MIT Club of Northern California 1 MITCNC Officers Meeting Nov 15, 2011

MIT Club of Northern California

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MITCNC Officers Meeting

Nov 15, 2011


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Goals for this meeting

Activities Objectives/Desired OutputsIntroductions • Meet new officers

Strategy Discussion • Review Mission

Events • Review past events • Look at Upcoming events• Awareness and discussion of Spotlight

Membership • Understand current status• Brainstorm and discuss next steps

Track/Area Focus • Deeper understanding of select areas

Track/Area Status • Get updates from Track/Area Leads

Operations Discussion • Discuss status on Imodules• Discuss ideas for infrastructure• Assign tasks for next newsletter


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Agenda

Introductions

Strategy

Events

Membership

Track/Area Focus

Track Status

Operations


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MITCNC 2011-2012

VP IT

Javed Samuel

VPCommunications

Monika Gorkani

PresidentElizabeth Ng

VPEntrepreneurship

Michael Cann

EVPEast Bay Events

DirectorFaculty Events

Bill Reenstra

DirectorVolunteer Coordination

Roshni Cooper

Club CounselGavin McCraley

SecretaryGavin McCraley

VP Membership & Volunteer

Integration

Anne WestbrookDirector

Science & Technology

Ivy ChengDirector

Life Sciences Forum

Amar Kendale

VPEnergy & Clean Tech

Doug Spreng

DirectorSports & Rec

John Keen

Co -VPsSocial Communities

Nayana GhantiwalaIlyssa Lu

DirectorMIT10

TBD

DirectorSpotlight

TBD

VPK-12 Education/

Outreach

TBD (Bill Reenstra)

Educational

Social Special ProgramsVP

Career Development

Mike Knowles

Events Operations

DirectorIT

TBDDirectorEntrepreneurship

Alson Kemp

TreasurerMike Sarfatti

VP Sales /Marketing/

Development

Jeff Rosen

Admin supportArlah Alley

Admin supportJamie Tran (General)

Megan Franks (Newsletter)

Admin supportJosiah Hadley

Chris LinDhruv Mehrotra

Kim Rowan

Sloan

Anh Thu VoAmita

Director3C Entrepreneurship

Vandana Upadhyay

DirectorVenture Mentoring

Rolf BrauchlerDirector

Angel Investing

Shuja Keen

VP /DirectorInterClub

TBD

New for 2011-2012

Rob ButlerMIT AA

TBDVLAB

?EC

Officers

BODChairman

John Chisolm Mark Gorenberg Karin Hollerbach Harbo JensonJohn Keen

Ron Koo Fred Lam Nelson LinBen Matteo

Evan Matteo Bill Murray Barry NewmanEric Reifschneider

Howie Rosen Mike Sarfatti Elizabeth Seifel Joanne Spetz

Ed Tau Thomas Burns (Emeritus)Catherine Calarco Megan SmithDoug Spreng Raymie Stata

New

Nominated for 2011 Election

Current

Professional

DirectorNew Ventures

Gaurav Tewari


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Agenda

Introductions

Strategy• Mission• Survey

Events

Membership

Track/Area Focus

Track Status

Operations

In Discussions with Isky about doing this pro bono


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How Events contribute to our MITCNC Mission

BusinessProfessional

EducationalInformational

SocialRecreational

•Job Listing•Career Dev Workshops•VMS•Angel Investing

•FIRST Competition•K-12 STEM•Summer Sendoff

•Energy & Clean Tech•Science & Technology•Life Sciences Forum•Entrepreneurship

•Bike Rides•Hikes•Toast to IAP•Musicals & Movies•Mixers•Welcome Reception

Mission:We provide a forum to foster the community of MIT alums in Northern California through

lifelong learning, business and social networking.

Philanthropical / Giving Back

Spotlight


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Relational View of Alumni, Volunteers and Officers/Event Tracks

Developed during

Officers’ Meeting


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Agenda

Introductions

Strategy

Events• Past events• Upcoming events• Spotlight

Membership

Track/Area Focus

Track Status

Operations

Updated flyers


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Example: Clean Tech Events Summary

Event/ Month Budget Registration

FeesOther

RevenuesTotal

Revenues Costs Surplus Registered Attendees Walkins No Shows

New MITCNC

Memberships

Solar PanelJune

$4,900

$100

$5,000

$2,860

$2,040 123 7 22 0

BulovicSep

$5,010

$5,010

$2,403

$2,607 112 2 23 37

LesterNov

$4,425

$63

$4,488

$2,400

$2,025 111 4 17 21


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Annual Meeting

Event Ideas (see separate Powerpoint doc with list of volunteers)Volunteers (see separate Word doc with list of volunteers)


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Upcoming EventsSpotlight

• Feb 21, 2012 John Reed!

