MINUTES OF REGULAR RPC MEETING DATE: Friday, August 24, 2018

TIME: 8:30 a.m. PLACE: Champaign County Regional Planning Commission, John Dimit Conference Room, 1776 E. Washington

Street, Urbana, IL MEMBERS PRESENT: C. Pius Weibel, Rick Snider, Tami Fruhling-Voges, Steve Summers, Jim McGuire, Deb Frank

Feinen, Diane Marlin, Richard Helton MEMBERS ABSENT: Patrick Brown, Patricia Avery, Dennis Roberts, Katina Wilcher RPC STAFF PRESENT: Dalitso Sulamoyo, Lisa Benson, Brandi Granse, Chris Ward, Pamela Schroeder OTHERS PRESENT: John Dimit

MEETING MINUTES I. Call to Order, Roll Call Mr. Weibel called the meeting to order at 8:32 am. Roll Call was taken, and a quorum declared present. II. Approval of Agenda/Addenda Mr. Snider moved, seconded by Mr. Helton, to approve the August 24, 2018 RPC Meeting Agenda. The motion was unanimously carried. III. Audience Participation None IV. Minutes A. Minutes of Previous RPC Meeting, June 22, 2018 Mr. McGuire moved, seconded by Mayor Marlin, to approve the June 22, 2018 RPC Meeting minutes as submitted. The motion was unanimously carried. V. Consolidated Financial Reports (Chris Ward) A. June 30, 2018 B. July 31, 2018 Ms. Ward reported on behalf of Ms. Murphy. As of July 31, 2018, the overall fund balance is a healthy $10.1 million. Ongoing receivables with ISBE for Pre-School for All are slow. Workforce Development fund offsets the negative due to the fact RPC’s programs are on a reimbursement basis.

VI. List of Bills (Chris Ward) A. Fund 075 (Operating Fund): June 2018 B. Fund 075 (Operating Fund): July 2018 C. Fund 104 (Early Childhood Fund): June 2018 D. Fund 104 (Early Childhood Fund): July 2018 E. Fund 110 (Workforce Development Fund): June 2018 F. Fund 110 (Workforce Development Fund): July 2018 G. Fund 474 (USDA Revolving Loan Fund): June 2018: NO REPORT H. Fund 474 (USDA Revolving Loan Fund): July 2018 I. Fund 475 (USDA Revolving Loan Fund): June 2018 J. Fund 475 (Economic Development Revolving Loan Fund: July 2018 Ms. Ward reported on behalf of Ms. Murphy. The List of Bills are typical for this time of year. RPC is currently reconciling grants that closed June 30, 2018. Rental assistance processing is ongoing. There was nothing unusual to report. Mr. Summers moved, seconded by Mr. Snider, to accept and place on file the Consolidated Financial Report and the List of Bills for periods ending June 30, 2018 and July 31, 2018. The motion was unanimously carried. VII. Action Items A. FY18 Budget Amendments Dr. Sulamoyo presented the two FY18 Budget Amendments to the Board for consideration that were contained in the packet. 1. Fund 075 – General Operating Fund Department 881 – Long Range Transportation Plan – Web-based Planning Department 882 – Urbana Kickapoo Rail Trail Extension Study 2. Fund 110 – Workforce Development Fund Department 798 – Young Adult Reentry Project Mr. Summers moved, seconded by Mr. Snider, to approve the FY18 Budget Amendments as presented:

1. Fund 075 – General Operating Fund Department 881 – Long Range Transportation Plan – Web-based Planning Department 882 – Urbana Kickapoo Rail Trail Extension Study

2. Fund 110 – Workforce Development Fund Department 798 – Young Adult Reentry Project Mayor Marlin offered her thanks to Ms. Black and her team for writing the successful Department of Transportation grant for the Kickapoo Rail Trail extension. The motion was unanimously carried. B. Bid Response for Partial Renovation of Rantoul, Urbana, and Savoy Head Start Facilities Dr. Sulamoyo directed the Commissioners to the Bid Response for Partial Renovation of Rantoul, Urbana, and Savoy Head Start Facilities document.

Mr. McGuire moved, seconded by Mr. Summers, to approve the Bid Response for Partial Renovation of Rantoul, Urbana, and Savoy Head Start Facilities. Mr. Snider asked for clarification on the project, reconstruction or deconstruction types of projects. Dr. Sulamoyo answered that RPC is in the planning process. The grant is structured to provide a three-month planning process window. RPC will reach out to various businesses, as well. A total of 188 individuals will be involved in the project over the next three years. The motion was unanimously carried. C. Roof Bid Response for Savoy Head Start Facility Dr. Sulamoyo presented the Roof Bid Response for Savoy Head Start Facility document to the Commissioners and summarized the information contained in the document. Mr. Helton moved, seconded by Mr. Snider to approve the Roof Bid Response for Savoy Head Start Facility. Mr. Weibel asked if the project was bid for a complete roof. Mr. Dimit answered that the bid is for a complete tear-off, however there is the unknown as to the underlayment. A contingency is included for any possible plywood replacement. This is a commercial bid for a commercial roof project, however it is a residential style shingle roof. There are very few roofers who are competent with Davis-Bacon type work with this style of roofing. The motion was unanimously carried.

