MINUTES BUSINESS MEETING

CINNAMINSON BOARD OF EDUCATION DECEMBER 16, 2014

1. The meeting was called to order at 7:30 p.m. in Room 120 of the Middle School.

2. A Moment of Silence was observed. 3. A salute to the Flag was given. 4. Roll Call showed the following members in attendance: Mrs. Jean M. Cohen - President Mr. James J. McGuckin, Jr. - Vice President Mrs. Laura Fitzwater Mr. Dennis Hassis Dr. James A. Herschel Mrs. Jacqueline Plunkett Mrs. Dolores Woodington Vacancy Absent was Mr. Shea

Also present were Dr. Salvatore J. Illuzzi, Superintendent, Dr. Dolores Szymanski, Interim Director of Curriculum and Instruction, Mr. Thomas W. Egan, Jr., Board Secretary/Business Administrator, the High School Student Representative, Megan Morris, and the Middle School Student Representative, Maggie Harbord.

5. Public Announcement by President: Statement is hereby made that adequate notice of this meeting was given by submission of said notice to the Burlington County Times and the Cinnaminson Township Clerk on May 16, 2014. 6. A motion was made by Mr. McGuckin, seconded by Mrs. Woodington, roll

call vote 7 ayes, 0 nays, 1 absent in favor to approve the routine business of the Business Administrator with the following exceptions:

Item #6.7, vendor #9906, 6 ayes, 0 nays, 1 absent, 1 abstention (Hassis) Item #6.7, vendor #7348, 6 ayes, 0 nays, 1 absent, 1 abstention (Plunkett) Item #6.7, vendor #7227, 6 ayes, 0 nays, 1 absent, 1 abstention (McGuckin) Item 6.7, vendor #4827, 6 ayes, 0 nays, 1 absent, 1 abstention (Herschel)

Item 6.7, vendor #9487, 6 ayes, 0 nays, 1 absent, 1 abstention (Fitzwater) Item 6.7, vendor #5434, 6 ayes, 0 nays, 1 absent, 1 abstention (Cohen) Item 6.8, Approval of Minutes, December 2, 2014 Special Meeting, 5 ayes, 0

nays, 1 absent, 2 abstentions (Herschel, Plunkett) 6.1 Secretary's Report for October: Appendix A Board of Education’s Monthly Certification Budgetary Major Account/Fund Status

Pursuant to N.J.A.C. 6A:23A-16.10(c)3 and 4*, we certify that as of the above date after review of the Secretary's monthly financial report (appropriations section) and upon consultation with the appropriate District officials, to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and 4* and that sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. *Citations are subject to change due to periodic amendments, new rules and repeals. 6.2 Treasurer's Report for October, which is in agreement with the Secretary's Report: Appendix B

6.3 Monthly Budget/Receipts/Transfer Reports for October: Appendix C Board Secretary’s Monthly Certification Budgetary Line Item Status

Pursuant to N.J.S.A. 6A:23-16.10(c)3 and 4*, I certify that no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the District Board of Education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8-1. *Citations are subject to change due to periodic amendments, new rules and repeals.

6.4 Monthly Transfer Report for the period ending December 9, 2014:

Appendix D 6.5 Monthly HS Activities Reconciliation Report: None

6.6 Monthly Food Service Management Cost Performance Statement for September and November 2014: Appendix E

6.7 Certified Bill List for December: Appendix F

6.8 Approval of Minutes for: Regular November 18, 2014 Special December 2, 2014 Confidential December 2, 2014

7. A motion was made by Mrs. Fitzwater, seconded by Mrs. Plunkett, roll call

vote 7 ayes, 0 nays, 1 absent in favor to approve the following routine business of the Superintendent:

7.1 Enrollment Report for November: Appendix G 7.2 Health Reports for November: Appendix H 7.3 Fire Alarm Report for November: Appendix I 7.4 Crisis Drill Reports for November: Appendix J 7.5 HIB Report ending December 16, 2014: Appendix K 7.6 Superintendent’s Monthly Report for December: Appendix L

Dr. Illuzzi began by thanking those in attendance for taking the time to attend our December meeting. He then began his report by commenting on the Holiday programs in our schools, which were once again exceptional. The crowds were standing room only with many family and friends in attendance. He expressed his appreciation to the staff and student “music makers” for their performances. Next, Dr. Illuzzi thanked the Middle School students and staff for once again hosting the annual program for our seniors. He noted this is the eighth year of the program and that one hundred ninety-five seniors attended the program. He extended his appreciation to Frank Goulburn, and teachers Christina Beri and Jessica Sanchez for their work on this most popular program. Dr. Illuzzi then spoke about the Jane B. Weilenbeck Needy Family Fund and explained that the fund was established in memory of a social worker in our district to help the needy families of our district. This fund is supported by staff, students, local organizations and community members who provide turkeys, food and pies for Thanksgiving, as well as, ham/turkey, food and holiday gifts in December for those in need. This year we helped 75 families to have a happy holiday season. Our Student Activity Center (SAC) once again had a sharing tree of mittens, gloves, and scarves, for families in our community who are in need. He extended his sincere appreciation to our staff, students and community who adopted families during this holiday season. We should take great pride in what we do. Next, Dr. Illuzzi said he was pleased to report that our graduation rate is ranked #1 in the County. Congratulations to not only Darlene and her staff, but all of our staff from K thru 12 on achieving this outstanding graduation rate. He thanked Sherry Spier for her work in tracking every student and filing this report. Next, Mark Tindall, and his staff won an award at the Turf Conference for having the #1 football field in South Jersey. Mr. Tindall displayed the plaque they

received at the conference. Dr. Illuzzi on behalf of the Board congratulated Mark and his staff on this award. Finally, Dr. Illuzzi said the next meeting of the Board will be the reorganization meeting of the Board on January 6, 2015, at 7:30 p.m. in Room 120 at the Middle School, when the new Board members are sworn in. This reorganization meeting takes place once a calendar year in January. The next regular business meeting will take place on Tuesday, January 20, 2015 at 7:30 p.m. He wished everyone a very Happy Holiday and a Wonderful New Year.

