MOBILE IMPLEMENTATION MANUAL - ConnX

C o n n X M o b i l e I m p l e m e n t a t i o n M a n u a l

Copyright © 2013 - 2018 ConnX Pty Ltd 1 of 17

MOBILE IMPLEMENTATION MANUAL

VERSION 5.2


2 of 17 Copyright © 2013 - 2018 ConnX Pty Ltd

Copyright © 2013 - 2018 ConnX Pty Ltd ABN 46 108 567 960

Reproduction in whole or in part by electronic, mechanical or chemical means,

including photocopying recording or by any information storage and retrieval system,

in any language, is strictly prohibited except in accordance with the Copyright Act

1968.

The information contained within this document is for illustrative purposes only.

ConnX Pty Ltd and its employees accept no responsibility or liability whatsoever for

any act or omission upon the contents of this document.

ConnX Pty Ltd acknowledges that the product and company names mentioned in this

document may be the trademarks of their respective owners.

ConnX Pty Ltd

Level 8

303 Coronation Drive

MILTON QLD

PO Box 1122

MILTON QLD 4064

AUSTRALIA

Ph: 1300 CONNXHR

1300 266 694

Intl: +61 7 3368 2623

Web: www.connx.com.au

http://www.connx.com.au/



TABLE OF CONTENTS

INTRODUCTION 5

DOCUMENT PURPOSE 5

TYPOGRAPHIC CONVENTIONS 5

GETTING HELP 6

ONLINE HELP 6

DOCUMENTED HELP 6

CONNX SUPPORT 6

1.0 OVERVIEW 7

2.0 CONFIGURATION 9

3.0 OPERATION 11

3.1 CONNX MOBILE MENUS 12

3.2 APPROVING WORKFLOW ACTIONS 15

3.3 ACCESSING CONNX MOBILE VIA A SHORTCUT 16

3.3.1 IOS DEVICES 16

3.3.2 ANDROID 2.2 OR 2.3 DEVICES 16

3.3.3 ANDROID 4.0+ DEVICES 16

3.4 INSTALLING CONNX MOBILE 17



This page is intentionally blank.



INTRODUCTION

Document Purpose

This manual has been written to assist you with the implementation of ConnX Mobile.

This manual is also a resource guide for your reference.

Typographic Conventions

Before you start using this guide, it is important to understand the terms and

typographical conventions that are used throughout the documentation.

The following kinds of text formatting identify specific types of information.

Formatting

Convention Type of Information

Bold

Bold text is used in the procedures in this document to show page

names and user interface items that can be clicked or selected,

such as buttons, or items in a list. For example:

Select the Access Level from the drop-down list.

Select Update Settings.

Italicised text

Italicised text is used in the procedures in this document to show

menus. For example:

Go to Admin > Settings > ConnX Mobile.

NOTE

A note contains useful information that can help you to get the

most out of ConnX.

WARNING

A warning contains critical information about the configuration

options available to you which have an impact on user access and

security.



Getting Help

Online Help

Immediate help is available in the desktop version of ConnX via the online help system

by selecting the ? icon in the top-right of any screen. This is called “context sensitive

help”. The help file shown is related to the specific screen you are using.

Documented Help

This manual, and other manuals related to ConnX, are provided for your use. Please refer

to them if you have any questions about setting up ConnX, or using ConnX.

ConnX Support

Please contact your ConnX Support Representative if you require any assistance.

Contact Address

Ph: 1300 CONNXHR

1300 266 694

Intl: +61 7 3368 2623

Email: [email protected]

Level 8

303 Coronation Drive

MILTON QLD 4064

AUSTRALIA

PO Box 1122

MILTON QLD 4064

AUSTRALIA

mailto:[email protected]



1.0 OVERVIEW

ConnX is even more accessible from mobile devices such as smartphones.

With ConnX Mobile, you have access to ConnX on your smartphone and can use simple

gestures to view personal details, employee details, and company information, or

approve some of the most common workflow actions.

ConnX Mobile:

1. Is simplified and streamlined with easy access to important information and

functions in ConnX.

2. Allows users with permission to quickly and easily approve workflow actions.

ConnX Mobile does not add any new functionality to ConnX; it simply enables users to

access ConnX from a mobile device more conveniently.

NOTE

ConnX Mobile is the most efficient way to get access to

ConnX on a mobile device, specifically a smartphone.

If you are using a tablet computer, you can use ConnX

Mobile, or the desktop version of ConnX.



This page is intentionally blank.



2.0 CONFIGURATION

Access to ConnX Mobile is only granted by the license file. Go to Admin >

ConnX/ESP Modules to see if your licence includes ConnX Mobile.

When the license permits access to ConnX Mobile, an Administrator can use the desktop

version to select the pages that are available to other users with different access levels

(e.g., Employees, Supervisors, Managers, Administrators, and HR Administrators).

To set pages as available or unavailable for users with different access levels:

1. Go to Admin > Settings > ConnX Mobile. ConnX shows the ConnX Mobile Settings

page.

2. Select the Access Level from the drop-down list to set the availability of pages for

that specific access level.

