Mission Statement - Brazosport College 17 11.pdf · Mission Statement Brazosport College exists to improve quality of life by providing associate and baccalaureate degree programs,

Mission Statement Brazosport College exists to improve quality of life by providing associate and baccalaureate degree programs, academic transfer programs, job-skills training, and cultural enrichment in an efficient and cost-effective manner. The board, faculty and staff are committed to student success by responding to student needs, creating a dynamic learning environment, exceeding expectations, and enriching our community. October 13, 2011 Board of Regents Brazosport College Members of the Board: A regular meeting of the Brazosport College Board of Regents is scheduled for Monday, October 17, 2011, at 6:30 p.m., in Room 104, in the Brazosport College Corporate Learning Center, located in Lake Jackson, Texas. After the Open Session, the Board will convene in Executive Session in Room 105. After the Executive Session, the Board will reconvene in Open Session in Room 104. The agenda is as follows: 1. Roll Call 2. Invocation 3. Approval of Minutes

September 19, 2011 4. Communications Resignation. On page 15 is a communication from Betty Ross, Director of the Employment Development Center, announcing her resignation effective January 6, 2012. The President has accepted this resignation on behalf of the Board of Regents. 5. Audience to Patrons and Petitions Derron Cook, Carlisle Construction Materials Ian D. Wilson, Versico Roofing Systems, LLC. 6. Information Items a. Enrollment Reports

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(1) Credit Students. Headcount/contact hour enrollment for the Fall 2011 Semester is as follows:

2007 2008 2009 2010 2011* 5 Year

Average Regular Credit Enrollment

3,751 3,890 3,866 4,174 4,216 3,979

Total Contact Hours 655,824 664,592 665,120 735,328 739,280 692,029

Bachelor’s of Applied Technology**

61 73 64 73 74 69

* Uncertified headcount ** Students in Upper division only

(2) Community Education Courses. The Director, Community Education, reports the following

enrollment for the Community Education Program for the month of September 2011:

September 2009 2010 2011

Students – Month 846 1,132 760 Students – YTD 4,604 5,118 4,460

(3) Center for Business/Industry Training. The Director, Center for Business/Industry Training,

reports the following enrollment and participant hours for September 2011: SEPTEMBER

2010

2011

Enrollment for Month 1,168 1,254 Enrollment Year-to-Date 11,366 14,087 Participant Hours for Month 13,636 14,712 Participant Hours Year-to-Date 108,392 156,887

b. Dual Credit Fall Update. An update on Brazosport College’s dual credit program is shown on pages 16-18. This newsletter format highlights current enrollment, program enhancements, and future initiatives. c. Report of Taxes Collected. On pages 19-23 is the report of taxes collected for the month of September 2011.

d. Report of Unfilled Positions. On page 24, the Dean, Human Resources, reports on vacant

positions that are currently being advertised. e. Approval of New Teachers for Community Education Program. On page 25, the Director, Community Education, reports on one new teacher for the Community Education Program.

The President, under authority granted by the Board, approves this recommendation.

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f. Fund Development Report. On page 26, the Executive Director, Institutional Advancement, reports on fund development activities for the months of September and October 2011. g. Employee Development Center Annual Report. On pages 27-29 is the annual report for the Employee Development Center. The report period is September 2010 through August 2011.

h. Annual Energy Report. The Director, Facility Services, on pages 30-34, reports on the college’s

annual energy use for the period September 2010 through August 2011.

i. Marketing & Communications Annual Report. On pages 35-39, the Director, Marketing and Communications, reports on the annual activities for the 2010-2011 year. j. Brazoria County Block Grant Budget. Included in the agenda, on page 40, is a communication from the Director, Business Services, regarding notification from Brazoria County of the approval of the Community Development Block Grant for 2011-2012 in the amount of $23,500. k. Budget for Susan Harwood Training Grant. Included in the agenda, on page 41, is a communication from the Director, Business Services, regarding notification from the Department of Labor/OSHA awarding Brazosport College the Susan Harwood Training Grant for 2011-2012 in the amount of $67,000 for the development of Safety Training Curriculum. l. Budget for Work-Study Mentorship Grant. Included in the agenda, on page 42, is a communication from the Director, Business Services, regarding notification from the Texas Higher Education Coordinating Board awarding a two-year Work-Study Mentorship Grant in the amount of $50,000 to support peer tutoring and mentoring activities. m. 2011 Texas Higher Education Leadership Conference. On page 43 is information on the THECB annual conference scheduled for November 3-4, 2011 in Austin, Texas at the Renaissance Austin Hotel. The theme of the conference is Closing the Gaps – Building Institutional Excellence and Pathways for Student Success. As part of the conference, training will be available for board members who are within their first two years of service to meet the requirements of HB1206 passed during the 82nd Legislature that became effective September 1, 2011. Robert Perryman and Dr. Valek will attend the conference.

