Minutes of the 2nd CAS-SC Meeting

8/7/2019 Minutes of the 2nd CAS-SC Meeting

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Second CAS-SC Meeting

April 12, 2011; CAS-SC Office

Call time: 4:45 pm

Attendance:

Marion Joyce R. Divino (Chairperson) Present

Christian Eduard P. Maalac (Vice Chairperson) Excused Absence

Rowan Joshua E. Dimaculangan (College Representative) Excused Absence

Jessica S. Baniaga (Councilor) Present

Aldrin G. Bautista (Coucilor) Excused Absence

Mark Angelo C. Bucay (Councilor) Present

Mary Joy G. Dalisay (Councilor) Present

John Kenneth G. Erese (Councilor) Present

Renato C. Farias, Jr. (Councilor) Excused Absence

Lady Abrielle G. Flores (Councilor) Excused Absence

Gina-Lyn DS. Laurenciano (Councilor) Present

Ma. Angelica B. Paredes (Councilor) Present

Monica E. Revadulla (Councilor) Present

Antonio Lorenzo T. Santillan (Councilor) Excused Absence

Maria Patricia M. Valdez (Councilor) Present

Reniel A. Villaflor (Councilor) Present

MEETING STARTED AT 5:12 pm


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Agenda for this meeting:

1. Final updates/instruction re: summer registration

2. GASC and next student regent update

3. IRA discussion on Ombudsman ouster and Dorm Fee Increase

4. Academic calendar (focusing on summer class schedule i.e. holidays, finalsweek, and end of classes)

5. Schedule dates for the following:

a. Payment for the Council shirt

b. Permanent weekly Council meeting schedule for this summer

c. Daily (Monday to Friday) workshop for two-three weeks for all thebulletin boards of the Council on all buildings and the Council office

d. Deliberations for the following projects:

1) Adopt Humanities which will be around the 1st week of May

2) Volunteer Corps scheme

3) Freshmen Representative Selection which will be on the 2ndweek of classes of the 1st semester

e. First Council of Student Leaders meeting

6. Fund raising activities for the month of April

Meeting proper:

RECALL OF THE AGENDA OF THE 2ND CAS-SC MEETING

5:12 pm 5:14 pm

Marion Joyce R. Divino discussed the agenda of the meeting.

HOUSE RULES

5:12 pm 5:56 pm

Marion Joyce R. Divino led the discussion regarding the house rules of the CAS-SC.


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Rules about attendances in CAS-SC meetings were first discussed.

A Council member will be considered late if he/she will arrive after 15minutes after the start of the meeting. A late Council member willpay Php 1.00 for every minute that passed after 15 minutes after thecall time.

A Council member is considered absent if he/she does not show upduring the first 45 minutes of the meeting. Deliberation about theclassification of absences as excused absences or unexcused absencesshould last less than 5 minutes.

If 3 absences have been accumulated and if majority of them areexcused absences, warnings will be given. Excused absencesinclude situations in which the absent Council member is sick(which needs a medical certificate) or when his/her class has beenextended.

If 3 absences have been accumulated and if majority of them areunexcused absences, a money penalty of Php 200.00 will becharged.

If 5 absences have been accumulated and if majority of them areexcused absences, a fund raising activity that should producedouble or triple the amount of money produced in a normal fundraising activity will be tasked.

*Gina-Lyn DS. Laurenciano asked if the labeling of excused and unexcusedabsences will reset to zero.

*Marion Joyce R. Divino stated that it will go back to zero during the start of every

semester.

Marion Joyce R. Divino asked the Council for ideas regarding thepenalties that will be given if 5 absences have been accumulatedand if majority of them are unexcused absences.


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Reniel A. Villaflor suggested that money penalties be charged andthat these penalties will increase every unexcused absence theCouncil member will make.

Marion Joyce R. Divino suggested that impeachment, along withshowing his/her face and his/her situation in the Council to thepublic, be done.

The Council agreed with the suggestion made by Marion Joyce R.Divino.

* The Council deliberated if extra fund raising activities would really be given toCouncilors with five excused absences and finally agreed with the rule.