8. Report from High School and Middle School Student Representatives

High School Report – Megan Morris reported on the following activities at the High School:

� 1. Winter Sports Teams have started their seasons: Swimming: No Captains have been decided yet. Swimming is coached by Jon Schroeder. December 12, the team lost to Delran. Their next meet is December 16th against Pemberton. Indoor Track: No Captains have been decided yet. Indoor track is coached by Charles Kind. First meet is Saturday 20th. Bowling: No Captains have been decided yet. Bowling is coached by Anthony Faltz. Boys basketball: Captains are Mark Staudenmayer. Jack Hart, and Ryan Hanratty. Coached by Mike Fries. First game is December 19th against Riverside. Girls Basketball: Captains are Allison Axelrod, Kelsey Treharne, Marisa Dileo, and Caitlyn Kollar. The team is coached by Brett Jenkins. The girls first game is December 19th against Riverside. The game is home at 6:15 PM. Wrestling: The wrestling captains are Tom Halecki, Pat Morton, and Zach Sireci. The team is coached by Michael Beirao. Their first match is December 23rd at 3:00 PM at Burlington Township.

� 2. Cinnamentors continue to help new students become acclimated to the Schools.

� 3. The Interact club was at the high school on Saturday busy baking cookies

� 4. Julianne Smith and Evan Mariano have both been accepted into the South

Jersey Honors Orchestra. Their performance will take place at Rowan

University Concert Hall on Sunday, January 11th at 3:00 p.m.

� 5. Congratulations to the following marching band members that were Selected for the Western Burlington County Band.

For flute: Katie Bove Ashley Krebs, Dara Napier, and Sarah Peszka. For Saxophone: Markus Mayer, Nicole Peak, Kyle Robinson, Tyler Payton, Robert Stem For Trumpet: Mike Deal. James Geib, Sean Bove, Ben Johnson For Percussion: Ryan Brown, Alexis Lax, and Josh Raleigh For Clarinet: Ava Littlewood For Euphonium: Matt Crepps

Also, senior Ashley Krebs was selected for the South Jersey Symphonic Band for the 3rd year.

This is all thanks to the work of Ms Knisely and her student teacher Nicole Portik, who is finishing up her student teaching here at CHS.

� 6. The Poetry Out Loud School-wide Competition is in the Library on

Thursday, January 15th at 2:15 p.m. Poetry and Refreshments will be available. Storyteller and Performance Artist, Queen Nur will host and about ten (10) students will recite two (2) poems each.

� 7. The Friends of Rachel club is collecting toiletries and small items for the Winter for local group homes.

� 8. Many of our high school organizations have adopted a family for the Jane Weilenbeck Needy Family Fund. All gifts were brought in Tuesday morningand delivered to Rush School.

� 9. Congratulations to Mr. Jay Meile, Coach of the Year.

Middle School Report – Maggie Harbord reported on the following activities at the Middle School.

� The musical groups performed in their winter concert on December 9th and again

the next morning for our local senior citizens. On December 23rd, the groups will perform for their classmates in school. Preparation for the spring musical is underway, with practices that will commence after Holiday Break.

� This year’s Winter Art Show was a huge success. The 7th graders had wonderful

prints on display inspired by artist Albrecht Durer, 8th grade showed us how well they use watercolors with paintings inspired by Frank Stella, and prints inspired by Andy Warhol. The 6th graders had a variety of projects on display from 1 point

perspective to Value collages. All looked amazing. Students could also make a glass locker magnet to take home with Mrs. Muraresku at the event!!!

� The Basketball teams are excited about their seasons, with the 8th grade boys off

to a Winning start. The Girls team is working through some injuries but will be well rested for after the break. The wrestling team has 30 kids and is excited to begin their season next week.

� Mrs. Garbe and the Jane Weilenbeck committee reported that they were able to

feed 70 local families for Thanksgiving with the donations collected at our schools. They even were able to keep some food to be used as part of the Christmas meals. A total of 70 families have been adopted for the Winter Holidays and will receive their gifts the week before the break. All of the food donations were included as part of the Food banks, Students Change Hunger Campaign that the Unity club is involved in again this year.

� Mrs. Sanchez and Ms. Beri along with student and staff volunteers held the

annual senior citizens holiday breakfast on December 10th. We had a packed house, who enjoyed pastries from Haegele,s Bakery and listened to the sounds of our musical groups. Each guest was given a reusable water bottle courtesy of Cinnaminson Education Association and NJEA Pride Grant.

� Congratulations are in order for our November Students of the Month: 6th

Grade: Andrew Bishop, 7th Grade: Abby McDonald, 8th Grade: Gabby Taber and our Faculty Member of the Month, Mrs. Laskowski who was nominated by Emily Gunning.

� Congratulations also, to our members of CMS who were chosen to be part of the

All South Jersey Chorus including Nick Hite, Jack Rooney, Maggie Harbord, Sophia Waninger, Matt Peszka, Mike Smith, Isabel Bramhall, and Eileen Yizzi.

Both, Daniel Sokalowski and Genna Goins have both been accepted into the

South Jersey Honors String Ensemble. T

� The second trip to New York City for the other part of the Unity club was on November 24th. The students visited the 9/11 Museum, the Museum of Tolerance and took a ferry ride on the river to see the Statue of Liberty. The students enjoyed dinner at Food Network’s Guy Fieri’s Restaurant in Times Square.

