DRAFT 12-27-12 1 2

MINUTES 3 AMERICAN ASSOCIATION OF ORTHODONTISTS 4

BOARD OF TRUSTEES 5 NOVEMBER 16-17, 2012 6

ST. LOUIS, MO 7 8 CALL TO ORDER 9 10 The regular meeting of the Board of Trustees was called to order at 8:00am, Friday, November 11 16, 2012 at the AAO Central Office. 12 13 Those present were: Drs. John F. Buzzatto, President; Gayle Glenn, President-Elect; Robert E. 14 Varner, Secretary-Treasurer; J. Kendall Dillehay; Brent E. Larson; Nahid Maleki; DeWayne B. 15 McCamish; Hugh R. Phillis; Morris N. Poole; Christopher A. Roberts; Gary R. Baughman, 16 Speaker of the House; Vincent G. Kokich, Editor-in-Chief; and Michael B. Rogers, Immediate 17 Past President. Staff in attendance were: Christopher P. Vranas, Executive Director; Julie A. 18 Sutter, Director of Leadership Entities and COO; Anita Craig, Director of Education and 19 Membership Services; Kevin J. Dillard, General Counsel; Linda Gladden, Director of 20 Communications and Marketing; Jill Nowak, Director of Finance and Administration; Susan I. 21 Ottinger, Recording Secretary; and Lisa Hertlein, Executive Secretary. 22 23 INVOCATION 24 25 Gayle Glenn delivered the invocation. 26 27 MODIFICATION OF AGENDA 28 29 Motion: Varner 30 That the agenda be approved with the President authorized to modify the agenda to expedite 31 the business of the Board. 32 On vote, motion carried. 33 34 REVIEW OF PARLIAMENTARY PROCEDURES 35 36 Gary Baughman, Speaker of the House, reviewed parliamentary procedures to be followed 37 during the Board meeting. 38 39 CONSENT AGENDA TO ACCEPT INFORMATION REPORTS 40 41 The following items were removed from the Information Reports and added to Dialog: Branding 42 Implementation Committee report, and Image Gently Campaign Committee report. The 43 following item was moved to closed session: COC report. 44 45 Motion: Varner 46 That the Consent Agenda to Accept Information Reports be approved as amended. 47 On vote, motion carried. 48 49

1

CONSENT AGENDA TO ADOPT ACTION ITEMS 1 2 The following item was removed from the Consent Agenda to Adopt: Image Gently Campaign 3 Committee—Join Alliance for Radiation Safety in Pediatric imaging. 4 5 Motion: Varner 6 That the Consent Agenda to Adopt Action Items be approved as amended. 7 On vote, motion carried. 8 9 The following items were adopted on the Consent Agenda to Adopt Action Items: 10 11 MINUTES 12 13 That the minutes of the September 14-15, 2012 Board meeting be accepted and filed as 14 presented. 15 Adopted by consent. 16 17 SECRETARY-TREASURER 18 19 Active Membership Applicants 20 21 Motion: Varner 22 That the applicants for Active membership be approved as presented. 23 Adopted by consent. 24 25 International Membership Applicants 26 27 Motion: Varner 28 That the applicants for International membership be approved as presented. 29 Adopted by consent. 30 31 Service Membership Applicants 32 33 Motion: Varner 34 That the applicants for Service membership be approved as presented. 35 Adopted by consent. 36 37 See Attachment 1—Active, International, and Service membership applicants. 38 39 Waiver Applicants 40 41 Motion: Varner 42 That a full waiver of dues for 2012-13 be approved for Dr. Walter Wade, International Member. 43 Adopted by consent. 44 45 Motion: Varner 46 That Dr. Vinod K. Bhaitia be granted a 100% waiver of 2012-2013 dues. 47 Adopted by consent. 48 49 Motion: Varner 50 That Dr. Phyllis Chiang Higgins be granted a 100% waiver of 2012-2013 dues 51

2

Adopted by consent. 1 2 Motion: Varner 3 That Dr. Reem Stephanos be granted a 100% waiver of 2012-2013 dues 4 Adopted by consent. 5 6 EXPENSE POLICY—GRATUITIES 7 Motion: Varner 8 That the Expense Policy for AAO leadership be revised as follows: 9 10 AAO TRAVEL AND EXPENSE POLICY 11 August 20-21, 2010 12 Amended February 2011 13 Amended September 15, 2012 14 Amended November 16-17, 2012 15 16 D. General Expense Policies For Board, Council, Committee Members 17 18