D. Head Start ADA Supplemental Funding Request Ms. Granse directed the Commissioners to the Head Start ADA Supplemental Funding Request, and summarized the information contained in the Memo. Mr. McGuire moved, seconded by Mr. Summers to approve the Head Start ADA Supplemental Funding Request. Mr. Weibel asked Ms. Granse to clarify the how many windows are to be replaced. Ms. Granse answered McDowell will replace all windows at the Urbana facility and twenty-eight windows at the Rantoul facility. Mr. Helton asked Ms. Granse for a timeline. Ms. Granse stated turnaround is typically 30 days from date of request. Mr. Dimit added that this request is for matching funds to go with the State Board of Education funds. The expenditure of these funds would be included with the projects that have already been bid and approved by the RPC Commission. The motion was unanimously carried. E. FY19 RPC Budget Proposal Dr. Sulamoyo directed the Commissioners to the FY19 RPC Budget Proposal document and provided a presentation for preliminary approval. A copy of the presentation is attached and made a part of these minutes. Mr. Helton moved, seconded by Mr. Snider to preliminarily approve the FY19 RPC Budget Proposal. Mr. Helton asked why there is $175,000 Bad Debt within the Revolving Loan Fund and what constitutes bad debt. Ms. Ward answered that RPC plans for the possibility that some loans may fail. Typically, the bad debt is made up of the deferred loans that were made for housing rehabilitation projects that are written off after the length of the loan has expired, which is approximately 15 years. There is generally more budgeted for bad debt allowance than RPC will use. Discussion ensued. The motion was unanimously carried. VIII. Head Start/Early Head Start (Brandi Granse) A. Head Start Management Report, including Financials and Service Area Reports: Dated: July 17, 2018

B. Head Start Management Report, including Financials and Service Area Reports: Dated: August 24, 2018 Ms. Granse directed the Commissioners to the HS/EHS Management Report dated August 14, 2018 and summarized the material. McGuire & Helton Discussion followed. Mr. McGuire moved, seconded by Mr. Helton, to accept and place on file the Head Start/Early Head Start Reports dated July 17, 2018 and August 24, 2018. The motion unanimously carried. IX. Program Division Updates: A. Chris Ward (Fiscal Officer) DCEO performed a Workforce Development monitoring visit in mid-July. The preliminary reports reflect no findings. Federal Housing and Urban Development performed a monitoring of our rental programs with no findings. RPC staff is in the process of closing out the grants that closed on June 30, 2018. RPC staff has been busy preparing the preliminary budget. RPC staff is working on the new re-entry grant and learning all requirements going forward.

B. Becky Krueger, Human Resources Director

i. Human Resources Report dated July 17, 2018, for personnel transactions between June 12, 2018 and July 17, 2018 ii. Human Resources Report dated August 14, 2018, for personnel transactions between July 18, 2018 and August 14, 2018

On behalf of Ms. Krueger, Dr. Sulamoyo directed the Commissioners to the Human Resources report included in the packet.

C. Community Services Ms. Benson reported Community Services is currently involved in the new youth re-entry grant planning phase. There is a special workforce development initiative in process with the City of Champaign and with the Fire Department.

The Youth Assessment Center’s Grand Opening held on Thursday, August 9th was a successful event. Ms. Benson thanked all who attended. A number of trainings are taking place at the Youth Assessment Center to expand services and expertise. Moral reconation therapy training is complete and justice conferencing training will take place in the near future. Partnerships are being extended into the schools and with community providers, particularly a new partnership that has existed, but has been formalized through and MOU with the Youth and Family Alliance. Strategic groups are focusing on homelessness and housing services throughout the community with the continuum of care and exploring opportunities for expansion of services currently in place.

D. Rita Morocoima-Black, Planning & Community Development Director No Report Mr. Snider moved, seconded by Mr. McGuire, to accept and place on file the Program Division Updates. The motion carried unanimously. X. CEO Management Report: Presented Orally for Discussion (Dalitso Sulamoyo) Congressman Rodney Davis made a visit that was facilitated by the National Community Action Foundation. The NCAF is an organization that primarily works on LIHEAP issues, Weatherization, and the Community Services Block Grant with members of Congress. Congressman Davis visited three agencies in his district (Bloomington, Springfield and the Regional Planning Commission). Some County Board Members were also in attendance. The RPC tour included the Illinois WorkNet Center on Mattis, as well as the Youth Assessment Center. It was opportune to focus on workforce since the following week a roundtable meeting was held in Godfrey, Illinois with the special assistant to the president with a focus on workforce development. Dr. Sulamoyo learned during the roundtable that Congressman Davis is working on four key bills in Congress on a bipartisan basis.

