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ORDINARY MEETING OF COUNCIL
MONDAY, 18 DECEMBER 2017
MINUTES
C ON T E N T S
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4
4 PUBLIC QUESTION TIME ..................................................................................................................... 4 1 CATHERINE ANGEL, 54 CARRADINE ROAD, MOUNT NASURA ......................................... 4 2 RAY HICKS, 86 A METHYST CRESCENT, MT RICHON .......................................................... 6 3 AGHA SHAZAD PERVEZ - 168 KEANE ROAD, HARRISDALE ............................................... 7 4 GRANT HILL, 17 TOLARNO BEND, HARRISDALE .................................................................. 7 5 EMMA O'HARE, 18A NORTHERLY DRIVE, HARRISDALE ..................................................... 8 6 GRANT HILL, 17 TOLARNO BEND, HARRISDALE .................................................................. 8
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 9
6 PETITIONS ................................................................................................................................................ 9 NIL ............................................................................................................................................................... 9
7 CONFIRMATION OF MINUTES ........................................................................................................... 9 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 27 NOVEMBER 2017 ........................... 9
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 9 1 CONSULTATION & COMMUNICATION .................................................................................... 9 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 9 3 GOVERNANCE & ECONOMIC DEVELOPMENT ..................................................................... 10
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT
DISCUSSION ........................................................................................................................................... 11
10 REPORTS ................................................................................................................................................. 11 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 4 DECEMBER 2017 ............................. 11
10.1.1 STRATEGIC EVALUATION OF THE CITY'S CLOSED CIRCUIT TELEVISION
(CCTV) SYSTEM REPORT (1.1)....................................................................................... 11 10.1.2 PARKING RESTRICTIONS - OWEN ROAD, KELMSCOTT (2.1) ................................. 11 10.1.3 CITIES POWER PARTNERSHIP INITIATIVE (3.1)........................................................ 12 10.1.4 KELMSCOTT HALL UPGRADE FUNDING (4.1) ........................................................... 12 10.1.5 TENDER 37/17 - PEST CONTROL SERVICES (5.1) ....................................................... 13
10.1.6 TENDER 40/17 - BALANNUP LIVING STREAM STAGE 1 LANDSCAPE
HARDWORKS (5.2) ........................................................................................................... 13 10.1.7 PANEL OF PRE-QUALIFIED SUPPLIERS PPS/1/17 - PROVISION OF FENCING
INSTALLATION AND MAINTENANCE SERVICES (5.3) ............................................ 14 10.1.8 ALTERNATIVE INFRASTRUCTURE - NEW DEVELOPMENT AREAS (REFERRAL
ITEM) (6.1) .......................................................................................................................... 14 10.2 CITY STRATEGY COMMITTEE MEETING - 11 DECEMBER 2017 ...................................... 15
10.2.1 LIST OF ACCOUNTS PAID - NOVEMBER 2017 (1.1) ................................................... 15 10.2.2 STATEMENT OF FINANCIAL ACTIVITY (1.2) ............................................................ 15 10.2.3 TRADERS PERMIT APPLICATION - CAFE SWIFT (COFFEE VENDOR),
FORRESTDALE HALL CAR PARK, CORNER OF WELD STREET AND
ARMADALE ROAD. (2.1) ................................................................................................. 15 10.2.4 TRADERS PERMIT APPLICATION - BEE DELIGHTED MOBILE CAFE,
HARRISDALE PAVILION CAR PARK (2.2) ................................................................... 16 10.2.5 TENDER 34/17 - REDEVELOPMENT (CONSTRUCTION) OF THE ARMADALE
AQUATIC CENTRE (3.1) .................................................................................................. 17 10.2.6 PROPOSED ANNUAL LEAVE - CHIEF EXECUTIVE OFFICER (3.2) ......................... 17 10.2.7 ROLE AND FUNCTION OF CITY STRATEGY COMMITTEE (REFERRAL MATTER)
(3.3) ...................................................................................................................................... 17 10.2.8 SOLAR LIGHTING AT CHAMPION LAKES (REFERRAL MATTER) (3.4) ................ 17 10.2.9 2018 CHILLI FESTIVAL - TO BE HELD AT ARALUEN BOTANIC PARK (3.5) ........ 18
10.3 DEVELOPMENT SERVICES COMMITTEE MEETING - 12 DECEMBER 2017 .................... 18 10.3.1 REVISED DEVELOPMENT APPLICATION - CONCRETE CRUSHING AND
SCREENING FACILITY - LOT 254 (13) KEATES ROAD, ARMADALE (1.1) ............ 18 10.3.2 CLOSURE OF UNUSED PORTION OF ROSSITER AVENUE ROAD RESERVE IN
PIARA WATERS (2.1) ....................................................................................................... 25 10.3.3 PUBLIC ACCESS WAYS IN CAMILLO (REFERRAL ITEM) (3.1) ............................... 25 10.3.4 SIGNAGE - COUNCIL VERGES AND ROAD RESERVES (REFERRAL ITEM) (3.2). 26 10.3.5 AIRBNB ACCOMMODATION (REFERRAL ITEM) (3.3) .............................................. 26
10.4 CHIEF EXECUTIVE OFFICER’S REPORT - 18 DECEMBER 2017 ......................................... 26 10.4.1 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 20/2017 ( ) ....................... 26
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 26
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 26 NIL ............................................................................................................................................................. 26
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 27 1 PAW SIGNAGE ............................................................................................................................. 27 2 TREE FINES................................................................................................................................... 27 3 EMERGENCY SERVICES VEHICLE ACCESS TO ARALUEN ESTATE ................................ 27 4 ANNUAL FEES - CONDITIONS FOR COMPLIANCE .............................................................. 27 5 VEGETATIVE SCREENING - SOUTH WESTERN HIGHWAY ................................................ 27
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 27 NIL ............................................................................................................................................................. 27
15 CLOSURE................................................................................................................................................. 27
CITY OF ARMADALE
MINUTES
OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 18
DECEMBER 2017 AT 7.00PM.
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
(previously approved)
PRESENT:
Mayor, Cr H A Zelones OAM JP River Ward
presided over
Deputy Mayor, Cr R Butterfield River Ward
Cr J A Stewart Heron Ward
Cr G Nixon Hills Ward
Cr C M Wielinga Hils Ward
Cr C Frost Lake Ward
Cr M Silver Lake Ward
Cr K Busby Minnawarra Ward
Cr G J Smith Minnawarra Ward
Cr J H Munn JP CMC Ranford Ward
Cr M Geary Ranford Ward
Cr L Sargeson Palomino Ward
Cr C A Campbell JP Palomino Ward
IN ATTENDANCE:
Mr R S Tame Chief Executive Officer
Mr A F Maxwell Executive Director Corporate Services
Mr P Sanders Executive Director Development Services
Mr K Ketterer Executive Director Technical Services
Ms Y Loveland Executive Director Community Services
Mrs S D’Souza CEO’s Executive Assistant
Public: 8 Press: Nil
LEAVE OF ABSENCE:
Nil
APOLOGIES:
Apology received from Cr D M Shaw
MINUTES - ORDINARY MEETING 4 18 DECEMBER 2017
OF COUNCIL
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS
TAKEN ON NOTICE
Nil
4 PUBLIC QUESTION TIME
1 Catherine Angel, 54 Carradine Road, Mount Nasura
Q1. As the proponent has applied for Non-conforming land use; noxious industry, in a
General Industry zone which is against the City’s planning zoning and the EPA
guidelines, I ask the City of Armadale:
What are the future plans for the area? Is it residential housing? Has the City
considered getting rid of noxious Industrial land use from the residential infill areas?
