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MONTEREY PENINSULA REGIONAL PARK DISTRICT 60 Garden Court, Suite 325

Monterey, California 93940-5341

BOARD OF DIRECTORS AGENDA Del Rey Oaks Council Chambers

650 Canyon Del Rey Road Del Rey Oaks, California

Monday, August 31, 2015 at 6:00 p.m.

1) 6:00 p.m. Call to Order

2) Roll Call

3) Identification of Closed Session Items (Part or all of a meeting may be closed to the public under special conditions. The Board may only consider matters covered in the agenda descriptions.) A. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code

Section 54956.9 (d)(2). One potential case.

4) Public Comment on Closed Session Item (The public may speak for a maximum of three minutes on any closed session item. Please complete a speaker form and give it to the Board Clerk.)

5) Adjourn to Closed Session

6) 6:30 p.m. Regular Meeting

7) Report on Return from Closed Session (The Board shall publicly report any action taken in Closed Session pursuant to Government Code Section 54957.1(a).)

8) Approval of Agenda 9) Presentation – Christine Dresslar Moss, Retiring Board Member Recognition (Resolution

#2015-13)

BOARD OF DIRECTORS Kelly Sorenson (President) - Marina, Northern Fort Ord (Ward 1) Christine Dresslar Moss - Seaside, Northern Sand City, Southern Ft. Ord (Ward 2) Katie Pofahl - Monterey, Del Rey Oaks,

Southwest Seaside, Southern Sand City (Ward 3) Kathleen Lee - Pacific Grove, New Monterey,

Northern Pebble Beach (Ward 4) John Dalessio - Carmel, Carmel Valley, Big Sur,

Southern Pebble Beach (Ward 5)

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10) Public Comments (The public may speak for a maximum of three minutes on any subject that is not on the agenda. Please complete a speaker form and give it to the Board Clerk.)

11) Consent Items (Items on the Consent Calendar are routine and for which a staff recommendation has been prepared. There is no discussion of these items prior to the Board vote and items will be acted on in one motion, unless a member of the Board, staff or public requests specific items be discussed and/or removed from the Consent Calendar. Public speakers are limited to three minutes.) A. Approval of August 3, 2015 Minutes (S. Parker) B. Approval of Summary of Payments (K. McCullough) C. Approval of Change to Authorized Check Signers for District RaboBank Deposit

Accounts (K. McCullough) D. Approval of Change to Authorized Signatories for District Participation in the

Investment Trust of California (CalTRUST) Investment Accounts (K. McCullough) E. Approval of Request for Proposals for Pond Enhancement Project at Palo Corona

Regional Park (T. Jensen)

12) Discussion/Action Items A. Status Update on Filling Ward 2 Board Vacancy (S. Parker) B. Consideration and Approval of Amendment to Contract with Nancy Isakson to Include

Legal Services (T. Jensen)

13) Division Reports (The General Manager and designated staff may provide reports on their activities or informational items and/or make brief announcements. They may also ask for clarification or direction from the Board.) A. Administration

1) Monthly Financial Report (K. McCullough) B. Environmental Education/Community Outreach

1) Opening Reception for the Exhibit “The San Clemente Dam Removal and Carmel River Reroute project: An Artist’s documentation” on display at the Garland Ranch Regional Park Visitor Center (D. Wyatt)

C. Operations and Maintenance 1) Operations and Maintenance Division Update (C. Camarillo)

D. Planning and Conservation 1) No Report (T. Jensen)

14) Adjournment

Agenda packets, with the exception of Closed Session and non-approved items are available at the Administration Office. Agendas are available at the Garland Park Visitor Center and Big Sur, Carmel, Carmel Valley, CSUMB, Marina, Monterey, Pacific Grove and Seaside Public Libraries. Materials related to an item on this Agenda submitted after distribution of the Agenda packet are available for public inspection at the Administration Office during normal business hours. The Agendas and Agenda packets may also be viewed on the District website at www.mprpd.org. AMERICANS WITH DISABILITIES ACT (ADA) NOTICE: If you believe you possess any disability that would require special accommodation in order to attend and participate in this meeting, please contact the District Office at (831) 372-3196 at least 24 hours prior to the scheduled meeting.

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MONTEREY PENINSULA REGIONAL PARK DISTRICT 60 Garden Court, Suite 325

Monterey, California 93940-5341

Del Rey Oaks Council Chambers 650 Canyon Del Rey Road August 3, 2015 Del Rey Oaks, California Monday, 6:00 p.m.

MINUTES

1) 6:00 p.m. Call to Order – The meeting was called to order at 6:00 p.m.

2) Roll Call – Roll call was taken.