5. Reasonable and ordinary restaurant charges will be reimbursed. Recognizing the wide 19 variation in cost from city to city, charges for food and beverage which significantly 20 exceed typical expenditures by other members in a similar setting will not be reimbursed. 21 Wine shall not exceed $50 per bottle on average unless there is a justifiable reason. 22

23 6. Gratuities are arranged for group events and meals planned by AAO staff. All 24

hotel contracts provide for appropriate gratuities, as well. Those travelling on 25 AAO business should provide gratuities in these cases only when there are 26 unusual circumstances or exceptional service. Gratuities provided while travelling 27 or dining will be reimbursed. The following is meant as a guide for appropriate 28 amounts; however, discretion should be used in all circumstances: 29

30 Taxicab Drivers: 10% 31 Van Drivers: Up to $10 for trips other than those to/from AAO 32

Headquarters 33 Maids: Not more than $3 a day, or $15 a week, and only in the case of 34

exceptional service. 35 Restaurants: 18-20% unless service is poor, then 15% is acceptable. 36 Bellmen Typically $1 if they hail a cab or provide other service. 37 Baggage Typically $1 per bag for van drivers, bellmen, etc. 38 39 Deliveries Typically $1-5 depending upon size of delivery to your room. 40 41 In instances when a trustee is travelling or dining with other AAO volunteers, it is 42 expected that the trustee will provide the gratuity. In instances when trustees travel 43 together, it is expected that the senior trustee will provide the gratuity. 44

45 67. All Board, council, committee, task force and staff members should submit expense 46

reimbursement requests for official AAO business to the central office within 30 days 47 from the date of the meeting. AAO reserves the right to deny reimbursement requests 48 received more than 30 days after the fiscal year end in which the expenses were 49 incurred (i.e., June 30th each year for expense incurred the preceding June through 50 May.) 51

3

1 78. Any exceptions to established travel policies must be approved by the Board of Trustees 2

prior to travel. 3 Bold-addition 4

Strikethrough-deletion 5 Adopted by consent. 6 7 ITI RENEWAL 8 9 Motion: Varner 10 That the endorsed agreement with the International Training Institute (ITI) be allowed to expire 11 with its end date at March 22, 2013 by providing notice to ITI no later than December 15, 2012. 12 Adopted by consent. 13 14 HOD POLICY REVIEW COMMITTEE 15 16 2013 HOD Resolution—Amendments to Policies 17 18 Motion: Varner 19 That the Board of Trustees recommend to the 2013 House of Delegates adoption of the 20 following resolution: 21 22

____-13 PRC 23 24 RESOLVED, that the Policy Review Committee’s recommendations to the attached 25 policies be adopted. 26

Adopted by consent. See Attachment 2. 27 28 NEW DELEGATES AND ALTERNATE DELEGATES ORIENTATION COMMITTEE 29 30 Motion: Baughman 31 That the attached Delegate Orientation presentation be approved. 32 Adopted by consent. See Attachment 3. 33 34 IMAGE GENTLY CAMPAIGN COMMITTEE 35 36 Radiation Hygiene and ALARA Principles 37 38 Motion: Kokich 39 That the AAO Board of Trustees publish a summary statement reminding members about 40 radiation hygiene and the ALARA Principles. 41 Adopted by consent. 42 43 END OF CONSENT AGENDA TO ADOPT ACTION ITEMS 44 45 REVIEW OF ANTITRUST LAWS AND COMPLIANCE, AND LEGAL OBLIGATIONS OF 46 BOARD MEMBERS 47 48 Kevin Dillard, AAO General Counsel, reviewed with the Board antitrust laws and compliance, 49 and legal obligations of Board members. 50 51