The Mayor advised that he did not believe it is a non-conforming use. It is classified
as a noxious industry type use. The Armadale industrial area is categorized as
general industry hence there is a range of uses that are allowed in the town planning
scheme. This particular one lies slightly outside of that but there is discretion to
approve. No plan on changing or relocating the businesses from that location.
Q2. Has CoA asked whether Austral Bricks intend to move their operations to a more
rural Industrial setting? The Brickworks could move to Cardup Brickworks which is
currently inactive. How would a closure of the brickworks site and rezoning affect the
current application and COA’s planning for residential infill?
The Mayor advised that he was not aware of any plans for Austral to relocate. The
Brickworks has been under a number of different ownerships and is part of the
brickworks that operates out of Cardup. This plant has been expanded, updated and
improved in its own brickmaking technology. I am not aware of any plans of
relocation.
Q3. Monitoring – if CoA has absolutely no choice but to permit the development of the
Keates road site against planning regulations, I ask that;
a) City of Armadale insists that there is a monitoring program by ‘Accredited
Acoustic and Dust monitoring consultants’, that the proponent pays for.
b) That the licence approval be subject to annual review in perpetuity based on
monitoring outcomes and noise and nuisance data of human receptors most
sensitive and closest to the operation within the 1000m buffer and in line with
prevailing wind influences on dust and noise contamination.
c) That Council demand that the throughput of material is restricted to a fixed
50,000 tonnes per year as the maximum allowable capacity ever in perpetuity, and
that the proponent does not consider expanding their operation at all on or on
another site within the 1000m buffer zone, that the throughput volume is
monitored monthly along with the monitoring records of dust and noise. If the
proponent doesn’t comply with assigned levels the licensing approval can be
withdrawn.
d) Establish Baseline data for both dust and noise (prior to the new activity) within
MINUTES - ORDINARY MEETING 5 18 DECEMBER 2017
OF COUNCIL
the 100m buffer zone at a range of distances in the most susceptible and sensitive
areas for noise and dust nuisance. Wind directions and intensity are worse in
February; Easterlies, North Easterlies, South Easterlies a good time to start the
monitoring (Gosnells weather station data the nearest to the site) especially with
the cyclonic wind patterns. (e.g. Yasi in the 2011 Roleystone/Kelmscott bushfire).
e) Consider the asbestos levels, investigate threshold limits and who sets these
standards? Ensure that these will be adhered to, that if compliance is not met
Council reserves the right to report to DWER to decline any future Licensing
approvals.
f) Review and monitor according to contaminant threshold standards and limits and
consider intervention strategies to minimise and eliminate’ the Nuisance factor’ of
noise and dust for the welfare, health and amenity of sensitive areas such as
nearby residences and business operators.
g) That council ask for a 5 minute monitoring interval. This could ameliorate the
nuisance factor for residents and businesses (human receptors) within the 1000m
buffer zone. The closes receptors deserve more stringent monitoring, which will
prevent excessive processing increasing dust and noise thresholds during
operation hours, within a 24 hour average.
h) That council investigates water usage and dust suppression procedures on
stockpiles and noise abatement buffers and insulating materials surrounding and
on stockpiles. To prevent reduce and control emissions and discharges to the
environment and to the monitoring and reporting of them, EPA Act 1986, Licence
L9006/2016/1 File Number; DER 2016/001909, (accessed 12/12/17)
i) That council investigates how dust is going to be stopped from being tracked
around by the wheels of the vehicles carting the rubble?
j) That council insists on a thick vegetative barrier and shade-cloth for screening
equivalent to the maximum allowable height of the facility to reduce dust
emissions to nearby businesses and residences, and to insist that this me
maintained throughout the licence period.
k) That council consider the ‘Health Impact Assessment’ of the activity on residents
and how this may affect future health insurance policies and claims of nearby
residents. Whether council has considered the likelihood of a class action of
residents in the future if measures to limit the operation are not enforced and
residents increasingly develop chronic respiratory tract complaints.
The Mayor advised that this application will be subject of consideration as one of the
first items on the Development Services Report for tonight’s meeting and these issues
will be discussed shortly.
There will be a management plan required and the contents of that Management plan
will be reviewed and most of the suggestions made tonight would be worthy of
discussion. It was suggested that all questions relating to the management plan
conditions be submitted for officers to follow-up and provide advice administratively.
MINUTES - ORDINARY MEETING 6 18 DECEMBER 2017
OF COUNCIL
2 Ray Hicks, 86 A methyst Crescent, Mt Richon
Regarding the proposed Crushing Plant at 13 Keates Road Armadale:
Q1 With the City of Armadale Spend to date at $65,000, I wonder, how many of the
assembled councillors will say we have spent enough on defending the right to keep
this hazardous industry out of our City? I am thinking, should this proposal go ahead,
the ongoing compliance with additional personnel as required, would surely be a
substantial cost per annum into the future.
Q2 As for the threat by the applicant; If the City of Armadale does not agree to the
reduced 50,000 t/a output, the applicant will seek 75,000 t/a from the State
Administrative Tribunal, how many councillors might be swayed to perhaps go for
the 50,000 t/a?
Who would ever know whether they are pushing through 50,000 or 100,000? The bin
sizes still have the capacity to deal with the previous 75,000 t/a. These figures really
cannot be taken seriously.
Q3 Are the councillors aware that it is such an impossible task to assure the removal of
all asbestos from construction waste prior to processing, in 2012, the DWER
approved the sale of recycled waste containing up to 0.001% asbestos, making this
the only asbestos containing product that can be legally sold within Australia.
Q4 On this historically windy site, to produce 50,000 tonnes of product per annum, that
can legally contain 500 kg of asbestos fibre, who knows how much airborne fibre will
be generated to be blown over adjacent businesses and residents during unloading
processing, stockpiling and loading for transport?
Q5 Are all of the councillors assembled tonight aware of the very real hazard of airborne
asbestos fibre and the DWER assessment of this risk as MODERATE, with dust
management conditions in place?
How can the DWER think this is acceptable for the people of Armadale!
Q6 A question regarding just one aspect of DWER dust management strategy: Did we
see the DWER proposal; Fugitive dust, Appendix A
Which reads: Loading and unloading of materials shall be halted during adverse
weather conditions where winds are blowing towards the nearby receptors to the east
and south?
Can The Councillors tell me, with the wind in a typical summer pattern on the scarp,
blowing and gusting 20 KPH for most part of every day, gusting to 130kph, What is
the likelihood of the employee on site, charged with that responsibility, making the
onerous decision to halt loading and unloading when there are production targets to
be met?