n. Festival of Carols. The Festival of Carols begins on Thursday, December 1, with “Campus Carols”. Santa will join Student Life to provide pre-concert activities for the family followed by a holiday music program. On Thursday, December 8, the Jazz Band will kick off finals week in the Student Pavilion with pizza and a lunchtime concert, “We Wish You Merry Finals.” The Festival of Carols will conclude on Saturday, December 10, with the Brazosport Symphony Orchestra and the Young People’s Chorus, Rasco and Clute Intermediate, providing a concert featuring holiday tunes. In the spirit of holiday giving, donations of nonperishable food items will be accepted for the community’s food pantries at all of these events.

o. Reminder of Regularly Scheduled Board Meeting for December and January. The December

Board meeting is scheduled for Monday, December 12, 2011, at 12:30 p.m. The annual holiday luncheon will precede the meeting and will begin at 11:30 a.m. The regular Board meeting for January is scheduled for Tuesday, January 17, 2012.

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The Board may not issue warrants in excess of five percent of the assessed valuation of the College District for the year in which the warrants are issued. Also, the payment of the warrants in any given year shall not exceed the anticipated surplus income of the College District for the year based on the College District’s budget for that year and exclusive of bond taxes. Finally, the College District shall not have outstanding at any one time warrants exceeding $500,000. Education Code 45.103(c)

PROCEDURES Time warrants shall be issued in accordance with the Public Security

Procedures Act. Gov’t Code 1201 7. Reports/Presentations a. Instructional Progam Report. Emily Masterson, Instructor of English, will present a

report/demonstration on the structure of the online Composition and Rhetoric course using the Desire2Learn instructional platform.

b. President’s Report. 8. Unfinished Business. None 9. New Business

a. Request for Approval of Modifications to Annual Objectives and Milestones. The Dean, Industry and Community Resources, reports on the recommended revisions to the milestones for Vision 2015 on page 44.

b. Schedule 2012 Board Workshop. As part of the College's evolving planning process, the Board meets in an annual workshop to study information, measure progress toward milestones, and discuss future directions.

In past years, the Board has scheduled these sessions for Friday afternoon and Saturday. The dates of February 3-4, 2012 are suggested for the 2012 Workshop.

It would be appropriate for the Board to set the date and time for the annual workshop.

c. Community College Association of Texas Trustees (CCATT). Brazosport College is an institutional member of CCATT. Each member college is to have a trustee designated as the CCATT representative. This person will serve as the voting member representing the college on association matters. It would be appropriate for the Board to designate a regent to serve in this capacity.

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d. Job Order Contractors. On pages 45-46 is a communication from the Dean, Administrative Services and CFO, recommending approval of the contractors to be used for the next two years for repair and renovation projects that are less than $100,000 in scope. The staff reviewed qualifications and references on the companies listed, and all have agreed to carry the appropriate insurance needed to protect the college in the event of an accident. The President recommends acceptance of the recommendation and requests approval from the Board to enter into a contract with any of the contractors on a job order project of less than $100,000. e. Roofing Contract. On page 47 is a communication from the Dean, Administrative Services and CFO, recommending approval of Century Roofing to provide a two-ply modified bitumen roof system for the main campus building. Following the communication is the recommendation from Price Consulting, Inc. on pages 48-49. The bid tabulation sheets are included on pages 50- 54. The President also recommends approval. It would be appropriate for the Board to authorize the President to contract with Century Roofing to provide a new roof system for the main campus building in the amount of $2,364,028.00.

f. Consideration and Approval of an Order Authorizing the Issuance, Sale and Delivery of Brazosport College District Limited Tax Bonds, Series 2011 And Containing Other Matters Related Thereto.

On pages 55-89 is An Order Authorizing the Issuance, Sale and Delivery of Brazosport College District Limited Tax Bonds, Series 2011, as prepared by the College’s Bond Counsel. It would be appropriate for the Board of Regents to approve the Order Authorizing the Issuance, Sale and Delivery of Brazosport College District Limited Tax Bonds, Series 2011 and Containing Other Matters Related Thereto. g. Sale of Property Held in Trust. On pages 90 through 102 is a communication from the Brazoria County Tax Office containing recommendations from the Property Tax Resale Committee of Brazoria County for the sale of properties held in trust by Brazoria County. 0211-0014-000 4200-1357-000 It would be appropriate for the Board to approve these recommendations. h. Financial Report and Bills Paid. The financial report for September 2011 is included as a

separate exhibit. It is recommended that the Board accept the financial report and approve the bills paid.

Executive Session – Room 105

The President requests an Executive Session as provided in the Texas Government Code, Section 551.071.

