Minutes of the Ordinary Monthly Meeting of Lockhart … 12 May Attended a Tool Box meeting with the Outdoor Staff and presented Years of Service Awards. ... Travelling through Lockhart,

MINUTES

of the Ordinary Meeting

Held 16 May 2016

Our Values: Leadership • Integrity • Progressiveness • Commitment • Accountability • Adaptability

Lockhart Shire Council Ordinary Meeting – 16 May 2016

Minutes of the Ordinary Monthly Meeting of Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart on Monday, 16 May 2016 at 5.02pm.

PRESENT Cr P. Yates (Mayor), Cr R. Schirmer (Deputy Mayor), Cr J. Morgan, Cr R. McDonnell (arrived at 5.18pm), Cr G. Verdon, Cr G. Driscoll, Cr M. Day and Cr D. Douglas. Also in attendance were the General Manager, Director of Engineering and Environmental Services and the Director of Corporate and Community Services. The meeting opened with a prayer.

APOLOGIES Nil.

CONFIRMATION OF MINUTES

83/16

MOTION moved by Crs Morgan and Douglas that Council not adopt the Minutes of the Ordinary Monthly Meeting held on Monday, 18 April 2016 in their present form as the Minutes of ‘Item 3 – Rating Structure Issues’ are not a true and accurate record.

The Motion was LOST.

MOTION moved by Crs Verdon and Driscoll that the Minutes of the Ordinary Monthly Meeting held on Monday, 18 April 2016 as printed and circulated be taken as read and confirmed.

RESOLVED on the motion of Crs Verdon and Driscoll that the Minutes of the Ordinary Monthly Meeting held on Monday, 18 April 2016 as printed and circulated be taken as read and confirmed.

Crs Morgan and Douglas voted against the motion.

LEAVE OF ABSENCE Nil.

DECLARATION OF PECUNIARY AND NON-PECUNIARY INTERESTS

Nil.

This is page 2 of the Minutes of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 16 May 2016.

_________________________ CHAIRPERSON


MAYORAL REPORT

The Mayor, Cr Yates, verbally reported on activities during the past month as follows: Mon, 25 Apr Attended the ANZAC Day dawn service at The Rock, followed by the

midday service at Yerong Creek.

Tue, 26 Apr Attended the REROC Executive meeting in Wagga Wagga. Mon, 2 May Along with Councillors and Acting General Manager, David Webb, met

with Cr Keith Rhoades, President and Donna Rygate, CEO Local Government NSW followed by the Full Draft Budget Workshop.

Sat, 7 May Teleconferenced with the Hon. Sussan Ley, Federal Minister for Health

regarding Lockhart Shire’s position with the Fit For the Future programme. Thurs, 12 May Attended a Tool Box meeting with the Outdoor Staff and presented Years

of Service Awards.

Various Dates Also over the last month I had several meetings at home with the General Manager.

84/16 RESOLVED on the motion of Crs Schirmer and Driscoll that the Mayoral Report be received.

MAYORAL MINUTE A big thank you to the stakeholders in our community for their contributions towards defeating the merger proposal. Special thanks to the GM, Councillors and Staff for their strong efforts, as well as the Lockhart Shire No Merger Action Group led by Justine Isherwood. Many other community members also made valuable contributions. Our Local Member for Wagga Wagga, Daryl Maguire MP also deserves special acknowledgement for his unwavering support. To celebrate this momentous occasion, I propose a Community BBQ to be held at 12.00pm, Sunday, 29 May 2016 at Walter Day Park, Lockhart to which the whole community of the Lockhart Shire is invited.

85/16 RESOLVED on the motion of Crs Yates and Day that the Mayoral Minute be received.

URGENT MATTERS Nil.


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NOTICE OF MOTION

1. BUDGET WORKSHOP – THE ROCK OUT OF SCHOOL HOURS CARE (ROCKOOSH)

(GM/E10-030)

Cr Morgan gives Notice that following the Full Draft Budget Workshop held Monday, 2 May 2016, at the Council meeting to be held on 16 May 2016 he will be moving the following:

That a report be supplied to Council each six months with regards patronage and the financial position of the ROCKOOSH (The Rock Out of School Hours Care) programme.

General Managers’ Comments This programme has only been operating for 4 months and will take more time to become financially neutral. The financial position can only improve with more patronage as the expenses are substantially fixed. A report can be provided to Council each three months as part of the Quarterly Financial Report.

Attachment 1. Notice of Motion from Cr Jim Morgan regarding Council’s Out of School Hours Care

programme, received 6 May 2016.

86/16 RESOLVED on the motion of Crs Morgan and Driscoll that a report be supplied to Council each three months with the Quarterly Budget Review with regards patronage and the financial position of the ROCKOOSH (The Rock Out of School Hours Care) programme.


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COMMITTEE REPORTS

1. MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING

(T26-005) MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING OF LOCKHART SHIRE COUNCIL HELD AT YERONG CREEK ON WEDNESDAY, 4 MAY COMMENCING AT 6.40PM. PRESENT Councillor Gail Driscoll, Ms Justine Isherwood, Mrs Myra Jenkyn, Councillor Derek Douglas, Tourism/Economic Development Officer (Jennifer Connor). APOLOGIES Mrs Susan Creek, Mrs Raeleen Pfeiffer, Ms Sandra Johnstone, Mr Greg Smith, Mr Colin Wiese. LEAVE OF ABSENCE Mrs Susan Creek advised she will be absent from the May, June and July meetings. Councillor Gail Driscoll will be absent from the June meeting. CONFIRMATION OF MINUTES The minutes of the Meeting held Monday, 4 April 2016, as printed and circulated be taken as read and confirmed on the Motion of J Isherwood. 1. Economic Development

Gail Driscoll gave an update to the TEDSC on the workshop held by Crowe Horwath for the Councillors on Tuesday, 12 April on attracting industry to Lockhart Industrial Park and The Rock Main Street. Council resolved at the April Ordinary Meeting to proceed to the next step of the Crowe Horwath consultancy by conducting community consultation meetings, on dates to be fixed.

Recommendation: That the information be noted.

87/16 RESOLVED on the motion of Crs Verdon and Day that the information be noted.

2. Lockhart Shire Business Awards It was resolved at the April Ordinary Meeting that that the Business Awards for the existing Lockhart Shire be conducted at an agreed date in November. Following preliminary discussions, the TEDO will be meeting with members of Rotary to discuss potential involvement and hosting the awards. Rotary’s input into the three award categories is welcomed and the following short list of categories has been compiled for their consideration: • Excellence in Business • Excellence in Customer Service • Excellence in Innovation • Business Person of the Year • Young Employee of the Year • Employer of the Year. The overall winner of the three categories will be awarded Business of the Year. In shortlisting the potential award categories, it was important to consider the purpose of the awards, noting that the general public will be nominating and voting for businesses. This should therefore play an important role in determining the categories. Possible prizes for the category and overall winners are being considered, including a prize for the overall winner in the form of a subsidy for something that helps their business, e.g. training, workshop, etc.


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88/16 RESOLVED on the motion of Crs Schirmer and Driscoll that the information be noted.

3. Lockhart Shire Photo Competition The Love Lockhart Shire Photography Competition has commenced and is being included in Shire marketing in print, online and on radio. The categories and prizes are as follows: 1) Open - People; $250 first prize; $50 runner up 2) Open - Places; $250 first prize; $50 runner up 3) Youth - People’ and ‘Places. $100 first prize; $30 runner up. Terms and conditions for the competition are listed on visitlockhartshire.com.au and is linked from the Shire website and social media posts. This has had a positive impact on visits to the tourism website. The TEDO has been liaising with Eastern Riverina Arts to secure to judges and working on a June display throughout the Shire. Recommendation: That the information be noted.

89/16 RESOLVED on the motion of Crs Driscoll and McDonnell that the information be noted.

4. Volunteer Thank You BBQs All Shire Volunteer Thank You BBQs will be held on Friday, 13 May from 5pm to 6pm. Planning is well underway. The TEDO is liaising with Pleasant Hills and Yerong Creek regarding setting up of the areas, while Lockhart and The Rock need to be set up by Council. The flyer has been emailed to all the community groups on Council’s database, as well as being promoted in the newsletter, town newsletters and on social media.


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90/16 RESOLVED on the motion of Crs Schirmer and Verdon that the information be noted.