Q7 Did the Consultants identify a safe place, out of the wind, to ramp and park the
loaded trucks whilst it is too windy to load and unload?
Q8 Do we see that if it is not feasible to ensure the most rudimentary dust management
recommendation at 13 Keates Road Armadale, the Asbestos dust risk assessment,
must surely escalate from the already unacceptable moderate, to the more realistic
extreme risk?
Q9 What happened to DWER’s 1000metre buffer?
MINUTES - ORDINARY MEETING 7 18 DECEMBER 2017
OF COUNCIL
Q10 How does reducing the proposed output to 50,000 t/a make this venture in any way
acceptable in our City when it is widely known, that exposure to airborne asbestos
fibres can be responsible for the onset of Asbestosis and Mesothelioma?
The Mayor advised that all councillors are aware as they have been provided with reports
and confidential documents relating to this application for consideration. DWER is an
advisory body and it has given approval subject to other planning conditions which will be
the subject of discussion later during this meeting.
The detail of the questions will be assessed by officers and advice will be forwarded in
writing in due course.
Moved Cr Campbell that question time be extended.
Motion Carried (13-0)
3 Agha Shazad Pervez - 168 Keane Road, Harrisdale
Q1 Do council actually consider that Harrisdale and Piara Waters have excessive council
rates? What actions has the Council taken in the past and what plans do the Council
have in the future to reduce the excessive council rates?
Mayor - This is a question the Local Member has raised with us on a number of
occasions and we are addressing the issues that he has raised.
A document has been circulated to show that valuations and therefore rates are
actually higher in (5) other suburbs. Whether it is excessive or not depends on your
perspective of whether you can afford to pay the rates or not compared to someone
who is unemployed or a pensioner. The Local Government Act sets down the formula
by which it can apply the rates. Each year members of the public are invited to submit
their views on the council rates, what the rates should be and how these are spent.
Throughout the budget process we review our services. This year we are broadening
that to assess how these are being delivered, the efficiencies gained and whether
some services are even necessary.
Q2 Can we increase our revenue from other streams rather than billing it all just to the
residents? Can we reduce our expenditure as the economy is not good and people are
struggling to find jobs and it does affect a lot of residents?
Mayor - Since 2004 we have been advocating with both current and previous State
Governments to achieve other sources of income. This is a problem all local
governments have, not just the CoA. In terms of reducing our other costs, this is
constantly being reviewed. Submissions are invited on Council budgets.
4 Grant Hill, 17 Tolarno Bend, Harrisdale
Q1 Will the Council and Councillors present tonight be more transparent in addressing
the excessive rate issue for Harrisdale and Piara Waters. We have been here after
hours, we have been here during business hours, none of it was documented and it has
not been addressed. We have been fighting this as a community for 6 years and we
continue to fight it and will continue to fight it while we believe there is a lack of
transparency, lack of accountability by the Council.
Mayor - I believe we are transparent. Of course it depends on the level of
MINUTES - ORDINARY MEETING 8 18 DECEMBER 2017
OF COUNCIL
involvement you and residents have with the processes we need to undertake. There
may be a different view if you and residents take a more active involvement and you
will see that we are transparent.
5 Emma O'Hare, 18a Northerly Drive, Harrisdale
Q1. What as a council are you doing to balance the rate disparity between 5 suburbs and
the rest of Armadale?
Mayor - That is the question that we have been dealing with for a long time. Members
of the public wouldn’t be aware of my involvement with the WA Local Government
Association and my direct petitions to the Ministers of the day to change the
Regulations to give us greater flexibility. Right now if you know how the rates are
assessed and laid out they are set down rather rigidly within the Local Government
Act itself. As to other sources of income, if greater industrial and commercial rates
came in that would offset the residential rate base. Minister Templeman has agreed
to look at that in the review of the Local Government Act.
Q2. When is that scheduled to happen?
Mayor – The first phase of the review of Local Government Act is underway and
local governments have already made submissions .
6 Grant Hill, 17 Tolarno Bend, Harrisdale
Q2 On 10 August I submitted an email to the Council regarding kiss and ride or some
kind of solution to the Harrisdale, Piara Waters Primary School. I gave suggestions,
took photographs, provided details and also drew pictures of how a solution can be
found. As there was no response a follow-up email was sent on 17 August to which
an acknowledgement was then sent and was given a number.
Who do I direct these emails to as initially I was told the Technical Department but
there is a lack of information forthcoming?
Mayor: Discussions have been held with the Local Member on this matter and the
Executive Director will be able to advise further.
Executive Director: - All the schools in Piara Waters have similar issues where the
parking around the school has encroached into the residential areas. The simple
approach is to paint yellow lines everywhere but this is not necessarily the right
solution. We are currently looking at alternatives and will be able to find a resolution
shortly.
Q3 Is there a timeframe?
Executive Director: There will be a report presented to the February or March round
of meetings with a recommended approach.
Question time closed at 7.28pm
MINUTES - ORDINARY MEETING 9 18 DECEMBER 2017
OF COUNCIL
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
6 PETITIONS
Nil
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING
HELD ON 27 NOVEMBER 2017.
MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 27
November 2017 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (13/0)
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION
1 Consultation & Communication
On Tuesday 28 November attended a WALGA Selection Committee meeting. Later that
afternoon met with the President of the Kelmscott Baseball Club to discuss John Dunn
Reserve redevelopment.
On Wednesday 29 November along with the CEO, Mr Tame and Cr Butterfield attended
the South East Zone meeting held in the Armadale Council Chambers.
On Saturday 2 December along with Crs Butterfield, Sargeson and Smith, attended the
Annual BEWG & AGLG Bush Breakfast held at Settlers Common to recognise the
volunteer work of the Bush groups and to open a resource library in recognition of the
long and dedicated contribution of local resident and founding member of the local
Wildflower Society
2 Marketing & Public Relations
On Tuesday 29 November Cr Butterfield attended the John Wollaston Anglican College
to present the CoA Scholarship.
On Wednesday 29 November attended a photo opportunity of the Wreaths that were
placed in the Jull Street Mall to recognise our volunteers and contribution they make to
improving the image and perceptions of the City.
On Thursday 30 November attended an interview with Channel 9. We went to the
Hidden Café in Kelmscott, Avocados Café, Raeburn Orchards and Churchman’s Brook
MINUTES - ORDINARY MEETING 10 18 DECEMBER 2017
OF COUNCIL
to showcase some of our hidden gems.
On Friday 1 December attended the Carols by Candlelight event held in Memorial Park.
We had a record number for the event which was very well received by the community.
On Sunday 3 December, along with Crs Geary, Smith, Munn, Busby and Campbell,
attended and assisted with the official opening of the Stockland Shipwreck Park in
Hilbert.
On Tuesday 5 December Cr Butterfield attended Cecil Andrews Clontarf Academy on
my behalf for their end of year awards presentation. Cr Busby attended the Dale
Christian College assembly to present the CoA Scholarship on my behalf.