4

MEETING WITH AUDITORS 1 2 The Board met with Liz Arro of Rubin Brown in open session and closed session. 3 4 MEMBERS’ PRACTICE SURVEY RESULTS 5 6 Matt Braun of Loyalty Research presented the results of the Members’ Practice Survey. 7 8 SCANNING SESSION 9 10 CHANGING MEMBER PRACTICE ENVIRONMENT 11 12 Motion: Varner 13 That the President appoint a task force composed of demographically diverse individuals to 14 review the Members’ Practice Survey results, the Executive Director’s presentation on Changing 15 Member Practice Environment, and any recommendations/observations from the Young 16 Leaders’ Conference, and make recommendations to the Board at its 2013 pre-annual session 17 meeting on how best the information can be utilized and in what direction the Association should 18 take in order to best serve its members. 19 On vote, motion carried. 20 21 LOYALTY RESEARCH SURVEY RESULTS 22 23 Motion: Phillis 24 That the Loyalty Research presentation and the Members’ Practice Survey results be reviewed 25 and approved by the Executive Committee prior to any dissemination. 26 On vote, motion carried. 27 28 CREDIT UNION REPORT 29 30 Mr. Don Hutson of BKD Consulting presented a report on the AAO’s proposed formation of a 31 credit union. It was noted that the AAO Federal Credit Union Investigatory Committee 32 will present its resolution to the House at the February 2013 Board Meeting for Board 33 recommendation and comment. 34 35 FUTURE SCANNING 36 37 February 2013 meeting: National Dental Practice Research Network-Brent Larson. 38 Report on ADA student debt program-Gayle Glenn, Chris Vranas. 39 40 It was the consensus that a full scanning session would not be conducted at the February 41 meeting due to the time required for the Board’s consideration of the budget. 42 43 DIALOGUE 44 45 BRANDING IMPLEMENTATION COMMITTEE 46 47 Dr. Phillis reported on recent activities related to the brand regarding cable TV presence and 48 viewing in Canada; preliminary efforts to provide a customized version of the ads for the 49 province of Ontario; preliminary efforts with orthodontic groups in Australia and Ireland to modify 50 visuals and content for use in their countries; developing the 3rd leg of the ad campaign featuring 51

5

“My Orthodontist” that will humanize the diversity, compassion, intelligence and character of our 1 members; work at the central office construction to finalize the look of the branded reception 2 areas of the building; working with AAOIC to develop their materials into a unified AAO Branded 3 look; working with related organizations on developing a more uniform look to all AAO logos; 4 working with the Annual Session Planning Committees to develop more unified Annual Session 5 logos. 6 7 SMILES CHANGE LIVES 8 9 Dr. Glenn reported on AAO’s continued efforts to communicate with Mr. Brown of Smiles 10 Change Lives. 11 12 Staff was directed to draft a letter to Mr. Brown for Board approval outlining the Board’s 13 expectations and position. See Attachment 4. 14 15 PRACTICE MANAGEMENT SUPPORT—DATA ANAYLSIS SERVICE 16 17 Motion: Larson 18 That COOP be requested to study the feasibility of developing an automated personal practice 19 reporting system for the purpose of providing practice comparison analyses to members, with a 20 report due at the Board’s pre-Annual Session meeting. 21 On vote, motion carried. 22 23 Staff was directed to forward Dr. Larson’s PowerPoint presentation to COOP, and investigate 24 the possibility that a program may already exist in NetForum. 25 26 RETIRED STATUS MEMBERSHIP ISSUE 27 28 Motion: Varner 29 That the issue of limited senior practice status be referred to the Council on Membership, Ethics 30 and Judicial Concerns with a report due at the Board’s pre-Annual Session meeting. 31 On vote, motion carried. 32 33 DONATED ORTHODONTIC SERVICES (DOS) FUNDING MODEL 34 35 Motion: Varner 36 That the model used with Performance Scrubs and TJ Maxx at the NESO 2012 Annual Meeting 37 be referred to the Access to Care Task Force for evaluation as to its potential use on a 38 constituent or national basis, with a report due at the Board’s February 2013 meeting. 39 On vote, motion carried. 40 41 Note: the Board’s action regarding this issue was reconsidered later in the meeting. 42 43 COUNCIL ON ORTHODONTIC EDUCATION 44 45 MATCH Participation Requirement for Accreditation 46 47 Motion: Phillis 48 That AAO request the Commission on Dental Accreditation (CODA) to require participation in 49 the National Match Service by all graduate orthodontic programs as a mandatory standard of 50 accreditation. 51