5. Signage There are a number of tourism signage projects being undertaken at present including signage on the Lockhart Narrandera Road promoting Galore Hill, promotional signage for the Pastoral Shadows of Brookong at the Wagga Albury Lockhart Road intersection, and signage on the bus shelters in The Rock. Signage on the bus shelters will provide a very visible opportunity to promote various attractions in The Rock and Surrounding Area. Suggestions include The Rock Hill, The Rock Heritage Trail, Lockhart Sculpture Trail and Greens Gunyah Museum. Similar signage on Lockhart bus shelters could be undertaken to promote The Rock, Pleasant Hills, Yerong Creek and Galore Hill. The TEDO will be liaising with The Rock Progress Association in regards to the potential signage. Recommendation: That the information be noted.

91/16 RESOLVED on the motion of Crs Schirmer and Morgan that the information be noted.

6. Virtual Touring Route There is the potential to create a virtual touring route, Drovers Way, between Lockhart and Deniliquin. Travelling through Lockhart, Urana, Jerilderie, Conargo and Deniliquin Shires, the virtual touring route will promote an alternative way of travelling through the Riverina, particularly for Grey Nomads looking for a leisurely visit through the region. Drovers Way would connect into the Long Plain tourist route at Deniliquin. The name the Drovers Way is proposed for a number of reasons – historical connection, visitor appeal and the connotation of being long standing. The overland stock routes in this region were an everyday part of the rural landscape, lifestyle and working traditions which shaped our identity. Many writings from the 1850s and 1860s refer to droving fattened cattle from the region on to the Victorian Goldfields, with the first published NSW travelling stock route map, dated 1888, confirming the travelling stock route from Lockhart to Deniliquin as an important one. It was not until the 1940s that alternative methods of transport effectively replaced droving. The virtual travel route would have very little cost, as it would feature online only – costing nothing to promote on Council websites, Riverina Regional Tourism’s Trails of the Riverina, Visit NSW and on social media. It would display as one page, featuring a map highlighting the route, and mentioning a paragraph on each town it passes through, with a link to the Shire tourism websites. There is a possibility to further develop Drovers Way to include sign posting and promotion at a future date should the virtual touring route prove successful. The TEDSC supported the TEDO’s proposal to investigate the development of Drovers Way as a virtual touring route with an aim to increase visitor numbers to Lockhart and the surrounding region. It is proposed the TEDO contact Urana, Jerilderie, Conargo and Deniliquin Shire Councils to ascertain interest in the proposed project. Recommendation: That the TEDO investigate the potential to develop Drovers Way as a virtual touring route through the region.

92/16 RESOLVED on the motion of Crs Driscoll and McDonnell that the TEDO investigate the potential to develop Drovers Way as a virtual touring route through the region.


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7. Current TEDO Projects

The TEDO reported briefly on the following new and ongoing projects at the meeting.

Billboard The contract has been forwarded to lessee for signature. The DA and design content are in progress. TEDO is meeting with MWS Fabrication re construction design.

Grant Workshop The TEDO is organising a grant workshop for all community groups requiring the services of Council’s grant writer to ensure community groups are aware of process and document requirements etc.

Wall of Fame TEDO seeking grants to produce and install plaques prior to 30 June if possible. Depending on merger outcome maybe “Lockhart & District”. Does not need to be named initially.

Lockhart Museum Proposed purchase of Billabong Motors building is ongoing. The Museum have become a member of the Riverina Localist Program and will be included in the upcoming $40,000 marketing campaign by Riverina Regional Tourism. Numbers at the Museum remain very strong and coach tour numbers have increased.

The Rock Museum The Rock Town Hall Museum has begun to develop their ‘Kelpie’ story, tying in with the King family’s history including Hanging Rock Station. Members of the Pastoral Shadows of Brookong are assisting Museum members with a sheep and kelpie feature.

The Rock The TEDO is in the process of designing a Heritage Walking Map for The Rock which will include The Avenue of Honour, town history plaques, heritage churches and the Town Hall.

The Rock Hill TEDO and members of The Rock community attended a meeting by NPWS on 18 April to discuss interpretative signage with the Working Party and community.

Galore Hill The new brochure will be printed shortly and distributed to surrounding VICs. The TEDO will be applying to the Tourist Attraction Signposting Assessment Committee (TASAC) for signage on the Sturt Highway. These signs are very difficult to get approval for but signage from the Highway is very important and will benefit the Shire.

Lockhart Sculpture and Heritage Trail Flyer

The TEDO is working on a new Lockhart Sculpture and Heritage Trail flyer to be placed in local VICs and relevant locations including Lockhart, Wagga and Narrandera. The flyer is necessary as the existing Shire brochures, which still number in the thousands, do not include the many sculptures in Lockhart.

Spirit of the Land Festival Marketing has commenced. The TEDO is chasing sponsorship for a wool themed awards ‘Best Creative Wool Art’ to tie in with the Brookong Station, and to ensure longevity of the Doris Golder Wool Art Gallery. Following attendance at the NSW Regional Events conference, the TEDO had compiled a number of new ideas for the SOL Festival to encourage greater visitation and local participation.

Regional Tourism Awards Applications for the Regional Tourism Awards (formerly Inland Tourism Awards) open shortly. TEDO will be again entering key Lockhart Shire attractions.

Riverina Regional Tourism The TEDO will be attending a strategic planning day at the end of May to review the current Riverina Destination Management Plan and to discuss potential marketing campaigns for the 2017 period.

General computer / email / online training day

The workshop is being planned for mid-June and Riverina Small Business Enterprise will be conducting the workshop.


_________________________ CHAIRPERSON


The next TEDSC meeting will be held in Lockhart on Tuesday, 7 June 2016 at 6.30pm. Recommendation: That the information be noted.

93/16 RESOLVED on the motion of Crs Verdon and Schirmer that the information be noted.


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Status Report/Précis of Correspondence Issued

Status Report: Council Resolutions and Tasks to be finalised Res. No:

Officer to Action Info Action Taken

Ordinary Council Meeting held 18 April 2016 81/16 Mayor/

GM Closed Council – Proposal to Purchase Lockhart Building Mayor and GM authorised to negotiate a purchase price of up to the determined price subject to the owner first arranging and financing the remediation and validation of the site to residential/commercial standards prior to the sale proceeding.

Conditional purchase agreement signed with a 2 month deadline. Now a work in progress

78/16 DEES Extension to Consent for Temporary Occupation Council to grant an extension of one (1) year to Development Consent 26-13, thereby extending the period of temporary occupancy to April 2017.

Owner has been contacted. Letter sent to property owners.

76/16 DEES Sewer Financial Plan Council to: a) Adopt the Lockhart Sewerage Business: Capital

Works Plan and Financial Plan, Version 1.3, dated April 2016

b) Implement the rating structure (Scenario 5) for he sewerage business outlined in the plan; and

c) Undertake consultation to inform the residents of The Rock, Yerong Creek and Lockhart about its future infrastructure plans for sewer improvements within the shire, with dates/times to be determined.

(a) & (b) Plan being implemented. (c) Community evenings to be held 27 June, 4 July and 7 July.

75/16 DEES Parks and Gardens Report Council to keep The Avenue of Honour as a single specimen site, including adopting Continuous Cover Arboriculture principle to draw the replacement process out over the longest period possible to establish a range of age classes in The Avenue and therefore ensuring the integrity of the streetscape into the future. Plan locally sourced, advanced Kurrajong specimens in the eight existing spaces where specimens were previously removed. Remove the dead trees and grind the stumps; replant once the sites have settled and the existing roots have broken down.

Ongoing. Complete.

DCCS Rating Structure Issues Status quo to remain with the current General Fund rating structure to be retained.

Refer budget report in May CM. Complete.

69/16 GM Economic Development Strategy Council to proceed to the next step of the Crowe Horwath consultancy by conducting community consultation meetings on dates to be fixed.

Community meetings planned for 27 June and 4 July

68/16 GM Fit for the Future If a merger is proclaimed Council nominate the Mayor and Deputy Mayor to represent this Council on the Interim Council should the opportunity arise.

No action required at this stage

64/16 TEDO Volunteer Thank You BBQs Pleasant Hills Volunteer Thank You BBQ to also be held on Fri, 13 May at 5pm at Pleasant Hills Community Hotel.

In Progress

62/16 TEDO Lockhart Shire Business Awards Business Awards for the existing Lockhart Shire to be conducted at an agreed date in November.