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Telephone consultation with Board’s attorney concerning matters on which the attorney’s duty to the Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act (Texas Government Code §§ 551.071, 551.129) Open Session – Room 104

Action on Items Discussed in Executive Session

Consideration and action, if any, regarding items discussed in Executive Session. (Those listed under Executive Session in this notice.) Should additional information or explanations be desired, please contact me. Sincerely,

Millicent M. Valek President

REGULAR SESSION, SEPTEMBER 19, 2011

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Board of Regents

Brazosport College September 19, 2011

The Board of Regents met in regular session on Monday, September 19, 2011 at 6:30 p.m., in Room 104, in the Brazosport College Corporate Learning Center, located in Lake Jackson, Texas. The following regents were present: Jerry Hinojosa Carolyn Johnson Joe C. Greer, Jr. Sharon Rogers Harry F. Koester, Jr. Lucilla Henderson Robert Perryman The following regents were absent: John R. Gilbert Lillian D. Lockett The following staff members were present: Dr. Millicent Valek Fred J. Scott Dr. Herb Miles Dr. Pamela Davenport Dr. John Ray Dr. Ken Tasa Serena Andrews Patty Sayes Also present were: Cathie Hanson, Brazosport College Anne Bartlett, Brazosport College Jo Greathouse, Brazosport College Ginger Wooster, Brazosport College Dr. Lynda Villanueva, Brazosport College Rodney Mason, Brazosport College Chris Witte, BASF Allen Neischwitz, The Facts


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Open Session Chairman Hinojosa called the meeting to order at 6:30 p.m. Dr. John Ray gave the invocation. Sharon Rogers moved that the minutes of August 22, 2011, be approved as presented. Carolyn Johnson seconded the motion. Lucilla Henderson moved that the minutes of September 6, 2011, Public Hearing, be approved as presented. Robert Perryman seconded the motion. Joe C. Greer, Jr. moved that the minutes of September 6, 2011, Special Meeting, be approved as presented. Lucilla Henderson seconded the motion. Lucilla Henderson moved that the minutes of September 12, 2011, Second Public Hearing, be approved as presented. Sharon Rogers seconded the motion. Robert Perryman moved that the minutes of September 12, 2011, Special Meeting, be approved as presented. Joe C. Greer, Jr. seconded the motion. The motions passed unanimously. Communications None Audience to Patrons and Petitions None Scheduled Informational Reports a. Enrollment Reports

(1) Credit Students. Headcount/contact hour enrollment for the Fall 2011 Semester was as follows:

2007 2008 2009 2010 2011* 5 Year Average

Regular Credit Enrollment

3,751 3,890 3,866 4,236* 4,247 3,986

Total Contact Hours 655,824 664,592 665,120 747,504* 746,688 693,510

Bachelor’s of Applied Technology**

61 73 64 73 75 69

* Uncertified headcount ** Students in upper division only (2) Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reported the following dual credit and concurrent enrollment for the Fall 2011 semester:

High School 2010 Headcount

2011 Headcount*

Angleton 219 197 Brazosport 95 79 Brazoswood 335 357 Columbia 153 152 Danbury 1 1 Sweeny 116 132


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Other Schools (includes home school) 42 27 Total Dual Credit and Concurrent 961 945

*Numbers not certified (3) Community Education Courses. The Director, Community Education, reported the

following enrollment for the Community Education Program for August 2011:

AUGUST 2009 2010 2011 Students - Month 135 156 70 Students – YTD 3,758 3,986 3,700

(4) Center for Business/Industry Training. The Director, Center for Business/Industry Training, reported the following enrollment and participant hours for August 2011:

AUGUST 2010 2011 Enrollment for Month 1,782 1,923 Enrollment Year-to-Date 10,198 12,833 Participant Hours for Month 17,519 22,109 Participant Hours Year-to-Date 94,756 142,175

b. Enrollment Report. The 2010-2011 class enrollment report was provided to Board members at

the meeting. State law requires this report to be provided annually to the Board. c. Report of Taxes Collected. The report of taxes collected for the month of August 2011 was included in the agenda. d. Report of Unfilled Positions. The Dean, Human Resources and Payroll, reported in a

communication included in the agenda, on vacant positions that were currently being advertised. e. Approval of New Teachers for Community Education Programs. Under the authority

granted by the Board, the President approved one new teacher for the Community Education Program as recommended by the Director, Community Education, in a communication included in the agenda.

f. Fund Development Report. The Executive Director, Institutional Advancement, reported on fund development activities for the months of August and September 2011 in a communication included in the agenda. g. Approval of Adjunct Credit Teachers for Fall 2011. Under authority granted by the Board,

the President approved adjunct credit teachers for Fall 2011 as recommended by the Associate Dean of Instruction in a communication included in the agenda.

h. Emergency Planning Update. The Dean, Administrative Services and CFO, provided an

Emergency Planning Update.