On Wednesday 6 December Cr Butterfield attended Roleystone Community College to
present the CoA Scholarship on my behalf. Cr Campbell attended the Armadale Police
Rangers Presentation night on my behalf. Cr Busby attended the Willandra Primary
School Presentation on my behalf.
On Friday 8 December attended the Armadale Senior High School to present the CoA
Scholarship.
On Saturday 9 December attended the Westfield Seniors event held at Harold King. This
was followed by the Jack De Vos Retrospective Exhibition opening at History House.
Later that night attended the City of Canning Mayor’s Christmas Civic Reception.
On Monday 11 December attended a photo opportunity with the Switch Your Thinking
team at Bakers House along with the President of SJ & Mayor of Gosnells. We won the
National Energy Efficiency Awards – best in residential energy efficiency.
Whilst mentioning awards that the City has received, the City won the Bronze Award in
the LG Awards for Tourism category in the recent 2017 Perth Airport WA Tourism
awards. The recent launch of our Perth Hills Armadale Regional Guide showcased just
how many quality accommodations, restaurants and attractions the Armadale and
surrounding regions have to offer residents and visitors alike.
On Tuesday 12 December, along with Carol Frost, attended the Piara Waters Primary
School Year 6 Graduation. Cr Smith attended the Kelmscott Primary School Graduation
on my behalf.
3 Governance & Economic Development
On Wednesday 29 November along with Crs Butterfield, Campbell, Nixon, Frost, Munn,
Sargeson and Smith, conducted our last Citizenship function for 2017 which was held in
the Armadale District Hall.
On Wednesday 6 December attended a CEDA (Committee for Economic Development
of Australia) event at the Perth Convention Centre. The event featured a presentation on
MINUTES - ORDINARY MEETING 11 18 DECEMBER 2017
OF COUNCIL
the economy by the Premier of Western Australia (WA), the Hon. Mark McGowan, The
Hon. Roger Cook, Deputy Premier, the Hon. Alannah MacTiernan and the Hon Ben
Wyatt, to detail the Government’s plans to steer the State’s economy.
On Wednesday 13 December attended the WAPC meeting in Perth following which and
along with Cr Geary, attended a JDAP meeting here at the CoA. This was followed by
the Annual Electors meeting.
On Thursday 14 December attended the monthly WAPC Executive Finance and Property
Committee meeting in Perth
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN
GIVEN – WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 TECHNICAL SERVICES COMMITTEE MEETING
Report of the Technical Services Committee Held on 4 December 2017 .
CORRECTION:
Page 39 In Recommendation T102/12/17 the period of the tender be corrected to read:
‘commencing 15 January 2018 and expiring 25 November 2018”
MOVED Cr G Nixon that the report, subject to the above correction, be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation T97/12/17 - Strategic Evaluation of the City's Closed Circuit Television
(CCTV) System Report
MOVED Cr G Nixon
That Council receive the strategic evaluation report on the City’s Closed Circuit
Television (CCTV) system.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T98/12/17 - Parking Restrictions - Owen Road, Kelmscott
MOVED Cr G Nixon
That Council approve the installation of parking restriction signage and yellow no
stopping lines as depicted on Drawing No E17-64 attached.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 12 18 DECEMBER 2017
OF COUNCIL
Recommendation T99/12/17 - Cities Power Partnership Initiative
MOVED Cr G Nixon
That Council endorse participation in the Australian Climate Council’s Cities Power
Partnership initiative.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T100/12/17 - Kelmscott Hall Upgrade Funding
Committee Recommendation
That Council, in regard to the Kelmscott Hall Upgrade Project:
1. Note the revised scope of works required at an estimated cost of $2,100,000 as follows:
Item Description Estimated Cost
1 Building works including electrical, plumbing, mechanical $1,430,000
2 Demo and external works including asbestos removal $355,000
3 Main hall upgrade, includes mechanical $260,000
4 External services upgrades and improvements $55,000
Total $2,100,000
2. Refer the matter of the additional $920,000 required to complete the revised Kelmscott
Hall upgrade to the 2017/18 mid-year Budget review.
In moving the following Cr Geary foreshadowed an alternative motion that would require the
Kelmscott Hall Project to be included for assessment in the full Master Plan Assessment &
Prioritisation report considering the revised scope of works and further Budget
consideration.
Moved Cr M Geary that Recommendation T100/12/17 be not adopted.
SECONDED Cr C A Campbell
OPPOSED Cr C M Wielinga
MOTION DECLARED CARRIED (8/5)
MOVED Cr M Geary, SECONDED Cr C A Campbell
OPPOSED Cr K Busby
That Council:
1. Request a report to Technical Services Committee on essential short term works
funded and required as part of original budget allocation.
2. Refer Kelmscott Hall to be included as a project in the full Master Plan
Assessment and Prioritisation report, noting its assessment may change existing
project rankings; and
MINUTES - ORDINARY MEETING 13 18 DECEMBER 2017
OF COUNCIL
3. Refer the balance of current funding from Master Planning for Kelmscott Hall to
2018/19 Budget, to be allocated to highest ranking next unfunded project after
part 2 of this recommendation is complete.
MOTION DECLARED CARRIED (11/2)
Recommendation T101/12/17 - Tender 37/17 - Pest Control Services
MOVED Cr G Nixon
That Council, in regard to Tender 37/17 for Pest Control Services:
1. Accept the tender from Bug Busters Pty Ltd for a period of two (2) years
commencing 1 February 2018 and expiring on 31 January 2020 in accordance
with:
The tenderer’s submitted schedule of rates as presented at Confidential
Attachment 5.1.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for three (3)
periods of twelve (12) months up to 31 January 2023, subject to satisfactory
performance by the tenderer and price adjustments, as specified in the Request
for Tender Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T102/12/17 - Tender 40/17 - Balannup Living Stream Stage 1 Landscape
Hardworks
MOVED Cr G Nixon
That Council, in regard to Tender 40/17 for Balannup Living Stream Stage 1
Landscape Hardworks accept the tender from Horizon West for a period of 45 weeks
commencing 15 January 2017 and expiring 25 November 2017 in accordance with:
The tenderer’s submitted lump sum as presented at Confidential
Attachment 5.2.1
Council’s contract documentation, 2017/18 Budget and Long Term Financial
Plan estimates
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 14 18 DECEMBER 2017
OF COUNCIL
Recommendation T103/12/17 - Panel of Pre-Qualified Suppliers PPS/1/17 - Provision of
Fencing Installation and Maintenance Services
Cr Busby declared a financial interest in Recommendation T103/12/17 on the basis that one
of the tenderers is a client of a business that he is director of.
Cr Busby left the meeting at 8.00pm
MOVED Cr G Nixon
That Council, in regard to Panel of Pre-Qualified Suppliers PPS/1/17 for the Provision
of Fencing Installation and Maintenance Services:
1. Accept the applications from:
JSB Fencing and Machinery Hire Pty Ltd and SCP Conservation and Land
Management for:
Schedule A - Installation Works
AND
JSB Fencing and Machinery Hire Pty Ltd and Horizon Works for:
Schedule B - Maintenance and Minor Repairs
for a period of two (2) years commencing on 15 January 2018 and expiring on 14
January 2020 in accordance with:
The submitted schedule of rates as presented at Confidential
Attachment 5.3.1
Council’s contract documentation, 2017/18 Budget and Long Term Financial
Plan estimates.
