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Monitoring Monitoring LEA LEA
McKinney-Vento McKinney-Vento ProgramsPrograms
State Coordinators MeetingFebruary 2009
Arlington, Virginia
Find a partner.Find a partner.Answer the following Answer the following questions:questions:
What is monitoring?
Why monitor?
What is monitoring?What is monitoring? Monitor: to watch, keep track of,
or check usually for a special purpose (Merriam-Webster’s Online Dictionary)
Why monitor?Why monitor?Because we have to: (statutory
requirements):◦ Section 722(g)(2) of the ESEA State plans for
the education of homeless children and youth requires the State to ensure that LEAs comply with the requirements of the McKinney-Vento ESEA. Section 80.40 of the EDGAR (Education Department General Administrative Regs) further requires that the State, as the grantee, is responsible for monitoring grant and subgrant-supported activities to assure compliance with applicable Federal requirements.
Because it improves programs
Who gets monitored in your Who gets monitored in your state?state?Part of all title programs – on site,
desktop, self evaluation based on criteria (flag concerns), 5 year cycle (FL)
McKinney and nonsubgrantee – included in Title I monitoring, extra detail for grantees (cross train monitors) (KY)
Network with other title specialistsEvery grantee every year (GA)WA – reminder of monitoring and
requirements each year
When does monitoring When does monitoring occur?occur?(frequency)(frequency)Annually – small # LEAsSubgrants yearly; nongrantees 3
year (SC)Three year cycle; nongrantees as
possible MTMany grantees annually5 year cycle with other federal
programs
How is monitoring How is monitoring implemented?implemented?Structure/system? MD – advance
notice, complete template and return to SC; explore any questions at visit; complete report and submit VT; consol applic; pre-site submission; on site (reduces time on site; KY: grantee meetings TA to ease monitoring; FL – on line system
LEA selection? See who is monitored (WA – “big 4 annually” + indicators)
Follow up actions? FL – system improvement plan
Vermont’s MonitoringVermont’s MonitoringTargeting:
◦Liaisons◦Subgrants◦Embedded in Other Monitoring◦Ongoing Monitoring of Performance
Purposes◦To meet federal requirements◦To educate liaisons and subgrants◦To gather feedback on TA and PD
needs
VT: Homeless Education VT: Homeless Education LiaisonsLiaisonsSurvey Monkey FormatIncludes overview of liaison
responsibilities in McKinney-Vento
Solicits feedback on TA and PD needs of individual liaisons
Guides work of the Vermont Homeless Children and Youth Project staff
VT: SubgrantsVT: SubgrantsOn-site monitoringMonitoring tool incorporates
federal monitoring contentSurvey monkey end-of-year data
gathering
VT: Embedded MonitoringVT: Embedded MonitoringTitle I on-site monitoring toolFeedback from Title I staff to
Homeless CoordinatorCoordinated compliance follow-
up
VT: Ongoing MonitoringVT: Ongoing MonitoringFunding to purchase time from
Surrogate Parent Program staffCreation of Vermont Homeless
Children and Youth ProjectOn-site orientation and technical
assistanceOn-going monitoring of quality of
services in schools
Rejoin your partner.Rejoin your partner.Brainstorm components to
include in LEA monitoringWhich are most critical? How did
you decide?
Review your state’s Review your state’s monitoring protocol (or monitoring protocol (or one being shared) one being shared)
Be ready to report out Be ready to report out observations/commentsobservations/comments
Special issuesSpecial issuesNumber of LEAs/large area to
coverBalancing findings and technical
assistance“Buy-in” from other SEA
departments
Top Ten Reasons to Top Ten Reasons to Monitor:Monitor:
10. You love to drive 200 miles or more in a day.
9. Your state’s travel regulations are a breeze to follow.
8. Hotels that meet your state rate are so luxurious.
7. Visiting the Bates Motel brings back fond memories.
6. Ah, such fine dining options are available.
Top Ten Reasons to Monitor: Top Ten Reasons to Monitor: (continued)(continued)5. You need a break from your
significant other. 4. You need a break from your kids.3. On the road, somebody else makes
the bed.2. Talking face-to-face beats email
and phone calls.1. Bottom line: you have an
opportunity to improve programs and, therefore, the lives of our children