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Minutes of the Meeting of Executive Council of

Indian Society of Plant Genetic Resources (ISPGR), New Delhi

April 11, 2016

A meeting of the Executive Council (EC) of the Indian Society of Plant Genetic Resources (ISPGR) was

held on April 11, 2016, under the Chairmanship of Dr R.S. Paroda, President, ISPGR. The meeting was

held in the Dr H.B. Singh Committee Room of the ICAR-National Bureau of Plant Genetic Resources

(ICAR-NBPGR), New Delhi. Dr P.N. Mathur, Co-organizing Secretary, International Agrobiodiversity

Congress 2016 (IAC2016) was Special Invitee. Dr R.R. Hanchinal, Co-Chair, National Steering

Committee, IAC 2016 and Editor-in-Chief, Indian Journal of Plant Genetic Resources (IJPGR) and all

Delhi-based Editors (IJPGR) were also invited for this meeting.

The following members of the EC were present:

1. Dr R.S. Paroda, President

2. Dr R.C. Agrawal, Vice President

3. Dr R.K. Tyagi, General Secretary

4. Dr J.C. Rana, Joint Secretary

5. Dr Anuradha Agrawal, Treasurer

6. Dr Neelam Sharma, Councillor (North Zone)

7. Dr SK Singh, Councillor (East Zone)

Special Invitees for the meeting of the EC included:

1. Dr P.N. Mathur, Reginal Director, Bioversity International, New Delhi

2. Dr R.R. Hanchinal, Co-Chair, National Steering Committee, IAC 2016 and Editor-in-Chief, IJPGR,

New Delhi

3. Drs Sudhir Kochhar, Ruchira Pandey, Anjula Pandey, M.C. Yadav, Celia Chalam, M.K. Rana and

Sunil Archak (Delhi-based Editors)

Dr J.S. Sandhu, Vice President, ISPGR and Dr D.B. Parakh, Councillor (North Zone) could not attend

the meeting due to some preoccupation.

With the permission of Chair, the following agenda were discussed and decisions were taken:

Agenda 1. Welcome and Introductory remarks

At the outset, the General Secretary welcomed the President and EC members, Editor-in-Chief and Editors

of the ISPGR and thanked them for their support in carrying out various activities of ISPGR. He profusely

thanked Dr R.R. Hanchinal to accept the responsibility of Editor-in-Chief of IJPGR and all other Editors

for critically handling the manuscripts of IJPGR and bring the journal in time with quality papers.

In his opening remarks, Dr R.S. Paroda, President, also welcome all the members and special invitees. He

placed on records his sincere thanks to Dr R.R. Hanchinal to accept the responsibility of Editor-in-Chief of

IJPGR and also thanked Dr Sunil Archak for agreeing to work as interim Editor-in-Chief and to accept the

responsibility of Member Secretary of Technical Programme Committee of IAC2016. He expressed the

confidence that under the guidance of Dr Hanchinal, the quality of journal will further get improved.

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Agenda 2. Confirmation of the Minutes of previous Meeting

The Minutes of the meeting held on May 28, 2015 were confirmed. Dr Tyagi presented the ATR with

reference to previous EC meeting (Annexure 1; Agenda 2; ppt presentation Point No. 1-9). Dr Paroda

expressed his satisfaction about the progress made by the EC members.

Agenda 3. Updates on 1st International Agrobiodiversity Congress (IAC2016) and consideration for:

(a) Approval of Core and Local Organizing Committees

(b) Mode of registration

(c) Hiring of Contractual help for additional work of IAC2016

The General Secretary presented the progress of IAC 2016 during the meeting (Annexure 1; Agenda 3; ppt

slide No. 5-12). The President appreciated the efforts and profusely thanked Prof. M.S. Swaminathan for

his overall guidance. He also thanked all the members of International Organizing Committee and National

Steering Committee of IAC for their support and cooperation.

