MIS Nodal Officer

Meeting

26 Nov, 2011

AGENDA

•MIS operationalization: FY 10-11 and FY 11-12

•Matching of opening and closing balance.

•Status of wage list and pay order generation.

•Entry of Measurement Book.

•Slow Work Completion rate: Issues related to Data Entry for woks

completed.

•Updation of photos of works (Pre, Mid and Post).

•Updation of jobcard with respect to workers Aadhaar number,

accounts, photos, Status of RSBY, BPL, SC/ ST/ Others, Small

and Marginal farmers.

AGENDA

•Discussion

Checks in the MIS (NregaSoft) for restricting erroneous entries.

Issues faced during data entry in NREGASoft.

Verification of MIS data entry using digital signature.

Labour Budget 2012-13

New circular issued since last meeting (20th Sep, 2011) relating to

NREGASoft.

Progress in pilot states on e–FMS and readiness of other states.

e-MMS: Discussion of operational model at field level.

GIS initiatives taken by States/UTs under MGNREGA.

IVRS initiative with special focus on registering demand under

MGNREGA.

Job Cards: Verification/ Revision after five years.

Not Reported Districts in MIS

Arunachal Pradesh: All districts except Kurung KumayJammu & Kashmir: Kargil & LehManipur: Bishnupur & TamenlongNagaland: All DistrictsD and N Haveli

Difference between MIS and MPR –FY 10-11

StatesExpenditure as per MPR (in Cr)

Expenditure as per MIS (20th Sep) (in Cr)

Expenditure as per MIS (25th Nov) (in Cr)

%age on MIS (25 Nov)

Change in MIS (from 20th Sep

to 25th Nov)PONDICHERRY 11 11 11 104 0.00UTTRANCHAL 380 383 388 102 5.32PUNJAB 166 166 166 100 0.03HARYANA 215 215 215 100 -0.02ORISSA 1533 1529 1529 100 0.14KERALA 704 703 702 100 -1.63GUJARAT 788 783 784 99 0.66TRIPURA 632 628 628 99 -0.08ASSAM 921 912 914 99 1.94UTTAR PRADESH 5631 5559 5552 99 -6.97CHHATTISGARH 1634 1614 1604 98 -9.70JHARKHAND 1284 1256 1260 98 4.86GOA 10 10 10 98 0.00WEST BENGAL 2532 2426 2438 96 11.48MAHARASHTRA 358 342 343 96 0.87HIMACHAL PRADESH 502 476 481 96 4.63MADHYA PRADESH 3637 3392 3471 95 79.15TAMIL NADU 2323 2214 2214 95 0.01RAJASTHAN 3289 3053 3067 93 13.67BIHAR 2664 2313 2419 91 105.56NAGALAND 605 526 526 87 0.05ANDHRA PRADESH 5439 4419 4351 80 -67.55KARNATAKA 2537 2510 2023 80 -486.98MEGHALAYA 319 235 243 76 8.36SIKKIM 85 60 60 70 0.16MIZORAM 293 158 158 54 0.06LAKSHADWEEP 3 1 1 43 0.05ANDAMAN AND NICOBAR 9 3 3 30 -0.24JAMMU AND KASHMIR 378 86 91 24 4.57MANIPUR 441 14 14 3 0.00ARUNACHAL PRADESH 51 0 0 0 0.00DADRA & NAGAR HAVELI 1 0 0 0 0.00Total 39377 35997 35666 91 -331.61

Difference between MIS and MPR –FY 11-12 (upto Sep, 11)

