MINUTES ARLEE SCHOOL BOARD OF TRUSTEES

REGULAR BOARD MEETING Tuesday, March 8, 2011, 6:30 P.M.

Administration Building

BOARD MEMBERS: Chairman Hank Adams, Vice-Chair Doug Lefler, Trustee Amy Burland, and Trustee Roger Christopher. Trustee Troy

Felsman was absent. ADMINISTRATION: Superintendent John Jay Miller, Principal James

Taylor and Principal Lisa Morger-Miller

EMPLOYEES: Sibley Malee-Ligas (AFT), Darcy Koemans PUBLIC: Sharon Stevens and Lolita Hendrickson

I. Call to Order and Pledge of Allegiance: Meeting was called to order at 6:30 p.m. with the Pledge of Allegiance led by Chairman Hank Adams.

II. Public Comment: Lolita Hendrickson presented her concerns to the Board regarding no fire drills being done in the District. She stated

that fire drills are a tool for the District. She is very passionate about this safety issue. She showed the Board and Administration pictures of the school that burned in 1963. She requested that regular fire drills be

implemented in the District. The District is mandated by federal and state law to have fire drills. She stated that if she can do fire drills with babies

the District can do them with all the schools. She implored the Administration to do what they have to do to have regular fire drills. III. Old Business

A. IEC Update: No representative present. B. AFT Update: Sibley Malee-Ligas was present on behalf of the AFT and stated there was nothing to report at this time.

C. Classified Update: Superintendent Miller stated that negotiations are still in the mediation process. Parties meet again the 24th

of March. He stated the District is very close to settling with the classified union and that part of the settlement will be to let the kitchen staff out of the union.

D. Litigation Update: Chairman Adams stated that a representative from Sirius walked through the gymnasium and elementary

and reviewed old and new punch list items. E. Budget Update: Superintendent Miller stated that the elementary is looking at about a $100,000 deficit in funds for next year. He

does not want this to affect student instruction. District Clerk Lonnie Morin stated that the District will be losing $650,000 in grant funds after FY2013 and the Board should keep this in mind for the future.

Superintendent Miller stated to keep in mind that this grant money does not hit the heart of academic instruction. Trustee Burland suggested the

District consider land sale options to make up the difference needed to run the District for the upcoming years.

IV. New Business

A. Student Grades Appeal: Chairman Adams declared that the

student’s right to privacy outweighs the public’s right to know and closed the meeting at 6:45 p.m. Chairman Adams brought the meeting back into open session at 6:53 p.m. Trustee Burland moved to approve student

3811A’s appeal for grades. Vice Chair Lefler seconded. Motion carried unanimously.

B. Two Students Request to attend half-time: Chairman Adams declared that the student’s right to privacy far outweighs the public’s right to know and closed the meeting at 6:55 p.m. Chairman Adams brought the

meeting back into open session at 7:00 p.m. Vice Chair Lefler moved to approve 3811B’s request to attend school half-time. Trustee Christopher

seconded. Motion carried unanimously. Chairman Adams declared that the student’s right to privacy far outweighs the public’s right to know and closed the meeting at 7:02 p.m. Chairman Adams brought the meeting back

into open session at 7:05 p.m. Vice Chair Lefler moved to approve student 3811C’s request to attend half time. Trustee Burland seconded. Motion carried unanimously. Chairman Adams requested that we address policy

3150 dealing with student attendance at next month’s meeting. C. Trustee Resolution Calling for an Election: Vice Chair Lefler

read the resolution calling for an election.

TRUSTEE RESOLUTION CALLING FOR AN ELECTION

BE IT RESOLVED, the Board of Trustees for Arlee Joint School District No. 8, Sanders, Missoula and Lake

Counties, State of Montana, will hold the Annual Regular School Election on Tuesday, the 3rd

day of May,

2011, which date is not less than forty (40) days after the passage of this resolution.

The polls will be open from 8:00 a.m. until 8:00 p.m.

The purpose of the election is to elect two Trustees for one three year term each, or as otherwise designated.

Three electors of this district who are qualified to vote at such election are hereby appointed to act as judges at

the election at each voting place as follows:

Name Address Voting Place

Anne Stewart 36436 Detweiler Road, Arlee Arlee Sr. Citizens

Patricia Hahn 90855 Hiway 93 N, Hahn Rd, Arlee Arlee Sr. Citizens

Kim Folden 69539 Big Sam Lane, Arlee Arlee Sr. Citizens

BE IT FURTHER RESOLVED, that the clerk of this school district is hereby directed to notify the above

named election judges of their appointment and to notify the county election administrator of the date of

holding said election, and request him/her to close registration and to prepare and furnish election

materials as required by law. In the event MCA 20-3-313 Election by Acclamation – Notice applies, the

trustees hereby give notice that the Election Administrator may declare an Election by Acclamation and give

proper notice to the public that the election has been cancelled.

No further proceedings were conducted relating to the election.

Hank (Arthur) Adams

Lonnie Morin

DATED this 8th day of March, 2011.

Trustee Burland seconded. Motion carried unanimously.

D. Close Up Request for Out of State Travel: Vice Chair Lefler

moved to approve the Close Up Request for Out of State Travel. Trustee Christopher seconded. Chairman Adams requested that Principal Taylor

check into liability forms for the student attending that is out of Arlee School District. Motion carried unanimously.

