CATALINA FIELD IN GREENBANK PARK

PO Box 5150, Greenbank Road, Wilmington, DE 19808

Tel: (302) 999-1184

capitollittleleague@gmail.com

Meeting Minutes – Capitol Little League Board, December 4, 2017

Meeting opened by Andrew Brantley – 6:59PM (Quorum)

ROLL CALL / ATTENDANCE

Present: Andrew Brantley, AJ Jacobs, Dana Harbaugh, Dave Jennings, Diane Hedrick, Frank Piazza, Heather

Yeager, Jason Davis, Jimmy Lynch, Mike Zielinski, Susie Montifia, Tom Moore, Will Murray

Absent: Dave Doyle, Sharon McVey

APPROVAL OF MINUTES

Reading of minutes from October.

Motion to accept – AB, 2nd – WM

REPORT OF DIRECTORS/COMMITTEES

1. Treasurer’s Report (DJ)

a. Current Financial Report : Motion to accept - AB, 2nd – TM

b. Fall Ball Money – Still waiting on a couple checks from SMc

c. Reconciliation of Fall Ball registration and related utilities – To be completed

2. Player Agent (SM)

a. Registration Forms for January – updates will be needed to dates and costs

i. SM / SMc to get on the website by 12/15, to open early registration

b. Motion: Increase the Tee Ball registration fee from $100 to $110 and Rookie Minors, Minors,

Majors from $125 to $140

i. AB made motion, FP 2nd, Motion passed (unanimous)

3. Information Officer (SMc)

a. SMc advised (via email) that she has to reschedule web training with Kim

b. Online registration to be opened ASAP, by 12/15, once forms are available

4. VP Majors (TM)

a. Nothing to report

5. VP Minors (JD)

a. More games need to be scheduled at Catalina – every night

i. Schedule needs to be reviewed before sending to Managers/Coaches

6. VP Rookie Minor/ Tee-Ball (MZ)

a. Nothing to report

7. VP Juniors/Seniors (SM)

a. Johnny Hendrick declined / not available

b. Dean Argo is 90%, if his son wants to come back and play

c. Delcastle and Banning – Need to re-up (coming up soon)

i. TM will inquire

ii. Contact: Bruce Hunter

d. SM will get email out this week to gage interest

8. Coaching Coordinator (TM)

a. A lot of interest in coaching (some interested in more than one team), at the RM/Minors level.

Only 1 response expressing interest in Majors Mgr.

i. Additional candidates have expressed interest. Need to email TM.

b. Rules Committee (AB, JL, TM) met to draft local rules

i. TM has draft. Will update to add inclement weather policy.

ii. Rules Committee (AB, JD, JL, TM) & Player Agent (SM) will meet again in December, and

share updated version with board prior to next meeting

9. Umpires (JL)

a. Motion: Majors Managers get one (1) warning, next occurrence is a one (1) game suspension

b. Amendment to Motion: include Minors Managers

i. AB made motion, MZ 2nd, Motion passed (8 votes for, 4 votes against)

10. Fields/Buildings (AJ / FP)

a. Pitching machine to be brought back to Catalina from BSS – MZ

b. AB, TM, and Pat McGrory to meet about insurance on buildings – intent to get insurance

following the recent fire at Stanton-Newport

c. AJ, FP, MZ did walkthrough of both BSS and Catalina. Provided a comprehensive and extensive

list of needed updates, as well as nice-to-haves.

i. *Suggestion to order Diamond Tex now for deliver in Jan. (AB)

1. Pyle is approx. 6-7 inches low.

ii. *Need to see about replacing the light pole that is leaning

iii. *Someone to contact Bob Merrell with NCC, about cutting/trimming trees along the

fence line of property with W&W RR.

iv. AJ will meet with his contact, check out dugouts at Conrad, and get pricing for BSS.

v. DP will look into disposal of used cooking oil.

vi. AB will contact Chris Cutter for contact on getting a concrete pad for bleaches that are

sinking.

vii. Add small equipment shed to the list for Catalina (AB).

11. Safety (MZ)

a. AED from BSS, back at Catalina

12. Equipment (DD)

a. DD advised (via email) that he is still working on getting pricing.

b. No issue getting Majors same as last year.

c. For Minors and below, Majestic shirts are not really an option at this point. Likely alternative for

2018 will be MLB replicated hat, with a standard t-shirt made to look like MLB team.

i. For eg. a royal blue shirt with the sponsor & number on the back that says Royals in

white on the front (name in script). This will not be like the majestic branded shirts but

will look similar.

13. Concession (DP / DH)

a. Hot Dog machine repair still underway. AB replaced switch, but needs to get new motor.

b. DP researched getting credit card

i. Square - Option #1 – with iPad - $399, plus fees (10%), plus wi-fi

ii. Square – Option #2 – device for cell phone - $49, plus fees

1. Would require either a CLL cell phone(s) to be purchased or workers to use their

personal phones.

iii. No plan to move forward at this time.

14. Volunteer (DP / DH)

a. Motion: Increase the volunteer bond from $50 to $100

i. MZ made motion, WM 2nd, Motion passed

15. Fundraising / Sponsorships (HY)

a. Planned fundraising (dates to be finalized):

i. Café Napoli – 1/15

ii. Frazzberry – 2/19

iii. BWW – 4/23 (Added to the list on 12/5)

GOOD OF THE LEAGUE / GENERAL DISCUSSIONS

1. AB will meet with HY and send email on Sponsorships – any proposed increases

a. Email was sent 12/5

ANNOUNCEMENTS

• Next meeting – Monday, 1/8/18, 7:00 PM ET

ADJOURNMENT

• Motion to adjourn – AB, 2nd – JL (9:15 PM ET)