(a) Following Core Committee and Finance and Purchase Committee for effective organization of IAC

2016 were approved by the EC:

Core Organizing Committee

Dr R.S. Paroda, ISPGR, New Delhi Chair

Dr P.N. Mathur, Bioversity International, New

Delhi

Member

Dr R.K. Tyagi, ISPGR, New Delhi Member

Dr R.C. Agrawal, ISPGR, New Delhi Member

Dr Sunil Archak Member

Dr Anuradha Agrawal, ISPGR, New Delhi Member Secretary

Finance and Purchase Committee

Dr R.R. Hanchinal, PPV&FRA, New Delhi Chair

Dr P.N. Mathur, Bioversity International, New Delhi Member

R.K. Tyagi, ISPGR, New Delhi Member

R.C. Agrawal, ISPGR, New Delhi Member

Anuradha Agrawal, ISPGR, New Delhi Member Secretary

Expenditure regarding IAC 2016 will be approved as follows:

Expenditure Amount Approving Authority

Above Rs 1,00,000 Chair, Finance and Purchase Committee

10,000-1,00,000 Three members of Finance and Purchase Committee

Up to Rs 10,000 Member Secretary of Finance and Purchase Committee

(b) Mode of registration of IAC 2016

It was decided that registration will be done online by all the participants. Service Tax (14.5%)

should not be levied on participants who wish to register. This issue should be discussed with Event

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Manager to resolve it immediately. (Action: General Secretary and Organizing Secretary, IAC

2016)

(c) Hiring of Contractual Help for additional work of IAC 2016

EC authorized that General Secretary and Treasure may take appropriate decision as and when the

contractual help is needed to accomplish the time-bound work of IAC2016 for part time (3-4 hours)

@Rs 200/day and for full time (7-8 hours) @ Rs 400/day and payment to be made from IAC 2016

budget. (Action: General Secretary and Treasure)

Agenda 4. Updates on ISPGR Journal, budget, website and other activities of the Society

The General Secretary presented the details of journal and other activities of Society and Treasure

presented the summary of audited report 2015-16 (which is yet to be signed by Auditor) and

detailed auditor report 2014-15 (Annexure 1; ppt No. 23-27). The President asked that the signed

Autitor’s Report for the year 2015-16 should be placed before EC during next meeting for

acceptance. (Action: Treasure)

Agenda 5. Constitution of Committee for selecting ISPGR Awards

Following Committee was constituted for selection of awardees for the year 2015:

(i) Dr R.R. Hanchinal, Chairperson, PPVFRA, New Delhi : Chair

(ii) Dr J.L. Karihaloo, Senior Consultant, APAARI, New Delhi : Member

(iii) Dr P.N. Mathur, Regional Representative, Bioversity International, New Delhi : Member

(iv) Dr Ravi Khetarpal, Regional advisor, CABI, South Asia, New Delhi : Member

(v) Dr R.K. Tyagi, General Secretary, ISPGR, New Delhi: Member Secretary

(Action ; General Secretary, ISPGR)

Agenda 6. Any other Item(s)

Several other issues related to organization of IAC2016 and ISPGR/IJPGR were also discussed and

following decisions were taken:

Organization of IAC2016

1. Dr S.K. Dutta, Former President, ISPGR and Dr K.S. Varaprasad, Director, IIOR, Hyderabad, may

be included as Member, National Steering Committee of IAC2016. (Action: Co-organizing

Secretary, IAC)

2. Head of CABI may be invited for IAC2016 as Chair/Lead speaker. (Action: Ravi Khetarpal, CABI)

3. Letter to be written to Dr Wu Kongming, CAAS, China and other members of National Steering

Committee of IAC 2016 for sponsoring and encouraging the participants from China (Action: Dr

P.N. Mathur, BI)

4. Requests to be made again through letters under signatures of Dr R.S. Paroda to Dr Nick Austin,

ACIAR; Dr Mathew Morell, IRRI; Dr Tony Simmons, ICRAF; Dr Masa Iwanaga, JIRCAS, for

chairing a session/lead speaker in IAC2016. (Action: Organizing Secretaries, IAC2016)