� On December 5th, we held our Snowflake dance. Over 300 students attended

and had a great time. As part of prize palooza, the students brought in socks, gloves and canned goods to earn prize tickets. Over 25 prizes were given our as part of the palooza.

On behalf of the CMS students I would like to wish everyone a safe and Happy Holiday Break.

Presentation(s): Mrs. Cohen introduced Dr. Illuzzi to begin the presentation. Dr. Illuzzi began by informing everyone that on tonight’s agenda we will be confirming the sale of bonds at a rate of 3.22%, which is a better rate than Moorestown was able to get the day before. The fiscal health of this district, including a clean audit for the past several years, are the result of the stability of this Board, which has continued to operate cooperatively, with little drama. We in fact have four (4) Board Members who have served on this Board for fifteen (15) years or more, and were part of the Board that appointed him Superintendent fifteen (15) years ago at the December meeting. Tonight, one (1) of these members is leaving the Board. Dr. Herschel has decided to leave the Board and we wish him all the best. Dr. Illuzzi then presented Dr. Herschel with a plaque signifying his dedicated service to this Board and community. After accepting his plaque, Dr. Herschel said that it has been both an honor and a privilege to be on this Board. He noted that he originally moved to this community for the schools and had served on this Board during some interesting times. He said that now that his wife is retired they are going to be spending six (6) months of the year in the Adirondacks and so he has decided it was time to leave the Board. He wished everyone on the Board the best of luck in the future.

Acknowledgement of Dr. James A. Herschel, School Board Member, 1993-1999 and 2003-2014

10. Correspondence to Board – Mrs. Cohen said she had no new correspondence to

share. 11. Committee Reports

A motion was made by Mr. Hassis, seconded by Mrs.Woodington, roll call vote 7 ayes, 0 nays, 1 absent in favor to approve the committee minutes as submitted.

The Board President is an ex-officio member of all Board Committees and the Superintendent, Assistant Superintendent and/or Business Administrator attend committee meetings.

A. Curriculum/Student Activities – There was no meeting. B. Facilities/Transportation

Meeting: Tuesday, November 25, 2014

District Administrative Office 6:30 p.m.

Members Present: Jean Cohen

Jim McGuckin Harry Shea Dolores Woodington

Others Present: Sal Illuzzi, Tom Egan, Dolores Szymanski, and Mark Tindall

Also present was Bob Garrison of Garrison Architects.

The meeting was scheduled to review the proposals submitted by site engineering firms and construction management firms with regards to the District’s approved capital project plan.

Mr. Egan reviewed the process of how we got to this point. Mr. Egan informed committee members that the request for proposals (RFP) were prepared and submitted to Parker Mc Cay for review. The RFPs were advertised on the district website and the Burlington County Times. They were available to prospective firms in excess of 20 days with the formal submittals due to the Business Office by 10am on November 13th. Proposals were opened, fees read aloud, and then reviewed later that day for proper submittal documentation. Copies of all fee schedules were then forwarded to Bob Garrison’s office for review. The Board was notified of the firms who had submitted proposals. We had submitted the three (3) lowest proposals that were prequalified by the School Development Authority (SDA) for the size of our project.

Bob Garrison explained that State government prequalifies construction contractors who bid capital projects. The same prequalification occurs for the site engineers and construction managers. Mr. Garrison said, that as architects, we too are prequalified by the NJ School Developmental Authority and the NJ Division of Property Management for construction in addition to standard criminal background checks. Mr. Garrison then explained the SDA ratings. Today we are talking about a 30 million dollar project. So you want someone that is prequalified for an unlimited dollar value on projects, which is in excess of the 25 million dollar rating. The state has already graded these professionals. If that value is not unlimited we could not entertain their proposals. This was spelled out in the RFP. From that point on the 3 RFPs were evaluated for all submittals and then Dr. Illuzzi, Dr. Szymanski and Mr. Egan met earlier today to discuss any concerns they had with the three (3) proposals. The Board was sent out a schedule of fees associated with each firm. Separate schedules were prepared for the engineer services and for the construction manager services.

Next, Mr. Egan took Committee members through the Site Engineering fee schedule. The fees were reviewed as well as the out pocket reimbursable costs. Reimbursable cost means out pocket costs for copies of plan documents, mailings, travel, telephone, etc. All cost outside the normal engineering services which will include sending plans to the County and the planning board. Reimbursables were anything else not mentioned in the lump sum fee. The list of seven engineers were narrowed down to the three (3) lowest proposals and Mr. Garrison made sure they were prequalified. Copies of their proposal packets were provided to Committee members in advance of tonight’s meeting. Also from low to high there was not a significant difference in value; so therefore, they all understood the scope of work. Next, Mr. Garrison said, so what is their task? The task will include topographic surveys, utility location surveys, field ground penetrating radar, and geotechnical service. The engineers need to know the soil makeup in order for the ground to support footings and foundations. Mr. Garrison said this is necessary so that he can design a foundation. The engineer will do earth work, testing and exploratory work. The engineer drawings need to contain a grading plan, utility plan, lighting and landscaping plan, soil erosion and sediment control, and there must be a coordination of documents that go to county for approval. Mr. Garrison said that a storm water control management plan for the High School is needed. Site engineers need to provide cost estimates and coordinate their studies with the architects. Mr. Garrison said that the engineers will prepare division 2 site work schedules and be involved in bidding and negotiations. A very comprehensive proposal with environmental assessment planning. Plans for parking lot and landscaping will be included in scope. Mr. Garrison said that it would come down to who we are comfortable with.