In Progress


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Ordinary Council Meeting held 21 March 2016

51/16 DW Sewer Extension – The Rock a) Council to adopt similar policy to that of Shoalhaven

City Council and Council to pay for all connection/conversion costs for existing development lots only,

b) Update Sewer Focus Group, and subject to concurrence to (a) above, arrange appropriate consultation to inform residents of The Rock, Yerong Creek and Lockhart about future infrastructure plans for sewer improvements within the Shire

c) Hold next Sewer Focus Group Meeting at 6.00pm, Monday, 4 April 2016 at The Rock Bowling Club.

New 30-year Financial Plan completed. Sewer Focus Group Meeting held 4 April 2016. See further report to Council April 2016. Complete.

50/16 DW Public Toilets – Walter Day Park Council to allocate a further $50,000 from Council Reserves and construct the new toilet block in Walter Day Park, Lockhart in 2015/16 Financial Year.

Specification completed. Currently calling for quotes. Contractor appointed. Works to commence on site mid May 2016.

49/16 DW Swimming Pool Upgrade – Lockhart and The Rock Council to: a) Undertake community consultation on preferred

option for continuing operation of two shire swimming pool complexes.

b) Apply in Round 3 of National Stronger Regions Fund for grant of $1,000,000 to contribute to refurbishment and upgrade of pool complexes

c) Subject to community consultation, include borrowing of balance of funds to commence upgrade of pools in 2016/17 NS 2017/18 years, and

d) Hold community consultation meetings as follows: • 3.00pm, Sun, 10 April at Lockhart Swimming

Pool • 3.00pm, Sun, 17 April at The Rock Swimming

Pool.

Submission completed for funding in Round 3 NSRF. Public consultation sessions to occur in April 2016, with further report to Council to follow. Option 4 being developed and costed based on feedback from community consultation. To be presented to public in June 2016.

42/16 RS Police and Community Consultation Committee a) Defer decision for future operation of Police &

Community Consultation Committee until after Committee’s June meeting

b) Advocate to Minister for Justice and Police for an upgrade of police residences within the shire area.

a) Deferred till June b) Letter sent

41/16 RS Request for Donation – Lockhart Hospital Auxiliary Council to donate $10,000 as a special allocation (not from S356 funds) towards the CR Digital X-ray machine for the Lockhart Multi Purpose Service, and adjust third quarter financial review accordingly.

Donation arranged. Complete.

37/16 RS Fit for the Future Update Council to formally invite the Hon. Mike Baird MP, Premier of NSW to open the Greens Gunyah Museum redevelopment, before the end of June 2016, if possible.

Invitation sent.

33/16 TEDO Minutes of the Tourism/Economic Development Steering Committee Meeting – Volunteer Day Thank You BBQ’s to be held at 5.00pm, Fri, 13 May in The Rock, Yerong Creek and Lockhart and 5.00pm on either Fri, 13 or Sun, 15 May in Pleasant Hills.

In progress Refer update Min 64/16. Complete.


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32/16 TEDO Minutes of the Tourism/Economic Development

Steering Committee Meeting – Lockhart Shire Photo Competition Love Lockhart Shire Photography Competition to run from 1 April to 31 May, with inclusion of a Youth Category.

Competition commenced.

31/6 TEDO Minutes of the Tourism/Economic Development Steering Committee Meeting – Lockhart Shire Business Awards Subject to LSC being successful in bid as a stand-alone Council, Lockhart Shire Business Awards be held to recognise local business achievements and services.

See 62/16. Complete.

Ordinary Council Meeting held 8 February 2016 19/16 DW Flood Studies – Lockhart and The Rock

Council to: a) Proceed with installation in 2015/16 of early flood

warning equipment for Lockhart and The Rock with Council contribution of $9,000 to be funded from Reserves

b) Proceed with negotiating in 2015/16 the Voluntary Purchase of properties in order of highest priority as determined by consultant’s final report, with Council contribution of $90,000 to be funded from Reserves

c) Note other future costs associated with overall flood mitigation works

d) Apply for funding under 2016/17 Floodplain Management Program currently open to commence with construction of flood mitigation infrastructure.

(a) Purchase order raised. Works proceeding.

(b) DEES talking with highest ranked property owner.

(c) No further action required.

(d) DEES has submitted grant applications.

(a) Hollies Road site works complete. Burkes Creek site being designed. (b) Valuations have occurred. Negotiations complete with one property, negotiations continuing with other property owner. (c) no further action at this stage. (d) applications submitted.

Ordinary Council Meeting held 14 December 2015 319/15 RS Closed Council - Economic Development Strategy

Council accepted the proposal from Crowe Horwath to carry out Feasibility studies for industrial lot utilisation in Lockhart and reinvigoration of the commercial area at The Rock. In conjunction, a business case for future policy and strategy for economic development continue to be developed internally to be informed by the outcomes of the Crowe Horwath consultancy.

Currently on hold due to merger proposal Crowe Horwath now working on feasibility study as advised to Clrs – WIP Refer update Min 69/16 Complete.

308/15 RS/DW/ TEDO

BBQ’s at Galore Hill 2 x stainless steel gas BBQ’s be purchased for installation at Galore Hill with costs to be funded by utilisation of Prichard Galore Hill Trust.

BBQs installed. Shed works and concrete complete. Works largely completed on site.


_________________________ CHAIRPERSON


Ordinary Council Meeting held 20 July 2015

171/15 DW Fixing Country Roads Funding Council to: 1. Participate and submit an EOI for funding for Fixing

Country Roads 2. Submit applications for:

a. Grubben Rd Upgrade/Sealing b. Replacement/Upgrade of Causeways and

Bridge over Brookong Crk, Urana Lockhart Rd at Brookong

c. Seek further funding for either of these two projects in other programmes such as Heavy Vehicle Safety or Bridges Renewal if they meet the respective criteria.

Waiting advice from NSW Government to when applications open. Applications now open, close 11 December 2015. Applications being submitted as per Council Resolution 171/15. Due to find out if make second stage of submissions early Feb 2016. Council successful in stage 1 with applications, being shortlisted to go to stage 2 submissions which closed 2 May 2016.

Ordinary Council Meeting held 22 June 2015 145/15 DW Closed Session – Milne Road, The Rock Subdivision

Decision deferred pending further investigation regarding sewering the lots.

Registration of lots occurring, which will include an easement for sewer. Next meeting of Focus group occurred. Public consultation to now occur. Electrical works contracted with works commencing on site. Lots surveyed and pegged and Registration being arranged. Electrical works complete. Road part sealed. Linen plan completed, lots in process of being registered. Entry road has been re-aligned.

Ordinary Council Meeting held 18 May 2015 84/15 TEDO Minutes of the Tourism/Economic Development

Steering Committee Meeting – Billboard Advertising TEDO to proceed with the billboard project at the preferred location at Yarragundry if within budget. If above budget, TEDO to proceed with the project based on the second preference opposite Armstrong Lane.

Proceeding with Billboard project at Armstrong Lane.

Ordinary Council Meeting held 16 February 2015 13/15 RS Correspondence Sent to Councillors

a) Correspondence received from the Minister for Industry regarding Potential Diesel and Petrol Shortage (Resolution No. 309/14 – 17 Nov 14 Ordinary Council Meeting) be forwarded to Senator Bill Heffernan expressing Council’s disappointment with the Minister’s reply

b) Further letter be forwarded to GrainCorp requesting further clarification regarding The Rock to Boree Creek Rail Line.

(a) Complete. (b) Work in progress.

Letter sent. No word from Graincorp but $9M upgrade of line in progress – new sleepers and ballast being laid. John Holland requested to apply for grant in Fixing Country Rail Program.


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Ordinary Council Meeting held 17 November 2014

328/14 CF Request for Financial Assistance – The Rock Men’s Shed a) Council pay $900.58 (Rates and interest balance

due as at 17 Nov 2014) b) Council request a pro-rata contribution from the

previous owner c) Suitable lease conditions be negotiated between

Council and The Rock Men’s Shed.

Rates paid – other items continuing.

321/14 RS/CF Section 355 Committee Merger Council endorsed the merger of The Rock Hall Section 355 Committee with The Rock Historical Society to create The Rock Hall and Museum Section 355 Committee.

In progress.

Ordinary Council Meeting held 14 October 2014 294/14 CF Report of Section 355 Committees - Finances

Council to endeavour to meet with all 355 Committees & Pleasant Hills Community Hotel to work with them to understand their costs and future projects

Plan being developed with correspondence to be sent. Workshop material in planning & being developed.

