

14. Click Back .

15. Click Back .

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