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i. Outstanding Purchase Orders. Under authority granted by the Board, the President has approved an increase in the budget to accommodate the carryover funds needed to satisfy purchase orders which were outstanding on August 31, 2011, against the 2010-2011 budget. The carryover process is the one recommended by the college auditors and approved for implementation by the Board. j. SBDC Program Income Accounts FY 2011-2012. Under the authority granted by the Board, the President approved a budget of $12,000 for the Small Business Development Center (SBDC) program income as recommended by the Director, Business Services, in a communication included in the agenda. k. SBDC Budget Amendment Grant. Under the authority granted by the Board, the President approved the carryover funds in the amount of $23,531.08 for the Small Business Development Center as recommended by the Director, Business Services, in a communication included in the agenda. l. Approval of 2011-2012 SBDC Budget. Under the authority granted by the Board, the President approved a budget in the amount of $209,550 for the Small Business Development Center (SBDC) program for 2011-2012 as recommended by the Director, Small Business Development Center, in a communication included in the agenda. m. Byron & Sandra Sadler Health Professions/Science Technology Complex Dedication.

The Grand Opening of the Sadler Complex is scheduled for Friday, September 30, 2011 from 1:00 p.m. – 3:00 p.m. Board members were invited to attend a luncheon at 11:30 a.m. in the Regency Suite of the Dow Academic Center and then travel to the Sadler Complex for the grand opening ceremony. The official program and ribbon cutting will be held at 1:30 p.m. with tours to follow. Invitations were mailed.

n. President’s Reception & Opening Concert. The President’s Reception, sponsored by STP Nuclear Operating Company, will be held on Friday, September 30, 2011 from 6:00 p.m. – 7:00 p.m. at the Dow Academic Center. Following the reception, the opening concert of the 2011-2012 Guest Artist Series of The Clarion will begin at 7:30 p.m. Board

members and their guests were invited to attend. Invitations were mailed. o. 2011 ACCT Leadership Conference. The 2011 ACCT Leadership Conference is scheduled for October 12-15, 2011 in Dallas, Texas. Brazosport College has been selected to make a conference presentation entitled Aligning Funding Strategies: Turning Visions into Reality in a Challenging Economic Climate that outlines the Master Plan process and the transformation of the campus including the development of the Science Technology Corridor. Attending the conference and participating in the presentation will be Dr. Millicent Valek, Carolyn Johnson, Sharon Rogers and Serena Andrews.

p. THECB 2011 Leadership Conference. The 2011 Texas Higher Education Coordinating Board Leadership Conference is scheduled for November 3-4, 2011 in Austin, Texas. Information was

included in the agenda.


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CREDIT The college district that at the time of the issuance of obligations and AGREEMENTS execution of credit agreements has at least 2,000 full-time students or the

equivalent; or a combined aggregate principal amount of at least $50 million of outstanding bonds and voted, but unissued, bonds; may, in the issuance of bonds as provided by Education Code 130.122, exercise the powers granted to the governing body of an issuer with regard to the issuance of obligations and execution of credit agreements under Government Code Chapter 1371.

A proposition to issue bonds to which Education Code 130.1221 applies must

include the question of whether the Board may levy, pledge, assess, and collect annual ad valorem taxes sufficient to pay the principal of and interest on the bonds and the costs of any credit agreements executed in connection with the bonds.

LIMITS The college district may not issue bonds in an amount greater than the greater

of:

1. Twenty-five percent of the sum of: a. The aggregate principal amount of all college district debt payable from ad valorem taxes that is outstanding at the time the bonds are issued; and

b. The aggregate principal amount of all bonds payable from ad valorem taxes that have been authorized but not issued;

2. Twenty-five million dollars, in the college district that has at least 3,500 but not more than 15,000 full-time students or the equivalent; or

3. Fifty million dollars, in the college district that has more than 15,000 full-time students or the equivalent.

Sections 1371.057 and 1371.059, Government Code, govern approval by the

attorney general of obligations issued under the authority of Education Code 130.1221.

Education Code 130.1221 POLITICAL No officer or employee of the college district shall knowingly expend ADVERTISTING or authorize the expenditure of college district funds for the purpose of

political advertising. Funds may be expended, however, for advertising which describes the factual reasons for a measure and does not advocate the passage or defeat of such measure.

No officer of employee of a college district shall spend or authorize the

expenditure of college district funds for a communication describing a measure if the communication contains information that:


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1. The officer or employee knows is false; and

2. Is sufficiently substantial and important as to be reasonably likely to influence a voter to vote for or against the measure. It is an affirmative defense that the officer or employee reasonably relied on a

court order, or an interpretation in a written opinions issued by a court of record, the attorney general, or the Ethics Commission.