6

On vote, motion carried. 1 2 Staff was directed to secure examples of medical matching programs, and include the issue on 3 the next Dental Specialty Group agenda. 4 5 Proposed Changes to Orthodontic Accreditation Standards 6 7 Motion: Phillis 8 That AAO support removal of lines 122 through 131 of the Accreditation Standards for 9 Advanced Specialty Education Programs in Orthodontics and Dentofacial Orthopedics. 10 On vote, motion carried. See Attachment 5. 11 12 COUNCIL ON GOVERNMENTAL AFFAIRS 13 14 RAP Index 15 That $19,000 be allocated for the purpose of acquiring a one-year license for the RAP Index 16 service. 17 On vote, motion carried. 18 19 COUNCIL ON COMMUNICATIONS 20 21 Sunsetting Patient Census Survey 22 23 Motion: Larson 24 That the Board approve sunsetting the biennial Patient Census Survey and that the most critical 25 questions from the Patient Census Survey be added to the annual Economic Survey. 26 On vote, motion carried. 27 28 FY 14 Creative Photo Shoot 29 30 Motion: Larson 31 That the $145,000 currently budgeted to fund a Market Research Study be reallocated to the 32 Consumer Awareness Program budget to fund the Consumer Awareness Program FY 14 33 creative photo shoot. 34 35 Motion: Varner 36 That the issue be referred back to COC for clarification and report back to the Board at its 37 February 2013 meeting. 38 On vote, motion carried. 39 40 BOARD COMMITTEE D 41 42 Governance Study RFP 43 44 Motion: Maleki 45 That the attached Governance Study request for proposal be approved for distribution to 46 qualified consultants and further, that the president appoint a committee to work with the 47 executive director to review the proposals and recommend a successful firm to the full BOT at 48 the February 2013 meeting. 49 On vote, motion carried. See Attachment 6. 50 51

7

2013 LEADERSHIP CONFERENCE PLANNING COMMITTEE 1 2 Program Budget Increase 3 4 Motion: Phillis 5 That the Board of Trustees approve an increase in the 2013 Young Leaders budget not to 6 exceed $22,000 to cover additional expenses related to hosting the program in its new format. 7 On vote, motion carried. 8 9 ANNUAL SESSION PLANNING 10 11 Motion: Varner 12 RESOLVED, That an AAO Advisory Committee be empanelled with the Committee made up 13 from a demographic cross section of AAO membership weighted towards those in practice less 14 than 10 years; and further, 15 16 That the Leadership Committee and chair of the Open Community Forum be assigned the task 17 of developing the details of the Committee such as, but not limited to, size, method of choosing 18 the members, and protocols for the use of the committee and report back to the BOT by the 19 Pre-Annual Session Board meeting. 20 21 Motion: Glenn 22 That the motion be amended by adding “representative” immediately preceding “demographic”. 23 On vote, the amendment carried. 24 On vote, the main motion carried as amended. 25 26 Annual Session Planning 27 28 Motion: Rogers 29 That a committee of the BOT work with AAO staff to develop an Annual Session template that 30 will provide members with a balanced program, including specific tracks on practice 31 management, technology, cutting-edge research and other topics consistent with AAO’s critical 32 issues and further, that the Council on Orthodontic Practice, Council on New and Younger 33 Members and the Committee on Technology be charged with suggesting specific topics and 34 speakers from their areas of expertise, and report back to the Board at its February 2013 35 meeting; and further 36 37 That this concept will begin with the 2015 AAO Annual Session. 38 On vote, motion carried. 39 40 Drs. Varner, Chair; Poole; and Phillis were appointed to work with AAO staff to develop the 41 template. 42 43 INTERNATIONAL TASK FORCE 44 45 Focus Groups 46 47 Motion: Rogers 48 That focus groups, to include current and potential international members, be held at meetings 49 where AAO representatives are in attendance, to discuss programs, services and other findings 50 from the recent international member needs assessment survey. 51

8

On vote, motion carried. 1 2 Virtual Chapters 3 Motion: Rogers 4 That the AAO develop an international “virtual chapters” business plan using the new open 5 community platform for communication and member input subject to BOT approval. 6 On vote, motion carried. 7 8 This issue was assigned to the Open Forum Task Force and staff. 9 10 Membership Form 11 12 Motion: Rogers 13 That a joint international membership form be developed to include WFO membership and 14 distance learning without additional cost for the first year - then develop an easy to use 15 registration form/web registration to implement this program. 16 On vote, motion carried. 17 18 Bylaws Amendment 19 20 Motion: Rogers 21 That the Board of Trustees recommend to the 2013 House of Delegates adoption of the 22 following resolution: 23 24 RESOLVED, that the AAO Bylaws Article III – Membership, 7. International Members and 8. 25 International Student Members be amended as follows: 26 27

