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Capital Pride Festival / La fiert dans la capital

Board of Directors Meeting

Wednesday, June 18, 2014

Toronto Dominion Bank, 1600 James Naismith Drive, Ottawa, ON

The mission of the Capital Pride Committee is to present and entertain a professional Pride

Festival which will perpetuate the spirit of pride in our communitys identity and provide a

positive economic impact to the Ottawa-Gatineau region through tourism

Present: Jodie McNamara, Rob Swartz, Andrea Guibault, Ashley Blackwood, Daryle

Gardipy, Stephanie Lavergne, and Hannah Watt

Regrets: Luke Smith

Called to order at 6:32pm

1) Approval of Agenda

! Amended; Treasurers Report to become #5, Addition of 5A) Motion to Remove

Director (Revisit and Re-Approve), addition of 8B) Website

Motion to approve as amended

Moved: DG, Seconded: AG

Carried on consensus

2) Approval of Past Minutes

! Amended (Minutes from Wednesday, June 4, 2014); 10) Bullet was re-written for

clarification

Motion to approve amended past minutes

Moved: HW, Seconded: DGCarried on consensus

3) Action Items List

! Read by JM

4) Acknowledgements

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! Acknowledgements were made to Board Members and Coordinators for their

efforts over the last two weeks

5) Treasurers Report

A) Motion to Remove Director (Re-Visit and Re-Approve)

! DG suggested that the Motion to Remove a Director (Luke Smith) from the

Special Meeting held the previous night be re-visited, as it was voted on

and passed based on a misunderstanding of what the motion contained,

and did not contain.

! When the motion was amended to include the breach of confidentiality, it

thus provided for the removal of LS as a director since this was provided

for by the confidentiality agreement that he signed.

! Based on this new information, the motion was amended as follows:

I move that Luke Smith be removed as a director of the corporation, The Pride

Committee of Ottawa-Gatineau Inc. as provided by the terms of the confidentiality

agreement in which Luke Smith signed, and is on record.

Moved: DG, Seconded: SL

Carried on consesnus

B) Financial Update

! DG provided a Financial update

C) Pride Guide Update

! DG provided an update on the Pride Guide

! The Printer has been paid

D) Sponsorship Update

! DG provided a Sponsorship Update

6) Chairs Report

! JM to arrange a meeting for the Human Rights Vigil between Amnesty

International, Ottawa Police LGBT Liaison Committee, and Mau Olivares

(Capital Pride Coordinator)

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! Concerns were raised regarding some individuals may not feel comfortable

attending the Vigil as the Police are present. The Ottawa Police LGBT Liaison

Committee is not the Police Service, rather community members representing

the LGBT community to discuss issues/concerns relating to LGBT issues

! Amnesty International was not included in the Pride Guide as requested. This

has been noted

! The booth at WorldPride 2014 Toronto has been rectified

! ETC is waiting on music regarding the PSAs

! HW/SL/JM to meet regarding fundraising for the PSAs

! The Coordinators that previously reported to Luke Smith were discussed, and

Board Members added these portfolios/Coordinators to their current workload

! SL to report back to the Board regarding any events that Luke handled that still

require a Board contact

7) Secretarys ReportA) Meeting Schedule

! The Meeting Schedule going forward was discussed

B) Website

! RS to communicate with Xander Conn (Website Coordinator) regarding

the concerns related to the website (i.e. registration, spelling errors)

! The French Portal was discussed. If it is feasible to place french content

on the website, it should be completed. This is a low priority at the

moment

! The design of the ETC website is the current priority. This is needed forthe PSA Project. RS to communicate this to Xander

8) Vice-Chairs Report (Operations)

! Operations Meetings to start in July

! AG to upload a task spreadsheet for all the events to Google Drive

9) Outreach Report

! A Merchandise Policy has been created for outside Merchants at the Community

Fair. No sunglasses, or anything with the logo Free to Love is acceptable to be

sold by outside vendors

! Recently attended Perth Pride which was their first Pride.

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! Recently attended Kingston Pride where 30 youth assisted in carrying the large

flag in the parade

10) Etcetera Report! A Youth Meeting is approaching

! Event spaces for Pride events have been booked

11) Other Business

! Nothing to report

12) Adjournment

Motion to adjourn

Moved: AG, Seconded: HW

! Adjourned at 8:02pm

! Next meeting: Wednesday, July 2, 2014