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5. NSAI should be approached for funding for IAC2016 (Action: Dr R.R. Hanchinal and

Coorganizing Secretary, IAC2016)

ISPGR/IJPGR

6. Concerted efforts need to be made to increase the membership of ISPGR. (Action: General

Secretary and Zonal Councillors)

7. Provision for Institutional Membership has to be made and revised for 5-year/10-year basis.

(Action: General Secretary)

8. Details of membership provided in ISPGR flyer be linked with website of IAC2016. (Action:

General Secretary)

9. Dr Michael Halewood, Bioversity International, Rome, has accepted to be Foreign Editor.

Therefore, his name be included in the list of foreign editors of IJPGR (Action: Editor-in-Chief,

IJPGR)

10. All heads of CG centre genbanks and eminent scientists be approached for contributing special

articles in IJPGR. (Action: Editor-in-Chief)

11. A wide publicity be given for the Awards in order torecieve increased number of applications.

12. An agenda be brought in the next EC meeting to review Dr H.B. Singh Award, for making it an

annual activity with increased amount. Also the Awards for the year 2016 should be announced

immediately.

Finally, Dr R.S Paroda appreciated the efforts of EC members for making good progress. He also

appreciated the efforts of– Dr J.S. Sandhu and Dr R.R. Hanchinal (Co-chairs of National Steering

Committee, IAC2016) and Dr P.N. Mathur and Dr R.K. Tyagi (Organizing and Co-organizing

Secretary, IAC2016) for their efforts in organization of IAC2016 and urged to each member to put their

best efforts to make IAC 2016 a grand success. He also appreciated the efforts of Dr Anuradha Agrawal,

Treasurer, in managing effectively the finances of the society.

The meeting ended with a vote of thanks to the Chair.

(R.K. Tyagi) (R.S. Paroda)

General Secretary President

Executive Council Meeting

WELCOME

of the

to the

April 11, 2016

http://ispgr.nbpgr.ernet.in

; ispgr2015@gmail.com

ANNEXURE 1

Agenda

ISPGR EC Meeting Chair : Dr R.S. Paroda, President, ISPGR

1. Welcome and introductory remarks.

2. Confirmation of Minutes of previous meeting.

3. Update on 1st International Agrobiodiversity Congress (IAC2016)

and consideration for:

• Approval of core and local organizing committees, including

purchase and finance committees.

• Mode of registration for IAC2016.

• Hiring of contractual help for additional work of IAC2016.

4. Update on ISPGR Journal, budget, website and other activities of the

Society.

5. Constitution of Committee for Selecting ISPGR Awards for the year

2015.

6. Any other item(s) with permission of Chair.

Agenda 2. Confirmation of Minutes of EC Meeting held on May

May 28, 2015

Agenda ATR

1. Organization of

the 1st

International

Agrobiodiversity

Congress

•Preparations underway as suggested. Details can be

viewed on the website www.iac2016.in

•Separate Bank Account for IAC 2016 opened in

Kotak Mahindra Bank , East Patel Nagar

(Saving Account # 1511653334)

•First Circular distributed as hard and soft copies

•Event Managers hired - M/s Integrated Conference

and Event Management, E-29, Haus Khas, New

Delhi.

2. Maintenance of

ISPGR website

Website live at http://ispgr.nbpgr.ernet.in

All information updated

3. Updating the

Directory of

Members and

Fellows of ISPGR

All members list placed on website

Agenda ATR

4. Printing of Constitution of ISPGR Copies printed

5. Nomination of Editor-in-Chief

(EIC), IJPGR

Dr R.R. Hanchinal, Chairman, PPV&FRA,

kindly agreed to become EIC, IJPGR (w.e.f

October 2015)

6 Announcement of Awards Applications invited and received for Dr R.S.

Paroda Young Scientist Award (2014 and

2015) and Fellowship of ISPGR (2014 and

2015)

7. Enhancing the visibility and

quality of IJPGR and resource

generation for ISPGR

Foreign editors inducted (Dr Andriana Alercia,

ITPGRFA; Dr Ronnie Vernooy, Bioversity

International; Dr Ehsan Dulloo, Bioversity

International)

8. Increasing the salary of

contractual persons

Salary increased as recommended (Rs 12,000

and 4,000)

9. Audited accounts of ISPGR and

filing the Income Tax Returns of

ISPGR

Copy of audited accounts (2014-15) placed in

EC; 2015-16 under preparation with CA; ITR

for AY 2014-15, 2015-16 filed.