7. International Members: To be an international member of this Association, a 28 dentist shall meet the following requisites: 29

30 a. Education: Successful completion of the full curriculum of an 31

accredited orthodontic program*, or be a fellow (member) in good 32 standing of the World Federation of Orthodontists at the time of 33 the initial application. 34

35 b. Pledge: Sign a pledge to adhere to the Principles of this 36

Association. 37 38 c. Membership: Be a member in good standing of a dental and 39

orthodontic organization if such exists in his/her own country at 40 the time of application for membership. 41

42 d. Type of Practice: Be engaged in the practice of orthodontics or 43

employed as a university instructor in orthodontics outside the 44 territorial jurisdictions of the United States or Canada. In the event 45 that a member who has previously qualified for international status 46 but later becomes employed as a full-time (i.e., at least four days 47 per week of teaching and/or research) instructor at an orthodontic 48 program within the territorial jurisdiction of a constituent 49 organization that is accredited by the Commission on Dental 50 Accreditation of the American Dental Association or the 51

9

Commission on Dental Accreditation of Canada, such member 1 may maintain his/her international membership status for a 2 maximum of five years, at which time the international member must 3 apply for active or affiliate member status. At the end of said five-year 4 period, international membership status shall automatically terminate. 5

6 8. International Student Members: To be an international student member of 7

this Association, a dentist shall meet the following requisites: 8 a. Education: Be accepted and/or enrolled as a full-time student in 9

an orthodontic program outside of the U.S. and Canada. 10 b. Membership: Be a student member in good standing of the World 11

Federation of Orthodontists at the time of initial application. 12 c. Pledge: Sign a pledge to adhere to the Principles of this 13

Association. 14 15

Bold = addition 16 On vote, motion carried. Vote: Yes-9, No-0, Abstentions-0. 17 18 IMAGE GENTLY CAMPAIGN COMMITTEE 19 20 Join Alliance for Radiation Safety in Pediatric Imaging 21 22 Motion: Kokich 23 That the Board of Trustees recommend to the 2013 HOD that the AAO not join the Alliance for 24 Radiation Safety in Pediatric Imaging. 25 On vote, motion carried. Vote: Yes-9, No-0, Abstentions-0. 26 27 NEW BUSINESS 28 29 INTERNATIONAL STUDENT MEMBERSHIP 30 31 Motion: Varner 32 That up to $4,000 be allocated to fund international student memberships at the upcoming 33 meeting in India. 34 On vote, motion carried. 35 36 DENTAL QUALITY ALLIANCE DUES 37 38 Motion: McCamish 39 That the AAO continue to fund the Dental Quality Alliance dues for 2013 up to $5,500. 40 On vote, motion carried. 41 42 BOARD PEER REVIEW 43 44 The President was requested to assign a committee to review the Peer-to-Peer Evaluation 45 policy, determine how best the evaluation can be conducted, and report back to the Board at its 46 February 2013 meeting. 47 48 The issue was assigned to Board Committee B: Drs. Roberts, Chair; Glenn; and Phillis. 49 50 COMPENSATION ADVISORY COMMITTEE 51

10

1 The Executive Director was directed to follow up with staff on the policy. 2 3 COUNCIL MEMBER CONTINUITY CHART 4 5 Board members were encouraged to review the Council Member Continuity chart. 6 7 DONATED ORTHODONTIC SERIVCES (DOS) FUNDING MODEL 8 9 Motion: Phillis 10 That the Board reconsider its action on the Donated Orthodontic Services (DOS) Funding Model 11 regarding Performance Scrubs. 12 On vote, motion carried. 13 14 Original motion: That the model used with Performance Scrubs and TJ Maxx at the NESO 2012 15 Annual Meeting be referred to the Access to Care Task Force for evaluation as to its potential 16 use on a constituent or national basis, with a report due at the Board’s February. 17 18 Motion: Phillis 19 That the original motion be amended by substituting: 20 That a task force be appointed by the President to evaluate the fundraising model used with 21 Performance Scrubs and TJ Maxx at the NESO 2012 Annual Meeting for application on a 22 national or regional basis; and further 23 24 That the task force include a representative from NESO, the Access to Care Task Force 25 (ATCTF), COHC, OSAC and the BOT, and that the task force report its findings to the Board at 26 its February 2013 meeting with a final report and recommendation at the pre-Annual Session 27 Board meeting. 28 On vote, the amendment carried. 29 On vote, the substitute motion carried. 30 31 The following individuals were appointed to serve on the committee: 32 33 NESO DOS Committee 34 Brent E. Larson, BOT, Chair 35 Jack Kacewicz, NESO 36 Stephen D. Robirds, ATCTF 37 Christina R. Carter, COHC 38 Mike Lane, OSAC, (Unitek) 39 40 LIMITED SUPPORT OF MARKETING OF NESO/DOS MODEL TO ALIGN WITH CAP 41 42 Motion: Phillis 43 That the BOT support the marketing efforts related to the NESO/DOS fundraising model up to 44 $10,000. 45 On vote, motion failed. 46 47 AAOIC AND AAOSI BRANDING 48 49 Dr. Varner presented a branding presentation entitled “Developing the AAOIC Brand: 50 Generating Awareness and Lead Generation Among Younger Members.” 51