Dr. Illuzzi asked Mr. Garrison if he was comfortable with the three (3) finalists selected. Bob responded absolutely. The three finalist are:

Adams, Rehmann, and Heggen (ARH) – located in Hammonton and Garrison has done a lot of work with them. Medium size firm. Their fee was $133,860 with reimbursable expenses not to exceed $2,000.

Environmental Resolutions - located in Mt. Laurel just won the contract with Haddon Twp. – smaller size firm. The fee was $144,500 with reimbursable expenses not to exceed $2,000.

Pennoni Associates – located in Haddon Heights. They have an in house team that can do it all, site, civil, environmental, geotechnical. Larger size firm. The fee was $141,865 with reimbursable expenses not to exceed $1,950.

Mr. Garrison is very comfortable with all three (3) engineering firms. They have to instill confidence in you. All three (3) do public school work and that’s what matters. The question comes down to how fast can they do the surveys so that Garrison Architects can do their design and have it ready for bid? Bob Garrison went through the balance of the engineer submittals with the committee.

Committee members unanimously approved all three (3) engineering firms listed above and recommended inviting them to be interviewed by the Board of Education at the Special meeting of the Board scheduled for Tuesday, December 2, 2014.

Committee members asked Mr. Garrison if he expected an honest answer from the three (3) firms when interviewed. Bob Garrison said yes. With the winter approaching Bob needs the surveys for determining the elevations and soil testing in the next few weeks in order to begin the design phase.

Next, Committee members reviewed the proposals from the construction managers. Three (3) of the construction management firms did not have the qualifications for unlimited School Development Authority approvals.

Bob Garrison broke down the projects between phase I and phase 2. He said that the construction managers must meet in my office at least once a week to review the progress. As we proceed through the construction phases of the project we need a construction manager executive and two men on the ground full time 40 hours a week. Senior executive is contracted for 20 hours per week for 25 months. The 20 hours are between the office and out in the field. Months in my office planning preconstruction with up to speed plan reviews, cost estimates, and provide coverage for post construction months. Fees for services will be based on amount not to exceed services as outlined in the request for proposals. The state application/budget for the project included 3% for construction management costs. Bob explained, in addition, contingencies were also built into the project application budget.

Committee members asked how we arrived at the three (3) proposed construction managers. The three (3) were decided based upon fee and pre-qualification for unlimited size construction cost to manage. Mr. Garrison said that McCloud, Pinnacle, and Skanska were not pre-qualified by the State Department of School Development Authority to oversee 25 to 30 million in construction. From there we were able to narrow the remaining five (5) construction managers down based on locality and fee.

New Road Construction Management – a local firm out of Cherry Hill and has done a lot of services for K-12 districts in the Burlington County as

well as the state. The fee was an amount not to exceed $761,200 for services in accordance with the request for proposal.

EPIC – a northern New Jersey firm from Piscataway and has done K-12 work but nothing in our county. Most work was performed in north Jersey. The fee was an amount not to exceed $842,374 for services in accordance with the request for proposal.

Greyhawk Construction Managers – a local firm from Moorestown and has done a lot of work in the county for K-12 districts. The fee was an amount not to exceed $928,000 for services in accordance with the request for proposal.

Mr. Garrison discussed the firms and their work. Discussed current projects that they worked on. You can’t beat New Road and Greyhawk. Mr. Garrison said that both are reputable firms that do a lot of work here in South Jersey. Mr. Garrison said that he had worked with EPIC up north and some work in Trenton. Based on their past projects, EPIC seems to travel north more than they travel to South Jersey. Mr. Garrison said that he was comfortable with all three.

Next, Mr. Garrison was asked to discuss the Ocean City project in which the High School had some water infiltration since it located a block from the ocean. Mr. Garrison explained. Long story short Ocean City School District sued the professionals other than the Architect.

Mr. Garrison discussed the phases of construction and explained why he was opposed to utilizing trailers to house staff. The trailers have footings, electric, plumbing and are uncomfortable. The trailers are also very expensive. The main office will be relocated to the small gym and business will run as usual. In the end we come in and tear out the temporary walls that were constructed and refinish the gym floors. Question was asked about commissioning cost. Mr. Garrison explained. The HVAC equipment comes to the site and at times doesn’t work. The fee does not consider commissioning and we can address this down the road.

Mr. Garrison said that when we authorize the fees for construction manager services we state that the amount will not to exceed the fee stated for services in accordance with the request for proposal. Mr. Garrison encouraged the Board to ask if there is any room for negotiations. Mr. Garrison explained and said to select the firm who you want to go with and then you can further negotiate the fee. They know the process.

Committee members are not comfortable with using a firm from North Jersey who has not done any work in Burlington County. Committee members felt that EPIC would most likely incur much more out-of pocket costs for travel related expenses and etc. because of their locality. Therefore, Committee members removed EPIC from the interview list and add Joseph Jingoli and Son Construction Managers.

Joseph Jingoli and Son Construction – a central New Jersey firm was more local than EPIC but whose fees were hundreds of thousands more than New Road. The fee was estimated to an amount not to exceed $1,109,956 for services in accordance with the request for proposal.

Committee members unanimously recommended to bring New Road, Greyhawk, and Jingoli and Son construction managers to the full Board to be interviewed.

Mr. Garrison suggested to invite the project executive and site construction phase managers to the interview.

Contact the three (3) recommended site engineers and the three (3) recommended construction managers and invite them to the Special meeting of the Board scheduled for 6:00 pm on December 2, 2014. Schedule the firm with the least fee to the most and for 25 to 30 minute sessions. Have each firm provide a brief opening statement, ask why the firm is the right for the job, and what their approach is to the project. The Board of Education will have additional questions. In addition let the construction managers know that the Board of Education may ask if their fee is negotiable and please no power point presentations.