* The Council agreed that the fund raising activities that will be tasked shouldproduce double or triple the amount of money produced in a normal fund raisingactivity depending on the validity of the reason.

* Jessica S. Baniaga asked whether a Council member will be excused or unexcusedin his/her absence when he/she has an exam.

* The Council decided that if a Council member has an exam which will have aconflict with the schedule of a CAS-SC meeting, he/she must inform Maria PatriciaM. Valdez about it. In doing so, ones absence will be considered excused.

* Marion Joyce R. Divino stated that attendances during activities such as thesummer registration assistance will not be included in the official attendances.

* Marion Joyce R. Divino, however, stated that every Council member must confirmif they will be able to attend to an activity or not.

Rules about responding to group messages were discussed.

Marion Joyce R. Divino declared that each Council member must replyto text messages regarding the activities of the CAS-SC.


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The Council decided that one who fails to reply to group messages willbe assigned to clean the CAS-SC Office. This sanction, however, willonly start taking effect in the beginning of the first semester.

The Council decided that if everyone will be able to reply, Marion JoyceR. Divino will be the one assigned to clean the CAS-SC Office.

Rules about giving payments for fund raising activities were discussed.

If 3 times have occurred in which one is not able to give payments ontime and if majority of them are excused, warnings will be given. JohnKenneth G. Erese will be the one in charge of deliberating if the reasonfor not being able to give payments on time will be considered excused

or unexcused.

If 3 times have occurred in which one is not able to give payments ontime and if majority of them are unexcused, a sanction will be given by

John Kenneth G. Erese.

If 5 times have occurred in which one is not able to give payments ontime, impeachment, along with showing his/her face and his/hersituation in the Council to the public, will be done.

John Kenneth G. Erese stated that before a Council member makes atransaction for the activities/projects of the CAS-SC, he/she must firstinform him about the expenses that will be spent. If he/she fails to doso, reimbursement would be void.

John Kenneth G. Erese also stated that the name CAS-SC or CASStudent Council be written in every receipt involving the CAS-SCactivities.

* Maria Patricia M. Valdez asked about the minimum time needed for a Councilmember to be considered present in a CAS-SC meeting.

* The Council decided that one should be able to stay in the meeting for more thanan hour.


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PRESENTATION OF THE ACTIVITY PROPOSAL OF GINA-LYN DS.LAURENCIANO

5:56 pm 5:59 pm

Gina-Lyn DS. Laurenciano presented her proposal to hold a Freshman RegistrationAssistance project and an Adopt Humanities project. She distributed copies of heractivity proposal to the Council members and discussed the details of the projects.

GASC AND NEXT STUDENT REGENT UPDATE

5:59 pm 6:04 pm

Marion Joyce R. Divino stated that Maria Kristina Krissy Conti from the UP Collegeof Law in UP Diliman has been unanimously selected as the new Student Regent lastGASC held at the University of the Philippines Mindanao. Marion Joyce R. Divinostated that the new SR will not file a LOA. Instead, she will just lessen the amount ofunits she will take. She formerly served in the Student Council in the UP Diliman.She also has numerous connections with national movements.

Marion Joyce R. Divino stated that the second possible SR was Rainier Astin "Rain"Sindayen from UP Diliman. He is the outgoing UP Diliman USC Chaiperson.

Marion Joyce R. Divino stated that the third possible SR was Fermina Carmen"Amme" Agudo. She is the current Vice-chairperson of the UP Diliman USC.

Marion Joyce R. Divino stated that the manifestation for the oil price hike hasalready been released. All Councils signed for five progressive suggestions includingthe removal of E-VAT and the deregulation of oil.

Marion Joyce R. Divino said that there has been a manifestation of all Councils in UPCebu. UP Cebu is only a college, not a university. Thus, it does not have aChancellor but a Dean. The Dean of UP Cebu is no longer considered as pro-student.It has been stated that the policies made by the Dean focused more on personalinterests. President Alfredo E. Pascual has already talked with the Dean.


