Minutes of the 2013 Xavier Congress

7/29/2019 Minutes of the 2013 Xavier Congress

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Office of the Vice-President | Xavier University Central Student Government Directorate

Minutes of the 2013 Xavier Congress for S.Y. 2013-2014University Little Theatre and Lucas Hall Room 202, Xavier University

August 24-25, 2013

Xavier Congress 2013 is a gathering of all Student Representatives from the different sectors

in Xavier University - from College Councils, to the Assembly of Extra-Curricular

Organizations, to the United Religious Organizations, to Xavier Center for Culture and Arts, to

Kristohanong Katilingban sa Pagpakabana, and to the community of scholars and student

assistants. This Congress is designed to gather the representatives to talk about issues and

matters concerning the welfare of the university community and will be able to make a stand.

This Congress will also propose certain policies, in the form of Resolutions, to the CSG -Directorate for discussion and eventually for passage.

The body is composed of the delegates and will be assisted and presided over by the Board

of Dais which is comprised of members from the 20th Directorate and Office of the Vice

President of XU-CSG.

Day 1: August 24, 2013, Saturday

A Welcome address was given by the incumbent CSG Vice President and Convener of the 20th

Directorate, Mr. Harold John M. Laborte

The Keynote Speaker was the previous CSG Vice President and Convener of the 19th

Directorate, Mr. Sean Jared Lastimoso

Determining a quorum:

After having done a roll-call of the delegates and confirming the existence of a quorum with 20

delegates present out of the total 50, Mr. Laborte called the Xavier Congress to order at 9:59 A.M.

Agenda:Consideration of the Students Agenda

Students Agenda

Drafting and Approval of Resolution based on the StudentsAgenda


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Consideration of the Students Agenda

The areas of concern were presented by the Board of Dais after which, any delegate

interested in speaking for or against the agendum was given time to speak and share his/her

view on the topic. After the Board confirms that there are no longer any delegates interested to

speak, the voting procedure on whether topic is to be included in the students agenda or not is

commenced. The decision of the majority will be followed.

Areas of Concern:

1. Academic Concerns Schedule of Classes

2. Faculty-related Concerns

3. Curriculum

4. Students Welfare and Services

Enrolment System

Students Safety and Welfare

University Wi-Fi

Student Services

5. Students Responsibility

6. University Facilities

Sports Facilities

Lack of Laboratory Supplies

Sanitation of the Faber Hall

Non-functional Fans and Air Conditioners in the Xavier Hall

ID Swiping Machine

Construction Noise

Few Computers in the Library

Inaccessible Computer Laboratories

Sanitary Materials in the Comfort Rooms Mirrors in the Comfort Rooms

Magis Canteen Concerns

7. Administrative Concerns

Finance

SLMIS

Student Personnel


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8. Student Involvement

Student Events and Activities

Classes on Student Activity Hours

Students Agenda

Based on the results of the voting procedure for each of the issues, the following were

included by the delegates in the students agenda.

1. Faculty-related Concerns2. Students Welfare and Services

Enrolment System

Students Safety and Welfare


4. University Facilities

Sanitation of the Faber Hall

Non-functional Fans and Air Conditioners in the Xavier Hall

Construction Noise

Sanitary Materials in the Comfort Rooms

Mirrors in the Comfort Rooms

Magis Canteen Concerns


Finance

Student Personnel

6. Student Involvement

Student Events and Activities

Classes on Student Activity Hours

Drafting and Approval of Resolutions Based on the Agenda

Each delegate was given a maximum of one minute to give his/her opening statement on

the agendum for discussion. This opening statement is about the delegates opinions on each of the

topics under each agendum such as what should be prioritized, personal experiences or accounts

from those he/she is representing, and the like. The congress will then decide on whether to have a


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moderated caucus or an unmoderated caucus as a means of discussion before raising a motion to

present their drafted resolution to the Board for any suggestions or amendments.