2. Authorise the Chief Executive Officer to extend the contracts for two (2) periods
of twelve (12) months up to 14 January 2022 subject to satisfactory performance
by the applicants and price adjustments as specified in the Request for
Application to Join a Panel of Suppliers Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Busby returned to the meeting at 8.01pm
Recommendation T104/12/17 - Alternative Infrastructure - New Development Areas
(Referral Item)
MOVED Cr G Nixon
That Council note the content of the Officer Comment relating to the application of
ovoid pipes in the City.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 15 18 DECEMBER 2017
OF COUNCIL
10.2 CITY STRATEGY COMMITTEE MEETING
Report of the City Strategy Committee held on 11 December 2017 .
MOVED Cr M Geary that the report be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation CS82/12/17 - List of Accounts Paid - November 2017
MOVED Cr M Geary
That Council note the List of Accounts paid as presented in the attachment to this
report and summarised as follows:
Municipal Fund
Accounts paid totalling $17,202,184.40 on Vouchers 29250–29406, Batch 2122-2130,
2132, Direct Debits and PY01.10-PY01.11.
Trust Fund
Accounts paid totalling $146,005.36 on Vouchers 6516-6571, Direct Debits and Batch
2131.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation CS83/12/17 - Statement of Financial Activity
MOVED Cr M Geary
That Council:
(i) pursuant to Regulation 34 of the Local Government (Financial Management)
Regulations 1996 (Financial Activity Statement Report) accepts the Statement of
Financial Activity for the five (5) month period ended 30 November 2017; and
(ii) notes there are no reportable actual to budget material variances for the period.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation CS84/12/17 - Traders Permit Application - Cafe Swift (Coffee Vendor),
Forrestdale Hall Car Park, Corner of Weld Street and Armadale Road.
MOVED Cr M Geary
That Council, pursuant to the City’s Activities and Trading in Thoroughfares and
Public Places Local Law, approves a traders permit being issued to Café Swift to
trade from the Forrestdale Hall carpark under the following permit
conditions:
Days and Hours of Trading: Monday to Friday – 6:30am to 12:30pm;
Types of goods to be traded – Hot/cold beverages as certified under the
Certificate of Registration to operate as a food business by the City of
Armadale;
Application Fee: $100.00;
MINUTES - ORDINARY MEETING 16 18 DECEMBER 2017
OF COUNCIL
Annual Permit Fee: $1,000.00;
Period of Permit: 12 months from date of issue of the permit (permit to
be issued within 1 month of Council decision);
The applicant providing evidence of current public liability insurance
for no less than $20 million;
Compliance with the Activities and Trading in Thoroughfares and
Public Places Local Law and any other applicable legislation;
All litter is to be removed immediately after close of business and the
area is to be left in a clean and tidy state;
The City reserving the right to cancel or amend the permit should
substantiated complaints be received; and
The applicant not holding the City and/or Main Roads liable for any
property loss or personal injury arising from the road widening works
along Armadale Road.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation CS85/12/17 - Traders Permit Application - Bee Delighted Mobile Cafe,
Harrisdale Pavilion Car Park
MOVED Cr M Geary
That Council, pursuant to the City’s Activities and Trading in Thoroughfares and
Public Places Local Law, approves a traders permit being issued to Bee
Delighted Mobile Café to trade from the Harrisdale Pavilion carpark under
the following permit conditions:
Days and Hours of Trading: Monday to Friday – 6:00am to 11:00am;
Types of goods to be traded – Hot/cold beverages and food as certified
under the Certificate of Registration to operate as a food business by
the Shire of Serpentine Jarrahdale;
Application Fee: $100.00;
6 month Permit Fee: $500.00;
Period of Permit: 6 months from date of issue of the permit (permit to
be issued within 1 month of Council decision);
The applicant providing evidence of current public liability insurance
for no less than $20 million;
Compliance with the Activities and Trading in Thoroughfares and
Public Places Local Law and any other applicable legislation;
All litter is to be removed immediately after close of business and the
area is to be left in a clean and tidy state;
The City reserving the right to cancel or amend the permit should
substantiated complaints be received; and
The City reserving the right to cancel or amend the permit should
there be unforeseen carpark congestion issues as the site further
develops.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 17 18 DECEMBER 2017
OF COUNCIL
Recommendation CS86/12/17 - Tender 34/17 - Redevelopment (Construction) of the
Armadale Aquatic Centre
MOVED Cr M Geary
That Council, in regard to Tender 34/17 for the Redevelopment (Construction) of the
Armadale Aquatic Centre accepts the tender from PS Structures Pty Ltd for a period of
up to 60 weeks commencing 19 December 2017 in accordance with:
The PS Structures submitted Guaranteed Maximum Price as presented at
Confidential Attachment 1.
Council’s contract documentation, 2017/18 Budget and Long Term Financial
Plan estimates.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation CS87/12/17 - Proposed Annual Leave - Chief Executive Officer
MOVED Cr M Geary
That Council:
1. note the Chief Executive Officer’s absence on leave from Wednesday
27 December 2017 to Friday 2 February 2018 inclusive.
2. appoint the Executive Director Community Services, Mrs Yvonne
Loveland, as Acting Chief Executive Officer, during Mr Tame’s absence,
and appoint Mr Neil Kegie as Acting Executive Director Community
Services for the same period.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation CS88/12/17 - Role and Function of City Strategy Committee (Referral
Matter)
MOVED Cr M Geary
That Council recommit the referral matter – Role and Function of the City Strategy
Committee – to a future meeting of the City Strategy Committee.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation CS89/12/17 - Solar Lighting at Champion Lakes (Referral Matter)
MOVED Cr M Geary
That Council request a report on this matter to be submitted to a future City Strategy
Committee Meeting for consideration.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 18 18 DECEMBER 2017
OF COUNCIL
Recommendation CS90/12/17 - 2018 Chilli Festival - To be held at Araluen Botanic Park
Cr Nixon declared a financial interest in Recommendation CS90/12/17 on the grounds that
the Report refers to correspondence to the City from his employer, the Araluen Botanic Park
Foundation Inc.
Cr Busby declared a financial interest in Recommendation CS90/12/17 on the basis that
Araluen Botanic Park is a client of his computer software business.
Cr Smith declared a financial interest in Recommendation CS90/12/17 on the basis that his
business is a supplier of catering services at Araluen Botanic Park.
Cr Nixon, Cr Busby and Cr Smith left the meeting at 8.02pm
MOVED Cr M Geary
That Council note that the 2018 Chilli Festival is proposed to be held at the Araluen
Botanic Park on 3 and 4 February 2018, with Traffic Management Plans to be
submitted to the Executive Director Technical Services for approval under delegation.
MOTION not opposed, DECLARED CARRIED (10/0)
Cr Nixon, Cr Busby and Cr Smith returned to the meeting at 8.06pm
10.3 DEVELOPMENT SERVICES COMMITTEE MEETING
Report of the Development Services Committee held on 12 December 2017 .