StatesExpenditure as per MPR (30th Sep, 2011) in Lakh

Expenditure as per MIS (as on 15th Oct, 2011) in Lakh %age on MIS

KARNATAKA 40213.2 59564.0 148.1HARYANA 9686.8 10779.2 111.3ORISSA 36319.5 37965.5 104.5KERALA 27105.0 27912.8 103.0PUNJAB 7648.1 7616.0 99.6CHHATTISGARH 107933.8 105621.9 97.9JHARKHAND 52053.5 50039.3 96.1GUJARAT 28953.4 27455.3 94.8ASSAM 30630.1 28884.7 94.3AP 235288.3 219834.8 93.4GOA 442.3 406.8 92.0WEST BENGAL 82758.8 75340.1 91.0RAJASTHAN 178409.3 159173.0 89.2UP 271332.7 214981.1 79.2MP 163794.5 129333.3 79.0TAMIL NADU 143037.5 108464.7 75.8MAHARASHTRA 50188.0 35102.6 69.9ANDAMAN&NICOBAR 624.6 383.5 61.4UTTARAKHAND 19801.6 10609.3 53.6MIZORAM 11769.8 5923.9 50.3LAKSHADWEEP 194.1 74.9 38.6SIKKIM 4912.8 1560.7 31.8MEGHALAYA 11435.5 3528.6 30.9J&K 18641.3 4817.4 25.8MANIPUR 19378.9 2565.3 13.2TRIPURA 22373.6 31572.4 141.1HP 15355.8 18690.9 121.7BIHAR 49248.8 29291.3 59.5NAGALAND 25414.8 12.3 0.0Ar. P 12.0DADRA & NAGAR HAVELI 0.0DAMAN & DIU 0.0PUDUCHERRY 602.1Total 1664946.3 1408119.3 84.6* States Highlighted in yellow: field performance upto Sep, 2011 is not reported* States Highlighted in Red: No actual performance reported by States/ Uts till date

Actual performnace as per MPR (upto Oct, 11)

StatesHH provided employment

Persondays Generated (In

Lakhs)

Total wage expenditure (in

Lakhs)

Total expenditure

(in Lakhs)AP 4190932 1742.25 172459.74 248610.61TAMIL NADU 4352229 1642.73 145725.59 151055.39CHHATTISGARH 1994189 739.20 91397.53 121258.51WEST BENGAL 2255404 417.42 57096.49 95174.37JHARKHAND 1181260 324.75 39062.65 58232.87MAHARASHTRA 1268217 391.08 47145.31 55081.92ORISSA 863506 236.54 29395.53 40603.81TRIPURA 536217 195.53 23248.11 36541.13ASSAM 753498 154.28 20485.75 35432.45KERALA 1073942 182.56 31526.87 33688.02GUJARAT 592165 187.57 20621.55 32227.05NAGALAND 349095 172.60 17552.29 30366.92UTTARAKHAND 297142 110.82 13298.04 21509.76MEGHALAYA 268595 80.35 9047.28 14801.30MIZORAM 173751 63.78 8082.05 12151.62HARYANA 174543 48.11 8825.42 11731.60GOA 9024 2.17 345.30 490.73PUNJABHPKARNATAKARAJASTHANUPMPBIHARSIKKIMJ&KMANIPURLAKSHADWEEPAr. PCHANDIGARHDADRA & NAGAR HAVELIDAMAN & DIUPUDUCHERRYANDAMAN&NICOBARGrand Total 20333709 6691.74 735315.48 998958.06

8

Difference between Closing Balance (FY 2010-11) and Opening Balance (FY 2011-12)

(Rs. In Cr)