Ordinary Council Meeting held 15 September 2014 252/14 RS Community Strategic Plan/Delivery Program

Outcomes Proposed measures of Community Strategic Plan Outcomes endorsed - means of measurement of each outcome and establishment of baseline data for each outcome to be done as soon as practicable.

Work in progress.

Ordinary Council Meeting held 21 July 2014 172/14 RS The Rock to Boree Creek Rail Line

Council to investigate all avenues to have The Rock to Boree Creek Rail Line upgraded to Heavy Weight Rail so grain wagons can be loaded to maximum axle weight.

Letters sent – work in progress. 1st priority in our EOI for State Government $20B Infrastructure Fund.

Ordinary Council Meeting held 19 May 2014 118/14 RS Rural Fire District Service Agreement

a) Council advise Coolamon Shire that a further meeting with the Riverina Zone Manager is required and the points raised by Coolamon be the basis for an agenda at that meeting.

b) The new Zone Agreement not be signed until adequate responses are obtained from the Zone Manager.

a) Meeting held – further meetings still required.

Motions from Councils with REROC support to be presented to LGNSW Conference. LGNSW Conference passed motion from Coolamon Council requesting a review of contributions, methodology and assets in relation to Councils.

Ordinary Council Meeting held 17 March 2014 67/14 CF Section 355 Committees

a) Consider funding for those S355 Committees currently not receiving funding

b) Communicates with each S355 Committee regarding maintenance required now and into the future

c) Review Policy 1.11 Section 355 Committee functions

a) progressing as part of budget process. Budget allocations approved. b) to be communicated when send annual information to committees. c) form part of ongoing Policy review program and work re: 294/14 above.


_________________________ CHAIRPERSON


49/14 TEDO Minutes of Tourism/Economic Development Steering

Committee Meeting - Heritage Standards within Lockhart Shire Assessment on the heritage area in Green St to be reviewed by the TEDSC following completion.

In progress.

Ordinary Council Meeting Held 18 April 2016 – Councillor Questions & Statements

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DW Cr Verdon – Milne Road Subdivision Requested update on Milne Road subdivision.

DW advised electrical works are complete, Linen Plan with solicitor for registration (should take approx. another 2 mths, and final sealing of road to occur shortly once realigned, following removal of power pole. See 145/15. Complete.

RS Cr Morgan – Future Use of Old Railway Station, Lockhart Enquired as to future use of old railway station in Lockhart now that it will no longer be used by the RFS

RS advised that LEMC still use venue as the Operational Centre in the event of an emergency, however that may soon change. John Holland advises that the lease continues to be held by Council. Further report will be forthcoming on this issue.

Mayor Cr Yates – Power of Prayer Cr Yates advised that he has been approached by a Lockhart resident to a meeting to use the power of prayer to fight the merger proposal that Lockhart Shire is subject to, and invited other councillors to contact him if they would like to attend this meeting.

Ordinary Council Meeting Held 21 March 2016 – Councillor Questions & Statements

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RS/DW Cr Day – Lockhart Town Entrance Signs Advised oval-shaped town entrance signs to Lockhart are showing signs of fading. Cr Day has investigated refurbishment with a quote of approx. $2,000. Lockhart Progress Association would be prepared to contribute half the total costs.

To be discussed at a later date.

RS Cr Verdon – The Rock Public Hall Request Council assist/investigate a complaint regarding use/access of The Rock Public Hall.

GM will investigate and advise.

Ordinary Council Meeting Held 16 November 2015 – Councillor Questions & Statements

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RS Cr Day – Date of Official Opening of Greens Gunyah Museum Extension Enquired as to whether official opening of new extension will occur before Christmas 2015? Requested if opening could tie in with Sussan Ley coming to unveil newly restored WWI photos in the Hall?

GM advised opening will be going ahead, but not on the date planned. New date TBA.

DW Cr Morgan – Funding Application for Brookdale Hill Blackspot Enquired if Council has received any news on this funding application?

DEES advised that no news has been received to date. Application has been unsuccessful at Federal level, currently being assessed at State level.

Ordinary Council Meeting Held 19 October 2015 – Councillor Questions & Statements

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CF/DW Cr Douglas – Request for Installation of Community Noticeboard at Milbrulong Advised that Bruce White of Milbrulong is requesting a Community Noticeboard be installed near the water tower at Milbrulong.

DEES aware of request – will be discussed at MANEX shortly.


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DW Cr Douglas – Missing Give Way Sign at Intersection of Wattles and Tinamba Lanes Advised that it appears the Give Way sign is missing at this intersection

DEES will investigate and take appropriate action. This has been investigated and warning signs to be installed.

DW Cr Schirmer – No TV Reception at Lockhart Caravan Park Advised that he has received complaints re. lack of TV reception at Lockhart Caravan Park.

DEES fully aware of issue and working on a solution. Propose to work on solution in 2016/17 year.

DW Cr McDonnell – Footpath at Lockhart Museum Enquired as to what was happening with the footpath between the old and new museum?

DEES advised waiting on advice as to what is required before undertaking any work. At this stage no work likely to be done before official opening in Dec 2015.

RS Cr Yates – The Rock and Lockhart Shows Advised he attended and was impressed with both local Shows this year and suggested Council consider sponsoring both shows at $500 each next year to support and promote the shows.

GM advised that this will be discussed s an item at the November Council Meeting. Referred to budget discussions.

Ordinary Council Meeting Held 21 September 2015 – Councillor Questions & Statements

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DW Cr Verdon – Street Light in front of Police Station, The Rock Advised that street light is out.

DW to obtain pole number and report to Essential Energy.

Cr Schirmer

Cr McDonnell – Refuelling of RFS Vehicles Enquired as to process and where to refuel RFS vehicles?

Cr Schirmer will investigate and advise.

Ordinary Council Meeting Held 17 August 2015 – Councillor Questions & Statements

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DW Cr Verdon – Solar Power Concerned about high cost of electricity at public recreation grounds and pools within Shire and enquired if Council has considered solar power, especially for The Rock Recreation Ground?

DW has spent considerable time/gone to seminars investigating this issue and will be putting a report to Council shortly. DW will also investigate if s355 Committees could come under Council’s power supply contract to obtain a saving. DEES has investigated and grouping all electrical accounts into Council account is possible. Staff currently investigation total number of accounts that could be rolled over.

Ordinary Council Meeting Held 22 June 2015 – Councillor Questions & Statements

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Cr Day Cr Day - Milbrulong Silos Cr Day will talk to Graincorp about Milbrulong silos and possibility of obtaining more land for bunkers – maybe eastern end of Lockhart Industrial Park?

DW Cr Paterson – Undedicated Roads and Rates Requested an update on the matter raised by a resident in Tootool re. undedicated roads and rates.

DW will follow up and advise.

RS Cr Yates - The Rock RFS Wish to Purchase Old Brigade Pumper Advised The Rock RFS wish to purchase an old brigade pumper for $3,000 and have requested sponsorship from Council.

Will provide a report to future CM.


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Ordinary Council Meeting Held 20 April 2015 – Councillor Questions & Statements

DW Cr McDonnell – Flood Markers Requested status update.

DW advised working through this.

Ordinary Council Meeting Held 17 Mar 2014 – Councillor Questions & Statements

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DW Cr Paterson - Horse in Yerong Creek Resident in Yerong Creek has approached Cr Yates about the horses in Yerong Creek.

Meeting held with horse owner. Resolution reached. Waiting for fences to be moved. Some work has been completed. Still more to be done. Following up with landowner. Still ongoing. Some progress has been made. Some animals have been removed. Main complaint now is regarding smell/odour.

Ordinary Council Meeting Held 17 Feb 2014 – Councillor Questions & Statements

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DW Cr McDonnell – Flood Markers Noted that several flood markers are missing at floodways/causeways throughout the Shire – please investigate.

Director of Engineering to investigate and advise. Currently undertaking audit and will address accordingly.

Ordinary Council Meeting Held 11 Dec 2013 – Councillor Questions & Statements

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DW Cr Paterson – Requested Council look at Parking Signage at The Rock Bowling Club now the extensions have been undertaken

Director of Engineering to investigate and advise.

DW Cr Paterson – Parking in The Rock CBD – Requested Council look at Parking in The Rock CBD as a whole

Director of Engineering to investigate and advise.