3. Select the checkboxes adjacent to the name of each page to make that page

available in ConnX Mobile. Clear the checkbox to make the page unavailable.

4. Press Update Settings.

The image on the following page shows the ConnX Mobile Settings page.

NOTE

You can only make changes to the ConnX Mobile Settings

in the desktop version of ConnX.



In the example shown above, Employees do not have access to the following pages in

ConnX Mobile: Medical Conditions, Qualifications, Current Leave Apps, Previous

Leave Apps, Leave History, Vacancy Noticeboard, Trivia and My Team.



3.0 OPERATION

ConnX Mobile provides many of the same functions as the desktop version.

There are changes to the amount of content shown on the screen, and the layout of the

page.

Some pages are not available in ConnX Mobile, and other pages are read-only.

The login page and menu page are shown in the following images.

The following table shows the menu and pages available in ConnX Mobile, and the

permissions for each page.



3.1 ConnX Mobile Menus

Menu Submenu Access Comments/Notes

My Details Personal Details Read-only -

Employment

Details

Read-only The Employment Details page in

ConnX Mobile does not show the

Other Pay Links section.

Emergency

Contacts

Read-only -

Medical

Conditions

Read-only -

Qualifications Read-only -

Skills Read-only -

Licences Read-only -

Visas Read-only -

Pay Details Pay Advices Read-only -

Payment

Summaries

Read-only -

Bank Accounts Read-only -

Tax Details Read-only -

Leave New Leave

Application

- -

Current Leave

Apps

Read-only -

Previous Leave

Apps

Read-only




Leave Balances Read-only ConnX Mobile automatically

shows the leave balances as a

Simple view. You can touch the

slider button at the top of the

screen to change the view from a

Simple View to a Detailed View.

Leave History Read-only You must select a time period

(e.g., Show Last 6 Months; Show

Last 12 Months; or Show All) when

you are looking for Current Leave

Apps and Previous Leave Apps in

ConnX Mobile.

Inbox Workflow Inbox - You can approve or deny any of

the Workflow Actions in ConnX

Mobile but must use the desktop

version of ConnX to view the

details of some of the Workflow

Actions. The following section

shows the Workflow Actions that

you can see the details for in

ConnX Mobile.

Task/Reminder

Inbox

- -

Company Info Employee

Directory

Read-only -

Daily News Read-only -

Policies Read-only -

WH&S Report

Incident

- You must have a license with

permission to access the WHS

module. You can submit a WHS

Incident Report from this page.




Vacancy

Noticeboard

Read-only You must have a license with

permission to access the

Recruitment module.

Trivia - -

My Team - - The My Team page in ConnX

Mobile has a similar function to

the My Team > List Employees

page in the desktop version.



3.2 Approving Workflow Actions

The Workflow Inbox (shown below) permits users to approve or deny Workflow Actions.

ConnX Mobile is a simplified system with some design limits due to the volume of

necessary information, and the limited screen size. For example, you cannot see the

details for all Workflow Actions in ConnX Mobile.

The following list shows the Workflow Actions that you can view the details for in ConnX

Mobile.

• Approvals for Personal Details

• Approvals for Annual Leave

• Approvals for Sick Leave

• Approvals for Long Service Leave

• Approvals for RDO Leave

• Approvals for Extra Pay Leave

• Approvals for TOIL Payout Leave

• Approvals for Other Leave

NOTE

You must use the desktop version of ConnX to view the

details of any other Workflow Actions.

You can still approve or deny the workflow if necessary.



3.3 Accessing ConnX Mobile via a Shortcut

ConnX Mobile is a browser-based system, so it is not necessary to download an

application from an app store. You can save a shortcut to ConnX Mobile to your home

screen.

To save a ConnX Mobile shortcut icon to your home screen, open the browser on your

mobile device and key in the URL for ConnX Mobile. You can then add an icon to the

home screen of your mobile device using the browser settings. The specific procedure is

dependent on your mobile device.

3.3.1 iOS Devices

To add a shortcut on an iOS device:

1. Open ConnX Mobile in the web browser on the iOS device.

2. Tap the Share button at the bottom of the screen.

3. Tap the Add to Home Screen button.

4. Tap the Add button in the upper right corner.

3.3.2 Android 2.2 or 2.3 Devices

To add a shortcut on an Android 2.2 or 2.3 device:

1. Open ConnX Mobile in the web browser on the Android device.

2. Tap the Menu button.

3. Tap More.

4. Tap Add Shortcut to Home.

3.3.3 Android 4.0+ Devices

To add a shortcut on an Android 4.0+ device:

1. Open ConnX Mobile in the web browser on the Android device.

2. Open the menu.

3. Tap Add To.

4. Tap Add to Home screen.



3.4 Installing ConnX Mobile

ConnX Mobile is part of ConnX. However, you will need a license file to access it.

In addition, you may need to make changes to the way ConnX is installed on Microsoft

IIS to make ConnX available outside of your corporate network.

Documents

MOBILE IMPLEMENTATION MANUAL - ConnX