Should the congress have no other changes to make to the resolution, any delegate may raise

a motion to divide the house to commence with the voting procedure* for its approval. On the

contrary, he/she may also raise a motion to dispose of the resolution and move on to the next

agendum. Both motions must be seconded and voted upon by the majority to proceed.

*Voting procedure will be done through a roll-call of all delegates, present or absent, with the

following mechanics:

Present Yes/No voted yes/no with no explanation of his/her votePresent voted abstain

Present Yes with Rights/No with Rightsvoted yes/no with an explanation of his/her vote

The process of drafting the resolutions will follow the order according to the students agenda.

1. Faculty-related Concerns

Majority of the delegates mentioned the following topics in their opening statements:

Competency of the teachers

Tardiness

Delayed release of grades

No course syllabus provided

Discussion of the delegates is as follows:

Unmoderated caucus for a total of 30 minutes

Moderated caucus for a total of 10 minutes

Ms. Manampan (KKP-VSC) presented their discussion and basis for the

resolution to be drafted:

Focus is on the competency of the teachers wherein there are two

bases: (1)tardiness/time efficiency and (2) evaluation of the teachers Time efficiency of the teachers has three related concerns:

attendance

starting and ending time of the class

on-time submission of grades

Teachers evaluation concerns are:

The teaching skills and methods of the instructors


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Some of the faculty dont undergo an evaluation(s)

The evaluation should be more frequent, instead of a one-

per-semester basis

Unmoderated caucus for another 15 minutes

Presentation of a drafted resolution:

Strict Implementation of the 15-Minute Waiting Time for the Teachers to Arrive

Upon recommendation from the Board and approval of the body, the resolution was

amended to:A Resolution Requesting the Xavier University Academic Council for the Strict Compliance

of the 15-Minute Students Waiting Time Policy for Teachers

After a motion to divide the house was raised and seconded, the voting procedure

commenced.

Results:

Yes - 15 votes

No - 0

Abstain - 1 vote

Having been approved by majority of the members sitting en banc, the congress

approved their 1st resolution: A Resolution Requesting the Xavier University Academic

Council for the Strict Compliance of the 15-Minute Students Waiting Time Policy for

Teachers.

Unmoderated caucus for 10 minutes


A Resolution Amending the Existing Teachers Evaluation to be Conducted Twice per

Semester

Upon recommendation from the Board and a few alterations by the delegates, the resolution

was amended to:


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A Resolution Proposing a Twice per Semester Teachers Evaluation of the Faculty Members

of Xavier UniversityAteneo de Cagayan

After a motion to divide the house was raised and seconded, the voting procedure

commenced.

Results:

Yes - 13 votes

No - 0

Abstain - 2 votes


approved their 2nd resolution: A Resolution Proposing a Twice per Semester Teachers

Evaluation of the Faculty Members of Xavier UniversityAteneo de Cagayan.

Due to time constraints, the Board recommended a motion to adjourn the session until 8am

the next day. The motion was raised and seconded. The voting procedure commenced with

no opposition. Thus, the 1st session of the Xavier Congress was adjourned at 5:10 PM. The

duration of the session was 7 hours and 11 minutes.


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Minutes of the Xavier Congress

August 24-25, 2013

Day 2:August 25, 2013, Sunday

Since there were only 11 delegates present during the roll call, the Board of Dais recommended a

suspension of the necessary quorum in order to begin the session even without the existence of

one. The voting procedure commenced.

Results:Yes11 votes

No - 0

Abstain - 0

Having been approved by all of the members sitting en banc, the body has decided to

suspend the quorum and began the session at 10:20 AM.

Mr. Yu read the minutes of the previous session.

Resume of the Drafting and Approval of Resolutions Based on the Agenda

The drafting and approval of resolutions continued from the point where the discussion

ended last session. The same rules and regulations still apply. Each delegate will give an opening

statement on the issue after which a discussion by the delegates will follow. A presentation of a

drafted resolution will then be given by a representative from the body for any amendments or

suggestions and if there are none (left), a voting procedure for its approval or disposal will follow.

