Management Information System

HUMAN RESOURCE INFORMATION SYSTEM

Of

SENSYS™ (Private) Limited

Submitted to: Mr. Tauseef-ul- Hassan

Group Members: Hafiz M. Usman Akram- PGD 2007-083 Masood Shahid - PGD 2007-123 Ahsen Ali - PGD 2007-129

REQUIREMENT PHASE

IDENTIFICATION:

We have identified after the study of Human Resource system of SENSYS (Private) Limited is very weak. There is an irregular and/or on demand requirements are more frequent and centralized inventory data sheet is incomplete in many aspects. Procurement procedure also kept gaps of delayed delivery of items in case the said item is not in inventory. There is no concept of store. IT (Computer Hardware and Accessories) and Office Supplies (Employee’s entertainment and office cleaning/maintenance supplies) inventory record are kept in a separate datasheets and there is lack of an updated inventory record and in hand and issued. Furthermore, if there is any previous ownership of any inventory item, there is no such record or track.

OBJECTIVE:

The main objective of this study is to maintain the centralized HR database that will be helpful to maintain the better and updated HR system. This practice will be time saving and the updated record will be available on demand. This will reduce the human efforts and other costs.

We are also going to improve the centralized datasheet that will track employee’s history.

SCOPE:

The concept of a centralized datasheet will be implemented for Human Resource Department. It will help the management and concerned HR Personnel to track the employee’s records every time when it is required. It will also help to find out the required human force demand in house or outsource.

ANALYSIS PHASEDistribution of Efforts in various Phases:

S.No. Phase Efforts (%age)

1. Requirements Phase 152. Project Planning 203. Project Management 104. Designing 155. Coding 156. Integration 057. User Documentation 108. Quality Assurance 10

PROJECT PLANNING

1. ESTIMATION:

a.Effort Estimation in various Phase:

[Effort = Time x People = Man Days]

Effort Estimation in Requirement Phases:

Effort Estimation in Planning Phases:

Effort Estimation in Project Management Phases:

Effort Estimation in Designing Phases:

Effort Estimation in Coding Phases:

Effort Estimation in Integration Phases:

Effort Estimation in User Documentation Phases:

Effort Estimation in Quality Assurance Phases:

Effort EstimationGrand Total= 21 man days

TIME ESTIMATIONTime Estimation = Efforts / People

COST ESTIMATION:Cost = Effort Estimation x Company Rate

= 21 Man days x Rs. 10,000 Per Man days

= Rs. 210,000

2. SCHEDULING:

Phase Days Start Date End Date Person Pre-RequisiteRequirement:

- Meeting- Meeting for Job Analysis- Meeting Call for job

Resource

112

01/01/0802/01/0803/01/08

01/01/0803/01/0805/01/08

Gull,Saira

None

Project Planning:- Study of organizational

environment- Determine organization’s

Job Analysis- Call for Resource process

2

112

05/01/08

08/01/0809/01/0810/01/08

07/01/08

08/01/0809/01/0811/01/08

(GullSaira)(Gull, Siara)(Saira)

After 2 days

Project Management: 1 11/01/08 11/01/08 Saira After 3 days

Designing: 2 12/01/08 14/01/08 Ahsan. Samra

After 3 days

Coding: 2 15/01/08 16/01/08 Samra After 5 days

Integration: 1 17/01/08 17/01/08 Saira After 1 day

User Documents: 1 18/01/08 18/01/08 Ahsen -

Quality Assurance: 2 19/01/08 21/01/08 Usman After 2 days

3. RESOURCE ALLOCATION:

a.) Hardware/ Software Resource Allocation:

Item Quantity Allocated to personColored Laser Printer 1 HR Manager

Overhead Projector 1 Mounted in Conference RoomScanner 1 Assistant HR/Admin

Project Design Tool 1 IT Executive

b.) Human Resource Allocation:

Person Skills Task Allocated

Gull, Saira Analyst Analyze the Human Resource requirements of the company.

Samra, Ahsan Developer Program coding

Usman QA Expert Quality Assurance

4. RISK ANALYSIS:The Risk Table for the project is shown below:

S.No. RiskProbability

(% age)Impact

1. Staff turnaround will be high 35 2

2. Delivery deadline will be tightened 15 33. Technology will unable to meet

expectations30 1

Impact values:1- Marginal2- Substantial3- Critical

PROJECT MANAGEMENT PHASE

Personnel working on the project= 5 People

Man days required for project: 21 man days

1 year ___________ 52 weeks1 day ____________8 hours1 month__________ 30 days

Public Holidays _____ 18 per yearWorking days _______ 5 days per weekWeekly Holidays_____ 2 days per week

21/5= 4.2 Days30-1.5-9= 20 days per month

4.2/20= 0.21 Month required to complete the Project

DESIGNING PHASE

Data Flow Diagrams:

Employee’s Induction Process:

Employee’s De-Induction Process:

Entity Relation Diagrams

CODING PHASE

Emergency Contact Query:SELECT Employees.[Employee Name], Employees.[Blood Group], Employees.[Mobile No], Employees.[Ph No], Employees.[Emergency Contact]FROM Employees;

Employee Address Book Query:SELECT Employees.[Employee Name], Employees.Address, Employees.City, Employees.[Ph No], Employees.[Mobile No], Employees.[Personal Email]FROM EmployeesORDER BY (Employees.[Employee Name]);

Total Salary Query:SELECT Employees.EmployeeID, Employees.[Employee Name], Salary.[Gross Salary], Salary.[Copmetance Adder], Salary.[Medical Reimbursement], Salary.[Travel Reimbursement], Salary.[Other Reimbursements], Salary.[Income Tax], Salary.EOBI, [Bank Detail].[Bank Detail], [Salary]![Gross Salary]+[Salary]![Copmetance Adder]+[Salary]![Medical Reimbursement]+[Salary]![Travel Reimbursement]-([Salary]![Other Reimbursements]+[Salary]![Income Tax]+[Salary]![EOBI]+[Salary]![Other Deductions]) AS [Total Salary]FROM (Employees LEFT JOIN [Bank Detail] ON Employees.EmployeeID = [Bank Detail].EmployeeID) LEFT JOIN Salary ON Employees.EmployeeID = Salary.EmployeeID;

Asset Category Query:SELECT [Central Inventory].AssetID, [Central Inventory].Item, [Central Inventory].Description, [Central Inventory].[Asset Category], [Central Inventory].Condition, [Central Inventory].[Purchase Date], [Central Inventory].[Purchase Price], [Central Inventory].[Vendor Name], [Central Inventory].Manufacturer, [Central Inventory].[Make and Model], [Central Inventory].[Seriol No], [Central Inventory].[Issued to], [Central Inventory].[Issuance Date], [Central Inventory].[Returned Date], [Central Inventory].CommentsFROM [Central Inventory];