MOVED Cr C M Wielinga that the report be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation D61/12/17 - Revised Development Application - Concrete Crushing and
Screening Facility - Lot 254 (13) Keates Road, Armadale
Cr Geary disclosed a non-financial interest in Recommendation D61/12/17 on the basis that
he has a proximity interest as his residence is located near the proposed development. As a
consequence, there may be a perception that his impartiality on the matter may be affected.
He declared that he will set aside this association, consider the matter on its merits and vote
accordingly.
Cr Campbell disclosed a non-financial interest in Recommendation D61/12/17 on the basis
that he has an association with a resident within 1 km of the location of the Crushing and
Screening Operation. As a consequence, there may be a perception that his impartiality on
the matter may be affected. He declared that he will set aside this association, consider the
matter on its merits and vote accordingly.
Committee Recommendation
That Council
A. Refuse the application for a Crushing and Screening operation on Lot 254 (No.13)
Keates Road, Armadale on the following grounds:
1. The proposal should be classified as an “industry – noxious” use in the City Town
Planning Scheme No.4, which is an “A” use and should not be approved, given
MINUTES - ORDINARY MEETING 19 18 DECEMBER 2017
OF COUNCIL
the risks associated with the proposal and the detrimental impacts on the area,
property owners/businesses and streetscape.
2. The proposal is considered to be over development of the lot and will have a
detrimental impact on the streetscape and surrounding land uses.
3. The proposal does not comply with the setback requirements specified in the
City’s Planning Policy PLN 4.1 - The Design of Industrial Sites and Estates and
will have a detrimental impact on the streetscape.
4. The proposal does not comply with Clause 4D.2.1 of the City’s Town Planning
Scheme No.4 in terms of the proposed building height and will have a detrimental
impact on the adjoining/nearby development and streetscape.
5. The proposal does not provide adequate car parking on-site to meet the
requirements of the City’s Town Planning Scheme No.4 and is likely to have an
adverse impact on the street and vehicle movements.
6. The proposal does not include adequate landscaping as required by Clauses
4D.4.1, 4D.4.2 and 4D.4.3 of the City’s Town Planning Scheme No.4.
7. The proposal does not comply with Clause 4D.9 (off-site buffers) of the City’s
Town Planning Scheme No.4 due to the potential environmental impacts and risk.
8. The proposed use is not appropriate for this lot due to the proximity of nearby
residences and the potential risks and impacts associated with the proposed
development and its operations.
9. The Council is not satisfied that appropriate mechanisms will be in place to
ensure compliance with the proposed Management Plans.
B. Advise the applicant, submitters, State Administrative Tribunal and the Department of
Environment and Regulation of Council’s decision in this regard.
In moving the following motion, Cr Zelones foreshadowed an alternative motion to approve
the application subject to a number of planning conditions. In this regard he referred to the
further advice circulated to all Councillors following the Development Services Committee
meeting. Based on this advice, the conditions for approval of this application have been
modified to improve their effectiveness for compliance, monitoring and reporting, truck
movements on site, additional landscaping and improvements to complaint management
relating to dust and other matters.
MOVED Cr H A Zelones that Recommendation D61/12/17 be not adopted.
SECONDED Cr K Busby, OPPOSED Cr C M Wielinga
MOTION DECLARED CARRIED (7/6)
MOVED Cr H A Zelones, SECONDED Cr K Busby
OPPOSED Cr C M Wielinga
That Council
A) Approves the application dated 20/11/2017 for Planning Approval for a
Crushing and Screening operation on Lot 254 (No.13) Keates Road, Armadale
subject to the following conditions:
MINUTES - ORDINARY MEETING 20 18 DECEMBER 2017
OF COUNCIL
1. The processing capacity (throughput) of the facility is limited to a
maximum of 50,000 tonnes per annum measured over a calendar year.
2. Operating hours shall be limited to:
a. Monday to Friday 6:30 am to 4:00 pm, and
b. Closed on weekends and Public Holidays.
3. Trucks shall not enter the site and equipment shall not be operated (or
turned on) prior to 7:00AM.
4. Submission of an amended Operational Management Plan to include
the following requirements to the satisfaction of the Executive Director
Development Services prior to the commencement of site works:
a. The material to be accepted to site for processing will be limited to
the following: lateritic and Construction and Demolition waste (Class
I) materials. Materials containing visible asbestos or Asbestos
Containing Materials (ACM) shall not be accepted. The site operator
shall visually inspect all waste on arrival at the premises and again
before it enters any stockpile or treatment process to ensure that it
complies.
b. The concentration of asbestos in any form within processed material
shall not exceed 0.0001% w/w. All processed materials shall be tested for
asbestos in accordance with the Development Application dated 20
November 2017.
c. Any material that is subjected to testing for asbestos will be
quarantined in a suitable location (to be identified on the operational
layout plan) ahead of the results from the testing being received.
The approved Operational Management Plan is to be continuously
implemented to the satisfaction of the Executive Director Development
Services.
5. Submission of an amended Dust Management and Monitoring Plan to
include the following requirements to the satisfaction of the Executive
Director Development Services prior to the commencement of site works:
a. Additional information provided in relation to monitoring processes.
b. Modify the plan to include the requirements of Condition 11.
The approved management plan is to be continuously implemented to the
satisfaction of the Executive Director Development Services
6. The applicant/operator shall review the approved Dust Management and
Monitoring Plan within six months after the date of commencement of
operations. Within six months after the date of commencement of
operations. The review must take into account any complaint(s) received
from surrounding premises and includes the submission of a report to the
City of Armadale confirming the outcome of the review which:
a. Compares and contrasts the results of the review with the initial Dust
Management and Monitoring Plan submitted with the application; and
b. Confirms timeframes for the implementation of appropriate mitigation
MINUTES - ORDINARY MEETING 21 18 DECEMBER 2017
OF COUNCIL
measures and amendment of the Dust Management and Monitoring Plan,
where compliance has not been met, to the satisfaction of the Executive
Director Development Services.
7. Submission of an amended Traffic Management Plan to include the
following requirements to the satisfaction of the Executive Director
Development Services prior to the commencement of site works:
a. That Condition 3 of the development approval is specified in the Plan;
b. Sufficient demonstration that trucks can manoeuvre to exit the site without
obstruction.
The approved management plan is to be continuously implemented to the
satisfaction of the Executive Director Development Services
8. Continued implementation of the approved Environmental Noise
Assessment, is to occur to the satisfaction of the Executive Director
Development Services
9. Continued implementation of the approved Asbestos Management Plan, to
the satisfaction of the Executive Director Development Services.