S. No. StatesC.B. as on 31st

March 2011O.B. as on 1st

April 20111 ANDHRA PRADESH 3667.71 5277.96

2 KARNATAKA 360.75 1108.63

3 UTTAR PRADESH 1590.28 2091.67

4 BIHAR 533.31 852.67

5 J AMMU AND KASHMIR 34.80 201.89

6 CHHATTISGARH 599.11 747.52

7 MADHYA PRADESH 1898.28 2045.83

8 MANIPUR - 24.27 61.58

9 SIKKIM - 1.78 71.78

10 NAGALAND 30.34 94.19

11 UTTRANCHAL 23.87 75.96

12 ORISSA 258.74 305.05

13 MIZORAM - 14.73 20.02

14 WEST BENGAL 247.48 277.47

15 MEGHALAYA 12.44 23.71

16 ASSAM 348.23 355.02

17 KERALA 138.99 145.66

18 PUNJ AB 64.68 67.96

19 ARUNACHAL PRADESH 4.98 6.56

20 HARYANA 17.38 18.63

21 TRIPURA 6.15 7.26

22 GOA 6.16 6.46

23 DADRA & NAGAR HAVELI 0.04 0.00

24 LAKSHADWEEP 3.28 2.82

25 ANDAMAN AND NICOBAR 2.95 2.44

26 J HARKHAND 353.75 346.23

27 PONDICHERRY 28.13 5.67

28 HIMACHAL PRADESH 318.04 261.12

29 TAMIL NADU 501.58 425.05

30 GUJ ARAT 493.37 411.36

31 MAHARASHTRA 239.47 124.15

32 RAJ ASTHAN 3051.35 2907.07

33 DAMAN & DIU NR 0

34 CHANDIGARH NR 0

14794.87 18349.41TOTAL

Low work completion rate (FY 2011-12)

Total works takenup: 58.8 lakhTotal completed works: 2.63 lakh (4.5%)

Works near to completion

Works where no expenditure booked in last 4 monthsState

No of works on which there is no expenditure in last 4 months

ANDAMAN AND NICOBAR 93ASSAM 3466BIHAR 20056GOA 201GUJARAT 17757HARYANA 1976HIMACHAL PRADESH 4448JAMMU AND KASHMIR 1148KARNATAKA 3845KERALA 6550MADHYA PRADESH 88359MAHARASHTRA 42820LAKSHADWEEP 43MANIPUR 1935MEGHALAYA 890MIZORAM 815ORISSA 34317PUDUCHERRY 536PUNJAB 2108RAJASTHAN 23602SIKKIM 317TAMIL NADU 11599TRIPURA 9347UTTAR PRADESH 152327WEST BENGAL 19409CHHATTISGARH 45336JHARKHAND 40145UTTARAKHAND 2676Total 536121

Status of Information on MIS :Applicants A/C No., HH Photos Uploaded

1 TRIPURA 83.43 87.69

2 PUNJAB 48.38 75.20

3 MEGHALAYA 21.94 70.18

4 GOA 36.76 55.94

5 KARNATAKA 39.51 53.49

6 HARYANA 53.31 49.46

7 MANIPUR 20.33 46.31

8 CHANDIGARH 41.67 40.00

9 UTTAR PRADESH 58.99 38.87

10 ARUNACHAL PRADESH 10.16 33.16

11 RAJASTHAN 39.62 32.80

12 MAHARASHTRA 11.42 29.10

13 LAKSHADWEEP 36.04 28.76

14 HIMACHAL PRADESH 31.92 28.03

15 JHARKHAND 42.85 27.72

16 GUJARAT 36.32 26.43

17 ASSAM 46.92 25.68

18 CHHATTISGARH 48.04 21.07

19 UTTARAKHAND 28.51 16.64

20 NAGALAND 23.97 10.92

21 MIZORAM 53.95 7.67

22 WEST BENGAL 36.38 7.51

23 JAMMU AND KASHMIR 31.60 6.98

24 KERALA 49.49 6.07

25 ORISSA 33.07 5.46

26 ANDAMAN AND NICOBAR 66.02 3.89

27 SIKKIM 50.98 3.07

28 PUDUCHERRY 48.33 0.83

29 MADHYA PRADESH 26.61 0.25

30 TAMIL NADU 0.88 0.19

31 BIHAR 20.70 0.00

32 ANDHRA PRADESH 64.65 0.00

37.04 18.35

% of J obcards have HHs Photos

Total >>>>

S.No State

% of Registered Workers with A/C

Nos.

Job card verification & Renewal after 5 year

Issue : States to share the process & action taken

Other issues for dicussion

•All States/ districts to report on monthly basis on following MPR

•Bank and Post office

•State level MPR

•Transparency and Accountability

•Capacity Building- Staffing

•Capacity Building –Training

•Labour Budget (FY 2012-13)

•Entry of more than 100 days on employment to HH

•Categories of Administrative expenditure

Timely payment of wages

Transaction Groups

Real Time Transaction Based (RTTB) system under MGNREGA

• MoRD in consultation with 4 states is pilot testing RTTB system to address the issue of delay in payments and making the MIS transaction based.