On written request of a college district that has ordered an election on a

measure, the Ethics Commission shall prepare an advance written advisory opinion as to whether a particular communication relating to a measure complies with the section.

Election Code 255.003 [See CHE] NEWSLETTERS A newsletter of a public officer of the college district is not political

advertising if:

1. It includes no more than two pictures of a public officer per page and if the total amount of area covered by the pictures is no more than 20 percent of the page on which the pictures appear;

2. It includes no more than eight personally phrased references on a page that is 8 ½” x 11” or larger, with a reasonable reduction of the number of such personally phrased references in pages smaller than 8 ½” x 11”; and

3. When viewed as a whole and in the proper context:

a. Is informational rather than self promotional;

b. Does not advocate passage or defeat of a measure; and

c. Does not support or oppose a candidate for nomination or

election to a public office or office of political party, a political party, or a public officer. 1 TAC 26.2 ELECTIONS No bonds shall be issued and none of the taxes shall be levied unless

authorized by a majority of the electors voting at an election held for such purpose in accordance with law, at the expense of the college district. [See BBB]

The election shall be held on a uniform election date. CALL FOR Each such election shall be called by resolution or order of the ELECTION Board, which shall set forth the date of the election, the proposition or

propositions to be submitted and voted on, the polling place or places, and any


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other matters deemed necessary or advisable by the Board. A call for an election shall be made not later than the 62nd day before election day except that for an election to be held on the date of the general election for state and county officers, the election shall be called not later than the 70th day before the election day.

NOTICE OF Notice of the election shall be given by publishing a substantial copy ELECTION of the election resolution or order one time, at least ten days prior to the date

set for the election, in a newspaper or general circulation in the college district. The person responsible for giving the notice must retain a copy of the published notice that contains the name of the newspaper and the date of publication.

Education Code 130.122(b); Election Code 3.005, 4.003, 4.005,

41.004(a).(b)(2) The Board shall also deliver notice of the election to the county clerk of each

county in which the college district is located not later than the 60th day before election day. Election Code 4.008

POSTING In addition, notice of the election, which must include the location of each

polling place, must be posted not later than the 21st day before election day on the bulletin board used for posting notices of Board meetings. The person posting the notice shall make a record at the time of posting stating the date and place of posting.

The person shall sign the record and deliver it to the Board after the last

posting is made. Election Code 4.003(a)(1), (b), (c), 4.004, 4.005 PRECLEARANCE A bond election is subject to federal preclearance requirements to the REQUIRED extent that the college district makes changes in the practices or procedures to

be followed. Any discretionary setting of the date for a bond election or scheduling of events leading up to or following a bond election is subject to the preclearance requirement. 28 CFR 51.17 [See BBB]

CANVASS The Board shall canvass the returns and declare the results of such election.

Education Code 130.122(b) REFUNDS Subject to the provisions of Government Code Chapter 1207, the Board is

authorized to refund all or any part of any of its outstanding bonds by issuing refunding bonds. Government Code 1207; Education Code 130.122(c)

AUTHORIZED All tax bonds voted in the college district in accordance with law but UNISSUED BONDS unissued by September 1, 1969, may be issued in the manner

provided by law, without an additional election; and all maintenance taxes voted in the college district in accordance with law may be levied and collected in the manner provided by law without an additional election. Education Code 130.122(g)


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Reports/Presentations

a. CBIT Annual Report. The Director, Center for Business and Industry Training, presented

information about current CBIT activities and plans for the future.

b. Quarterly Report on Performance. In a separate exhibit, the Dean, Industry and Community Resources, provided information about satisfaction with college programs and services, Closing the Gaps, and an update on Vision 2015.

c. SACS Fifth-Year Interim Report. The Associate Dean of Instruction and the Provost and Dean of Academic and Student Affairs presented information on the recently submitted SACS Fifth-Year Interim Report.

d. President’s Report.

1. Visit to BASF/Dow – Sustainability 2. Visibility

Unfinished Business a. DMB (LOCAL):Termination of Employment. Carolyn Johnson moved that the Board approve the revisions to the policy as presented. Lucilla Henderson seconded the motion. The motion passed unanimously. TERMINATION OF EMPLOYMENT DMB (LOCAL) SUSPENSION/ The College President may suspend with pay any employee pending ADMINISTRATIVE an investigation of alleged wrongdoing or pending consideration of a LEAVE proposal to terminate or non-renew the employee’s contract. DISMISSAL OF A Good cause for the dismissal of a tenured employee or a non-tenured TENURED contract employee during term of contract shall include, but not be EMPLOYEE OR limited to, the following: NON-TENURED EMPLOYEE 1. Physical or mental incapacity that prohibits the employee from DURING THE performing his or her job functions with or without reasonable TERM OF THE accommodation. CONTRACT 2. Conviction of a felony or crime involving moral turpitude. 3. Commission of a felony or a crime involving moral turpitude. moral turpitude is an of baseness, vileness or depravity in the private and social duties, which a person owes another member of society or society in general and which is contrary to the accepted rule of right and duty between persons. Examples but not by way of limitation are theft or attempted theft, forgery, sexual assault, and indecency with a child.