10. A report (audit) on compliance with the approved management plans shall
be submitted to the City on an annual basis by the 30th of December each
year. The annual audit must include:
a. an identification of the sources and nature of all emissions, discharges and
wastes generated on the site;
b. an assessment of dust amenity (dust deposition) and health impacts (total
suspended particulate, particulate matter less than 10 micron);
c. an assessment of environmental impacts associated with its operations (both
internal and external to the site) and its compliance with planning and
environmental requirements, in particular assessment of:
i. its operations measured against the Environment Protection (Noise)
Regulations and this shall include but not be limited to a complete
operational noise survey;
ii. compares the results of the noise as part of the operational noise
survey to the initial noise modelling assessment submitted with the
application;
iii. defines compliance with the Environmental Protection (Noise)
Regulations 1997; and
iv. confirms timeframes for the implementation of appropriate
mitigation measures, where compliance has not been met, to the
satisfaction of the Executive Director Development Services;
d. Demonstration of compliance with Condition 1;
e. A review of operational and management practices relating to environmental
performance and the management of environmental risk, including
emergency response, contingency plans and other measures to prevent or
minimise environmental impacts and any additional measures required to
ensure compliance within accepted standards;
f. The results of monitoring that is conducted throughout the year at such times
and for such periods and reported as specified in the respective Management
Plans; and
g. A suitably qualified and experienced person must conduct the audit to the
satisfaction of the City.
MINUTES - ORDINARY MEETING 22 18 DECEMBER 2017
OF COUNCIL
11. The owner/applicant shall maintain a complaint register for noise and dust
at the premises (with a sign on site including details of where complaints
can be lodged) to record any complaint received to the satisfaction of the
City. The register shall include the following at a minimum:
a. name and address of the complainants (if consented);
b. date and time of complaint;
c. date and time of alleged incident;
d. alleged source of the incident;
e. general description of the alleged incident, including any
environmental or health impacts reported by the complainant;
f. wind direction, wind speed and temperature at time of alleged incident;
g. likely source of the alleged incident;
h. actions taken by Applicant to address the complaint, including the
outcome of any investigation(s) and action(s) to verify any impacts;
and
i. complete an annual analysis and review of complaints recorded under (a) to
identify any common factors and root cause of complaints and
proposals to address these.
12. Stock piling not to exceed the following maximum heights from the finished
ground level and shall be screened to their full height to the satisfaction of
the Executive Director Development Services:
a. Bay 1 - 5m
b. Bays 2 to 5 - 3m.
All stockpiles shall be retained within the walls of the infrastructure as
shown on the plans provided within the Application dated 20/11/2017. The
materials shall not exceed the height of the infrastructure when measured at
that location.
13. The storage bays shall be enclosed where they abut side boundaries.
14. The applicant/operator shall ensure that prior to leaving the site, all
materials are arranged, contained, fastened or covered so that the load or
any part of it cannot fall or otherwise escape from the vehicle.
15. Construction standards of the proposed sheds on site in terms of location,
distance between building and building material types to comply with the
requirement as stated in the 'Works Approval' issued by the Department of
Environment Regulation.
16. A schedule of external colours and materials shall be submitted to the City's
Planning Services Department and approved by the Executive Director
Development Services. The development shall be completed and maintained in
accordance with the approved schedule to the satisfaction of the Executive
Director Development Services.
MINUTES - ORDINARY MEETING 23 18 DECEMBER 2017
OF COUNCIL
17. The external surfaces of all parapet walls and solid fences that are on or
adjoining a property boundary shall be painted and finished in accordance
with the schedule of colours required by Condition 16 above, prior to the
installation of any parapet walls along a property boundary to the
satisfaction of the Executive Director Development Services.
18. The owner/applicant shall adhere to all the Works conditions specified in the
'Works Approval' issued by the Department of Environment Regulation. The
owner/applicant shall not depart from specifications (design and construction of
facility) as specified in the Works Approval by Department of Environment
Regulation.
19. 'End of trip bicycle facilities' in accordance with Clause 4.11.1 and Schedule 7B of
Town Planning Scheme No.4 shall be provided prior to occupation of the
development in a location agreed to by the City and continuously maintained
thereafter.
20. All rubbish bin storage areas, outdoor storage areas and servicing areas associated
with the development shall be appropriately screened from Keates Road and public
vantage points to the satisfaction of the Executive Director Development Services.
21. Air conditioning units, compressors and other equipment related to utilities shall be
screened from public view and positioned so as to avoid any adverse effects,
including noise, on the occupants of nearby properties to the satisfaction of the
Executive Director Development Services.
22. To meet drainage requirements the developer/owner shall, to the specifications and
satisfaction of the Executive Director Technical Services:
a. Submit a stormwater management plan incorporating water
sens1t1ve design principles for approval and implement the
approved plan thereafter;
b. Show any drainage easements as may be required on the Certificate
of Title in favour of the City; and
c. Relocate, remove or upgrade any drainage infrastructure on the lot
or within the adjoining road reserve that is impacted by the proposed
development.
23. A finalised landscape plan shall be submitted to and approved by the Executive
Director Development Services. The landscape plan shall include:
a. Plant species (predominantly West Australian natives);
b. The provision of mature size large tree plantings;
c. Numbers, location, container size;
d. Method of irrigation of the landscaped areas;
e. A minimum 2 metre wide landscaping strip between the parking area
and the street boundary of the site. f. Landscaping and treatment of adjoining verge areas, including
retention of existing trees; and
g. A minimum 0.5m wide landscaping strip between the parking area
and the southern side boundary of the site.
All landscaping shall be installed prior to occupancy of the development and
maintained as per the approved plan thereafter to the satisfaction of the
Executive Director Development Services.
24. All vehicle manoeuvring spaces shall be constructed, sealed, kerbed and drained in
MINUTES - ORDINARY MEETING 24 18 DECEMBER 2017
OF COUNCIL
accordance with the approved site plan to the satisfaction of the Executive Director
Technical Services and continuously maintained thereafter. Relocation/removal of
any services/infrastructure will be at the cost of the developer.
25. The number of staff and customer vehicles attending the site shall not exceed the
number of parking bays available (maximum of 8 including staff) at any one time.
26. No materials shall be stored in car parking areas to the satisfaction of the Executive
Director Development Services.
27. All conditions are to be complied with prior to exercising the right of this approval,
to the satisfaction of the City.
ADVICE NOTES
a) With regard to Condition 16, requiring submission of a colour and material
schedule, it is expected that the colour and material schedule will be
submitted and approved prior to the submission of a Building Permit
Application.
b) With regard to Condition 23, requiring a Landscape Plan, please refer to the
City's Landscaping Guidelines - (Screening and/or Grouped Dwellings and/or
Industrial and Commercial), Landscaping Guidelines - Plants to Avoid , the
City's Urban Forestry Strategy and Landscape Factsheet - Treesfor Confined
Spaces to assist you to formulate a satisfactory landscaping proposal. Copies of
these documents are available on the City's website at:
www.armadale.wa.gov.au/planning-information-sheet -forms-fees
c) With regard to Condition 24, regarding vehicle manoeuvring spaces, the
City's Technical Services Directorate should be contacted in order that the
appropriate crossover application may be made.
d) Compliance with the Environmental Protection (Noise) Regulations 1997 is
required.
e) A separate application is required for all signs associated with the development.
f) The applicant and landowner are advised that it is a statutory requirement to
comply with all conditions of this approval, and that not complying with any
condition is therefore illegal. Failure to comply with any condition of this approval
or the approved plans constitutes an offence under the Planning Development Act
2005 . The City can issue a Planning Infringement Notice of $500 (without notice)
and/or commence legal action with higher penalties up to $200,000 for each
offence and a daily penalty of $25,000 per day for the continuation of that offence.