The next meeting of the Facilities/Transportation Committee has not been scheduled at this time.

C. Finance/Personnel - There was no meeting.

D. Policy/Legislation – There was no meeting.

12. Recognition of members of the community wishing to speak on action items appearing on this agenda. No one wished to speak at this time. 13. Superintendent Recommendations: A. PERSONNEL

1. CERTIFICATED – Dr. Salvatore J. Illuzzi

A motion was made by Dr. Herschel, seconded by Mrs. Fitzwater, roll call vote 7 ayes, 0 nays, 1 absent in favor to approve the following:

(a) Appointment That the Board approves the appointment of Devon Murtagh as a full-time long-term substitute Teacher of Elementary/English at the Middle School effective January 7, 2015 at a pro-rated salary of $54,453 which is Step 1 of the BA salary guide. EXPLANATION: Ms. Murtagh is replacing Amy Sellars during her leave of absence. (b) Extension of Contract

That the Board approves extending the appointment of Liz Grauer, long-term substitute at New Albany Elementary School, through January 30, 2015 to do testing of Special Education students with no change in salary. (c) Additional Assignment That the Board approves the compensation for Brittany Hurst, long-term, part-time (.5) substitute at New Albany Elementary School, for participating in parent conferences which were beyond her normal school day from November 19, 2014 through November 24, 2014 for a total of 15 hours at her current hourly rate. (d) Extra Duty Appointments That the Board approves the following extra duty appointments/changes during the 2014-2015 school year:

• Morris Burton, High School, Ebony Club Advisor, September to ½ of October with a stipend of $218.

• Anthony Faltz, High School, Sources of Strength Club Advisor, with a stipend of $1,455.

• Gina Quaranta, High School Assistant Swimming Coach, with a stipend of $4,089.

• Molly Quinn and Julie Leetz as High School, Grade 11 Class Advisors with a stipend of $2,544 each.

• Jo-Ann Carroll and Patrick McNamara as High School, Grade 10 Class Advisors with a stipend of $1,893 each.

• Kathi Alven as High School Treasurer from September until December 15, 2014 with a revised stipend of $1,475.

• Bonnie Weller as Lead School Nurse from September to ½ of November with a revised stipend of $197.

• Mary Naumann as Lead School Nurse from ½ of November through June with a stipend of $591.

(e) Honorarium for AP Coordinator That the Board approves the payment of $250, with funds supplied by the College Board for the Advanced Placement Coordinator, Alexis Mancinelli as an honorarium for work done outside of school hours during the 2014 AP Exam administration. (f) Teacher Training That the Board approves the following teachers to be paid for attending the Orton-Gillingham training at Hopewell Valley School District in July 2014 for 30 hours each at the rate of $42.93 per hour: Heather Tocco Janette Oliver Laura Keneally Nancy McGann

(g) Substitute Teachers/Nurses That the Board approves the Substitute Teachers/Nurses listed below, to be called on an “as-needed” basis for the 2014/2015 school year: Alaina Dill Lauren Gatton Erin Griffiths Maureen Howard Christopher Knapp Joanna Scott Nicole Portik Michelle Patterson Emily Davis Mattison Rodgers

(h) Student Teachers

1. That the Board approves Patrice Tkacs as a Student Observation from Rowan University, effective January 20 through May 11, 2015, under the supervision of Elizabeth Quinn, 2nd Gr. Teacher, New Albany School.

2. That the Board approves Jon Timmons as a Student Teacher

Placement from Temple University – Boyer College of Music and Dance, effective March 9 through May 1, 2015, under the supervision of Natasha Sigmund, Music Teacher, Rush School.

(i) ABA Training Preparation

That the Board approves Kim Montagano be compensated for ABA Training Preparation at the Memorial School for 22 hours at a rate of $51.00 per hour.

2. NON-CERTIFICATED – Dr. Salvatore J. Illuzzi

A motion was made by Mrs. Plunkett, seconded by Mrs. Woodington, roll call vote 7 ayes, 0 nays, 1 absent in favor except item (h) 1, 6 ayes, 0 nays, 1 abstention (Woodington), 1 absent to approve the following:

(a) Emergent Approval of Employee Hiring

That the Board approves that an Application for Emergent Hiring be submitted to the County Superintendent of Schools in accordance with the revised statute for the following employee(s) along with the attestation form(s):

None

(b) Resignation That the Board accepts the resignation for personal reasons of Elizabeth Grauer from the position of Special Ed Aide/Personal – Rush School, effective retroactive to November 19, 2014.

EXPLANATION: Ms. Grauer accepted a Long Term Substitute Teacher position in our district.

(c) Appointments/Transfers

1. That the Board approves the transfer of Kathleen Alven to the position of L/T Substitute Administrative Assistant to the Superintendent – Memorial School, effective retroactive to December 1, 2014, at a salary of $55,000 pro-rated for the 2014-2015 school year.

EXPLANATION: Mrs. Alven is replacing Jean Becker during her

Leave of Absence. 2. That the Board approves the appointment of Casey Burk to the

position of Special Ed. Aide/LLD – Middle School, effective retroactive to December 12, 2014, 6 hrs. daily, at a salary of $17.55/hr., which is based on Step 1 of the Classroom Aide salary guide for the 2014/2015 school year.

EXPLANATION: Ms. Burk is replacing Rose Adams who accepted

a F/T Secretary position in the district. 3. That the Board approves the appointment of Brittany Hurst to the

position of Special Ed. Aide/ABA Tech. – New Albany School, effective retroactive to December 1, 2014, 3.25 hrs. daily, at a

salary of $18.75/hr., which is based on Step 3 of the ABA Technician salary guide for the 2014/2015 school year.