Agenda 3. Updates on Organization of 1st International

Agrobiodiversity Congress (IAC 2016)

Organizers

Indian Society of Plant Genetic Resources (ISPGR)

Bioversity International

Indian Council of Agricultural Research (ICAR)

Protectio of Pla t Varieties a d Far ers’ Rights Authority PPVFRA

National Biodiversity Authority (NBA)

Trust for Advancement of Agricultural Sciences (TAAS)

National Academy of Agricultural Sciences (NAAS)

MS Swaminathan Research Foundation (MSSRF)

Co-organizers

Co-Sponsors and Partners

Japan International Centre for Agricultural Sciences (JIRCAS)

Global Crop Diversity Trust (GCDT)

The International Maize and Wheat Improvement Center (CIMMYT)

International Crop Research Institute for Semi-Arid Tropics (ICRISAT)

Centre for Agriculture and Bioscience International (CABI)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Venue

• Inaugural Session

–Vigyan Bhawan

• Technical Sessions,

Evening lectures and

Plenary

–NASC, Conference

Facilities

International Advisory Committee Dr M.S. Swaminathan, MSSRF, India Chair

Dr R.S. Paroda, ISPGR & TAAS, India Co-Chair

Professor Peter H. Raven, Missouri Botanical Garden, USA Member

Dr Geoffery Hawtin, RBG, Kew, UK Member

Dr T. Mohapatra, ICAR, India Member

Ms Ann Tutwiler, Bioversity International, Italy Member

Ms Marie Haga, GCDT, Germany Member

Dr S. Ayyappan, ICAR and DARE, India Member

Dr Martin Kropff, CIMMYT, Mexico Member

Dr David Bergvinson, ICRISAT, India Member

Dr P.L. Gautam, Member, Executive Board, GCDT, India Member

Dr Matthew K. Morell, IRRI, Philippines Member

Dr S.K. Vasal, CIMMYT, Mexico Member

Dr Mahmoud Solh, ICARDA, Lebanon Member

Dr Jimmy Smith, ILRI, Kenya Member

Dr Tony Simons, ICRAF, Kenya Member

Dr Ruben G. Echeverría, CIAT, Columbia Member

Dr Wu Kongming, CAAS, China Member

Dr Masa Iwanaga, JIRCAS, Japan Member

National Steering Committee Dr R.S. Paroda, ISPGR, New Delhi Chair

Dr R.R. Hanchinal, PPVFRA, New Delhi Co-Chair

Dr J.S. Sandhu, ICAR, New Delhi Co-Chair

Mr Hem Pande, MoEFCC, New Delhi Member

Dr B. Meenakumari, NBA, Chennai Member

Dr H.S. Gupta, BISA, New Delhi Member

Dr Ashwini Kumar, ICFRE, Dehradun Member

Dr N.K. Krishna Kumar, ICAR, New Delhi Member

Dr J.K. Jena, ICAR, New Delhi Member

Dr H. Rahman, ICAR, New Delhi Member

Dr R.S. Rana, NBA, New Delhi Member

Dr B.S. Dhillon, PAU, Ludhiana Member

Dr R.C. Agrawal, PPVFRA, New Delhi Member

Dr K.C. Bansal, ICAR-NBPGR, New Delhi Member

Dr Arjava Sharma, ICAR- NBAGR, Karnal Member

Dr Abraham Verghese, ICAR- NBAII, Bengaluru Member

Dr Anil K. Saxena, ICAR-NBAIM, Mau Member

Technical Programme Committee