PRESENT: Directors Dalessio; Dresslar Moss, Lee and Pofahl ABSENT: Director Sorenson

3) Identification of Closed Session Items (Part or all of a meeting may be closed to the public

under special conditions. The Board may only consider matters covered in the agenda descriptions.) A. Public Employee Performance Evaluation of General Manager Pursuant to

Government Code Section 54957(b) B. Instructions to Real Property Negotiators Pursuant to Government Code Section

54956.8: Unspecified parcel(s) on former Fort Ord expected to be conveyed from Fort Ord Reuse Authority to the County of Monterey (Negotiators: Payan/Jensen and Chiulos)

4) Public Comment on Closed Session Item – None

5) Adjourn to Closed Session – Closed Session commenced at 6:01 p.m. and ended at

6:35 p.m.

Due to a professional conflict, Director Lee recused herself from Item 3B and left the room during the discussion.

6) 6:30 p.m. Regular Meeting – The regular meeting commenced at 6:36 p.m.

BOARD OF DIRECTORS Kelly Sorenson (President) - Marina, Northern Fort Ord (Ward 1)Christine Dresslar Moss - Seaside, Northern Sand City, Southern Ft. Ord (Ward 2) Katie Pofahl - Monterey, Del Rey Oaks,

Southwest Seaside, Southern Sand City (Ward 3) Kathleen Lee - Pacific Grove, New Monterey,

Northern Pebble Beach (Ward 4) John Dalessio - Carmel, Carmel Valley, Big Sur,

Southern Pebble Beach (Ward 5)

AGENDA ITEM NO. 11-A

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7) Report on Return from Closed Session – Vice President Dresslar Moss reported that the Board concluded the performance evaluation of the General Manager, Rafael Payan and unanimously voted to award him a 2.5% Merit Increase and a 2.7% Cost of Living Adjustment, increasing his new annual salary to $169,641.

No reportable action was taken on Item 3B.

8) Approval of Agenda – Upon motion by Director Lee, seconded by Director Pofahl, the

agenda was unanimously approved.

9) Presentation – Rachel Saunders of the Big Sur Land Trust (BSLT) introduced Sarah Hardgrave who gave the Board a presentation on the BSLT Carmel River Floodplain Restoration and Environmental Enhancement (Carmel River FREE) Project.

10) Public Comments – None

11) Consent Items – Upon motion by Director Lee, seconded by Director Dalessio, Items A-

D; G and H were unanimously approved. After discussion as noted below, upon motion by Director Pofahl, seconded by Director Lee, Item E was unanimously approved. After discussion as noted below, upon motion by Director Dalessio, seconded by Director Dresslar Pofahl, Items F and I were unanimously approved. A. Approval of June 17, 2015 Minutes (S. Parker) B. Approval of July 6, 2015 Minutes (S. Parker) C. Approval of Summary of Payments (K. McCullough) D. Quarterly Investment Report (K. McCullough) E. Approval of Isakson Contract Amendment for Cachagua Water System Services (T. Jensen)

- Director Lee asked that a detailed report about the water system be presented to the Board at the August 31 meeting.

F. Approval of Contract Agreement with Design Workshop for Palo Corona Regional Park General Development Plan Planning Services and Assistance (T. Jensen)

G. Approval of Contract Renewal with Turf Image Geospatial for District-Wide Geographic Information System Services (T. Jensen)

H. Approval of Resolution #2015-12, Authorizing Amendment to Employee Healthcare Flexible Spending Account Plan (S. Parker)

I. Approval of Palo Corona Regional Park Request for Proposals for Weed Treatment Services (T. Jensen)

12) Discussion/Action Item – With the resignation of Director Christine Dresslar Moss from the Ward 2 seat on the Board effective August 31, the Board decided to follow the same process used during the Ward 3 vacancy. The Board Clerk will post the notice of vacancy and solicit a Statement of Interest and Curriculum Vitae from interested parties. The Board will set a date for interviews at a later date.

13) Division Reports (The General Manager and designated staff may provide reports on their activities or informational items and/or make brief announcements. They may also ask for clarification or direction from the Board.) A. Administration

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1) Monthly Financial Report (K. McCullough) B. Environmental Education/Community Outreach

1) Garland Ranch Regional Park art exhibit “The San Clemente Dam Removal and Carmel River Reroute Project: An Artists Documentation” (J. Nelson)

2) Volunteer Newsletter (J. Nelson) C. Operations and Maintenance

1) Operations and Maintenance Update (C. Camarillo) D. Planning and Conservation

1) No Report

14) Adjournment – The meeting was adjourned at 8:15 p.m.