EXPLANATION: Ms. Hurst is replacing Melanie Martin who

accepted a F/T Teaching position in the district. 4. That the Board approves the transfer of Deborah McKinley to the

position of F/T 12 Mo. Secretary/Guidance Office – High School, effective December 16, 2014, at a salary of $40,402 pro-rated, which is based on Step 5 of the S-2 12 Mo. Secretary salary guide for the 2014/2015 school year.

EXPLANATION: Mrs. McKinley is replacing Kathleen Alven who

accepted the L/T Sub. Admin. Asst. to the Supt. position in the district.

5. That the Board approves the appointment of Karla Miller to the

position of Special Ed. Aide/ABA Tech. – Rush School, effective retroactive to November 24, 2014, 6.75 hrs. daily, at a salary of $21.00/hr., which is based on Step 6 of the SE Aide/ABA Tech. salary guide for the 2014/2015 school year.

EXPLANATION: Ms. Miller is replacing Brittany Hurst who

accepted a P/T Teaching - P/T SE Aide position in the district. 6. That the Board approves the appointment of Ashley Podraza to the

position of Special Ed. Aide/Personal – Rush School, effective retroactive to December 8, 2014, 6.75 hrs. daily, at a salary of $17.98/hr., which is based on Step 5 of the SE Aide/Classroom salary guide for the 2014/2015 school year.

EXPLANATION: Ms. Podraza is replacing Elizabeth Grauer who

accepted a L/T Substitute Teacher position in the district.

(d) Training That the Board approves the following Special Ed. Aide/ABA Technicians who attended Training Workshops on November 19, 20, 24, 25, and 26, 2014, be paid at their previously approved rates of pay for the total hours listed: NAME HOURS Alicia Anthony 8.00 Christin Artale 8.00 Vicky Borchers 8.00 Nicholas Carpo 8.00

Mary Lou Craig 8.00 Lia DeSanto 8.00 Kristine Foglia 8.00 David Gleason 6.00 Brittany Hurst 8.00 Nancy Kenny 8.00 Robert Ludwick 6.00 Karla Miller 8.00 Karen Mottola 8.00 Nicole Necowitz 8.00 Michael Rehn 11.50 Amanda Reyes 8.00 Kelly Rooney 8.00 Maria Ruppert 8.00 Jennifer Schneyer 8.00 Trish Schuster 8.00 Julia Zimecki 8.00 (e) Salary Adjustments

1. That the Board approves a salary adjustment for John Wright, SAC Aide – Memorial School, from $8.25/hr. to $8.38/hr., effective January 1, 2015.

2. That the Board approves a salary adjustment for Allan Godwin, Jr.,

BCIT Student Worker – Operations Dept., from $8.25/hr. to $8.38/hr., effective January 1, 2015.

EXPLANATION: The above salary adjustments are required in

order for our district to be in compliance with the Federal Fair Labor Standards Act.

Dr. Illuzzi explained that the minimum wage is increasing effective

January 1, 2015 to $8.38/hr. and this is why the hourly rate is increasing for these two (2) individuals.

3. That the Board approves a salary adjustment for Steven Creel,

School District Network Engineer – Technology Dept., to a salary of $86,611, effective January 1, 2015 for the remainder of the 2014/2015 school year.

(f) Extra Duty

That the Board approves the request to have Mary Lou Craig, SE Aide/ABA Tech. – Rush School, work 1 hour per week to attend Strategies for Success an

after-school activity, with her assigned student, effective December 19, 2014 through January 30, 2015.

(g) Job Description That the Board approves the following Job Description as attached in

Appendix M:

• 12 Month Clerk/Receptionist – High School H-79 (h) Substitutes

1. That the Board approves the following Substitute Teacher Aides to be called on an “as-needed” basis for the 2014/2015 school year:

Joanna Bluhm Julie Montgomery Dolores Patterson 2. That the Board approves the following Substitute School Bus Aides

to be called on an “as-needed” basis for the 2014/2015 school year: Michele Robb Richard Martin Amy Chess 3. That the Board approves Dhruvik Patel as a Student Technology

Worker – Technology Dept., effective retroactive to December 3 to December 23, 2014 at the rate of $8.25/hr.; and effective January 5 through June 18, 2015 at the rate of $8.38/hr.

B. CURRICULUM & INSTRUCTION – Dr. Dolores Szymanski

A motion was made by Mr. McGuckin, seconded by Dr. Herschel, roll call vote 7 ayes, 0 nays, 1 absent in favor, except item B.4, 6 ayes, 0 nays, 1 abstention (Herschel), 1 absent, to approve the following:

1. Field Trips That the Board approves field trips as attached in Appendix N. 2. Professional Development Travel That the Board approves professional development travel as attached in Appendix O.

3. New Courses

a. That the Board approves the following courses to be added to the High School World Language Program for the 2015-2016 school year as attached in Appendix P.

Spanish 1, full year course

French 1, full year course

Dr. Szymanski explained that these we currently offer Spanish 1A & 1B and French 1A and 1B and we believe that the addition of these two (2) full year courses will provide students with a more complete learning experience. Mrs. Fitzwater asked if this means we will be eliminating 1A and 1B. Dr. Szymanski responded yes, as the students are not getting the full experience that the new courses will provide. b. That the Board approves the following course to be added to the

High School Business/Technology Program for the 2015-2016 school year as attached in Appendix Q:

Web Page Design and Development, full year course

Dr. Szymanski said that she is also seeking approval of the addition of the above full course for Web Page Design and Development. It is felt that this course will enable our students to keep pace with Technology trends which are constantly evolving. Mrs. Fitzwater asked what happens if current technology students will be able to take this course and if so how many credits would they earn. Mrs. Llewellyn responded that they wanted to take the class again they would earn 2 ½ credits.