16 May 2016 Council Meeting - Correspondence Sent to Councillors Date to Councillors

From Subject File Ref

14/4/16 (e-mailed)

Mariyan James, IPART Issues Paper for the Review of Local Government Rating System

I05-005

15/4/16 (e-mailed)

Alan Jones Breakfast Show Audio

Interview with North Sydney Councillor MaryAnn Beregi re. the NSW State Government’s flawed amalgamation programme

18/4/16 (e-mailed)

ALGA News Editor ALGA News – 15 April 2016 A75-005

18/4/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #15 – 15 April 2016 S20-007

18/4/16 (e-mailed)

Cr Keith Rhoades, LGNSW President of LGNSW Weekly Update S20-007

22/4/16 (e-mailed)


26/4/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #16 – 22 April 2016 S20-007

26/4/16 (e-mailed)


28/4/16 (e-mailed)

Ashley Albury and Linda Davis, NSW Planning and Environment

Draft Riverina-Murray Regional Plan

3/5/16 (e-mailed)


3/5/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #17 -29 April 2016 S20-007


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3/5/16 (e-mailed)


4/5/16 (e-mailed)

Toni Allan, LGNSW LGNSW Member’s Message: Federal Budget 2016/17

S20-020

6/5/16 (e-mailed)

Cr Keith Rhoades, LGNSW Media Release – Federal Budget Lite for Local Government

S20-020

6/5/16 (e-mailed)

LGNSW Federal Budget 2016/17 - Update S20-020

9/5/16 (e-mailed)

ALGA News Editor ALGA News – 6 may 2016 A75-005

9/5/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #18 – 6 May 2016 S20-007

9/5/16 (e-mailed)



94/16 RESOLVED on the motion of Crs Morgan and Day that the information be noted.


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Staff Reports General Manager 1. FIT FOR THE FUTURE UPDATE (GM/I06-005)

Executive Summary Update since last Council meeting. Report Since last meeting the following events have occurred: a) Boundary Commission’s comments have now been forwarded to the Minister for decision. b) Some Councils have commenced legal action to stop the forced mergers from occurring. c) Rumours abound about when decisions will be made, especially since the announcement of the

Federal Election. There are two schools of thought, the first of which is that any decisions will be delayed until after the Election, while the second is that early announcements will be made so the impact will not be significant by the time the election takes place. In any case, there are no firm indications from any credible source as to when they will occur, or what their nature may be.

d) Our local member, Daryl Maguire, continues to make representations on our behalf to support our bid to stand alone.

e) Following last Council Meeting and actions requested, Adrian Piccoli, Minister for Education has declined to meet with us, but would be pleased to forward any correspondence we might send to him. A letter has been forwarded to Barnaby Joyce, Deputy Prime Minister asking him to support our cause. Our Mayor has had telephone discussions with Sussan Ley, Federal Member for Farrer and Michael McCormack, Federal Member for Riverina requesting and receiving their support.

Integrated Planning and Reporting Reference E4.2 - Plan for the long term sustainability of the shire. Legislative Policy & Planning Implications Multiple depending on decisions made by Council and the State Government Budget & Financial Aspects Unknown but possibly substantial again depending on decisions made by Council and the State Government. Attachment Nil. Recommendation: For Council’s information.

95/16 RESOLVED on the motion of Crs Verdon and Schirmer that the Mayor be thanked for his leadership through the Fit for the Future process, that a letter of thanks be sent to Daryl Maguire MP, Member for Wagga Wagga for his unwavering support and that a letter of thanks be sent to the Lockhart Shire No Merger Action Group.

2. REQUEST FOR DONATION – SNOWY HYDRO SOUTHCARE RESCUE HELICOPTER

(GM/D30-005) Executive Summary Request for donation received from the Snowy Hydro SouthCare Rescue Helicopter. Report Council has received a letter from the CEO of the Snowy Hydro SouthCare Rescue Helicopter service seeking a donation from Council to assist with operational costs to maintain the service which saves lives and supports regional liveability.


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While the helicopter is based on the Monaro Highway in Canberra, Snowy Hydro SouthCare’s primary service area not only covers the Lockhart Shire but extends east to the coast, south to the Victorian border, and west to Hay and north almost to Sydney. As the CEO’s letter states, the rescue helicopter provides a critical service for our Shire, not only performing missions for motor vehicle and farm accidents but also many transfers of critically ill patients from regional areas to major hospitals. At its Ordinary Meeting held on 20 February 2012, 15 April 2013 and 19 May 2014 Council resolved to donate $500.00 to SouthCare. Integrated Planning and Reporting Reference E2.3.1 – Provide improved health and medical services to meet the long term needs of the community including aged care, after hours medical care and mental health services. Legislative Policy & Planning Implications Compliance with Council’s eligibility criteria is as follows: • Be based within the Council area – Based in Canberra but services Lockhart Shire. • Be not-for-profit – Yes • Not having received other funding from Council in this financial year – Yes • Agree to acknowledge Council’s contribution in all publicity relating to the events or activities

which Council has contributed to – Yes. Budget & Financial Aspects Budget of $38,000. $5,056 unspent. Attachment 1. Letter dated 28 April 2016 from Chris Kimball, CEO, Snowy Hydro SouthCare. Recommendation: That Council: a) Again donate an amount of $500.00 to the Snowy Hydro SouthCare Rescue Helicopter service,

and b) An article be included in the Council Newsletter inviting members of Lockhart Shire community

to also consider donating to this service.

96/16 RESOLVED on the motion of Crs Schirmer and Morgan that Council: a) Again donate an amount of $500.00 to the Snowy Hydro SouthCare Rescue Helicopter

service, and b) An article be included in the Council Newsletter inviting members of Lockhart Shire

community to also consider donating to this service.


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Director Corporate and Community Services 3. STATEMENT OF FUNDS APRIL 2016 (DCCS/F10-010)


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Recommendation: That the Statement of Funds for April 2016 be received.

97/16 RESOLVED on the motion of Crs McDonnell and Morgan that the Statement of Funds for April 2016 be received.

4. DRAFT DELIVERY PROGRAM 2013-17 AND OPERATIONAL PLAN 2015-16 AND BUDGET

(DCCS/I13-005) Executive Summary The Draft Delivery Program 2013-2017 and Operational Plan 2016-2017 and Budgets 2017-2020 inlcuding notes and outcomes from Budget Workshop from 2 May 2016. General Fund Report The Draft Delivery Program 2013-2017 and Operational Plan 2016-2017 and Budget documents have been prepared in accordance with Sections 404 and 405 of the Local Government Act 1993 and following Council's consideration a Council resolution is required to place the Draft Delivery Program & Operational Plan & Budgets on public exhibition for a period of 28 days inviting comments from the community. The Draft Budget preparations have been facilitated by conducting two workshops with Council. The Draft Budget, as presented, being the outcome of the workshops where detailed analysis of current expenditure and income, allocation of funds for Capital Works and Asset Replacement Program plus all of Council’s recurrent expenditure activities was considered. The following table provides a summary of General Fund expenditure for 2016-17.

Total Operating Expenditure (excl. Depreciation) 7,382,201 Total Depreciation 2,675,000 Total Capital Expenditure 5,993,923 Total Expenditure 16,051,124

The Draft Budget for the General Fund provides a balanced budget with a small surplus of $13,767.00. Sewer Fund Report The following table provides a summary of Sewer Fund expenditure for 2016-17.

Total Operating Expenditure (excl. Depreciation) 436,300 Total Depreciation 173,000 Total Capital Expenditure 346,000 Total Expenditure 955,300

Moving to Best Practice with regards to Sewer Fund operations, 2016/17 with be the second year of transitioning towards unification of Residential Sewer Charges. It will also see the introduction of a Non-Residential Sewer Charge for Yerong Creek.


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Below table details Draft Sewer Charges for Non-Residential with the transition to unification over the next 3 years. Also to be noted, 2016/17 is the second year of current Sewer Capital Works Program which includes $346,000 of new Capital Works on the Council’s sewer network. Attachments 1. Draft Budget 2016-2017 (attached as a separate document). 2. Draft Fees & Charges 2016-17 (attached as a separate document). 3. Draft Delivery Program 2013-2017 and Operational Plan 2016-2017 (attached as a separate

document). 4. Notes from Council Workshop 2 May 2016 (attached as a separate document). Recommendation: That Council: a) Apply the maximum permissible rate pegging limit 1.8% authorised by the Minister for Local

Government in respect to the 2016/17 financial year; b) Apply the maximum permissible limit on interest for overdue rates of 8.0% for 2016/17 as

advised by the Office of Local Government; c) Place the Draft Delivery Program 2013-2017 and Operational Plan Budget 2016-2017 and

Delivery Program Budget 2017-2020 on public exhibition seeking comments as required under the Local Government Act 1993.

d) That the outcomes from Council’s Workshop held on Monday 2 May 2016 be noted. e) Determine the Rating Structure to be endorsed:

1. Status quo plus Rate Pegging 2. Changing Farmland to 78% of Total Rating Income over 10 years 3. Change Base Amount for Lockhart Residential and The Rock Residential to $75 each,

adjusting the Rate in the Dollar to achieve similar average amount per assessment as currently

4. Combining both 2. & 3. into the one Rating Structure. f) Adopt Non-Residential Sewer Charges, as detailed above in this report, noting these sewer

charges moving to unification over the next 3 years.

