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13
MITCHELDEAN PARISH COUNCIL
Minutes of the meeting held on Monday 12th August 2019 at 7pm in Mitcheldean Town Hall Present: Parish Councillors: Jackie Fraser (Chair), Bill Waddell, Janet Keene, Anne Maliphant, Lucy Smith,
Phil Didcote, Kay Wozencroft, Shaun Stammers & Andre Edwards Also present: Two members of the public Cllr Lucy Smith took the minutes 1. To note Apologies for Absence
District Councillors Thom Forrester and Andrew Gardiner, County Councillor Brian Robinson and April Seabrook Parish Clerk
2. Members of the public issues (15 minutes Standing Orders suspended Malcolm Britton and David Thomson each gave a short presentation regarding their application to fill the vacant Parish Councillor seat on the Council.
3. Declarations of Interests
Cllr Fraser sits on the Planning Committee at District Council so will remain in the room while planning is discussed but will not vote or give an opinion. Cllr Edwards declared an interest in the Sports Club. Cllrs Keene and Maliphant declared an interest in item 14 as they are both on the Fete Committee.
4. Requests for Dispensations None
5. Minutes of the Meeting held on 8th July 2019 It was resolved to accept the Minutes of the meeting held on 8th July 2019 as an accurate record of the meeting, and was signed by the Chair.
6. Planning matters
a) P0946/19/FUL – Rosehart Cottage, Jubilee Road, Mitcheldean – Erection of a first and
second floor extension to provide additional bedroom and attic space. Objections as there
were privacy issues as some of the windows would overlook neighbouring properties, it
didn’t follow the District Council’s Residential Design Guide for Alterations and Extensions
and there was a lack of Ecology Reports.
b) P1013/19/FUL – 31 Churchill Way, Mitcheldean – Erection of a front porch and a single
storey front/side extension with associated works. No objections
c) P1194/19/FUL – 40 Vicarage Drive, Mitcheldean – Conversion of existing garage to
additional living space with associated works. No objections
7. Review of Information Security Policy
Council agreed to defer this to September’s meeting. Action: Clerk
8. Quote for the lease of new photocopier
Council agreed the quote for the lease of a new photocopier. Action: Clerk
14
9. Quote to clear the brook and coppice the Hazel Trees at edge of Dirt Jump Field
Council agreed to the quote to clear the brook and coppice the Hazel trees at the edge of the
Dirt Jump Field. Action: Clerk
10. Design for new War Memorial
Council approved the design for the new War Memorial. Action: Clerk
11. Update regarding the Turning on of the Christmas Tree Lights Event
Cllr Keene gave Council an update regarding the Turning on the Christmas Tree Lights Event,
and agreed that this would take place on Friday 29th November 2019.
12. Review of Media Policy
Council agreed to defer this matter until September’s meeting. Action: Clerk
13. Planting wildflowers in grass verges
Council agreed to defer this matter until September’s meeting. Action: Clerk
14. Review of Fete and plans for next year’s Fete
Council agreed to defer this matter until September’s meeting. Action: Clerk
15. Review of Asset Register
Council agreed to defer this matter until September’s meeting. Action: Clerk
16. Review of Caloo’s Inspection Report of outdoor gym equipment
Council agreed to defer this matter until September’s meeting. Action: Clerk
17. Blues and Curry night to raise funds for new War Memorial
Council discussed holding a Blues and Curry night to help raise funds for the new War
Memorial, and agreed that this event should go ahead on Saturday 19th October at the
Community Centre. Action: Clerk
18. Holding an Eco Fayre next Spring
Council agreed to defer this matter until September’s meeting. Action: Clerk
19. Conclusion of Audit
Council noted that the Conclusion of Audit had been received from the External Auditors and
that our regulatory requirements had been met.
20. Removal of Telephone Boxes at Plump Hill and Eastern Avenue
Council discussed the removal of the telephone boxes at Plump Hill and Eastern Avenue and
agreed as the consultation period had been extended to 18th September that Councillors
would give this matter further consideration and a decision would be made at September’s
meeting. Action Clerk
15
21. County & District Councillor Reports
Council requested that it minuted that they were disappointed that only District Councillor
Jackie Fraser provided a report, and that no other District or County Councillor attended the
meeting or forwarded a report to be read out at the meeting, especially given the recent
road works that had been carried out on the A4136. It was also noted that the Church at
Abenhall was not notified of the road works which meant the closure of Abenhall Road.
