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MINUTES:December11,2018
St.Hugh’sBishop’sCommittee
JacqueSwerdfeger(Bishop’sWarden),JamesSales(2020,People’sWarden),Fr.DanRondeau(Vicar),TerryKurr(2019),JulieRoy(2019),RobynRitchey(2020),CarolRondeau(ClerkandSundaySchool),NeilPassage(Treasurer).PermanentGuests:EdHansen(MusicMinister),Rev.PatriciaHorkey(Priest),DianaKurr(AltarGuild).Guest:DavidHaddad(ConventionDelegate).Excused:JamesSales,Rev.Patricia.
1. Prayer–FatherDanledusinprayer.2. CalltoOrder–9:38AM
3. ReviewandUpdateAgenda(additemstoNewBusinessasnecessary)–Nonewitems.
4. ApproveMinutesfromtheNovember13,2018Meeting–JuliemadeamotiontoapprovetheminutesoftheNovembermeeting.Robynsecondedthemotion.Allwereinfavor.
5. Treasurer’sReport(Neil)–Reportsubmitted.NextmeetingwillbeJanuary8todiscussthe2019budget.Thisistheonlytopicontheagenda.
a. 2019BudgetDiscussion–Nextmeeting(January8,2019)wewilldiscussandapprovethe2019Budget.ThiswillbetheprimaryAgendaTopicofthemeeting.
6. NewBusinessa. NomineesforBC(2019-2021)[Fr.Dan]–Adozennamesweresuggestedby
theentireBC.Fr.Danwillfollowup.Wearelookingfortwopersonstoserve2019-2021.
7. ContinuingBusiness a. Update:AccessibilityandRevisedDeckProject[James]Robynhadmaterial
toofferasareport.Robynhasofferedtostepback.SheaskedforthewilloftheBCaboutthestatusofthecurrent,amendeddeckproject.Expirationdate(ofplancheckapproval)islikelytobeJanuary1,2019.
i. JacquemadeamotiontoinstructRobyntotellthecountyplanningthatwecannotpursuethisplanatthistime.Julieseconded.Robynabstained.Allotherswereinfavor.
ii. AmotionwasmadebyJacquetogivethankstoRobynforallofher
2workontheproject.Approvalbyacclamation.
b. Update:theplanforchurchsafetyandsecurity–ObservationssubmittedaspartoftheBishop’sWardenReport.JameshascontactedtheSheriff’sDepartmentforadviceandispursuinglocalhelp.
c. UpdateonsignageforSt.Hugh’sandTempleHarShalom–Suggestionsstillwelcome.SeeSundaySchoolReportforonesuggestion.
d. Update:sanctuarylighting–Newmember,DouglasBurton,alightingdesignerandengineer,isinvestigatingpossibleimprovements.
8. Reportsa. Bishop’sWarden’sReport(Jacque)–Reportsubmittedb. People’sWarden’sReport(Jim)–NoReportc. CommunityRelations(Julie)–VerbalReport.d. MusicMinistryReport(Ed)–Reportsubmittede. AltarGuildReport(Diana)–VerbalReport.f. SundaySchool(Carol)–Reportsubmittedg. Vicar’sReport(Fr.Dan)–Reportsubmitted
9. ClosingPrayerandAdjournment.At11:11PM,Fr.Danledusinprayertoclosethemeeting.
MINUTES:November13,2018
St.Hugh’sBishop’sCommittee
JacqueSwerdfeger(Bishop’sWarden),JimSales(2020,People’sWarden),Fr.DanRondeau(Vicar),TerryKurr(2019),JulieRoy(2019),RobynRitchey(2020),CarolRondeau(ClerkandSundaySchool),NeilPassage(Treasurer).PermanentGuests:EdHansen(MusicMinister),Rev.PatriciaHorkey(Deacon),DianaKurr(AltarGuild).ParishmemberBobParishwasinattendance.Robyn,Ed,Patricia,Diananotpresent.