98/16 RESOLVED on the motion of Crs Morgan and Douglas that Council consider Item ‘(e) 1., 2. and 3.’ individually including the ad valorem rate under the rating structure to be determined prior to consideration of the other recommendations.

Non-Residential 2016/17 Yr2 Yr3 Lockhart

Non-Residential Operational

Charge $1.73 $1.55 $1.37 Access Fee $195.00 $220.00 $250.00 New Minimum $277.00 $386.00 $495.00

Vacant New $195.00 $220.00 $250.00 The Rock



Vacant New $275.00 $260.00 $250.00 Yerong Creek



Vacant New $260.00 $250.00 $250.00


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MOVED on the motion of Crs Verdon and Driscoll that the rating structure for 2016/17 be the status quo plus rate pegging.

The MOTION was lost.

Crs Driscoll and Verdon voted for the Motion.

99/16 RESOLVED on the motion of Crs McDonnell and Douglas that changing Farmland to 78% of Total Rating Income over 10 years be endorsed.

100/16

MOVED on the motion of Crs Schirmer and Day that changing the Base Amount for Lockhart Residential and The Rock Residential to $75 each, adjusting the Rate in the Dollar to achieve similar average amount per assessment as currently, be endorsed.

AMENDMENT moved by Crs Morgan and Douglas that changing the Base Amount for Lockhart Residential and The Rock Residential to $77 each, with no change to rate in the dollar be endorsed.

The AMENDMENT was lost.

RESOLVED on the motion of Crs Schirmer and Day that changing the Base Amount for Lockhart Residential and The Rock Residential to $75 each, adjusting the Rate in the Dollar to achieve similar average amount per assessment as currently, be endorsed.

101/16 RESOLVED on the motion of Crs Verdon and Schirmer that decision on the letter presented at the Meeting from The Lockhart Recreation Ground Committee be treated as a separate item prior to dealing with the remaining recommendations.

102/16

MOVED on the motion of Crs Morgan and McDonnell that Council contribute up to $20,000 to the Lockhart Recreation Ground Committee for replacement sprinkler system

AMENDMENT moved by Crs Yates and Day that Council contribute $10,000 and provide up to $10,000 as an interest-free loan repayable over 5 years to the Lockhart Recreation Ground Committee for replacement sprinkler system.

The AMENDMENT was passed and became the motion.

RESOLVED on the motion of Crs Yates and Day that Council contribute $10,000 and provide up to $10,000 as an interest-free loan repayable over 5 years to the Lockhart Recreation Ground Committee for replacement sprinkler system.

Cr Morgan voted against the Motion.

103/16 RESOLVED on the motion of Crs Verdon and Driscoll that Council: a) Apply the maximum permissible rate pegging limit 1.8% authorised by the Minister for

Local Government in respect to the 2016/17 financial year; b) Apply the maximum permissible limit on interest for overdue rates of 8.0% for 2016/17

as advised by the Office of Local Government; c) Place the Draft Delivery Program 2013-2017 and Operational Plan Budget 2016-2017

and Delivery Program Budget 2017-2020 on public exhibition seeking comments as required under the Local Government Act 1993.

d) Note the outcomes from Council’s Workshop held on Monday 2 May 2016 be noted, and

f) Adopt Non-Residential Sewer Charges, as detailed above in this report, noting these sewer charges moving to unification over the next 3 years.

The meeting adjourned for dinner at 7.52pm. The meeting reconvened at 8.45pm.


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5. QUARTERLY BUDGET REVIEW – MARCH 2016 (DCCS/F10-010)

Executive Summary In accordance with the Local Government Act, 1993, a review of Council’s Budget position as at 31 March 2016 has been undertaken and the following is submitted for Councillors consideration. Report General Fund When Council adopted the 2015-2016 Operational Plan Budget in June 2015 Council budgeted for a surplus of $11,377.00. The Budget Review at 31 March 2016 indicated an estimated surplus of $68,636.00 as at 30 June 2016 after taking into account movements in revenue and expenditure for the quarter. The March Quarterly Budget Review Statement details are following this report. The significant items to note in the budget for the third quarter are as follows: • S94A Contributions Increase Income $6,600 2020-1405-0000 • Street Lighting Reduce Expense $5,000 5400-2330-0000 • Quarries Operating Exp Reduce Expense $6,000 4560-2390-0000 • Transfer to S94A Reserve Increase Expense $20,600 1490-2728-0000

S94A Contributions – not included in original budget adopted for 2015/16. All funds received from S94A Contributions is then transferred to Reserve to fund facilities in future years. Combined Sewerage Fund A review of Council’s combined Sewerage Fund has been undertaken with items to note in the budget for the third quarter are as follows: • Treatment Works Electricity Reduce Expense $9,500 8405-2255-0000 • Pump Stations R&M Increase Expense $8,000 8405-2332-0000 The revised estimated result for each fund is set out below:

Fund Original Estimates @ 1 July 2015

Amendments @ 30 Sept 2015

Amendments @ 31 Dec 2015

Amendments @ 31 Mar 2016

Revised Estimates @ 30 June 2016

General Fund-Net of Inc & Exp andCapital Budget

$11,377.00 $69,599.00 -$17,339.00 $5,000.00 $68,636.00

Combined Sewerage Funds $6,200.00 $9,349.00 $1,217.00 -$651.00 $16,115.00Net Consolidated Budget Surplus/(Deficit) $17,577.00 $78,948.00 -$16,122.00 $4,349.00 $84,751.00

Attachment 1. Quarterly Budget Review Statement for the period 01/01/2016 to 31/03/2016. Recommendation: That: a) the information be noted, and b) the adjustments in income, expenditure and reserves in the March 2016 Budget Review be

adopted.

104/16 RESOLVED on the motion of Crs Schirmer and Driscoll that: a) The information be noted, and b) The adjustments in income, expenditure and reserves in the March 2016 Budget Review

be adopted.


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Director of Engineering and Environmental Services 6. ENGINEERING REPORT (DEES/T10-005)

Executive Summary Monthly report on engineering matters. Background Information (a) Works Report: Two grader crews are working on planned construction projects including

Western Road widening (commencing at the northern end) and Osborne-Yerong Creek Road widening (commencing at the western end). The third grader crew is undertaking re-sheets and maintenance grading in accordance with program. An updated 12-month programme will be presented at the meeting. Concrete crew have now completed miscellaneous culvert and footpath works around the Shire, including the 2015/16 PAMPS programme. The construction of disabled bus stops on Urana Street, either side of the new toilet block is almost complete, with changed traffic conditions and parking arrangements within the area of the bus stops.

(b) Flood Mitigation: Stage 3 design works for new flood mitigation structures are 95% complete

and expect handover of full design documentation within the next month. Council has submitted grant applications for Stage 4 construction of flood mitigation structures in both Lockhart and The Rock for 2016/17 & 2017/18 years. Voluntary Purchase of flood affected properties is commencing in both Lockhart and The Rock.

(c) Road Safety Officer: Nil to report. (d) Traffic Committee: The Traffic Committee is assessing request for Give Way sign at western

end of Federal Street. (e) Lockhart Local Emergency Management Committee: Next meeting is planned for 17 June

2016, where a simulated storm event is to be conducted. (f) Fleet: Plant and equipment replacement, as per 2015/16 Operational Plan is now all

completed.

Legislative Policy and Planning Implications Nil. Integrated Planning and Reporting Reference D3.1 – Develop infrastructure for our community. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment 1. Updated 12 Months Works Programme (handed out separately at meeting). Recommendation: That the information be noted.

105/16 RESOLVED on the motion of Crs McDonnell and Morgan that the information be noted.