____________________________________ Shuran Parker, Recording Secretary

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MONTEREY PENINSULA REGIONAL PARK DISTRICT

BOARD OF DIRECTORS MEETING DATE: August 31, 2015 TO: Board of Directors FROM: Kelly McCullough, Finance Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Change to Authorized Check Signers for District

Rabobank Deposit Accounts RECOMMENDED ACTION It is recommended that the Board approve the attached draft letter to Rabobank N. A., authorizing a change to signatories (ATTACHMENT 1). FISCAL IMPACT There is no fiscal impact from taking this action. DISCUSSION The District has historically retained all Board members as authorized signers on the deposit accounts to ensure that day to day operations can continue in the event the General Manager is unavailable. Due to the retirement of Director Dresslar Moss, the District needs to complete a new authorized signatory letter. A new authorized signatory letter is required to be signed by all signers on the District’s account as it will supersede the prior letter. Staff recommends that the General Manager and all Board members sign the attached letter for submittal to Rabobank. ATTACHMENTS:

1. Authorized Signatories Letter

AGENDA ITEM NO. 11-C

Admin. Office (831) 372-3196 E-mail: info@mprpd.org www.mprpd.org Fax (831) 372-3197

BOARD OF DIRECTORS Kelly Sorenson – Ward 1

ksorenson@mprpd.org Marina, northern Ft. Ord

Christine Dresslar Moss – Ward 2

cdresslarmoss@mprpd.org Seaside, northern Sand City,

southern Ft. Ord

Katie Pofahl – Ward 3 kpofahlmprpd@mprpd.org

Monterey, southwest Seaside, southern Sand City, Del Rey Oaks

Kathleen Lee – Ward 4

klee@mprpd.org Pacific Grove, New Monterey,

northern Pebble Beach

John Dalessio – Ward 5 jrmaam@gmail.com

Carmel, Carmel Valley, Big Sur, southern Pebble Beach

GENERAL MANAGER

Rafael Payan, PhD payan@mprpd.org

Monterey Peninsula Regional Park District 60 Garden Court, Suite 325 Monterey, California 93940-5341

August 31, 2015 Rabobank, N.A. 651 Lighthouse Ave. Pacific Grove, CA 93950 To Whom It May Concern, I, Kelly McCullough, Finance Manager for the Monterey Peninsula Regional Park District do hereby attest, that the following individuals are authorized signatories on all MPRPD deposit accounts with Rabobank.

Name Driver’s License No.

Issue Date Expiration Date

Signature

This notice supersedes any certification of authorized individuals you may currently have on file. Sincerely, Kelly McCullough, Finance Manager Monterey Peninsula Regional Park District

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MONTEREY PENINSULA REGIONAL PARK DISTRICT

BOARD OF DIRECTORS MEETING DATE: August 31, 2015 TO: Board of Directors FROM: Kelly McCullough, Finance Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Change to Authorized Signatories for District

Participation in the Investment Trust of California (CalTRUST) Investment Accounts

RECOMMENDED ACTION It is recommended that the Board approve the change of signatories for the District’s CalTRUST investment accounts and complete the attached forms (ATTACHMENTS 1, 2 & 3). FISCAL IMPACT There is no fiscal impact from taking this action. DISCUSSION The attached forms (ATTACHMENTS 1, 2 & 3) are being presented for approval to change the authorized signers on the CalTRUST investment accounts. This includes the general fund and Seawall Mitigation accounts. This change of signatories is necessary to remove Director Dresslar Moss due to her retirement from the Board. BACKGROUND The Board has previously approved District participation in the Investment Trust of California (CalTRUST). The Authorized Signatories are authorized to order deposit or withdrawal of monies in the CalTRUST account. They may open additional accounts, close existing accounts and change or add transfer accounts. Authorized Representatives have the full authority to invest funds in and withdraw funds from the program. Transfer of funds is strictly limited from the CalTRUST account to the general checking account. Board approval is required to effect this change. ATTACHMENTS:

1. Contact Information for Agency Personnel 2. Authorized Representatives 3. Signatures

AGENDA ITEM NO. 11-D

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 31, 2015 TO: Board of Directors FROM: Tim Jensen, Planning and Conservation Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Request for Proposals for Pond Enhancement