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IRA DISCUSSION ON OMBUDSMAN OUSTER AND DORM FEE INCREASE

6:04 pm 6:07 pm

Reniel A. Villaflor said that the CAS-SC stand about the Ombudsman ouster and theDorm Fee Increase must be passed by April 21. All opinions of the Council membersmust be submitted to him through his e-mail address: [email protected]

Reniel A. Villaflor already went to housing. However, there was no available officialwhom they would be able to speak with. A letter is needed so that the files that willbe received from the OC. Maria Patricia M. Valdez needs to make a letter for this.

ACADEMIC CALENDAR (FOCUSING ON SUMMER CLASS SCHEDULE I.E.HOLIDAYS, FINALS WEEK, AND END OF CLASSES)

6:07 pm 6:10 pm

Gina-Lyn DS. Laurenciano was assigned to finalize an academic calendar for thissummer. She needs to know the schedules of the Council members, especially theones who have enrolled or will enroll in summer classes. The Council members who

will most probably enroll in summer classes are Marion Joyce R. Divino, Gina-LynDS. Laurenciano, Jessica S. Baniaga, Mark Angelo C. Bucay, Mary Joy G. Dalisay, andMaria Patricia M. Valdez.

SCHEDULE DATES

6:10 pm 6:30 pm

The down payment for the Council shirt is Php 100.00. It will be paid during nextCAS-SC meeting.

*Mark Angelo C. Bucay was assigned to canvass about the materials and equipmentneeded for Adopt Humanities.
mailto:[email protected]:[email protected]


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Marion Joyce R. Divino said that the CAS-SC meetings will be held every week.Everyone who has successfully enrolled or will enroll in summer classes and whohas projects to manage this summer are greatly required to attend the meetings.

The CAS-SC meetings will be held from 5:00 pm 7:00 pm every Tuesday.

The details about the workshop for Adopt Humanities were discussed. Severalmaterials need to be made and posted in the calendar, bulletin boards, andcorkboards (including the one in the CAS-SC Office).

*John Kenneth G. Erese was assigned to set a fund raising activity for April.

The materials for Adopt Humanities will be posted on the bulletin boards in thePhysical Sciences building and in the old Humanities building.

Jessica S. Baniaga suggested that the materials be also posted on the boards in theCollege of Development Communication building.

The activity proposal made by Gina-Lyn DS. Laurenciano was discussed again.

In Adopt Humanities, Marion Joyce R. Divino said that the Logisitcs Committee andthe Academics And Sports Committee must work together. She also stated thatAntonio Lorenzo T. Santillan is vital also since he will be managing the production ofall publicity materials.

Jessica S. Baniaga was assigned to manage the Volunteer Orientation.

It was suggested that a party be held for the Freshman Representative Selection.Marion Joyce R. Divino would talk to Mary Joy G. Dalisay about this project.

FUND RAISING ACTIVITIES FOR THE MONTH OF APRIL

6:30 pm 6:38 pm

For the month of April, John Kenneth G. Erese decided that sponsorship orsolicitation letters be produced and given out since the time of execution of theprojects are very early. The first deadline of submission of solicitation letters will beon April 30, 2011. The second deadline of submission of solicitation letters will be onMay 10, 2011. Every Council member must be able to gather at least Php 1000.00.


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All materials must be prepared. The Secretariat Committee must produce allneeded letters and distribute the letters to the Council members. The proposedamounts of money to be solicited were Php 500.00, Php 1000.00, and Php 1500.00.

The deadline of the tentative letter will be tomorrow. The deadline of the final letter

will be on Friday.

The fund raising activities for June and July will be the selling of ballers.

* Marion Joyce R. Divino said that the next Council meeting will be on Monday, 5:00pm 7:00 pm. The Council meetings following that will be held every Tuesday, 5:00pm 7:00 pm

MEETING ENDED AT 6:38 pm

Certified True and Correct:

Maria Patricia M. Valdez

Secretariat Committee Head

Noted:

Marion Joyce R. Divino

Chairperson

Documents

Minutes of the 2nd CAS-SC Meeting