• These are Orissa, Gujarat, Karnataka & Rajasthan.

• It is proposed to carry out the project in two Phases.

Real Time Transaction Based: PHASE-I

• Phase-I will encompass the implementation of Electronic Fund Transfer leveraging the Core Banking infrastructure (NEFT/RTGS) of commercial banks.

• States will be required to identify one or more Key banks, which will hold MGNREGA funds in a Central Account with them.

• There can be one or more Central Accounts i.e. the State may choose to keep one Central Account at the State level or different Central Accounts for each District.

Real Time Transaction Based: PHASE-I

• On receipt of digitally signed Wage List these banks will debit the Central Account and credit the account of the worker.

• The Wage List will be generated through NREGASoft on daily basis for all those Payment Orders that have been approved by the authorized signatory using digital signatures on NREGASoft. The same solution to be used for payment of material and administrative expenses.

PRE-REQUISITES for eFMS

• The States to:– Agree to make all MGNREGS payments through a

Central Account being operated at the State level/ District Level.

– Internet connectivity should be available at least at Block level.

– Provide at least two operational PCs at every Block with connectivity.

– Agree to generate all Payment Orders using NREGASoft.

– Adopt Digital Signatures for approving payments.

Activities to be undertaken by States : eFMS

• Identification of Key Bank(s) by the State.• Agreement / MoU between the State & the Key Bank(s) to

enable a seamless electronic payment mechanism.• Co-ordination with the selected Key Bank(s) for Interfacing

NREGASoft with the Bank’s CBS.• Updation /verification of bank accounts of stake holders.• Identification of payment level & signatories.• Issuance of Digital Signatures to all Approving Authorities• Training the Approving Authorities on the usage of Digital

Signatures .• Positioning adequate technical manpower at State /

District for handholding.

List of circulars issued since last PRC

Circulars– Entry of TIN numbers in MIS (NREGASoft), dated 29th June, 2011.– Photographs of works under MGNREGA in public domain, dated 13th July, 2011.– Clarification on opening new works and slow execution of works during Kharif season, dated

27th July, 2011.– Allowing cash payments in LWE affected districts of Chhattisgarh, dated 28th July, 2011.– Introduction of BC model for speedy disbursal of wage, dated 2nd August, 2011.– Sharing of State MIS date with States, dated 1st Sept, 2011.– Measures for timely wage payment by Post Offices, 16th Aug, 11 & 5th Sept, 11.– Alert for RSBY for the HHs completing 15 days of work, dated 22nd Sept, 2011.– Modification in rules for manpower at GP level in respect to IAP district (75:25 and recruitment

to be made at district level and should be resident of district), dated 26th September 2011.– Wage list and payment advise to be generated using MIS(NREGASoft), (30th Sep, 11)– Clarification on payment of compensation under MGNREGA, dated 17th October, 2011.– Permission for CC road under road connectivity, 18 October, 2011.– Suggestive structure for strengthening of MIS unit at State, District and Block level.– Submission of progress report on the progress of BC Model, dated 4th November, 11.

Notifications/ Amendments• MGNREGA Audit of Scheme Rules 2011, dated 30th June,

2011.• Deletion of para 13(b) of Schedule I, dated 30th June, 2011• Revision of Wage rates for Punjab, dated 28th July, 2011.• Amendment to Rule 7 of National Rural Employment Guarantee

Fund Rules, 2006, dated 18th August, 2011.• Inclusion of beneficiaries of Forest Right Act; amendment to

para I(iv) of Schedule I, dated 22nd Sept, 2011.• Convergence with TSC, dated 30th Sept, 2011.• Construction of play ground in IAP districts, dated 21st October,

2011.