Services at Palo Corona Regional Park RECOMMENDED ACTION: Staff recommends the Board approve the attached Scope of Work (Attachment 1) in substantially the form submitted and authorize staff to solicit proposals. FISCAL IMPACT: None. DISCUSSION: Staff has been implementing pond management activities, agreed upon in the District’s Safe Harbor Agreement with U. S. Fish and Wildlife Service, since December 2011 (Attachment 2). These activities have included annual monitoring (Attachment 3) and existing pond excavation and enhancement in 2014 (Attachment 4). To further the progress with and commitments to endangered species stewardship at Palo Corona Regional Park, staff is recommending additional pond creation at the park’s two California Tiger Salamander ponds (Attachment 5). These recommendations have the support of the District’s PhD biologist (and USFWS Licensed) monitor from UC Davis (Attachment 6). Attachment 1: Pond Enhancement Scope of Work Attachment 2: Safe Harbor Agreement (the 50-page report is available upon request) Attachment 3: 2014 Monitoring Report (the 38-page report available upon request) Attachment 4: 2014 Animas Pond Enhancement Work Attachment 5: Pond Locator Maps Attachment 6: Biological Monitor Support

AGENDA ITEM NO. 11-E

Attachment 1

SCOPE OF WORK

BACKGROUND

Both Roadrunner and Salamander ponds are stock ponds and not naturally occurring vernal pools, meaning that California Tiger Salamander (“CTS”) colonized these ponds following their construction. These two ponds have demonstrated that CTS colonize created ponds. The District’s Safe Harbor Agreement with US Fish and Wildlife Service calls for the creation expanded pond habitat in the park. Recent pond dredging at Animas and Salamander ponds resulted in positive responses by both CTS and California Red-Legged Frog populations (2015 Monitoring Report due in December). Knowing that pond interventions have demonstrated that local amphibians will respond positively to appropriate habitat enhancements, staff is proposing further enhancements by creating new pond habitat adjacent to existing habitat.

POND GRADING

General Grading Specifications

Initial preparation for grading the pond sites will include mowing of cover vegetation by MPRPD and installation of survey grade stakes by MPRPD indicating the depth and extent of excavation. Grade stake depths will be set so that initial grading will result in a flat pond bottom at predetermined design elevations established for the pond per the grade staking. Upon completion of staking, contractor will grade and remove the top 3 inches of soil from the pond site and set aside for redistribution to berm, surface, and perimeter upon completion of grading. This soil will function as the seed bank for post-construction vegetation restoration in the perimeter area.

Roadrunner Pond

#1: Construction of one pond with approximately 100sf surface area and 2’ depth for an excavation of approximately 200cf/2.5cy. Excavation will require clearing of cover brush and disposal of excavated material on-site around pond perimeter

#2: Construction of one pond with approximately 250sf surface area and 2’ depth for an excavation of approximately 500cf/6.2cy. Excavation will require clearing of cover brush and disposal of excavated material on-site around pond perimeter

Salamander Pond

#1: Construction of one pond with approximately 1200sf surface area and 2’ depth for an excavation of approximately 2400cf/30cy. Excavation will require clearing of grass cover and disposal of excavated material on-site around pond perimeter.

Berm Construction

The pond berm will be created from graded materials. The berm and final grade surface will be compacted to a minimum of 95%.

Berm Slopes

The pond-side berm slope will be constructed to a 3:1 slope ratio. The upland-side berm will be graded to a 4:1 slope ratio. If there is an over-supply of soil, this over-supply of soil will be applied to the upland-berm at the same 4:1 ratio.

Clay Liner

The local soil at Salamander is heavily clayed as evidenced by the existing pond. Compacting new pond bottom soils in-situ is expected to provide low-permeable vertical and lateral percolation of ponded water, and thereby greater retention, at Salamander Pond #1. Clay at Roadrunner appears to be adequate for the existing pond. However, Roadrunner #1 and #2 will be over-excavated and back-filled with fat clay for a 1-foot thick clay liner in these ponds. The fat clay will be provided by MPRPD and installed by the contractor. The liner top elevation will be at grade with the pond perimeter. The clay liners will be capped with 6-inches of the over-excavated soil.

Pond profile elevations will be verified by use of a survey pole and clinometer. Grading, excavating, adding, and compacting soils will use appropriate mechanical equipment.

All excavated soils will be retained on-site and re-utilized in the final pond design. There will be no off-site stockpiling. Fat clay will be brought in.

To achieve 95% compaction of the clay liner, each 4” layer will be moistened and compacted into the pond bottom with a sheep-foot compactor. Compaction testing will be completed by the contractor and verified in the field by MPRPD staff.

Overflow Spillway

A discharge swale will be created for Roadrunner Pond to over-flow fill Roadrunner #2. The existing under-road culvert that discharges surface overland flow into Roadrunner Pond will be repaired and provide over-flow discharge of water from Roadrunner #1 into Roadrunner Pond. These over-flow and discharge features will be designed so that over-flow water in one pond will then discharge by gravity the adjacent down-grade pond.