2. Students' Welfare and Services

Enrollment System:

Majority of the delegates mentioned the following topics in their opening statements: Process of evaluation should be worked on, specifically the attitude of the evaluators

Proper time and schedule should be followed; this includes the office hours of the

registrar and the finance office as well as the evaluators




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Moderated caucus for 10 minutes

Presentation of the body's discussion and bases for the resolution(s) by Mr.

Balarias:

There should be proper information dissemination and strict

compliance of the 5-day enrollment with an additional 4 days for

delayed enrollees.

Unmoderated caucus for 10 minutes in preparation of the drafted resolution

1st Presentation of a drafted resolution to the Board by Mr. Madronero:A Resolution Requesting the College Councils to Inquire their Respective Schools and

Colleges Regarding the Availability of Subjects Prior to the Enrollment


2nd Presentation of a drafted resolution to the Board by Mr. Madronero:

A Resolution Imposing the Various Departments in Xavier University to Secure the

Availability of Subjects Prior to the Enrollment

The Board stated that the resolution should specify what kind of departments and

the subjects are stated according to the department.

The Board also recommended a motion for recess given that it was already lunch time. A

motion for recess was raised and seconded. Results were unanimous for the recess.

RECESS: 11:55 AM

RESUME: 1:15 PM

3rd Presentation of a drafted resolution to the Board:A Resolution Requesting the Various Academic Departments in the University to Secure the

Availability of the Subjects Offered by the Respective Departments Prior to the Enrolment

Since no other concerns were raised by the Board and the delegates, a motion to divide the

house for the approval of the resolution was raised and seconded. Voting procedure was

done through a roll-call of all delegates, present or absent. Mechanics are found on page 3.


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Results:

Yes13 votes

No - 0

Abstain0

Having been approved by all of the members sitting en banc, the congress approved

their 3rd resolution: A ResolutionRequesting the Various Academic Departments in

the University to Secure the Availability of the Subjects Offered by the Respective

Departments Prior to the Enrolment.


Presentation of a drafted resolution to the Board by Mr. Madronero:

A Resolution Requesting All Schools and Colleges for the Strict Compliance of the

Enrollment Schedule per Year Level

The Board wished to clarify if it was really a general issue or just a local concern.

They also requested for concrete examples or personal accounts.

Ms. Lopez, a board member, stressed the necessity of documents as a concrete basis

for the issue should it be raised to the academic council.

Ms. Veronilla, also a member, shared the process of their college. Whatever schedule

given for each year level is followed by the students and the year level assigned on

that day is prioritized.

Mr. Yu added that if the problem is only inherent to a few, it doesn't need a

resolution as a solution. Those affected may raise their concerns to their respective

college councils.


A motion to dispose of the resolution and move on to the next agendum was raised by Mr.

Camarin and was seconded. Voting results were unanimous for the disposal.


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Thus, the resolution on the strict compliance of the enrollment schedule per year level was

disposed of.

Students' Safety and Welfare:


Bullying is not really a major problem.

Religious discrimination isnt as rampant as before. Organizations, such as Siraj, have

also worked on the issue.

Beggars outside the school are becoming a concern.

A motion to move on to the next agendum was raised by Mr. Camarin and seconded by Mr.

Balarias. The voting procedure commenced.

Results:

Move on to the next agendum9 votes

Continue with the agendum1 vote

Abstain3 votes

Thus, the body decided to move on to the next agendum.



Dress code is not properly implemented or followed.

The issue of vandalism has not yet been fully solved.



1st Presentation of a drafted resolution to the Board by Mr. Madronero:

A Resolution Proposing to the College Councils the Formation of A Disciplinary Committee

that will Promote Campus Conscientization on Students Responsibility Issues

The Board requested the body for an elaboration on the suggested resolution.


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Mr. Adaya responded that the committee will be tasked with the promotion of

student discipline and to report any violators who are caught.