Electronic Muster and Measurement System (eMMS)

Towards transparency and accountability at work site

Presentation Outline

1. Work inputs

2. Live e muster

3. Live e check muster

4. Live e measurements

5. Live e check measurements

6. Pay order generation

e - Work Inputs GPS Coordinates & Digital Snap: e - Work Inputs Module is to capture Work Requirements and survey information from the field using Mobile Application.

e-Muster: E – Muster Module is to capture entire muster from the worksite and transferring that data online to central server using Mobile Application.

e-Check Muster with GPS Coordinates: E – Check Muster is for mandal level resource to cross check the musters using mobile based application and this application will allow user to dynamically load muster into his mobile phone.

e - Measurement with GPS Coordinates & Digital Snap: “TA e – Measurement” Module will help Tech Assistant to foreword measurements LIVE along with GPS coordinates ensuring perfect measurements.

e - Check Measurement with GPS Coordinates& Digital Snap: The check Measurement officer will receive measurement details using GPRS network to his mobile phone for verification. The check measurement reports & GPS coordinates will be sent directly to stage server.

Solution: e – Muster

Pay order integrationMuster details and measurement details are integrated at the mandal computer centers to enable immediate pay order generation ensuring quick payment to the wage seeker.

Image Processing: Image processing module will receive all the digital content from the mobile applications and it will store them in central server in compressed format.

GIS (Geographical Information system):Design, Development and deployment with custom layers and spatial data objects to identify different layers on the maps and maps will be directly integrated with digital snapshots.

Exception Alerts & Auto Escalations:Exception and escalation alerts are generated when ever there any differences in the verification reports, reports not sent in time, if action not taken then it will be auto escalated to the next level

Solution: E - Muster Architecture

Work flow of e - Muster involves the following steps

1. Application Distribution

GPRS PUSH Bluetooth Wireless distribution at MCC

2. Application having the following content

Job Card ID Name Age Sex

3. Updation of contents to Application happens through

GPRS Advanced SMSML Blue casting

4. Data transfer from muster application to server via GPRS/SMS with the following information

Date & Time Muster GPS coordinates

5. Generation of random Verification list

WORK FLOW OF E - MUSTER

6. Mobile Based e- Measurement Generated with following information

Work IDMuster Sheet NumberPit numberImage GPS coordinates

7. e- Check Measurement will provide Check Measurement officer with live Information of M-Book for that Work location with details for him to check.

MeasurementsImagesGPS coordinates

8. E - Check Muster Mobile application with the following information

DateGPS CoordinatesTimeVerified Muster Report

1. LIVE muster Reporting

2. Enforcing Work timings

3. Enforce Group Management (Mate & Fixed)

4. Closing Muster as per the scheduled time

5. Creating Room for Verification officer to cross check with muster report

6. Muster Verification with Biometric and GPS

7. Verification with GEO FENCING

8. Auto Escalations with SMS Alerts

9. Doesn't need to re-type muster at mandal computer office

10. Low cost solution to Indian Market

11. AE doesn't need to wait for TA physical report

12. Reducing delays in Payments

13. Reducing Data Entry Job to save time and money

14. Improving VRP communication

E - MUSTER System Benefits

GPRS NETWORK ARCHITECTURE: If GPRS Signals are available then the data gets transferred in the following way.

GSM Architecture: If GPRS signals are not available then GSM signals are used for data transfer in the following way

Radio Signals Architecture: If GSM signals are also not available then the data is transferred using Radio signals at MCC centers.

NETWORK ARCHITECTURE OF E - MUSTER

ELECTRONIC MUSTER

&

MEASURMENT SYSTEM

E-Work Inputs E - Work Inputs Module is to capture Work Requirements and survey information from the field using Mobile Application

ABOUT e- WORK INPUTS

E – MUSTER:“e - Muster" is a Mobile phone based application to transfer muster information live from the work location to stage server every day when the work starts with Work ID, Job card ID and attendance details of wage seekers from work location.

ABOUT E - MUSTER

Mobile e-Muster will ensure that the attendance details from all work locations are logged live every day this will help in generating live muster reports and log live data regarding various works happening that day and the number of wage seekers working with details of the muster.