It is the responsibility of the applicant and/or landowner to inform Council in
writing when they consider the development to be complete and all conditions of
this approval have been satisfied.
g) Compliance with the Building Code of Australia is required. In this regard, a
Building I Demolition Permit application shall be submitted to the City's Building
Department and approved prior to the erection I demolition of any structures on
the subject site.
h) The developer is reminded of the requirement under the provisions of the
Environmental Protection Act that all construction work (which includes
MINUTES - ORDINARY MEETING 25 18 DECEMBER 2017
OF COUNCIL
earthworks and similar) be managed with due regard for noise control. Works
generating noise, and rock breaking in particular, are not permitted:-
o Outside the hours of 7.00am to 7.00pm; or
o On a Sunday or Public Holiday.
i) If the development the subject of this approval is not substantially commenced
within a period of 24 months from the date of this letter, the approval shall lapse
and be of no further effect.
j) Where the approval has so lapsed, no development shall be carried out without the
further approval of the City having first been sought and obtained.
B) Advise the submitters and the Department of Environment and Regulation of
Council's decision in this regard.
MOTION DECLARED CARRIED (8/5)
Recommendation D62/12/17 - Closure of Unused Portion of Rossiter Avenue Road Reserve
in Piara Waters
MOVED Cr C M Wielinga
That Council:
1. Request the Minister for Lands pursuant to Section 58 of the Land Administration
Act 1997 close the subject portion of the Rossiter Avenue road reserve in Piara
Waters, as identified on the attached Location Plan, subject to:
a. The land being amalgamated with the adjoining landholding, Piara Nature
Reserve 36594;
b. An easement measuring five metres being granted in favour of the Water
Corporation; and
c. Management of land be granted to the Department of Biodiversity,
Conservation and Attractions (Parks and Wildlife).
2. Notify the Department of Planning, Lands and Heritage, Water Corporation and the
Department of Biodiversity, Conservation and Attractions (Parks and Wildlife) of
Council’s decision.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation D63/12/17 - Public Access Ways in Camillo (Referral Item)
MOVED Cr C M Wielinga
That Council request officers investigate possible options for the Ypres Road PAW and
report back to Development Services Committee.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 26 18 DECEMBER 2017
OF COUNCIL
Recommendation D64/12/17 - Signage - Council Verges and Road Reserves (Referral Item)
MOVED Cr C M Wielinga
That Council:
1. Request a report on the current practices relating to unauthorised signage and
compliance issues.
2. Note that a report is being prepared on election signage.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation D65/12/17 - Airbnb Accommodation (Referral Item)
MOVED Cr C M Wielinga
That Council note Western Australian Local Government Association is reviewing
options relating to AirBNB.
MOTION not opposed, DECLARED CARRIED (13/0)
10.4 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer .
MOVED Cr K Busby that the report be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation - Councillors' Information Bulletin - Issue No. 20/2017
MOVED Cr C Frost
That Council acknowledge receipt of Issue No 20/2017 of the Information Bulletin.
MOTION not opposed, DECLARED CARRIED (13/0)
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR
BY DECISION
Nil
MINUTES - ORDINARY MEETING 27 18 DECEMBER 2017
OF COUNCIL
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –
WITHOUT DISCUSSION
1 PAW Signage (Cr Caroline Wielinga)
That the matter of a sign on the PAW in Neerigen Brook be referred to the Technical
Services Committee
2 Tree fines (Cr Caroline Wielinga)
That the matter of tree fines for removal or damage to street trees be referred to the Technical
Services Committee
3 Emergency Services vehicle access to Araluen Estate (Cr Caroline Wielinga)
That the matter of contacting emergency services and electronic map providers regarding the
vehicular entrance to Araluen Residential estate be referred to City Strategy Committee.
4 Annual Fees - Conditions for compliance (Cr Caroline Wielinga)
That the matter of annual fees for conditions for compliance be referred to the Development
Services Committee.
5 Vegetative Screening - South Western Highway (Cr Caroline Wielinga)
That the matter of vegetative screening along South Western Highway between Dicken &
Stone Streets be referred to the Technical Services Committee.
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
Nil
15 CLOSURE
The Mayor expressed best wishes to Councillors and staff and their family for a
Merry Christmas and a safe and Happy New Year. He also expressed
appreciation to the Executive and all staff for their support to Council.
On behalf of Council, Cr Butterfield reciprocated Christmas and new year
greetings to the Mayor and also thanked staff for their support in a very busy
year.
The Mayor, Cr Zelones, declared the meeting closed at 8.37pm
MINUTES CONFIRMED THIS 29th
DAY OF JANUARY 2018
MAYOR
CONFIDENTIAL TECHNICAL SERVICES COMMITTEE
SUMMARY OF CONFIDENTIAL ATTACHMENTS 4 DECEMBER 2017
ATT
NO. SUBJECT PAGE
5.1 TENDER 37/17 - PEST CONTROL SERVICES
5.1.1 Confidential Attachment - Schedule of Rates - Tender 37/17 29
5.2 TENDER 40/17 - BALANNUP LIVING STREAM STAGE 1 LANDSCAPE HARDWORKS
5.2.1 Confidential Attachment - Price Schedule - Tender 40/17 32
5.3 PANEL OF PRE-QUALIFIED SUPPLIERS PPS/1/17 - PROVISION OF FENCING
INSTALLATION AND MAINTENANCE SERVICES
5.3.1 Confidential Attachment - Price Schedule - PPS/1/17 35
Technical Services 29 ATTACHMENT 5.1.1 COMMITTEE - 4 December 2017
Technical Services 30 ATTACHMENT 5.1.1 COMMITTEE - 4 December 2017
Technical Services 31 ATTACHMENT 5.1.1 COMMITTEE - 4 December 2017
Technical Services 32 ATTACHMENT 5.2.1 COMMITTEE - 4 December 2017
Technical Services 33 ATTACHMENT 5.2.1 COMMITTEE - 4 December 2017
Technical Services 34 ATTACHMENT 5.2.1 COMMITTEE - 4 December 2017
Technical Services 35 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
Technical Services 36 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
Technical Services 37 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
Technical Services 38 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
Technical Services 39 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
Technical Services 40 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
Technical Services 41 ATTACHMENT 5.3.1 COMMITTEE - 4 December 2017
CONFIDENTIAL CITY STRATEGY COMMITTEE
SUMMARY OF CONFIDENTIAL ATTACHMENTS 11 DECEMBER 2017
ATT
NO. SUBJECT PAGE
3.1 TENDER 34/17 - REDEVELOPMENT (CONSTRUCTION) OF THE ARMADALE
AQUATIC CENTRE
3.1.1 Confidential Attachment 1 43
City Strategy 43 ATTACHMENT 3.1.1 COMMITTEE - 11 December 2017