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4. Immorality, which is conduct not in conformity with the accepted principles of right and wrong behavior and is contrary to the moral standards of the community encompassed by the college district. 5. Habitual or excessive use of addictive drugs, hallucinogens, or alcoholic beverages. 6. Assault of an employee or student. 7. Unsatisfactory performance of assigned duties based upon written evaluation. 8. Falsification of information on an application for employment or regarding the employee’s transcripts or credentials regardless of when the falsification is discovered. 9. Failure to comply with directives and requirements of the employee’s supervisor, failure to follow established policies and procedures of the college district as outlined by the Board of Regents, or repeated and continuing neglect of duties and responsibilities, or insubordination. 10. Necessary reduction in force. 11. Good cause as provided by Texas common law. HEARING 1. The President in consultation with the relevant supervisors shall PROCEDURE evaluate whether reasonable grounds support the proposed termination. If reasonable grounds exist, then the President or his or her designee will notify the employee in writing of the proposed action, the specific grounds for the action, and the employee’s right to a hearing under this policy. 2. The notice of proposed termination shall be provided to the employee via hand delivery or via U.S. mail. When the notice letter is sent via certified mail, a duplicate also shall be sent to the employee via regular first-class mail to the employee’s last known address as indicated in his or her personnel file. A first- class letter will be deemed to have been received on the third day after the day of mailing, excluding any intervening Sunday or federal holiday. 3. Requests for a hearing must be made in writing to the President within 10 working days of receipt of the notice of proposed termination. If no request for a hearing is made within 10 days of receipt of the notice, the President may recommend that the Board of Regents vote to approve and implement the termination.


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4. The President shall appoint a committee of three impartial contractual employees to hear the evidence in support of the recommendation. If the affected employee is a tenured employee, then a majority of the committee members shall be tenured. 5. The committee shall provide the employee written notice of the date, time, and location of the hearing. The employee shall have the opportunity to be represented by counsel and shall have the right to present witnesses and documentary evidence, cross- examine adverse witnesses, and make argument. The committee will make a record of the hearing either by tape recording or by court reporter. 6. The President shall implement a hearing procedure to guide the committee and the parties regarding the conduct of the hearing. 7. The committee shall prepare a written recommendation for the President’s consideration. The committee's written recommendation shall contain findings of fact as may be necessary. The recommendation, the documents received into evidence, and a transcript of the hearing shall be transmitted to the President. 8. Within 15 working days of the receipt of the recommendation, the President shall accept, reject or modify the committee's recommendation and advise the parties in writing of his or her decision. 9. If the employee is dissatisfied with the President’s decision, he or she may appeal to the Board of Regents by giving written notice to the President within 10 working days of receiving the President’s decision. If the employee does not appeal within 10 working days, the President may recommend that the Board of Regents vote to approve and implement the termination. 10. If the employee’s appeal is timely, the Board of Regents shall set the appeal for a hearing at a regular or specially called meeting. Notice of the time, date and place for the hearing, together with a copy of the hearing record, shall be provided to the employee at least 10 working days prior to the date of the board meeting. 11. The hearing before the Board of Regents shall be based on the record developed before the hearing committee and the President. No new evidence will be received by the Board. The contractual employee and the Administration shall be entitled to make oral argument based within time restrictions set by the Board of Regents. The Board will make its decision on the proposed termination in open session either at the Board meeting at which


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the hearing is conducted or, at the Board’s sole discretion, at the next scheduled Board meeting. NON-RENEWAL No cause is necessary for the District to non-renew an employee's OF CONTRACT contract or not to offer further employment at the expiration of the term of the