E - MUSTER Web Reports

E-Check Muster will help in proper monitoring of muster at the work location by the monitoring authorities and receive muster verification reports live from muster verification officers with GPS coordinates from the work location

ABOUT E – CHECK MUSTER

With the help of e-Muster reports generated by the FA the Verification officer will receive Muster information for the work location that they are to check muster these muster reports are checked by the verification officers and approved along with GPS coordinates of the work location to ensure foolproof monitoring system.

The Technical Assistants will receive Muster details in order to take the measurements for the muster ids and send the measurement details live to the stage server along with the GPS coordinates of the measurement pits.

ABOUT e – MEASUREMENTS

Technical Assistant will record the measurements pit wise and after completion of taking measurements he will take the GPS coordinates to submit the measurement details in the stage server this ensures that the measurements are work site coordinates helps in identifying pinpointing the measurement location.

The TA records the measurements from the work location and sends the reports through the mobile e-muster these readings are sent to the AE for Check Measurement purpose

E – Measurement Web Reports

The check measurement officer will receive the measurements taken by the Technical assistant for checking and his check reports are also recorded along with GPS coordinates

About E – CHECK MEASUREMENT

The Technical Assistants reports are received by the AE to randomly check the measurements taken by the TA and the check reports are attached to GPS coordinates for sending to server and for pay order generation

E – CHECK MEASUREMENT Web Reports

The E-Muster reports are logged in the stage server and all reports are updated at the Mandal computer center to the NREG server to generate pay orders and payments are made, e – muster completes the cycle from Muster generation to pay order generation.

ABOUT PAY ORDER INTIGRATION

PAY ORDER GENERATION WEB REPORTS

Design, Development and deployment with custom layers and spatial data objects to identify different layers on the maps and maps will be directly integrated with digital snapshots. Location & Digital snap integrated Geographical Information System is to provide advance analysis and monitoring solutions.

Geographical Information System

Image Gallery will provide end to end progress of the work with digital snap shots and integrated with GIS maps

Image Gallery

All the information from mobile applications will be transferred to the stage server, After Mandal computer operator’s verification, data will be directly transferred to NREGA Server without re-typing.

ABOUT WEB INTEGRATION

WEB REPORTS VIEWING

Exception and escalation alerts are generated when ever there any differences in the verification reports, reports not sent in time, if action not taken then it will be auto escalated to the next level.

Exception Alerts & Auto Escalations

Mobile Muster Exception Alerts:

Exceptions arise if muster not reported as per schedule

Mobile Muster Verification Alerts:

Exceptions arise if no updates on verification within 24 HrsIf GPRS coordinated not matchingIf difference in Actual Muster and verification Report

Mobile Measurement Alerts:

Exceptions arise if measurements are not reported as per Schedule.If GPRS coordinates are not matching

Check Measurement Alerts:

Exceptions arise if reports are not updated in time within 24 HrsIf GPS coordinates not matchingIf there is difference in measurements

TYPES OF EXCEPTION ALERTS

1. Job Cards:a) All the Job cards in the MIS should have photo.b) All the workers who demand for the work must have

Bank/Post office Account number.c) Information on BPL, Small/ Marginal Farmer need to be

updated for the workers registered.2. Works Module:

a) All works should have the Survey No./ Khata No. / Plot No.b) Technical Sanction should give the details of all the activities

of the work with quantity ant the amount. It should also give the details of all kinds of materials required for the work with quantity and the amount.

3. Muster roll and MB Book:a) E- Musters should be generated from the system.b) Measurement book must be filled with every Muster roll.

Action Points to Fully Operationalize MIS

4. Wage list :a) Wage list should be prepared from the system and then can be

sent to Financial Institutions5. Material Bills:

• All bills for material procured should have the registration / TIN number of the vendor.

• Scanned copy of the bills can be uploaded.6. Financial Proposals:

Financial Proposals can be sent online and their processing in MoRD can be viewed online.

7. Labour Budget:All Labour Budgets should be filled into MIS district wise and

month wise as decided in the Empowered Committee meeting held for the the Labour Budget discussion.

8. All locations working in Offline mode should download the new NREGASoft Version 6.0.

Action Points to Fully Operationalize MIS

Issue : State to share initiatives taken for full MIS operationalization