Dr R.S. Paroda , ISPGR & TAAS, India Chair

Dr P.L. Gautam, GCDT, India Co-Chair

Dr Stephan Weise, BI, Italy Member

Dr Toby Hodgkin, BI, Italy Member

Dr Hari D. Upadhyaya, ICRISAT, India Member

Dr Jean Hanson, ILRI, Ethiopia Member

Prof. Carl-Gustaf Thornston, SUAS, Sweden Member

Prof. Ronnie Coffman, Cornell University, USA Member

Dr N. Murthy Anishetty, Ex-FAO, India Member

Dr Zhu Youyong, Yunnan Agricultural University, China Member

Dr Wang Shumin, CAAS, China Member

Dr Ravi Khetarpal, CABI, India Member

Dr Bhag Mal, APAARI, India Member

Dr J.L. Karihaloo, APAARI, India Member

Dr Sudhir Kochhar, Ex-ICAR, India Member

Dr Sunil Archak, ICAR-NBPGR, India Member-Secretary

Core Organizing Committee Dr R.S. Paroda, ISPGR, New Delhi Chair

Dr P.N. Mathur, Bioversity International, New Delhi Member

R.K. Tyagi, ISPGR, New Delhi Member

R.C. Agrawal, ISPGR, New Delhi Member

Sunil Archak, ISPGR, New Delhi Member

Anuradha Agrawal, ISPGR, New Delhi Member Secretary

Finance and Purchase Committee

Dr R.S. Paroda, ISPGR, New Delhi Chair

Dr P.N. Mathur, Bioversity

International, New Delhi

Member

R.K. Tyagi, ISPGR, New Delhi Member

R.C. Agrawal, ISPGR, New Delhi Member

Anuradha Agrawal, ISPGR, New

Delhi

Member

Secretary

Expenditure

Amount

Approving

Authority

Above Rs 1,00,000 Chair

10,000-1,00,000 Committee of

three members

Up to Rs 10,000 Member Secretary

Registration Fees Registration

Category

On or before July 30,

2016*

After July 30, 2016*

International

participant

USD 500 USD 600

International

accompanying person

USD 200 USD 250

SAARC Country

participant

USD 250 USD 300

International student USD 250 USD 250

Indian participant INR 8,000 INR 10,000

Indian accompanying

person

INR 5,000 INR 6,000

Indian student INR 3,000 INR 3,000

Important Dates

Abstract submission : April 30, 2016

Acceptance of abstract : May 30, 2016

Early bird registration : July 30, 2016

*Fee is exclusive of 14.5% service tax; additional 2.4% bank charges for online payment

Agency Amount received (INR) Total Amount (INR)

ISPGR 5,00,000 50,44,896

PPVFRA 5,00,000

Bioversity International 33,61,025

JIRCAS 6,83,871

Agency Amount expected (INR) Total Amount expected

(INR)

ICAR 10,00,000 50,27,757

ISPGR 5,00,000

PPVFRA 5,00,000

NBA 10,00,000

GCDT (USD 5,000) 3,32,350

ICRISAT (USD 10,000) 6,64,911

GIZ (USD 10,000) 6,64,911

APAARI (USD 3,000) 1,99,410

BISA (USD 2,500) 1,66,175

Co

mm

itte

d

Re

ceiv

ed

Funding

Total : Rs 1,00,72,653

Agency Amount expected (INR) Total Amount expected

(INR)

FAO (USD 10,000) 6,64,911 42,94,311

DST 8,00,000

ACIAR (USD 20,000) 13,29,400

Private companies 10,00,000?