contract provided. NON-RENEWAL The College may elect not to renew the employment contract of a PROCEDURE non-tenured employee. The Administration shall provide written notice of non-renewal to the affected employee at least 30 days prior to the expiration date in the contract. The notice shall be provided to the employee via hand delivery or via U.S. mail. When the notice letter is sent via certified mail, a duplicate also shall be sent to the employee via regular first-class mail to the employee’s last known address as indicated in his or her personnel file. A first- class letter will be deemed to have been received on the third day after the day of mailing, excluding any intervening Sunday or federal holiday. The employee has the right to present a grievance to the President on an issue related to the non-renewal of the employee’s contract. A signed statement of grievance must be presented to the President within 10 working days after the employee receives notice of nonrenewal. The grievance must contain specific facts in support of the request. Within 10 working days of receipt of the written grievance, the President or designee will meet with the employee and the employee's representative, if any. The President or designee shall render a written decision within 15 working days after the meeting. The filing of a grievance will not delay the effective date of the nonrenewal. RETURN TO Upon notice and hearing, a tenured employee may be returned to ANNUAL annual appointment for any of the following reasons: APPOINTMENT FOR TENURED 1. Unsatisfactory performance of assigned duties. PERSONNEL 2. Failure to comply with such reasonable requirements as may be prescribed for achieving professional improvement and growth. 3. Failure to maintain the proper professional credentials or training as required by accrediting/licensing agencies. 4. Reduction in force due to financial exigency, program closure, or other grounds as specified in Policy DMAD (Local). 5. For other good cause.


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PROCEDURE The notice of proposed return to annual appointment shall be FOR RETURN provided to the employee via hand delivery or via U.S. mail. When TO ANNUAL the notice letter is sent via certified mail, a duplicate also shall be APPOINTMENT sent to the employee via regular first-class mail to the employee’s FOR TENURED last known address as indicated in his or her personnel file. A PERSONNEL first-class letter will be deemed to have been received on the third day after the day of mailing, excluding any intervening Sunday or federal

holiday. If the basis for the return to annual appointment is a reduction in force, then

the hearing procedure in Policy DMAD (Local) shall apply. If the basis for the return to annual appointment is not reduction in force, then

the affected employee may request a hearing before the Faculty Committee on Tenure. Requests for a hearing must be made in writing to the President within 10 working days of receipt of the notice. The President shall implement a hearing procedure to govern hearings before the Faculty Committee on Tenure. The committee will make a record of the hearing either by tape recording or by court reporter.

At the hearing of the Faculty Committee on Tenure, the affected faculty

member and the Administration shall have the opportunity to address the committee and to present documentary evidence. The committee shall prepare a written recommendation for the President’s consideration. The committee's written recommendation shall contain findings of fact as may be necessary.

Within 15 working days of the receipt of the recommendation and of the

record of the hearing, the President shall accept, reject or modify the committee's recommendation and advise the parties in writing of his or her decision. Review of the President’s decision by the Board shall be governed by Steps 9 through 11 of the dismissal hearing procedure in this policy.

TERMINATION Any employee of the District who fails to notify proper District OF EMPLOYMENT officials of absences from work for three days or who has unexcused absences

for three days shall be considered to have abandoned the position and shall be subject to immediate dismissal in accordance with procedures, if any, required by this policy manual.

New Business

a. Adoption of Tax Rate. Sharon Rogers moved that the Board adopt the resolution, included in the agenda, setting the rate for 2011 tax rate at $0.239198 per $100 assessed value to be distributed as follows: Local Maintenance and Operation $0.172710 Debt Service $0.066488 $0.239198


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Carolyn Johnson seconded the motion. The motion passed unanimously. b. Tax Abatement – BASF. Robert Perryman moved that the Board approve the application for tax abatement, included in the agenda, and authorize the President to execute the abatement contract. Lucilla Henderson seconded the motion. The motion passed unanimously.

c. Resolution Declaring Expectation to Reimburse Expenditures with Proceeds of Future Debt. Harry F. Koester, Jr. moved that the Board approve the Resolution Declaring Expectation To Reimburse Expenditures with Proceeds of Future Debt. Joe C. Greer, Jr. seconded the motion. The motion passed unanimously. d. Brazosport College and Brazosport College Foundation Operating Agreement. Lucilla Henderson moved that the Board approve the renewal of the Operating Agreement, included in the agenda, between the College and the College Foundation. Sharon Rogers seconded the motion. The motion passed unanimously.

e. Financial Report and Bills Paid. Upon recommendation by the President, Joe C. Greer, Jr. moved that the Board accept the financial report and approve the bills paid for August 2011 as presented in a separate exhibit. Robert Perryman seconded the motion. The motion passed unanimously.