Energy and Clean Tech Events• Dec 7, 2011 “Clean Tech Investing in 2012 What’s

Hot and What’s Not?“• Jan 11, 2012 Kevin Surace, CEO of Serious Energy • Feb 9, 2012 Distributed Energy Generation – Policy

& Economics• March 21, 2012 Profs. John Kassakian and Dick

Schmalensee, co-authors of the upcoming "The Future of the Grid“

• May Smart Grid• June MITEI on the Road or LED Panel

Life Sciences Forum• Jan 11, 2012 Dr. Julie Parsonnet “Gut flora and gut

related hormones and links with obesity”• Feb 12 Prof Sebastian Seung “Connections: How

the Brain’s Wiring Makes Us Who We are”• Mar/April Diagnostics Imaging Panel• May/June Medtech event

MIT AA Events• Dec 8, 2011 “How kids learn today: Libraries,

technology, and learning at MIT in the 21st Century”

Holiday Party• Family Friendly (tentative)

• Dec 10, 2011 Outdoor Ice Skating and Hot Chocolate/snacks Embarcadero

• Officers/BOD/Volunteers• Potentially Dec 11, 2011 7:30 pm Infinity Towers• We can explore other options as well

Social Events• Dec 4, 2011 Carmen for Families• Jan 5, 2012 MIT Sloan Mixer• Jan 18, 2012 Toast to IAP (SF/East Bay)• Mar 4, 2012 Cirque du Soleil SJ

Hikes• Dec 10, 2011 Monte Bello Open Space Preserve Hike


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Tuesday February 21, 2012

6:30 p.m. Reception7:30 p.m. Dinner8:00 p.m. Remarks by Mr. Reed (followed by Q&A)

9:30 p.m. Event concludes

Registration Fees (for first 200)*

Member, MIT Club of Northern Calif. $75 (rate also applies for one guest)

MIT Parent $75MIT Young Alum (Class of '09-'11) $65Non-Member $90

The MIT Club of Northern California cordially invites you to an evening with

special guest

John S. Reed ’61

Chairman MIT CorporationRetired Chairman/CEO of Citigroup Former Chairman New York Stock

Exchange

Spotlight MIT 2012

*Note:. These are discounted rates to make this event available to the greatest number of alums.

These rates are made possible due to the generous sponsorship of individual patrons and corporations like Wells Fargo & Hummer Winblat.

After the first 200 registrants, these fees will have to be raised to cover actual costs of $130

Last Day to register is Feb 15; No walkins allowed

Westin St. Francis335 Powell StreetSan Francisco, CA

For general questions please contact:

Elizabeth NgMITCNC President [email protected]

For sponsorship opportunities, please CLICK HERE or contact:

Ronald Koo MITCNC BOD Sponsorship Committee

[email protected]

REGISTER HERE

mailto:[email protected]



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Would you like to make a greater contribution to supporting the MITCNC and the premier event of

the year?

If so, please consider serving as a Patron sponsor for this event

Doing so helps build our alumni community and supports scholarships for MIT undergrads from

northern California.

$1,000 Patron Sponsorship Includes:• Two invitations to the VIP reception with John Reed

prior to the event• Preferred seating for two guests• Acknowledgement during the dinner’s presentation• Acknowledgement in the evening’s program, the

MITCNC event announcement on the web site, and the MITCNC newsletter

• Patron MITCNC Membership for 2011-2012

John S. Reed ’61

Chairman MIT CorporationRetired Chairman/CEO of Citigroup Former Chairman New York Stock

Exchange

Spotlight MIT 2012 Patron Sponsorship

Westin St. Francis335 Powell StreetSan Francisco, CA

Tuesday February 21, 2012

Elizabeth NgMITCNC President [email protected]

Ronald Koo MITCNC BOD Sponsorship Committee

[email protected]

For questions please contact:

REGISTER HERE

REGISTER HERE




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Agenda

Introductions

Strategy

Events

Membership

Track/Area Focus

Track Status

Operations


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Membership NotesNumber of members – 340 (got 100 after last email)

• Last year 435• Prior year 455

Number people getting emails (MITBay) – 8,304Targeted emails

• Age, demographics• Geographical

• Do a plot; SV vs SF • Out of 11,000

• Santa Clara 3,100• San Mateo 1,144• San Francisco 1,600• Contra Costa/Alameda 3000• Marin 222• Santa Cruz• Berkeley 1300

• Those who already give

Social networking• Linked in groups, etc.