Attachment 2

SAFE HARBOR AGREEMENT

FOR CALIFORNIA RED-LEGGED FROG (Rana draytonii), CALIFORNIA TIGER SALAMANDER (Ambystoma californiense),

SMITH’S BLUE BUTTERFLY (Euphilotes enoptes smithi), AND YADON’S PIPERIA (Piperia yadonii), AT PALO CORONA REGIONAL PARK,

MONTEREY COUNTY, CALIFORNIA

Prepared by

Monterey Peninsula Regional Park District

and

U.S. Fish and Wildlife Service, Ventura Fish and Wildlife Office

December 2011

[Excerpt]

Beneficial Management Activities These management activities would be beneficial to Covered Species because they would maintain, enhance, and/or restore habitat for Covered Species, and implement other activities that would be beneficial to the conservation and recovery of the Covered Species. Existing habitat for Covered Species will be maintained and enhanced. Additional habitat for Covered Species could be created and restored as resources and funding are available for the District. The completion of habitat restoration activities would result in the enhancement and restoration of habitat for the Covered Species. Implementation of activities to enhance and restore ponds and their associated aquatic, wetland, and adjacent upland habitats would be beneficial to California red-legged frogs and California tiger salamanders, and the creation of additional breeding ponds would be highly beneficial to the populations of these listed species at the Park. Controlling non-native vegetation within the coastal terrace prairie grasslands and supporting an increase in number and distribution of native grasses and shrubs (e.g., seacliff buckwheat and coast buckwheat) would be beneficial to the Smith's blue butterfly. Maintaining, supporting, and increasing numbers and distribution of Yadon’s piperia and its habitat at the Park would be beneficial to Yadon’s piperia. Restoration at certain areas of the Enrolled Property will be limited because habitat conditions are already favorable.

Attachment 3

Attachment 4

Attachment 5

Attachment 5

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 31, 2015 TO: Board of Directors FROM: Shuran Parker, Administrative Services Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Status Update on Filling Ward 2 Board Vacancy RECOMMENDED ACTION: It is recommended that the Board appoint candidate Shane Anderson to the upcoming Ward 2 Board vacancy. FISCAL IMPACT: There are no costs associated with taking this action. DISCUSSION: After receiving a resignation letter from Director Christine Dresslar Moss, effective August 31, 2015, the Board at its August 3 meeting decided to follow the same course of action as for the last vacancy in Ward 3, and fill the vacancy by Board appointment. Staff posted the vacancy notice for the required 15-day period and requested a Cover Letter/Statement of Qualifications and Curriculum Vitae from interested parties by August 20. One candidate, Shane Anderson submitted documents by the deadline and those documents have been forwarded to the Board. The Board may remember that Mr. Anderson was interviewed by the Board in November for the Ward 3 seat and has subsequently moved within the Ward 2 boundaries. Additionally, late August 24, staff was contacted by Felix Bachofner who expressed his interest in the seat and requested that his late entry be accepted by the Board. Staff recommends that the Board appoint the previously vetted candidate Shane Anderson, the sole candidate to respond to the Ward 2 vacancy notice by the deadline and swear-in Mr. Anderson on October 5.

AGENDA ITEM NO. 12-A

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 31, 2015 TO: Board of Directors FROM: Tim Jensen, Planning and Conservation Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Isakson Contract Amendment for Cachagua Water

System Services RECOMMENDED ACTION Staff recommends the Board move to approve the contract amendment with Nancy Isakson in substantially the form and content submitted and authorize staff to execute. FISCAL IMPACT Up to an additional $7500. DISCUSSION At the August 3, 2015, meeting the Board approved a contract extension/amendment with Ms. Isakson for an additional 11-months and $2500 (Attachment 1). Since then, the addition of legal services has been identified as a necessary element with Ms. Isakson’s approved on-going consultation. Staff is recommending that the contract extension/amendment approved at the August 3rd meeting be rescinded and replaced with the following extension/amendment in order to capture the now identified additional legal services (Attachment 2). These said legal services will be the responsibility of Ms. Isakson and thereby maintain a client-attorney relationship that has been advised by District Legal Counsel. ATTACHMENT

1. Contract Extension/Amendment 1 2. Contract Extension/Amendment 2

AGENDA ITEM NO. 12-B

Initial _____________

Monterey Peninsula Regional Park District60 Garden Court, Suite 325

Monterey, CA 93940-5341

Contract for Services – Amendment 1

The Agreement originally made and effective as of August 5, 2014 between theMonterey Peninsula Regional Park DISTRICT, herein referred to as “DISTRICT”, and N.Isakson, herein referred to as “CONTRACTOR”, is hereby amended and agreed to byboth CONTRACTOR and DISTRICT as follows:

1. TERM

This Agreement shall commence on August 5, 2014 and shall remain and continue ineffect until the tasks described herein under Scope of Work are completed andproduced, but in no event later than June 30, 2016 unless terminated sooner pursuantto the provisions of this Agreement.