The meeting adjourned at 7:50 p.m. ____________________________________ ____________________________________ G. G. (Jerry) Hinojosa Carolyn Johnson Chairman Vice Chairman __________________________________ Dr. Millicent M. Valek Secretary

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Annual Board Report Report Period: September 2010 - August 2011

The Employee Development Center (EDC) of Brazosport College supports the college by offering development opportunities for faculty and staff. This report provides an overview of the offerings for the 2010-2011 academic year. In order to provide a variety of sessions, the center offered training in the following areas: professional development, instructional development, technology/computer, and personal enrichment. In addition, the EDC planned and supported activities for the fall 2010 Convocation and Workshop Week sessions and the spring 2011 Workshop Week sessions. Communications via e-mail, postal service, and flyers provided information and updates regarding session opportunities for faculty and staff. The following report outlines the EDC’s training areas, employee attendance, and other initiatives that the EDC supported during the 2010-2011 academic year. Training Sessions and Employees Trained Data collected over the past four years indicate a decrease in attendance and in the number of training hours for the last year. The decrease of training hours during the last year can be attributed to the reduction of new software and smaller eLearning classes. In addition, the Transitional Education Program, which requires 24 hours of training for each employee, was not offered during the year. The results for the 2010-2011 year are shown on the chart below. A total of 76 sessions were offered with a total attendance of 1,107 for the year. Employees spent 2,553 hours in training.

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# of Sessions Total Participants Total Hours Actual Emp

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2008-2009

2009-2010

2010-2011

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Annual Board Report 2

The training categories listed below offer a view of the type of sessions presented. While the number of employees listed in each category is a duplication of participants, there were a total of 229 individual employees who attended at least one or more sessions during the year.

EDC Goals and Initiatives The EDC staff develops plans for professional development based upon strategic planning regarding the implementation of equipment, software and services. In addition, the EDC strives to address current topics in higher education such as leadership development, information literacy, and generational differences in training and education. The following services are currently being offered: AAdjunct Academy – The EDC continues to sponsor the Adjunct Academy at the beginning of each academic year. Response has been favorable with an average of 40 participants. Distance Education – The EDC in collaboration with Learning Services continues to offer assistance to faculty in the development of distance courses. Faculty members have access to specialized programs in the EDC training labs to create learning tools for students. Training is provided on all aspects of distance learning through the eLearning certification. eLearning Certification – eLearning training sessions were held during the spring and summer semesters. This training provides a foundation for faculty who wish to teach online or to supplement face-to-face classes with online materials. There were 12 faculty members enrolled in the classes.

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Count of Employee

Sum of Training Hours

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Annual Board Report 3

Personal Growth - In January 2011, the EDC sponsored the “Biggest Loser” competition as an incentive for employees to shed unwanted pounds. During the three-month competition, 32 employees participated in educational sessions offered by a personal trainer, an alternative medical physician, and a yoga instructor. Tips for proper nutrition and physical exercise were distributed on a regular basis. Although the competition ended months ago, there are still individuals who weigh-in at the EDC on a regular basis.

The EDC continues to sponsor fitness classes for BC employees. Since employees make an economic contribution to the cost of classes, enrollment size is not limited and employee commitment level is high. Additionally, employees continue to provide favorable feedback about the fitness classes. During this academic year, 110 employees took advantage of Yoga, Zumba, and Cardio Kickboxing classes for a total of 167 hours. The number of hours and the employees participating are not included in the above figures because the classes are not considered an Employee Growth Credit opportunity.

The needs of the faculty and staff of Brazosport College are continually assessed in order to support the development of new and creative uses of technology and to provide information on the “Best Practices in Teaching” for face-to-face and distance learning courses. The EDC looks forward to another successful year of serving our employees. Submitted by: Betty A. Ross Director, Employee Development Brazosport College

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BBrazosport College Office of the Dean, Administrative Services and CFO

M E M O R A N D U M

TO: Millicent Valek

FROM: Fred Scott

DATE: October 5, 2011

SUBJECT: Job Order Contractors

The request for qualifications for job order contractors was advertised in accordance with state law and board policy. The following companies are proposed for approval. The scope of work is listed for each contractor.

Company City, State Scope of Work Deal Enterprises Angleton, Texas asbestos consulting JR Construction Angleton, Texas general contractor A-Arc Electric Clute, Texas electrical Advantage Fire Protection

Houston, Texas fire detection & alarms

TAP Industrial Services Brazoria, Texas mechanical, electrical, insulation , painting, scaffolding, FRP, small

concrete or excavation work, building refurbishment floors, walls, ceiling

tile, etc., refractory work, steam and electric tracing, all types of

fireproofing, HVAC Har-Con Mechanical Contractor LLC

Houston, Texas HVAC, mechanical, plumbing

Brand Energy Solutions, LLC

Angleton, Texas insulation, abrasive blasting and painting, scaffolding

EVR-Green Lake Jackson, Texas sprinkler/irrigation systems Luycx Plumbing Clute, Texas plumbing Southern Global Safety Services, Inc.

Alvin, Texas asbestos abatement contractor, transporter, consultants, project

designers, project managers, inspectors and air monitoring

Brazosport Plumbing & Heating

Freeport, Texas plumbing

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Documents

Mission Statement - Brazosport College 17 11.pdf · Mission Statement Brazosport College exists to improve quality of life by providing associate and baccalaureate degree programs,