4. School Calendar 2015-2016

That the Board has a first reading and approval of the proposed Calendar A for the 2015-2016 school year as attached in Appendix R. Dr. Herschel questioned the fact that we were doing a first reading and approval of the Calendar at this meeting and Dr. Illuzzi responded, yes, we will be asking for approval of the Calendar at tonight’s meeting.

5. Approval of NJQSAC Equivalency

That the Board adopt a Resolution supporting the proposed NJQSAC Equivalency and to approve the submission of the NJDOE Equivalency Application N.J.A.C. 6A:5 which is on file in the Office of Curriculum and Instruction. Dr. Szymanski reported that we have been informed that our district has been named as a high performing district and as a result will not have to go through the NQSAC review. She said this is very good news and that she is proud as a community member, and employee for the job everyone does in this district is every aspect including Curriculum, Instruction, Governance and Fiscal Operations, and Facilities.

6. Approval of High School Ski Club

That the Board reinstate the High School Ski Club during the 2014-2015 school year at no cost to the Board. Janice Bate and Jesus Powers as club advisors

C. SPECIAL EDUCATION – Dr. Salvatore Illuzzi

A motion was made by Mrs. Woodington, seconded by Mrs. Plunkett, roll call vote 7 ayes, 0 nays, 1 absent in favor to approve the following: 1. Student Placements a. That the Board ratifies and affirms the transfer/placement of student #2017141 from the High School to Brookfield Academy, effective retroactive to November 5, 2014. b. That the Board ratifies and affirms the transfer/placement of student

#2016651 from Bancroft School to Bancroft Residential, effective retroactive November 11, 2014.

2. Consultant Agreement That the Board ratifies and affirms a consultant agreement with Michael Gallaway, OD to provide Vision Evaluation as requested by the district at the rate of $150.00 per Vision Evaluation for the 2014-2015 school year. D. POLICY-Dr. Salvatore Illuzzi A motion was made by Mrs. Plunkett, seconded by Mr. McGuckin, roll call vote 7 ayes, 0 nays, 1 absent in favor to approve the following:

1. Second Reading and Adoption That the Board approves the second reading and adoption of the following Policy as attached in Appendix S:

• 5756 Policy Transgender Students

Dr. Illuzzi explained that at the November meeting the Board accepted the committee’s recommendation, that if there was only a minor change to an existing policy, a second reading would not be necessary. If, however, there is a new policy, we will still have a first reading, and then a second reading and adoption. This policy is a new policy and had a first reading at the November meeting.

14. Board Secretary/Business Administrator recommendations: Mr. Tom Egan

A motion was made by Mr. McGuckin, seconded by Mrs. Woodington, roll call vote 7 ayes, 0 nays, 1 absent in favor to approve the following

A. GRANTS 1. Cinnaminson Education Foundation 2014-2015 That the Board accepts, with appreciation, local funds in the amount of $20,589.25, from the Cinnaminson Education Foundation for the 2014-2015 school year. Mr. Egan extended sincere appreciation to Carmen Saginario and the Trustees for their continued support of our schools. B. FINANCE 1. Issuance, Sale and Award of School District Bonds, Series 2014 That the Board approves the resolution confirming the issuance, sale and award of the school district’s bonds amounting to $40,048,000; prescribing the form of said bonds; setting forth certain covenants as to the use of the proceeds of said bonds; and taking certain actions related thereto as attached in Appendix T. Mr. Egan explained that the tax impact at the time of the referendum was based on selling bonds at a conservative rate of 4.15% which yielded a tax impact of $199.59 for proposal #1 and $62.40 for proposal #2 for an average home assessed at $231,795. ($199.59 + 62.40 = $262.08).

He added that while interest rates were still low immediately following the September 30th vote, a conference call took place on October 7th with Bond Counsel, Financial Advisors, Auditor, Bob Garrison, Dr. Illuzzi and him. Then on November 18th Sherry Tracey of Phoenix Advisors and Mr. Egan had an interview with Standard & Poor’s who evaluated the District’s financials and provides the District with a bond rating for investors. He said that he is excited to say that the rating call went very well and that Standard & Poor’s affirmed the District’s strong financials and provided a very high “AA” rating. Finally, Mr. Egan said reported that on December 3rd the District took receipt of four (4) bids for the sale of bonds in the amount of $40,048,000. Out of the four (4) bids, the lowest bid was for an amount of 3.22%...almost a full point below the projected 4.15% used to estimate the tax impact for the referendum. He said that he is happy to say that the final rate of 3.22% reduces the interest cost over the life of the bond issue by more than $5,000,000 and reduces the tax impact from $262.08 to $238.40, which is a reduction of $23.68 per the average home assessed at $231,795. 2. Establishment of a Capital Fund Checking Account That the Board authorize the Board Secretary/Business Administrator to establish a Capital Fund Checking Account with Susquehanna Bank. D. CONTRACTS 1. Architect of Record That the Board approve the re-appointment of Garrison Architects as the Architect of Record for the Cinnaminson Township Board of Education for the period beginning January 1, 2015 through December 31, 2015. 2. Alliance for Competitive Energy Services (ACES) Natural Gas Supply

Service Agreement That the Board approves the agreement with Direct Energy Business Marketing, LLC d/b/a Direct Energy Business to provide gas supply services to the district for the twenty-one (21) month period effective March 1, 2015 thru November 30, 2016 as attached in Appendix U. Mr. Egan said that the State Accountability regulations require that as a condition of receiving State Aid the district must join a co-op for purchasing energy services.