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7. NOXIOUS WEEDS (DEES/N10-025)

Executive Summary Monthly report on Noxious Weeds. Report Property Inspections Inspections occurred on both residual and rural properties. The majority of properties were targeted due to a change in ownership. The weeds most commonly found were Horehound (Marrumbium vulgare), Bathurst Burr (Xanthium spinosum), Privet (Ligustrum sp.), Bridal Creeper (Asparagus asparagoides), and Lippia (Phyla canescens). Other weeds found in lower frequency were Sweet Briar (Rosa rubiginosa), Prickly Pear (Opuntia sp.), St John’s Wort (Hyericum perforatum), Athel Pine (Tamarix aphylla), Silverleaf Nightshade (Solanum elaeagnifolium), African Boxthorn (Lycium ferocissimum), Prairie Ground Cherry (Physalis hederifolia), Green Cestrum (Cestrum parqui) and Wild Radish (Raphanus raphanistrum).

No. 1st Inspections

No. Re-inspections

required

No.2nd Inspections

No. Sect 18A’s issued

No.3rd Inspections

No. Section 18’s issued

21 17 11 2 4 0 Two fourth inspections and two fifth inspections also occurred. The property owners in relation to these inspections were obligating in applying control measures but one individual, and require no additional inspections. As evident from the issuing of only two Section 18As, the majority of land holders were obliging in the application of control measures. Spray Program Priority for spraying has been given to the control of Horehound (Marrumbium vulgare), Bridal Creeper (Asparagus asparagoides) and Feathertop Rhodes Grass (Chloris virgata) on Shire roads. Weedmap Pro Meeting On the 20 April the noxious weeds inspector attended the Weedmap Pro Meeting held in Albury. In response to the NSW DPI Biosecurity Information System and the NSW Weeds Metadata Standards, Iconyx, whom developed the Weedmap Pro program, have designed a new program to support these new features, as well as provide additional data collection facilities, data manipulation, and comprehensive reporting abilities. Representatives from Lockhart Shire Council, Corowa Shire Council, Urana Shire Council, Greater Hume Shire Council, Central Murray County Council, and Albury City Council meet with staff from Iconyx to discuss the applications available in the new program, its abilities to meet the requirements of the NSW DPI BIS, and the costs associated with upgrading to the latest program. Since Lockhart Shire Council has only recently purchased the Weedmap Pro system, council staff are in negotiations with Iconyx staff to provide an upgrade for little or no cost. By manipulating the council’s current Weedmap Pro system, council is able to meet the NSW DPI BIS obligations. Online Sales of Noxious Weeds The online sale of noxious weeds is becoming a concern for weed officers in our district. Four incidents have occurred over the last year, including: Frogbit being advertised for sale on Ebay by a Wagga resident; Kochia being purchased through Ebay and advertised for sale on Facebook by a Barmedman resident; Water lettuce being advertised for sale on Facebook by a Wagga resident; and Water Hyacinth being advertised for sale on Gumtree by an Albury resident. Notification to local authorities and rapid response by weeds officers in each of these cases, has resulted in a reduction of potential weed spread and eradication of weed plant material.


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Integrated Planning and Reporting Reference C1.4 – Decreased occurrence, spread and impact of weeds and pests throughout the Shire. Legislative Policy and Planning Implications Inspections and associated activities carried out in accordance with the Noxious Weeds Act 1993. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted.

106/16 RESOLVED on the motion of Crs Morgan and McDonnell that the information be noted.

8. PARKS AND GARDENS REPORT (DEES/P10-005) Executive Summary Monthly report on Parks and Gardens. Report Stan Galvin Park, Yerong Creek A new double swing set and Cellula Rope Unit comprising of multiple activities to encourage children to explore and test their physical abilities has been installed. Colours for the new equipment were considered carefully so that they would blend with the older equipment. This equipment has replaced the old, corroded swing and monkey bars. New softfall has been spread throughout the playground. The old spring rocker is also scheduled for replacement but stock delays were threatening to delay the whole project, the new frog spring rocker will be installed by council staff in the near future. New powered coated platforms have also been ordered to replace the split and weathered plastic coated platforms on the existing equipment at Stan Galvin Park and Lockhart Recreation Ground, as well as two new rockers for Yerong Creek Recreation Ground. Galore Hill Nature Reserve Eight new aluminium table settings have been installed, four in the newly refurbished BBQ shelters and another four in various locations at the summit and saddle. The old timber slat tables have been removed; the new settings will require minimal maintenance and be much more resistant to vandalism. Two gas BBQs have also been installed, one at the summit and one at the saddle, these BBQs will allow visitors to cook all year round. The old stone BBQs will be removed. Work to redefine the Morgan’s Cave and Summit to Saddle walking tracks has continued, including installation of signage stating estimated walking times and directional arrows. The refurbished geodetic sign has been reinstalled at the top of the lookout tower. Parks and Gardens Memorial sites, cemeteries and Green Street gardens were attended to prior to ANZAC Day; trimming of hedges, pruning roses, weeding and the cleaning of gutters and pavers were some of the tasks carried out. Staff were also organised to empty bins and tidy the march and memorial sites on the morning of the public holiday to ensure they were still in appropriate condition after the weekend. Irrigation systems are being checked and maintained regularly. Hand watering has been reduced due to some rain and cooler temperatures. Routine garden maintenance is being conducted including regular weeding, spraying, pruning, redefining garden edges and some replacement planting and transplanting. The shires roses are still flowering well and being deadheaded regularly. Winter pruning will be scheduled toward the end of July and into August.


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Tree The annual pruning of the Shires many Peppercorns started with the Anzac parade route in Lockhart, including Green and Matthews Streets. Ferrier, Drummond and Green Street West has also been completed. Mowing and Slashing Autumn urban slashing has been completed. Temperatures have started to drop but the dry spell has resulted in little growth since the last scheduled mow. Village, Lockhart airstrip and Osborne Recreation Ground mowing will be scheduled for May. Mowing and edging of most irrigated areas is still being conducted fortnightly, growth has started to slow though. Weed Control Regular weed control is being conducted on Council property including hand spraying and weeding of gardens. Spraying of broadleaf weeds in irrigated lawns has begun. Khaki weed and catheads have been prevalent this season due to regular rain throughout most of summer; known problem areas will be noted for attention next season. General maintenance Regular duties include inspections of parks and public facilities to remove litter, clean BBQ’s, check for damage or vandalism, clear footpaths and empty public and roadside bins. Most areas undergo inspections twice per week, including Galore Hill, where crews also clean and check the toilet facilities. Contract cleaners attend to the public toilet facilities in Lockhart, The Rock and Yerong Creek. Playgrounds in the shire are being inspected regularly as per Australian Standards, with any maintenance being noted and completed as necessary. Integrated Planning and Reporting Reference D1 – Infrastructure that facilitates an active community. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted.

107/16 RESOLVED on the motion of Crs Verdon and Schirmer that the information be noted. 9. KURRAJONG TREE – NATURE STRIP AT LOCKHART MUSEUM (DEES/R40-045, H15-010)

Executive Summary Council has received request to remove Kurrajong on the nature strip outside the Greens Gunyah Museum. Report Council has received request from Lockhart & district Historical Society (LDHS) to remove Kurrajong on the nature strip outside the Greens Gunyah Museum. Council staff have inspected the tree and assessed it in accordance with its procedures and determined the tree is healthy and low risk. With regards to the footpath out the front of the building it is yet to be determined what the LDHS or Council wishes to do with future upgrading the area if any. It has been requested that fresh gravel is placed for the time being. Council staff believe a long term (final) plan needs to be developed for this area before any works are undertaken.


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Integrated Planning and Reporting Reference B1 – Well-planned landscaping, streetscape and infrastructure. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects - Cost to remove tree is approximately $1,500 - Cost to upgrade footpath in front of museum is unknown at this stage depending on treatment

required. Attachments 1. Letter from Lockhart & District Historical Society, received 8 April 2016. 2. Assessment notes of tree from Council staff. Recommendation: That Council: a) does not remove the Kurrajong tree at this stage, and b) determines what the final treatment is for the footpath area in front of the Museum.

108/16 RESOLVED on the motion of Crs Morgan and McDonnell that Council: a) Does not remove the Kurrajong tree at this stage, and b) Determines what the final treatment is for the footpath area in front of the Museum.