5. PAYMENT

(a) The DISTRICT agrees to pay CONTRACTOR in accordance with the payment ratesand terms as set forth herein. This amount shall not exceed Seven Thousand FiveHundred Dollars ($7,500), billed at the rate of One Hundred Thirty Five Dollars ($135)per hour, for the total term of the AGREEMENT unless additional payment is approvedas provided in this AGREEMENT.

IN WITNESS THEREOF, the parties hereto have caused this Amendment to beexecuted the day and year last written below.

Exhibit A: TASKS TO BE PERFORMED

CONTRACTOR agrees to provide a summary and letter of opinion regarding thewater rights associated with the property located at the Community CenterApartment at the Cachagua Community Center at Nason Road in Carmel Valley,California.

The DISTRICT has applied to the State Water Resources Control Board (SWRCB) for aSmall Domestic Use Registration for the surface water diversion that supplies thedomestic water for this property. The SWRCB has informed the DISTRICT that theymay not be able to accept the registration because the Carmel River water system isfully appropriated from May 1 to December 31, thereby prohibiting the use of any water(subject to the registration) during that period of time.

Because the water use is for domestic purposes, it is essential that the DISTRICThave the ability to use the water year-round and requires assistance in researching theexisting water rights held by the property.

In order to complete the summary and letter of opinion regarding the water rights,CONTRACTOR will need a complete chain-of-title that dates back to the landpatent/grant for the parcel and copies of all referenced documents. CONTRACTOR’Ssummary will be based, in part, on this chain-of-title as well as the additional documentresearch contractor may need to complete for any applicable water right documents.

The documents will be put on a CD or USB and provided to the DISTRICT.

Upon completion of above said work, CONTRACTOR shall complete research into thelegal, health, liability, regulatory, lease, and plant elements of the Cachagua WaterSystem that will result in the resolution of issues currently plaguing the system’scompliance with county health and use regulations.

MONTEREY PENINSULA REGIONAL CONTRACTORPARK DISTRICT

By: ________________________ By: ________________________Kelly Sorenson Date Nancy Isakson DatePresident Contractor

Initial ____________

Monterey Peninsula Regional Park District

60 Garden Court, Suite 325

Monterey, CA 93940-5341

Contract for Services – Amendment 1

The Agreement originally made and effective as of August 5, 2014 between the Monterey Peninsula Regional Park DISTRICT, herein referred to as “DISTRICT”, and N. Isakson, herein referred to as “CONTRACTOR”, is hereby amended and agreed to by both CONTRACTOR and DISTRICT as follows:

1. TERM

This Agreement shall commence on August 5, 2014 and shall remain and continue in effect until the tasks described herein under Scope of Work are completed and produced, but in no event later than June 30, 2016 unless terminated sooner pursuant to the provisions of this Agreement.

5. PAYMENT

(a) The DISTRICT agrees to pay CONTRACTOR in accordance with the payment rates and terms as set forth herein. This amount shall be Ten Thousand Dollars ($10,000), for the term of the AGREEMENT unless additional payment is approved as provided in this AGREEMENT or by subsequent Board action.

IN WITNESS THEREOF, the parties hereto have caused this Amendment to be executed the day and year last written below.

Exhibit A: TASKS TO BE PERFORMED

CONTRACTOR agrees to provide a summary and letter of opinion regarding the water rights associated with the property located at the Community Center Apartment at the Cachagua Community Center at Nason Road in Carmel Valley, California.

The DISTRICT has applied to the State Water Resources Control Board (SWRCB) for a Small Domestic Use Registration for the surface water diversion that supplies the domestic water for this property. The SWRCB has informed the DISTRICT that they may not be able to accept the registration because the Carmel River water system is fully appropriated from May 1 to December 31, thereby prohibiting the use of any water (subject to the registration) during that period of time.

Because the water use is for domestic purposes, it is essential that the DISTRICT have the ability to use the water year-round and requires assistance in researching the existing water rights held by the property.

In order to complete the summary and letter of opinion regarding the water rights, CONTRACTOR will need a complete chain-of-title that dates back to the land patent/grant for the parcel and copies of all referenced documents. CONTRACTOR’S summary will be based, in part, on this chain-of-title as well as the additional document research contractor may need to complete for any applicable water right documents.