1. Prayer-Fr.Danleadusinopeningprayer2. CalltoOrder-9:35AM
3. ReviewandUpdateAgenda(additemstoNewBusinessasnecessary)4. ApproveMinutesfromtheOctober28,2018Meeting-Terrymadeamotionto
accepttheminutes.Juliesecondedthemotion.Allwereinfavor.5. Treasurer’sReport(Neil)6. NewBusiness
a. Discussionaboutlightinginthesanctuary(altararea)[Julie]-ItwasbroughttotheattentionofJuliethatthereisashadowonanyoneatthelectern.
7. ContinuingBusiness a. Update:AccessibilityandRevisedDeckProject-Reportsubmitted-suggested
thatweputamessageintheWindinthePines-ifyouneedhelponaSundaycallaheadandwewillbereadytohelp,DanwillcallBobNelson.
b. Update:theplanforchurchsafetyandsecurity[Suggestionattached]-interfaithwillbeapproachedtojointospeaktothesheriffconcerningsafetyforreligiousgroupsandtheirservices,pursueanarmedsecurityguard.Jacquemadeamotiontohireaguard,talktothesheriff,talktothetempleandbringthisupattheinterfaithmeeting.Jameswillcontactthesheriff.Jameswillpossiblycontactthesecurityguardsafterhespeakstothesheriff.SecondedbyJames.Allwereinfavor.
c. UpdateonnewsignageforSt.Hugh’sandTempleHarShalom8. Reports[WrittenReports,please.]
a. Bishop’sWarden’sReport(Jacque)–Reportsubmitted.Addannouncementsatfellowshipif/whennecessary.
b. People’sWarden’sReport(James)–Reportsubmitted.c. CommunityRelations(Julie)–Noreport.d. MusicMinistryReport(Ed)–Reportsubmitted.
2e. AltarGuildReport(Diana)–Noreport.f. SundaySchool(Carol)–Reportsubmitted.g. Vicar’sReport(Fr.Dan)–Reportsubmitted.
9. ClosingPrayerandAdjournment–NextmeetingisDec11,9:30,themeetingwasclosedat11:28
Treasurer’sReport:November2018
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2019PreliminaryBudgetProposal
FromNeil’semail:ForRevenueAccounts,IusedtheYTDNovembertotalsdividedby11times12androundedforthe2019Budget.LikewisefortheexpenseaccountsexceptforHousingAllowance,OrganistPayments,MissionShare,TermiteInsurance,&PropertyTaxes.Foryourconvenience,expenseaccountsnotincludedabovearecoloredfuschiaandlinkedtoalistingofdisbursementsreflectingtheNovembertotalspriortoextrapolationtotherounded2019BudgetBalances.
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Online:http://bit.ly/2RZIV9r
BlSHOP'S COMMITTEE MEETINGDECEMBER 11, 2018
FELLOWSHIP
The reminders for signups continue to be needed. There are Sundays notfilled for flowers or goodies. Collection for the Christmas flowers is ongoing
COMMUNICATION
The birthday/anniversary calendar needs to be updated. The personal info
sheets will be compared to the info on the calendar to make sure all areincluded. Also a new drive to get everyone and their pets photographed toupdate the online directory should take place in January.
CHURCH SAFETY
The continued search for church safety measures are ongoing but thelocking of the church doors during service is working and the members ofthe congregation have expressed their satisfaction with what measures wehave taken thus far.
Jacque SwerdfegerBishop’s WardenSt. Hugh’s Episcopal Churchldyllwild
MusicMinistryReport|11December2018OurChristmasprogramwillbeginonMonday,24December,at5:00p.m.TraditionalcarolswillbesungforapproximatelytwentyminutestobegintheChristmasSeason.FestalHolyEucharistwillfollow.Peopleshouldbeencouragedtoarrivebefore5:00p.m.inordertogetaseat.IftheyjustwanttoattendHolyEucharist,theywillmostlikelyhaveaproblem.IcannotarriveatSaintHugh'suntil4:45p.m.buteverythingwillbesetupmusicallyearlierintheday.TheChristmasProclamationwillbeintonedagainthisyearandwewillfinishwiththetraditional"SilentNight,HolyNight"withdimmedlights.ThiswillbefollowedbytheRecessionalHymnandPostlude.ThisSundayis"GaudeteSunday."WewillusesomeofthemusicheardatRev.PatriciaHorkey'sOrdinationServicelastSunday.MargaretMaryLeuschandGaryEngelwillsingFranzSchubert's"AveMaria"duringtheCommunionMeditation.ThecongregationwillsingoneofRev.Patricia'sfavoritehymns,"HailMary,GentleWoman"duringtheOffertory.