10. OLD LOCKHART RAILWAY STATION BUILDING (DEES/LD11AO)

Executive Summary Council currently leases the old Railway station building in Lockhart and at present is unoccupied and not being used. Report Council current leases the old Railway station building in Lockhart from John Holland Rail (JHR) on a 25-year lease commencing in 2006 and at present is unoccupied and not being used. Council, under the terms of the lease are responsible for all maintenance costs as well as a current lease of $565/year. The building was originally leased for use by the RFS. Council also uses the building as its Emergency Operations Centre (EOC) in case of a local emergency. The RFS has recently notified Council that it no longer wishes to/needs to use the building. Council’s Local Emergency Management Committee (LEMC) have also indicated that the new Council Administration Building is more appropriate to use as an EOC, with intention to ratify this at its next meeting in June 2016. Council has previously attempted to sub-lease the building to a local production company but as terms of the current lease is for community use only, this fell through. Council has made contact with JHR recently to determine if lease is able to be broken or permitted usage changed. JHR advised that the lease does not have an early termination clause and would prefer that a suitable use/tenant is found. The usage can be changed, however if commercial/community groups take over the lease the annual rent to Council will increase. It would appear options for Council are at this stage: (i) Maintain current lease and try and find community use for the building, or (ii) Change use of building to commercial and find a commercial/community group tenant (in which

our annual lease fee will also increase), or (iii) Break current lease and hand the building back to JHR.


_________________________ CHAIRPERSON


Integrated Planning and Reporting Reference A1.4 - Work with stakeholders to ensure our community is safe and well prepared to respond to adversity. A2.1 - Provide, or partner to provide, welcoming and well maintained community spaces and facilities. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects - Current lease is $565/year, indexed at 3% per annum - Council pays maintenance costs on the building, which will need substantial repair/up-keep

works in the short term - Break costs are unknown but could be in the order of $565 x 15 years = $8,475. Attachment Nil. Recommendation: That Council: a) seeks to find a suitable use/tenant for the building, and b) begins negotiations with JHR to hand the building back, if a suitable use/tenant is not found

within the next six months.

109/16 RESOLVED on the motion of Crs Schirmer and Driscoll that Council: a) Seeks to find a suitable use/tenant for the building, and b) Begins negotiations with JHR to hand the building back, if a suitable use/tenant is not

found within the next six months. 11. SUMMARY OF CUSTOMER REQUESTS REPORT (DCCS/C98-005)

Executive Summary Summary of customer requests received by Council. Report Council receives customer requests for numerous reasons such as road repairs, stormwater issues, trees, noisy dogs, new garbage bins and burials. Council has a system to collect and monitor where any request may be up to at any time, assess for trends, as well as look at response times. Customer requests are monitored weekly with most requests dealt with in a timely manner. Integrated Planning and Reporting Reference E2 – Accessible and responsive service delivery. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Included in annual operational budget. Attachment 1. Summary of Customer Requests Report as at 31 Mar 2016. Recommendation: For Council’s information.

110/16 RESOLVED on the motion of Crs Verdon and Day that the information be noted.


_________________________ CHAIRPERSON


12. DEVELOPMENT APPLICATIONS (MES/P25-010)

The following development applications were approved, with conditions, from 1 April 2016 to 30 April 2016. DA No Development Applicant/Owner Site of Development 44/16 2 x 10m light towers for

netball courts Lockhart Football Netball Club

Recreation Reserve, Day Street, Lockhart

46/16 Demolition of dwelling – fire damage

Jamie Campton 18 Day Street, The Rock

Integrated Planning & Reporting Reference D3.2 – Land use that supports the development of our community. Legislative Policy and Planning Implications Applications processed in accordance with the Environmental Planning & Assessment Act 1979. Budget and Financial Aspects Nil. Attachment Nil. Recommendation: That the information be noted.

111/16 RESOLVED on the motion of Crs Verdon and Schirmer that the information be noted.


_________________________ CHAIRPERSON


Delegates’ Reports RIVERINA WATER COUNTY COUNCIL – MAY 2016 1. Reports received for Quarterly Budget Review and Operational Plan. 2. Draft Delivery Program 16/17 and Draft Operational Plan 2016/17 to be place on public exhibition. 3. I will be representing RWCC as an observer to the 2015 Water Conference in Broken Hill in August. 4. Council has decided not to proceed with purchase of electronic meter reading equipment at this time. 5. Water Treatment project is on track. Greg Verdon Council Delegate

112/16 RESOLVED on the motion of Crs Verdon and Driscoll that the delegates report be noted.

Questions and Statements

Cr Day (i) Letter/Memo of Thanks to Council Staff – Cr Day requested a letter from the Mayor to all

Council staff thanking them for their patience and support during the Fit for the Future process. Response – General Manager GM advised that this will be arranged.

(ii) Disposing of Dog Faeces from Yerong Creek Dog Show – Cr Day enquired what Council could do regarding disposing of dog faeces from the Yerong Creek Dog Show. Response – Director of Engineering and Environmental Services DEES advised that if the organisers require support from Council they will need to write a letter for Council’s consideration outlining required support.

Cr Verdon (i) Installation of Grab Rails in The Rock’s Shopping Precinct – Enquired if grab rails could be

installed in The Rock in front of IGA and the butcher’s shop to assist shoppers stepping up/down from the road to the pavement. Response – Director Engineering and Environmental Services DEES advised that this should not be a problem and will arrange.

(ii) Installation of Heritage Plaque in front of old hospital in King Street, The Rock – Cr Verdon enquired if a heritage plaque could be installed in front of the old hospital in King Street, The Rock (which is now a private residence)? Response – Director Engineering and Environmental Services DEES advised that pending agreement from current owner, approach could be made to Council by the interested group. The site would not have fallen under the recent heritage grant that was for the main street in the heritage area of town.

(iii) Cr Verdon expressed his thanks to GM, Staff and Councillors following Fit for the Future result which was a magnificent team effort. Congratulations to all involved!


_________________________ CHAIRPERSON


Cr Driscoll

(i) Men’s Shed, The Rock – Cr Driscoll advised that she was recently invited to visit the Men’s Shed, The Rock and advised that attendance is growing and the facility is providing fantastic companionship for men in The Rock. Thank you to Council for support in being an integral part of the establishment of The Rock Men’s Shed.

Cr Douglas Nil.

Cr Schirmer (i) Dragon Sculpture, Lockhart – Cr Schirmer enquired if the Spirit of the Land Committee could

install a plaque/information sign outlining details of the Spirit of the Land event at the location of the dragon sculpture?

Response – Director Engineering and Environmental Services DEES advised this would not be a problem, but requested the Spirit of the Land Committee make contact with Council regarding the details.

Cr McDonnell

Nil. Cr Morgan

(i) Traffic Committee and the Pedestrian Crossing in Green Street – Enquired as to the make-up of the Traffic Committee and action being taken following the letter to Council from The Lockhart Progress Association regarding the pedestrian crossing facility in Green Street. Response – Director Engineering and Environmental Services DEES advised that the Traffic Committee is made up of Police, RMS, Community Representatives and DEES. With regards to the Green Street pedestrian crossing, the Traffic Committee has advised its determination today, 16 May 2016, and changes will be implemented shortly with a letter to be written back to Lockhart Progress Association.

Cr Yates (i) Thanks for Support during the Fit for the Future Journey – The Mayor thanked the

Community, Staff and Councillors for their support during the Fit for the Future journey and advised that Lockhart Shire Council will now need to discuss measures by which we can grow our Shire for the future.


_________________________ CHAIRPERSON


CLOSED SESSION

113/16 RESOLVED on the motion of Crs Schirmer and Verdon that Council close the meeting to the public as per section 10(A)(2)(a) of the Local Government Act 1993.

The meeting moved into Closed Session at 9.33pm.

115/16 RESOLVED on the motion of Crs Schirmer and Day that Council move into Open Council. The meeting moved into Open Session at 9.35pm.

OPEN COUNCIL The following resolutions of Council, while the meeting was closed to the public, were read to the meeting by the Mayor. 1. CARAVAN PARK MANAGEMENT CONTRACT (DEES/C05-005)

114/16 RESOLVED on the motion of Crs Verdon and Schirmer that Council: a) Extend existing Caravan Park Manager contract until 30 June 2017, and b) Director Engineering and Environmental Services negotiate a fortnightly payment for

2016/17 year. The meeting concluded at 9.36pm. Confirmed Chairman of the Ordinary Meeting of Lockhart Shire Council held Monday, 16 May 2016 at which meeting the signature was subscribed hereto.

CHAIRMAN


_________________________ CHAIRPERSON

Documents

Minutes of the Ordinary Monthly Meeting of Lockhart … 12 May Attended a Tool Box meeting with the Outdoor Staff and presented Years of Service Awards. ... Travelling through Lockhart,