The documents will be put on a CD or USB and provided to the DISTRICT.

Upon completion of above said work, CONTRACTOR shall complete research into the legal, health, liability, regulatory, lease, and plant elements of the Cachagua Water System that will result in the resolution of issues currently plaguing the system’s compliance with county health and use regulations as further explained in Attachment A.

MONTEREY PENINSULA REGIONAL CONTRACTOR

PARK DISTRICT

By: ______________________________ By: ____________________________

Kelly Sorenson Date Nancy Isakson Date

President Contractor

Attachment A

MONTEREY PENINSULA REGIONAL PARK DISTRICT STAFF REPORT

BOARD MEETING: August 31, 2015 SUBJECT: Monthly Financial Report PRESENTER: Kelly McCullough, Finance Manager REPORT: Attached for review are three reports: the Balance Sheet

Previous Year Comparison (ATTACHMENT 1), Budget vs. Actual (ATTACHMENT 2) and Budget vs. Actual Previous Year Comparison (ATTACHMENT 3). Balance Sheet Previous Year Comparison (ATTACHMENT 1): The Balance Sheet report summarizes the District’s financial position at a given point in time, calculating how much the District is worth by subtracting all the money the District owes (liabilities) from everything it owns (assets). The result is what the District is worth. The District operates on a July 1 – June 30 fiscal year.

Assets include items of value that the District owns, such as land, buildings, equipment, accounts receivable, grants receivable, cash and investments.

The reader of this report should note that of the $11,118,276 reflected in the total for Checking/Savings only $8,790,020 can currently be used for the District’s operating costs. The CalTrust Seawall Mitigation account in the amount of $2,315,062 is restricted for use in acquiring beachfront/dune property for recreational use in the southern Monterey Bay area. The MPRPD-Benefit account consists of $13,194 of employee funds withheld from employee salaries for supplemental insurance premiums paid for entirely by employees.

At the March 10, 2014 monthly Board meeting, the District established a General Fund (Unassigned) Reserve Policy for these funds to ensure that the District has adequate funds available to cover operating costs for a 6-month period, payment for pending land acquisitions and a contingency for emergencies and replacement needs.

AGENDA ITEM NO. 13–A1

Liabilities include accounts payable (bills we haven’t yet paid including Cal Card expenses), unpaid expenses that we owe, loans (notes payable), and future expenses.

The attached balance sheet compares the District’s financial position as of July 31, 2015, this fiscal year, to Juy 31 of last fiscal year. The column labeled “Jul,15” lists this fiscal year’s assets and liabilities. The column labeled “Jul, 14” lists last fiscal year’s assets and liabilities.

The “$ Change” column shows the difference in dollars between the two fiscal years as of July 31, 2015.

The “% Change” column shows the amount as a percentage of change over the prior year. Any variance from last fiscal year to this fiscal year greater than 10% is footnoted with a corresponding explanation on the final page of the Balance Sheet.

Budget vs. Actual (ATTACHMENT 2): This report shows how well the District is meeting its budget for income and expenses in the current fiscal year. It is often referred to as a Profit & Loss report in the not-for-profit and for-profit business world. For each type of income or expense, the report compares the budgeted amounts to the actual income and expenses. The “Actual Revenue & Expenditures” column reports the amount of revenue received or the expenditures made as of the date in the column. The attached report was prepared to compare one month of fiscal year activity (July 2015) against the annual budget. The “Adopted Budget” column reflects the Board approved budget for the fiscal year which runs from July 1 to June 30 each year. There may be amendments to the budget throughout the year. These upward or downward budget adjustments are reflected in the total of this column. The “$ Over/Under Budget” column shows the difference in dollars between the budgeted amount and the actual amount. A negative amount means that the District is under budget for the year; a positive amount means that it is over budget.

The “% of Budget” column shows the actual amount as a percentage of the budgeted amount. Less than 100% means that the District is under budget for the year; more than 100% means that it is over budget. Government agencies use a double entry accounting method. The Other Income/Expense Contra Accounts section at the bottom of the report reflects an auditor request that we use contra accounts for our journal entry adjustments to assist the auditors in their review and examination of the financial statements. Budget vs. Actual Previous Year Comparison (ATTACHMENT 3): This report compares the District’s actual revenue and expenditures for a particular time period (July) of the current fiscal year with that of the same time period (July) last fiscal year. The “Jul 15 “ column reflects the current fiscal year revenue and expenditures for the month of July. The “Jul 15” column shows revenue and expenditures last fiscal year for the month of July. The “$ Change” shows the difference between the two fiscal years as of July 31, 2015. The “% Change” column shows the difference between the two fiscal years as a percentage. Any percentage of change greater than 100% is footnoted on the last page of the report. The large variances between the two years can be the result of new projects, new and unexpected events, or seasonal timing of work. Government agencies use a double entry accounting method. The Other Income/Expense Contra Accounts section at the bottom of the report reflects an auditor request that we use contra accounts for our journal entry adjustments to assist the auditors in their review and examination of the financial statements. The District also prepares a quarterly investment report as required by Policy for the Boards review in November, February, May and August.