1. The Strengthening Career and Technical Education for the 21st Century Act was signed into law by the president and provides funding and flexibility for states to offer programs promoting Career and Technical Education. For generations the focus has been to drive people to go to college when there are other ways to develop technical skills without going to a four-year institution. This bill will assist in funding some of those efforts.

2. The workforce development bill will included in the farm bill. There is funding for workforce training in the House version of the farm bill, particularly to ensure there is employment and training for those individuals who are receiving food stamps. Congressman Davis has been appointed to serve on the conference committee tasked with resolving the differences between the House and the Senate version of this bill.

3. There is a bill to assist individuals who are receiving TANF (Temporary Assistance for Needy Families) to gain employment. This bill would accelerate individuals into the workforce while encouraging employers to

hire those receiving TANF benefits by allowing states to subsidize up to 50 percent of their wages. This bill passed the House at 377 votes to 31 and is now awaiting Senate action.

4. The LEAP Act bill was introduced by Congressman Davis. The act would incentivize businesses to provideapprenticeship programs by offering federal tax credits for hiring individuals who are participating in an apprenticeship program that is registered through the US Department of Labor or any state agencies, such as the Illinois Department of Labor.

There is a strong focus on workforce, even though the economy is doing well. Champaign is the fastest growing city outside of Chicago. Even though we know there are more jobs than individuals to fill those positions, the challenge is locating those jobs. Some of these efforts, not only through these bills, but through the administration, would help provide resources and match skills. RPC will continue tracking the progress of these bills and hopefully they will be beneficial to the clients RPC serves in the four-county area.

RPC has been approached by Senator Durbin’s office to visit RPC. Once a date is finalized, Dr. Sulamoyo will alert the Commissioners. It is important our elected officials understand the impact that RPC’s programs have on the community it serves, since RPC receives both federal and state funding.

RPC has been experiencing rapid growth. Mr. Dimit is assisting with a comprehensive space study based on existing and projected growth.

The Head Start facility located on North Neil in Champaign is a partnership with the Champaign School District. RPC entered into a twenty-year lease with the school district. RPC was able to provide resources to renovate an old bakery. The twenty-year lease with the school district will expire in 2023, and the school district will take the space for their newly expanded their early childhood program. RPC is actively looking at potential space for the Head Start facility currently located on North Neil in Champaign. It is desirous to relocate the impacted facility within the same Champaign area where the families are also located prior to the conclusion of the lease.

Mr. Weibel asked Ms. Granse for a clarification concerning a Head Start child readiness report he saw concerning a low percentage of children who were considered ready for kindergarten.

Ms. Granse answered that between 90 and 95 percent on average are ready for school in the fall through RPC’s Head Start Program. This average includes social emotional development and academic skills. Progress is monitored throughout the year with a focus on improvements for the up and coming school year.

XI. Old Business

There was no old business.

XII. New Business

There was no new business

XIII. Adjournment

There being no further business to come before the Commission, Mr. McGuire moved, seconded by Mr. Summers, the meeting adjourned at 9:18 a.m.

Respectfully submitted,

Pam Schroeder

Pam Schroeder, Recording Secretary

Attachment:i. FY19 RPC Budget Proposal Presentation

$27,496,786

$27,355,524

277

50%

4%

44%

1% 1%

PERSONNELCOMMODITIES

SERVICESCAPITAL OUTLAY

TRANSFERS

$13,642,658$980,018$12,009,765$199,750$348,333

5.4%

5.4%

$14,239,305

$14,165,240

73

43%

3%

51%

1% 2%

PERSONNELCOMMODITIES

SERVICESCAPITAL OUTLAY

TRANSFERS

$6,114,747$352,218$7,270,233$152,500$275,542

1.8%

1.7%

$9,054,356

$9,033,809

136

70%

6%

24%

0%

PERSONNELCOMMODITIES

SERVICESCAPITAL OUTLAY

$6,285,506$539,600$2,192,203$16,500

3.2%

3.0%

$3,879,125

$3,865,475

69

32%

2%65%

1%

PERSONNELCOMMODITIES

SERVICESCAPITAL OUTLAY

$1,242,405$88,200$2,497,329$30,750

24%

24%

$114,000

$261,000

67%

33%

BAD DEBT EXPENSETRANSFERS

$175,000$86,000

$210,000

$55,000

91%

9%

SERVICESTRANSFERS

$50,000$5,000