District Councillor Jackie Fraser reported that she had attended a Forward Plan Meeting
where the Allocations Plan for 2026 to 2041 was discussed. The District Council have been
allocation 8000 new homes to be built during this time, which could be new estates in the
four larger towns, larger villages or a new town.
22. Clerk’s Report
The Clerk reported the following:
The Ground Staff have cleaned and re-oiled the George Read Memorial Bench.
All the Minute and Account books from 1895 to 2014 have been deposited with Gloucestershire Archives on long term loan.
The Ground Staff have replaced the broken lock in the Pavilion kitchen door.
The Ground Staff have cleared the footpath from Court Farm Lane to Brook Street.
23. Accounts/Finance
a) The payment schedule totalling £7,773.38 was approved as follows:
Payments Mitcheldean Parish Council 12th August 2019
Payee Details Method Amount Power Budget
PATA Payroll Services BACS £41.50 LGA 1972 s111 General Admin
Cat’s Eye Carving War Memorial Design BACS £600.00 LGA 1972 s111 War Memorial
Toolite Brushes, gloves etc BACS £191.93 LGA 1972 s111 Playing Field
Mowtech Maintenance of Football Pitches
BACS £741.00 LGA 1892 s8 (1)(i)
Playing Field
Forest Equipment Services
Cleaning bus shelters on Plump Hill
BACS £28.38 LG(MP)A 1953 s4/PCA 1957 s1
General Admin
NPower Electricity for Xmas Lights (amendment)
BACS £20.92 LGA 1972 s137 Christmas Lights
Magenta Photocopier usage BACS £24.49 LGA 1972 s111 General Admin
Lydney Music PA system for Fete BACS £105.00 LGA 1972 s137 Village Events
WET Legionella remedial works BACS £663.60 LGA 1892 s8 (1)(i)
Pavilion
Land Registry Index Map Search CHQ £4.00 LGA 1972 s111 General Admin
Caloo Inspection/maintenance of outdoor gym equipment
BACS £474.00 LGA 1892 s8 (1)(i)
Play Area Inspection/Maint.
OfficeStar Stationery BACS £44.35 LGA 1972 s111 General Admin
FOD Fasteners Pennywashers BACS £6.00 LGA 1972 s111 Playing Field
PKF Littlejohn External Audit BACS £480.00 LGA 1972 s111 General Admin
Hales Mortice Lock BACS £10.66 LGA 1972 s111 Pavilion
16
The Events Industry Forum
The Purple Guide subscription
BACS £30.00 LGA 1972 s111 General Admin
HMRC PAYE & NI for July 2019 BACS £539.26 LGA 1972 s112(2)
Staff Costs
Salaries July 2019 Payroll BACS £3,101.55 LGA 1972 s112(2)
Staff Costs
NEST Pension Pension Contributions DD (12/07/19)
£80.10 LGA 1972 s112(2)
Staff Costs
99 Web Monthly Web Maintenance
SO (07/08/19)
£50.00 LGA 1972 s111 Communications
Ecotricity Electric @ Pavilion DD (16/07/19)
£216.96 LGA 1972 s111 Pavilion
Ecotricity Gas @ Town Hall DD (25/07/19)
£55.80 LGA 1972 s111 General Admin
Ecotricity Electric @ Town Hall DD (23/07/19)
£88.12 LGA 1972 s111 General Admin
Waterplus Water @ Pavilion DD (01/07/19)
£107.43 LGA 1972 s111 Pavilion
XLN Broadband & telephone DD (24/07/19)
£68.33
LG(FP)A 1963 s5 General Admin
TOTAL £7,773.38
Receipts
08/07/19 Football Club invoice payment £55.32 08/07/19 Football Club invoice payment £203.44 09/07/19 Interest £0.80 09/07/19 Interest £1.23
b) Council approved the petty cash figures for July 2019
c) Council received the bank reconciliation for July 2019
d) Council received the budget versus spend report up to 31st July 2019
e) Cllr Fraser carried out the monthly financial checks of the Council’s accounts on 12th
August 2019.
24. Separate Business
Pursuant to 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that,
because of the confidential nature of the business to be transacted, the public and press
leave the meeting during the consideration of:
a) After much discussion Council voted to co-opt David Thomson on to the Council
There being no further business, the meeting closed at 8.30pm
SIGNED:
DATE: