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MINUTES OF BOARD OF EDUCATION MEETING

COMMACK UNION FREE SCHOOL DISTRICT Board of Education Regular Meeting

February 12, 2015 Date: February 12, 2015 Place: Hubbs Administration Center Members Present: Mrs. Guber, Mr. Hartman, Mrs. DiGirolamo, Mrs. Masciello,

Mr. Tampellini (arrived after the motion to adjourn into Executive Session)

Members Absent: None Administration Present: Dr. James, Mrs. Newman, Mrs. Ryan, Dr. Pecora, Mr. Kolahifar Counsel Present: Mr. Barnosky, Ms. Harvey Meeting called to order by Mrs. Guber at 6:30 p.m. Motion made by Mrs. DiGirolamo, seconded by Mrs. Masciello and carried unanimously (4-0) to adjourn into Executive Session at 6:30 p.m. for the purpose of: - Discussing litigation in the matter(s) of Renzi, et. al. v. Commack Union Free School

District et. al. and the arbitration between the Commack Union Free School District and United Public Service Employees Union;

- Discussing negotiations conducted pursuant to the Taylor Law involving the CTA and CASA negotiations;

- Discussing the employment history of a particular person; and - For the purpose of seeking legal advice from the Board’s attorney. Motion made by Mr. Hartman, seconded by Mr. Tampellini and carried unanimously to adjourn Executive Session and return to public meeting at 7:47 p.m. Members Present: Mrs. Guber, Mr. Hartman, Mrs. DiGirolamo; Mrs. Masciello;

Mr. Tampellini Members Absent: None Administration Present: Dr. James, Mrs. Newman, Mrs. Ryan, Dr. Pecora, Mr. Kolahifar;

Mrs. Budde Counsel Present: Mr. Barnosky, Ms. Harvey Guests: Approximately 50 guests Meeting reconvened at 8:02 p.m. Pledge of Allegiance Roll Call OPENING CEREMONIES The Board of Education recognized Commack High School students for their achievements:

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Minutes of Board of Education Meeting 02/12/15 Page 2 OPENING CEREMONIES (continued)

• in the Suffolk County Community College, Michael J. Grant Campus High School Art

Competition; and • in the Intel Science Talent Search.

ADMINISTRATIVE REPORT Heard the following report:

• Community Staff Outreach Report (Executive Summary). BOARD STRUCTURE STATEMENT Statement read by Mr. Hartman regarding Board of Education meeting structure/guidelines. PUBLIC PARTICIPATION ON AGENDA ITEMS No questions or comments heard regarding agenda items. CORRESPONDENCE There was no correspondence.

CONSENT AGENDA Motion made by Mrs. Masciello, seconded by Mr. Hartman and carried unanimously to approve the consent agenda as recommended, with the exception of New Business, Item 1.C and Legal, which were moved to Item VI – Items removed from consent agenda for a separate vote: MINUTES - January 15, 2015, Board of Education meeting. OLD BUSINESS

1. The Board of Education adopted revised Policy #2411 – Organizational Chart – Commack Public Schools (see attached).

2. The Board of Education adopted revised Policy #1300 – Code of Conduct (see attached).

3. The Board of Education adopted revised Policy #9361.11 – Broadcasting and Taping

of Board Meetings (see attached).

PERSONNEL – Approved personnel as recommended (see attached).

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Minutes of Board of Education Meeting 02/12/15 Page 3 NEW BUSINESS

1. Approved and authorized President of the Board to sign same:

Consultant/Vendor/ Association

Purpose Budget Code

a. Daniel Tappin Provide the District with DJ services for Sports Nights for the 2014-15 school year.

TA38.30

b. NYSARC, Inc. Provide the District with educational services for students who live in the District for the 2014-15 school year.

A2250-470-00

c. Rogers & Taylor Appraisers, Inc. agreement moved to Section VI. – Items Removed from Consent Agenda for a Separate Vote.

d. The Fresh Air Fund/ Sharpe Reservation

Hold Harmless Agreement for Burr and Mandracchia-Sawmill Intermediate Schools to attend Camp Mariah from May 4-8, 2015 and May 11-15, 2015.

N/A

e. St. Baldrick’s Foundation

Provide the District as Host with the 2014-2015 Fundraising Event.

N/A

f. Project Lead The Way, Inc.

Provide training to teachers and provide services to students in connection with the PLTW Curricular Programs. (Approval subject to Lamb & Barnosky, LLP’s revisions).

Code 2850-402-00 and Title II Grant

2. Approved tuition contracts with the following school districts for guest students placed in

our special education program for the 2014-15 school year:

a. Northport-East Northport Union Free School District; b. Massapequa Union Free School District; c. Locust Valley Central School District; and d. Hicksville Public Schools.