3. Burlington County Cooperative Pricing System That the Board approves the resolution to participate in the Burlington County Cooperative Pricing System for the purchase of goods and services effective January 1, 2015 thru December 31, 2020 as attached in Appendix V. Mr. Egan said we are joining the cooperative pricing system just in case we Should need to purchase something from them in the future. 4. Tuition Contracts That the Board approves tuition contracts for four (4) homeless students’ attendance at Winslow Township Public Schools during the 2014-2015 school year. EXPLANATION: The State has determined that Cinnaminson is responsible for their education.

15. Other Business

Dr. Illuzzi said that at this point he would like to inform everyone of recent Board action with regard to the Capital Project. He noted that the Board had recently appointed a firm to provide site engineering services. The firm selected was Pennoni Associates, Inc. and they are already on site and working in the district. The Board also appointed New Road Construction as the Construction Managers for the project. In addition, our architect, Bob Garrison has been meeting with the building principals, Mark Tindall, our Facilities Director, and our Technology Department regarding this very important capital project. We expect bids going out for the contractors by the end of January. We will continue to provide updates as we continue to move forward on the project.

16. Recognition of members of the public wishing to speak. No one wished to speak

at this time. No one wished to speak at this time. 17. Comments from Board

Mrs. Woodington extended her congratulations to Darlene and the staff on the excellent graduation rate. She also said thank you to the Jane B. Weilenbeck Fund for all of the donations, thank you to the CEF for the continued support, and finally thank you to Jim Herschel for his many years of service. Happy Holidays! Mr. Hassis said Happy Chanukah, Happy Holidays! He added that he concurs with the comments already made and thanked Jim Herschel for all of his years of service on the Board. He said that Dr. Herschel always put the kids first.

Mrs. Plunkett said “Ditto”. She congratulated everyone on the High School graduation rate. She also said thank you to Dr. Herschel for his years on the Board and for all of his work on the Curriculum Committee. She thanked him for all of his hard work. Mr. McGuckin said he concurs with his colleagues on the Board. He congratulated Mark Tindall and his staff on their award and the great job they do day in and day out. Also, thank you to the Cinnaminson Education Foundation for their continued support. He thanked Tom Egan for the bond rating and also thanked Dr. Herschel for his years of service on the Board. Dr. Herschel said it is really nice to leave on a high note with all the great things happening in our district. He congratulated Mark and his staff and thanked the CEF for the continued support of our schools. Happy Holidays! See you later! Mrs. Fitzwater said congratulations to the staff and administration on the high school graduation rate and for continuing to make Cinnaminson Schools a great place to learn and grow. She thanked Dr. Herschel for his years of service and wished him many years of shiny bliss. Mrs. Cohen congratulated Dr. Herschel on his retirement from the Board. She thanked him for his years of service and for the countless students he has helped over the years. She also thanked Mr. Egan for all of his efforts and the bond rating and commented that his is an outstanding employee. She congratulated Mark and his staff on their award, and thanked Carmen and the CEF for their continued support. She thanked the Jane B. Weilenbeck Fund for all of their efforts in helping families to have a happy holiday season. Finally, she congratulated Jean Becker on her retirement in June. Happy Holidays!

18. Resolution Authorizing Executive Session – There was no Executive Session.

WHEREAS, N.J.S.A. 10:4-12 allows for a Public Body to go into closed session during a Public Meeting, and

WHEREAS, the Board of Education of the Cinnaminson Township School District has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and

WHEREAS, the regular meeting of this Board of Education will reconvene at the conclusion of closed session, at approximately _____ p.m. this evening.

NOW, THEREFORE, BE IT RESOLVED that the Board of Education of the Cinnaminson Township School District will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12:

______Any matter which, by express provision of Federal Law, State Statute or Rule of Court shall be rendered confidential or excluded from discussion in public (Provision relied upon: ____________________________________________);

______Any matter in which the release of information would impair a right to receive funds from the federal government;

______Any matter the disclosure of which constitutes an unwarranted invasion of individual privacy;

______Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body (Specify contract: ___________________________________________);

______Any matter involving the purpose, lease or acquisition of real property with public funds, the setting of bank rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed;

______Any tactics and techniques utilized in protecting the safety and property of the public provided that their disclosure could impair such protection;

______Any investigations of violations or possible violations of the law;

______Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer (If pending or anticipated litigation, the matter is: ____________________________________________)

(If contract negotiation the nature of the contract and interested party is ______________ ________________________________________________)

Under certain circumstances, if public disclosure of the matter would have a potentially negative impact on the District’s position in the litigation or negotiation, this information may be withheld until such time that the matter is concluded or the circumstances no longer present a potential impact);

______Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting (Subject to the balancing of the public’s interest and the employee’s privacy rights under South Jersey Publishing, 124 N.J. 478, the employee(s) and nature of discussion is ______________________________) ;

______Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility;

BE IT FURTHER RESOLVED that the Board of Education hereby declares that

its discussion of the aforementioned subject(s) may be made public at a time when the Board Attorney advises the Board of Education that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the School District or any other entity with respect to said discussion.

BE IT FURTHER RESOLVED that the Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the Board Secretary to take the appropriate action to effectuate the terms of this resolution

19. At 8:19 p.m. a motion was made by Dr. Herschel, seconded by Mrs.

Woodington, all ayes in favor that there being no further business the meeting was adjourned.

The reorganization meeting of the Board of Education will be held on Tuesday, January 6, 2015 at 7:30 p.m. in Room 120 at the Middle School. The next regular meeting of the Board of Education will be held on Tuesday, January 20, 2015 at 7:30 p.m. in Room 120 at the Middle School. Respectfully submitted, Thomas W. Egan, Jr. /ck Board Secretary/Business Administrator