Mr. Madronero added that the penalization of any violators reported will be the job

of the OSA on a condition that there has been a proper documentation of the

violation.

2nd Presentation of a drafted resolution to the Board:

A Resolution Proposing to the CSG the Formation of a Disciplinary Committee that will

Promote Campus Conscientization on Students Responsibility Issues


house for the approval of the resolution was raised and seconded. Due to time constraints,

the voting procedure was done through a roll-call of the present delegates only. Mechanics

are found on page 3.

Results:

Yes9 votes

No - 0

Abstain6

Having been approved by majority of the members sitting en banc , the congress

approved their 4th resolution, A Resolution Proposing to the CSG the Formation of a

Disciplinary Committee that will Promote Campus Conscientization on Students

Responsibility Issues.

1st Presentation of a drafted resolution to the Board:

A Resolution Requesting the Security Office to Clarify the Current University Dress Code

and to Secure its Proper Implementation

The Board informed the delegates that the Security Office only implements the dress

code which is directed by the OSA.



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2nd Presentation of a drafted resolution to the Board:

A Resolution Requesting the Security Office to Properly Implement the University Dress

Code



the voting procedure was done through a roll-call of the present delegates only. Mechanics

are found on page 3.

Results:Yes15 votes

No - 0

Abstain0


approved their 5th resolution, A Resolution Requesting the Security Office to Properly

Implement the University Dress Code.

A motion for recess of 10 minutes was raised. A similar motion for 5 minutes was also

raised. A motion to divide the house was raised and seconded. The voting procedure

commenced.

Results:

Recess for 10 minutes7 votes

Recess for 5 minutes1 vote

Abstain6 votes

Thus, a recess for 10 minutes was approved.

RECESS: 3:35 PM

RESUME: 3:45 PM

Due to time constraints, Mr. Ladera raised a motion to review the remaining students

agenda for the body to prioritize. The motion was seconded and approved unanimously.


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Review of the remaining agenda:

A motion to postpone the entire agenda under University Facilities was raised and

seconded. The body unanimously agreed.

The body decided to discuss the next agendum which was on Administrative

Concerns.



PTA fee No Permit, No Exam Policy



Moderated caucus for 5 minutes

The Board informed the delegates that there is already an ongoing effort by the CSG

to address the No Permit, No Exam Policy. There has been no clarification as of yet

on what has been agreed upon by the CSG President, on behalf of the students, and

the administration.


A Resolution Requesting the XUCPFA and Its Equivalent in Each of the Schools and

Colleges to Release Their Financial Statements to the Public



the voting procedure was done through a roll-call of the present delegates only. Mechanicsare found on page 3.

Results:

Yes14 votes

No - 0

Abstain0


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approved their 6th resolution, A Resolution Requesting the XUCPFA and Its

Equivalent in Each of the Schools and Colleges to Release Their Financial

Statements to the Public.


A Resolution Proposing to the Executive Board for Transparency of Tuition Fee

Increase and Information Dissemination

Since it was almost time for the closing ceremonies of the congress, the Board informed the

body that the current resolution presented and the rest of the agenda which have not yet been

discussed will be left pending until further notice. Any information on whether another congress

will be held was neither confirmed nor denied by the organizers.

A motion to adjourn was recommended by the Board. The motion was raised and seconded.

Voting results were unanimous for the adjournment. Thus, the 2nd session of the Xavier

Congress was adjourned at 4:20 PM. The duration of the session was 6 hours only.

The closing remarks were given by the university president, Fr. Bobby Yap.

Handing out of Certificates

Picture Taking

Prepared by:

KRISTINE B. JAMITO (sgd.) KEANU HENRI S. YU (sgd.)Associate Legislative Secretary Legislative SecretaryXU CSG 20

thDirectorate XU CSG 20

thDirectorate

Noted by:

HAROLD JOHN M. LABORTE (sgd.)XU-CSG Vice President20

thDirectorate Convener

Documents

Minutes of the 2013 Xavier Congress