E. Interlocal Agreement with Missoula Area Education Coop:

Vice Chair Lefler moved to approve the Interlocal Agreement with Missoula Area Education Coop. Trustee Burland seconded. Motion carried

unanimously. F. Cancel Claims Check #36209 and #36848: Trustee Burland

moved to cancel claims checks #36209 and #36848. Trustee Christopher

seconded. Motion carried unanimously G. Calendar for FY2012: Vice Chair Lefler moved to approve the

calendar for FY2012. Trustee Christopher seconded. Principal Taylor

stated that homecoming will be scheduled the first week of school because this calendar reflects school starting after Labor Day. Trustee Burland

asked whether freshman academy would be offered again next year. Principal Taylor stated that he has talked with his staff about offering this again next year. Sibley Malee-Ligas stated that with the late end to the

school year, the students attending summer school will not have a week break as they have in the past. Motion carried unanimously. A copy of the

proposed calendar for FY2012 is attached to these minutes. H. Substitute for FY2011: Ryon Noland and Gloria Keller: Vice

Chair Lefler moved to approve Ryon Noland and Gloria Keller as substitutes

for the remainder of FY2011, pending substitute training. Trustee Christopher seconded. Motion carried unanimously

I. Personnel

1. Discuss Darcy Koemans steps granted on CBA matrix for FY2011: Ms. Koemans was present at the meeting and requested that

the Board give her four more steps on the matrix for years of service as a teacher not awarded at her time of hire in October. Chairman Adams stated that the Board can either do this retroactively or for next year should Ms.

Koemans be rehired. Principal Miller stated that she recommended Ms.

Koemans at the years given to her before the October Board meeting, but believes that a teacher should be given all the years of service they deserve.

Superintendent Miller recommended the Board approve Ms. Koemans years of experience. Trustee Burland moved to approve Ms. Koemans’ request to

move to step 6 on the CBA matrix, retroactively for FY2011. Vice Chair Lefler seconded. Motion carried unanimously

2. Letter of Resignation from Scott Palmer: Chairman

Adams read Mr. Palmer’s letter into the minutes. Vice Chair Lefler moved to accept Mr. Palmer’s Letter of Resignation. Trustee Christopher seconded. Motion carried unanimously.

3. Recommendation for Classified Renewal FY2012: Vice Chair Lefler moved to renew the following classified personnel for FY2012.

All classified listed will be hired at 2010-2011 FTE-PTE: Joan Arvidson (paraprofessional)

Cindy Allaire (bus driver) Janice Bennett (grants assistant)

Andrea Brister (math/reading aide) Carolyn Clinkenbeard (bus driver) Shara Espinoza (secretary)

Valerie Espinoza (secretary) Karen Fisher (paraprofessional) Kim Folden (ALC)

Drew Hendrickson (bus driver) Dori Johnston-Knoll (Title I aide)

Karen McCullough (paraprofessional) Sylvia McDonald (playground aide) Shawna O’Neill (Title I aide)

Melinda Pablo (secretary) Jennifer Ryan (assistant clerk) Francis Ryan (technology)

Chuck Smith (bus driver) Wendy Swab (student health officer)

Michelle Wieler (technology)

Trustee Christopher seconded. Vice Chair Lefler made a friendly amendment to include Deborah Espinoza (playground aide). Motion carried

unanimously.

4. Recommendation for Tenured Renewal FY2012: Vice Chair Lefler moved to renew the following tenured teachers for FY2012:

Carol Adams

Joyce Auer Russell Baker Anna Baldwin

Bonnie Barger Susan Black Susan Carney

Jill Couture Susan Domingo

Carolyn Drye Kenneth Hill Ronda Howlett

Ellin Ifft Sue Ann McCay

Donna McKinsey Thomas McKoy

Sibley Malee-Ligas

Anna Mize Timothy Morin Lorri O’Neill

Shawn Orr Jeffery Padgett Jim Polk

Dan Ries Clark Schlegel

Heather Schneiter Callie Shanahan Karl Swab

Anne Tanner Wilhemina Wright

Lisa Morger-Miller

Trustee Burland seconded. Motion carried unanimously. 5. Recommendation for Non-Tenured Renewal FY2012

(1st): Vice Chair Lefler moved to renew the following non-tenured teachers

for FY2012:

James Taylor Trustee Christopher seconded. Motion carried unanimously.

V. Reports: A. Transportation – Clint Rice

B. Maintenance – Gregg Dougherty: Vice Chair Lefler read Mr. Dougherty’s report into the minutes. The report is attached to these

minutes. C. Grants Manager – Deanne Smith: Vice Chair Lefler read Ms. Smith’s report into the minutes. The report is attached to these minutes.

D. HS/JH Principal – Jim Taylor: Principal Taylor read his report into the minutes. His report is attached to these minutes.

E. Elementary School Principal – Lisa Morger-Miller: Principal Morger-Miller read her report into the minutes. The report is attached to these minutes.

F. Superintendent– John Jay Miller: Superintendent Miller read his report into the minutes. The report is attached to these minutes.

VI. Approval of minutes: February 8, 201: Vice Chair Lefler moved to approve the minutes from February 8, 2011. Trustee Burland seconded.

Motion carried unanimously.

VII. Approval of Claims, Payroll and Reports: Vice Chair Lefler moved to approve the Statement of Expenditures for February 2011, Revenue Report for January 2011, Student Activities Report for February 2011,

Payroll Transfer for March 2011, Voucher Detail Listings for March 2011. Trustee Burland seconded. Motion carried unanimously.

VIII. Adjourn: Vice Chair Lefler moved to adjourn the meeting at 7:53 p.m. Trustee Christopher seconded. Motion carried unanimously.

DATED this ____ day of April, 2011.

________________________________ ______________________________________ Chairman Hank Adams District Clerk Lonnie Morin