OntheFourthSundayofAdvent(23December),ErekVonSeggren,sonofMerrieandPaulVonSeggren,willperformthePreludeMusicatSaintHugh's.Aboutsixyearsago,ErekgraduatedfromIdyllwildArtsandgraduatedfromcollegewithaB.A.inMusic.Iaskthatpeoplearriveby9:40a.m.andbeseatedfortheconcert.Thosewhoarrivebetween9:45and10:00a.m.willbeaskedtowaitintheHalluntiltheconcertisfinished.Thisiscommoncourtesytotheperformerandtheaudience.Ofcourse,thereareemergencies,butperhapswecankeepthemtoaminimum.Idonotthinkthisistoomuchtoask.IwouldliketobeginanannualAdventSeriesofMusicinwhichwefeatureatleastoneconcertduringthemonthofDecember.IamlookingforwardtothemostbeautifulChristmaseveratSaintHugh's.Wehavesomuchforwhichtobegrateful.
Thankyou,
EdwinSpencerHansen,DirectorofMusicChurchofSaintHugh
Sunday School Report To the Bishop’s Committee
12/11/2018 *Curriculum Continues to be based on the Liturgical Calendar.
*Sunday School Visibility The Feast of St. Hugh Lighting the Advent Candle Christmas Eve-“Mary” and “Joseph” will present the baby *Security entrance-side door Have heard nothing negative about children returning to the church after Sunday School.
********************** Thoughts-on the outside sign.
Keep-the old sign Refurbish-the exiting sign Move-the sign to a more visible location in the current area Add-the temple at the bottom on a small attached sign Prefer-not to advertise Sunday School outside.
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Vicar’sReport|11December2018Note:Itemsinboldredaresuggestedforfurtherdiscussionand/orevaluation
NewMemberUpdates1. ThankyouforyourhelpwithGuests
a. SEEKOUTANDWELCOMEGUESTSb. SaraClaytonhasbecomeafriendandregularattenderatworshipc. Lornaandherhusband(newtotheHill)willbecomemembers
i. LiveinIrvine,boughtahomehere,plantoretirehere(maybe)
MembershipandAttendanceTotalActiveBaptizedMembers(31December2017)...........................................................................90TotalActiveBaptizedMembers(30November2018)..........................................................98FriendsofSt.Hugh’s(31December2017)..............................................................................................156FriendsofSt.Hugh’s(30November2018).............................................................................170
TotalAttendance2017throughNovember30.................................................................................*2102TotalAttendance2018throughNovember30...............................................................**2014SundayAttendance2017throughNovember30.............................................................................*1914SundayAttendance2018throughNovember30...........................................................**1906AverageSundayAttendance2017throughNovember30.................................................................*42AverageSundayAttendance2018throughNovember30...............................................**42
*Sunday1/22/17=SnowDay,noService**Sunday7/29/18=NoServiceduetoCranstonFire
Ordination!1. Rev.Patriciawasordainedaprieston9December2018—withalotofhelpfromherfamily
atSt.Hugh’s.WelldonePatricia,welldoneSt.Hugh’s.2. ACuracyforPatricia—includingservingusatSt.Hugh’s—isunderdiscussion(Rev.Laura
Sheridan-Campbell,DirectorofFormationandTransitionfortheDiocese,willleadanddirecttheeffort).a. Curate:Aclericwhoassistsarectororvicar.b. Curacy:Theoffice,duties,ortermofofficeofacurate.
Calendaritems1. Sun12/16/18................Rev.PatriciatocelebrateandpreachatourEucharist2. Mon12/24/18...................ChristmasEveServiceat5:00PM3. Sun1/6/19....................FeastoftheEpiphany4. Sun1/27/19...................AnnualMeetingofSt.Hugh’s5. Sat2/2/19......................ElectingConventionforFifthBishopofSanDiego6. Wed3/6/19...................AshWednesday(Serviceat5:30PM?)7. Sun3/10/19..................FirstSundayinLent
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