Leverage spotlight • Highlight people from different areas• Designated ambassador

Membership shows relevance to alums• Surrogate

Who can become members?• Gavin will check; we think it’s alums, parents and BOD designated• Spouses?

Term of memberships – BOD discussion• Automatic membership renewal email reminder• Discounts

Relevance to younger generation (Freemium model)• Tracking contacts • Put something on MITCNC – different subgroups and get them to talk one another.• Loyalty; networking rather than relevance; Wharton member, non member alumni, loyalty rate

• Get info about events;

MIT Facebook – 188Sloan Bay Area – 300/400Use data for survey


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Agenda

Introductions

Strategy

Events

Membership

Track/Area Focus• Entrepreneurship (see separate PDF file)• Career Development• K-12

Track Status

Operations

Did not discuss due to time constraints


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Agenda

Introductions

Strategy

Events

Membership

Track/Area Focus

Track Status

OperationsDid not discuss due to time constraints


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Agenda

Introductions

Strategy

Events

Membership

Track/Area Focus

Track Status

Operations• I Modules Status• Infrastructure• Newsletter


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Operations

I modules – rollout delayed until mid-Jan• Content - mainly transitioned over• Pictures - Need some pictures for the new website

Infrastructure• We need a repository

• Procedures/Best Practices• Venue List• Pictures

• Technology• I Phone Apps

Newsletter• Next one should go out in December• Need writeups and pictures by end of December 5


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Newsletter Sections 2011Summer 2011 Fall /Winter 2011

Event Sections Name of Event Responsible Person Name of Event Responsible Person

Clean Tech •Last 3 events; review of 2010

•Doug Spreng •Vladimir Bulovic•Richard Lester

Doug

Life Sciences Forum •Prof. Yanik•Agilent Tour•Dr. Lustig

•Elizabeth•Elizabeth•Sooji

•Ed Boyden•Aubrey de Grey

Amar

Social •Monthly Hikes•Musical “As Always”•Chorallaries

• John Keen• Elizabeth/Timan•Karena

•Monthly Hikes•Mixers•Engineering Perfect Wine Glass

•Cirque Soleil•Polo•One Man Star Wars

John KeenNayanaElizabeth

Kristin?Elizabeth?

AMITA •Dress for Success•Entrepreneurial Panel

Special/Other• IAP 2011 MIT150•Global Challenge•Leadership Awards•Teacher Awards•Scholarship Winners•Russell C. Coile '38 MIT Award

• Roshni• Veronica?• Patricia• Bill Renestra• Bill Murray• Bill Murray

•Susan Hockfield• Engineering Leadership•Welcome Event•How the Hippies Saved Physics•Annual Meeting

ElizabethElizabethBillMikeAnne

Standing SectionsPresident’s Message Outgoing President’s

MessageCatherine New President’s Message Elizabeth

Save the Date •Spotlight•Annual Event

•Holiday Party•Spotlight

Upcoming EventsMembership FormAsk for VolunteersLeadership TeamBODRequest for Sponsorship*

LogisticsLogoTable of ContentsAddress and Postage


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Backup


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Key Strategic Themes for the next two years

2011 2012 2013Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

RecruitWe have had several vacancies because of relocations, time constraints due to work, and burnout

Revitalize

Retain

What needs to be done to expand volunteer base, events, and membership

Strategies to maintain that revitalized momentum:• Officer retention (expanded administrative support, leadership training, etc.)• Succession planning• Member engagement

Focus of my pre-term

efforts have been here Board support and engagement are critical for success in

implementing these themes

Effects/efforts will continue after my term


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Timeline 2011-20132011 2012 2013

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Officer’s Meetings

BOD Newsletter ? Recurring Events

Officer’s Retreat ? Annual Meeting Spotlight Send Off Welcome Reception Summer Family Event ? Holiday Party Externship Program Event ? Toast to IAP Awards

Leadership Award

Teacher’s Award

MITCNC Scholarship Awards

Documents

MIT Club of Northern California 1 MITCNC Officers Meeting Nov 15, 2011