NABARD/ADB/WB 5,00,000

Be

ing

So

ug

ht

Participants

expected

Amount

(INR)

Total Amount expected

(INR)

500 8,000 40,00,000

Re

gis

tra

tio

n

Grand Total : Rs 1,83,66,964

~14,000 invites sent

Format of IAC 2016

• Plenary Lectures : covering an overview of

the themes by eminent scientists

• Lead Lectures : giving in-depth analysis of

topics by experts

• Oral Presentations : selected from abstracts

• Contributory posters : providing

opportunities to participants to present their

work more informally with personalized

interaction

• Evening Lectures : By distinguished

personalities

Themes of IAC

I. Agrobiodiversity for food, nutrition and ecosystem services

II. Agrobiodiversity for adaptation and mitigation of climate change

III. Intellectual Property Rights (IPRs), Access and Be efit Shari g ABS a d Far ers’ Rights

IV. Quarantine, biosafety and biosecurity issues

V. Conservation strategies and methodologies

VI. Science-led innovations for agrobiodiversity management and sustainable use

VII. Capacity building and strengthening partnerships

Technical Session 1

Concurrent

Food, Nutrition and Ecosystem Services

Technical Session 2

Concurrent Conservation Strategies and Methodologies

Seed Genebanks

On farm and in situ

conservation;

botanical gardens

In vitro, cryo, DNA

banking

Technical Session 3

Common

Quarantine, Biosafety and Biosecurity Issues

Technical Session 5

Common

Partnership, Networks and Capacity Building

Technical Session 6

Concurrent

Science-led Innovation

Trait discovery and enhanced

use

Technological advances for

enhanced access

Technical Session 7

Common IPRs, ABS and Farmers' Rights

Technical Programme

Concurrent Sessions : 1. PGR 2. Animal + Fish 3. Microbes + Insect

Agenda to be discussed in the

National Steering Committee Meeting of IAC 2016 (April 11, 2016)

• Finalization of venue for Congress.

• Finalization of Speakers, Chairs and Conveners/Coordinators for the

technical sessions.

• Constitution of Local Organizing Committees (Registration, Souvenir,

Publication, Abstract Screening, Poster, Hall Arrangement, Exhibition,

Accommodation and Transport, Publicity, any other).

• Finalization of Parallel Sessions.

• Enhancing the participation within India and abroad particularly women

and young scientists.

• Exhibition by Bureaux and other organizations (to be approached).

• Mobilization of funds.

• Mode of publicity and awareness.

Agenda 5. Mode of registration for IAC 2016

• Presently on-line registration

• Registration fee is exclusive of 14.5% Service

Tax and additional 2.5% bank charges will

levied on online payments

Agenda 6. Hiring of Contractual Help for additional

work of IAC 2016

• Ad-hoc semi-skilled manpower for time-bound accomplishment of a given job (e.g. typing, dispatch, other organizational activities)

• Rate part time (3-4hrs): @Rs 100/day

• Full time (7-8 hrs): @Rs 200/day

Agenda 7: Update on ISPGR Journal and Activities

2015 2016

Manuscripts accepted 40 24

Manuscripts rejected 41 7

Manuscripts under process 38 11

Total 119 18

•14 MS accepted for Vol 29 (1) 2016, which is already in press

(3rd Proof)

•10 MS accepted for Vol 29 (2) 2016

Manuscripts Processed

Indian Journal of Plant Genetic Resources

Last Issue Published : Volume 28(3), 2015

Issue in Press : Volume 29(1), 2016

Website Updated – all activities being reflected

List of ISPGR

Members

updated

Application

for Awards

Invited

Rule and

regulation

booklet

published

Particulars March 31,

2014

March 31,

2015

March

31, 2016*

Opening Balance (`) 38,23,026 39,36,182 40,43,457

Receipts (`) 3,29,210 7,72,415 7,24,741

Payments (`) 2, 83,054 6,65,139 9,06,689

Closing Balance (`) 39,36,182 40,43,457 38,61,509

SUMMARY OF AUDITOR’S REPORT

* Draft Audit Report prepared 09.04.2016

ISPGR BALANCE

SHEET

MARCH 31, 2015

ISPGR BALANCE

SHEET

MARCH 31, 2016

• Dr R.S. Paroda Young Scientist Award (2014 and 2015)

6 applications

• Fellowship of ISPGR (2014 and 2015)

19 applications

Agenda 8: Constitution of Committee for ISPGR Awards

Thanks