3. Approved the following donations:

a. Donation from Mr. and Mrs. Leon of one electronic microscope kit from

Home Science Tools, Model #MI-4100STD with an estimated value of $292 to be used in the Commack Middle School Math/Science Research Program;

b. Donation from the Cutting Edge Booster Club of $250 to be used to cover the

cost of Commack High School Boys and Girls Varsity Fencing tournaments. Budget Code 2855-407-00 to be increased by this amount;

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Minutes of Board of Education Meeting 02/12/15 Page 4 NEW BUSINESS (CONTINUED)

c. Donation from the Commack Road Runners Booster Club of $270 to be used by the Commack High School Girls Track Team for an invitational. Budget Code 2855-407-00 to be increased by this amount;

d. Donation from the Commack Road Runners Club of a total of $3,422 to be used for the purpose of purchasing a team bench ($1,355) and long jump/triple jump mesh sand pit cover ($2,067) to be used by the Commack High School Track Teams. Budget Code 2855-210-00 to be increased by this amount;

e. Donation from Burr PTA of a total of $3,000 to be used for the Grade 3 field trip to Northport Theater in May ($1,500) and Grade 4 field trip to Captree in June ($1,500); and

f. Donation from the Commack Educational Foundation of $2,500 to support the Peaceful Playground at Burr Intermediate School.

4. Approved the obsolescence of the following:

a. Treasures Practice A and B textbooks; and b. 1987 Laminator Model GC 425LM, Serial #349516 (Inventory Tag #96-

00480 and #006306.

5. Approved the budget transfer request for January 2015.

6. Approved the agreement for the 2015-16 IDEA Flow-Through Funds for the United Cerebral Palsy Association of Greater Suffolk, Inc. and authorized the President of the Board to sign same.

7. Approved the following field trips:

a. Commack High School Field Trip – April 9-12, 2015 NAFME All-Eastern Conference 70 Lincoln Center Plaza Providence, Rhode Island

b. Commack Middle School Field Trip – March 5, 2015

Metropolitan Opera 70 Lincoln Center Plaza New York, New York

c. Commack High School Field Trip – February 27-March 1, 2015 Varsity Cheerleading Nationals 4001 Coastal Highway Ocean City, Maryland

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Minutes of Board of Education Meeting 02/12/15 Page 5 NEW BUSINESS (CONTINUED)

8. Adopted the 2015-2016 school calendar.

9. Approved and adopted Board Policy – Information Security Breach and Notification and

Administrative Regulations – Information Security Breach and Notification. LEGAL This item removed from Consent Agenda to Section VI (Legal).

ITEMS REMOVED FROM CONSENT AGENDA FOR A SEPARATE VOTE: New Business, Item 1c: Motion made by Mrs. Guber, seconded by Mrs. DiGirolamo and carried unanimously to

approve the following agreement and authorized the President of the Board to sign same:

Consultant/Vendor/ Association

Purpose Budget Code

Rogers & Taylor Appraisers, Inc.

Provide the District with appraisal of property located on the west side of Commack Road, south of Hauppauge Road in Commack, New York.

A1420-400-00

Legal Motion made by Mr. Hartman, seconded by Mrs. DiGirolamo to adopted the following

resolution:

BE IT RESOLVED, that the Board of Education hereby approves the amended and restated agreement with Dr. Donald James, Superintendent of Schools and authorizes the President of the Board to execute same (see attached).

Ayes Nays Abstentions Mrs. DiGirolamo Mr. Tampellini None Mrs. Guber Mrs. Masciello Mr. Hartman

BOARD BUSINESS

A. Acknowledged receipt of the Corrective Action Plan 2013-2014.

B. Acknowledged receipt of the statement for professional services rendered on non-retainer matters in the amount of $35,397.30 for the period ending January 2015.

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Minutes of Board of Education Meeting 02/12/15 Page 6

C. Acknowledged receipt of the Internal Claims Auditor’s Monthly Update

D. Acknowledged receipt of the following financial reports:

1. CD Rates 2. Revenue Status Report 3. General Fund Trial Balance Report 4. Budget Status Report 5. Budgetary Transfer Report 6. Cash Flow Report 7. Treasurer’s Report

E. Acknowledged receipt of the CSE/CPSE recommendations approved on the following dates: November 6, 2014; December 3, 9, 10, 11, 15, 16, 17 and 18, 2014; and January 5, 6, 7, 8, 9, 12, 14 and 15, 2015.

F. Adopted the resolutions for the Annual Budget vote and Trustee Election to be held on

Tuesday, May 19, 2015.

G. Discussion regarding request from resident concerning Veterans’ Exemption Tax Cap.

H. Announced the following dates for the Board of Education Budget Work Sessions and Informal Budget Hearing to be held at Commack High School at 8 p.m.:

• Budget Work Session #1 - Thursday, March 12, 2015 • Budget Work Session #2 - Thursday, March 26, 2015 • Informal Budget Hearing - Thursday, April 2, 2015

I. Statement read by Mrs. DiGirolamo regarding Ugly Truth, International Night, Burr Play.

PUBLIC PARTICIPATION Heard questions and comments with regard to the following topics: Board of Regents backing Field Testing and the Governor’s Executive Proposal. ADJOURNMENT Motion made by Mrs. Masciello, seconded by Mrs. Guber and carried unanimously (5-0) to adjourn public session at 9:10 p.m. Respectfully submitted by, Mary Jane Budde District Clerk