It is important to note that these reports are unaudited and the numbers are subject to and do change as the District closes its books June 30 each fiscal year end and not on a monthly basis. In addition, these reports are due and prepared for inclusion in the Board packet prior to all activity for the month being received and recorded. Final adjusting accounting entries are made at the close of the annual audit which generally occurs in December.

FISCAL IMPACT: Not Applicable – Informational Only FUNDING BALANCE: Not Applicable – Informational Only RECOMMENDATION: It is recommended that the Board receive, review and file the

attached financial transaction reports: Balance Sheet Previous Year Comparison (ATTACHMENT 1), Budget vs. Actual (ATTACHMENT 2), and Budget vs. Actual Previous Year Comparison (ATTACHMENT 3) as presented.

AGENDA ITEM NO. 13-81

MONTEREY PENINSULA REGIONAL PARK DISTRICT STAFF REPORT

BOARD MEETING:

SUBJECT:

PRESENTER:

REPORT:

FISCAL IMPACT:

FUNDING SOURCE:

FUNDING BALANCE:

RECOMMENDATION:

August 31,2015

Opening reception for the Exhibit "The San Clemente Dam Removal and Carmel River Reroute project: An Artist's documentation" on display at the Garland Ranch Regional Park Visitor Center

Debbie Wyatt, Environmental Education Coordinator-Volunteers

On Sunday, August 9, 2015, a crowd of 60 people was present for the opening reception of a new art exhibit at the Garland Ranch Regional Park Visitor Center. The exhibit, entitled "The San Clemente Dam Removal and Carmel River Reroute Project: An artist's documentation" is by artist and watershed educator, Paola Fiorelle Berthoin. It depicts the largest dam removal in California history and the subsequent rerouting of the Carmel River through the medium of plein air painting.

To mark the occasion, Ms. Berthoin added five new paintings of the most recent stages of the removal project to the eight prints already displayed at the Visitor Center. Prints of the originals will be added to the exhibit as they are created. This is a "living art exhibit". The reception was accompanied by the sounds of nature, people and equipment recorded at the project site.

Refreshments for the reception were donated by the artist.

The art exhibit will be on display at the Garland Park Visitor Center through December 15, 2015.

No direct costs were associated with this event.

Not Applicable.

Not Applicable.

Informational Only.

PSAs, Facebook postings and email notifications were sent out to advertise this event. A press release was written and distributed to the media.

The staff appreciates the Board of Directors support of the work and accomplishments by the MPRPD Environmental Education staff and Volunteers.

MONTEREY PENINSULA REGIONAL PARK DISTRICT STAFF REPORT

BOARD MEETING: August 31, 2015 SUBJECT: Operations and Maintenance Division Update PRESENTER: Caine Camarillo, Supervising Ranger REPORT: On August 9, 2015 at 4:00pm Cal Fire responded to a

wildfire burning in the backcountry of Palo Corona Regional Park, located near the property boundary with Joshua Creek Ecological Preserve (DFG) and Mitteldorf Preserve (BSLT), see attached map (red star indicates location). According to officials, the fire was caused by a lightning strike on the evening of August 6, 2015. The tree that was struck toppled and smoldered for several days, before igniting a nearby dead fallen tree, causing it to flare up. The column of smoke was spotted by aircraft in the area conducting lightning reconnaissance. Cal Fire was able to contain the fire to a 50'x50' area.

The 2015 Fiesta Run in Garland Park was a success. No injuries or bee stings reported during the event. 175 runners participated, 30 of which were first-time visitors to Garland Park. This is the first year the event has given participants the option of competing in a 7.7 mile trail race, or a 2.25 mile trail run. Ranger Staff worked with race coordinators before and during the event to ensure a safe and hazard-free course.

Preparations for an “El Nino” winter have begun with grading improvements to the Visitor Center staging area including the addition of a retainment border to define the area. Ranger staff will soon begin re-establishing drain dips, outsloping trail segments of greatest concern, and installing erosion control measures to prevent soil loss.

 

FISCAL IMPACT: N/A FUNDING SOURCE: N/A

AGENDA ITEM NO. 13-C1

FUNDING BALANCE: N/A RECOMMENDATION: Informational Only