11

1 Staff was directed to work on the branding format of the HOD Delegates Orientation and ensure 2 that it is viewable via the web site. 3 4 BOARD ATTENDANCE AT AAO MEETINGS 5 6 Board members were reminded that the Professional Advocacy Conference was not a 7 mandatory meeting for Drs. Baughman and Kokich but they were welcome to attend. 8 9 Board member attandance at the Young Leaders Conference is a mandatory function. 10 11 The Winter Conference is not mandatory but all Board members are welcome to attend if they 12 wish. 13 14 CLOSED SESSION 15 16 The Board conducted a conference call meeting with representatives of Patton Boggs. 17 18 Radiation Hygiene and ALARA Principles 19 20 Motion: Kokich 21 That the AAO Board of Trustees publish a summary statement reminding members about 22 radiation hygiene and the ALARA Principles. 23 24 Motion: Varner 25 That the motion be amended by adding “; and further, that those members desiring more 26 direction for the use of ionizing radiation be directed to recent publications of the American 27 Dental Association including the article cited in JADA 2012:143(8), 899-902 and other 28 appropriate articles. 29 On vote, the amendment carried. 30 On vote, the main motion carried as amended. 31 32 COSA was directed to research and recommend other appropriate articles. 33 34 NOMINATIONS TO AAOSI BOARD OF DIRECTORS 35 36 Motion: Poole 37 That Drs. Jeffrey Gilmore, Perry Opin and Gary Wiser be nominated for election to the Board of 38 Directors of AAO Services, Inc. for a three-year term beginning June 1, 2013 and expiring May 39 31, 2016. 40 On vote, motion carried. 41 42 CODA SITE VISITOR NOMINATIONS 43 44 Motion: Phillis 45 That the following individuals be nominated as orthodontic site visitors: Onur Kadioglu, 46 University of Oklahoma; Ronald Gallerano, U T Houston; Martin Palomo, Case Western 47 Reserve University; Dave Covell, Oregon; and Sunil Wadha, Columbia. 48 On vote, motion carried. 49 50 ORTHODONTIC EDUCATORS CONFERENCE 51

12

1 Motion: Phillis 2

That the following educators be designated as honorees of the SOE Conferences: 3 2016 Charles Burstone, University of Connecticut 4 2017 Tom Cangialosi, Columbia University / UMDNJ 5 2018 Ram Nanda, University of Oklahoma 6 2019 Robert L. “Slick” Vanarsdall, Jr., University of Pennsylvania 7

On vote, motion carried. 8 9 AAOF PARC NOMINATIONS 10 11 Motion: Phillis 12 That the Board nominate the following individuals to serve on the AAOF PARC: Drs. Carlos 13 Flores Mir, Bhavna Shroff and Lokesh Suri. 14 On vote, motion carried. 15 16 NOMINATIONS TO AAOIC BOARD OF DIRECTORS 17 18 Motion: Buzzatto 19 That B. Melvin DeSoto be nominated for election to the Board of Directors of the AAO Insurance 20 Company for a three-year term beginning June 1, 2013 and expiring May 31, 2016. 21 On vote, motion carried. 22 23 2013 AAO PAC APPOINTMENTS 24 25 Appointed Dean Jensen, 2013-14 Chair 26 27 Re-appointed the following as directors to 2-year terms commencing on January 1, 2013 and 28 expiring on January 1, 2015: 29 30 Dwight D. Baker to serve his second 2-year term 31 Howard Hunt to serve his third 2-year term 32 William Crutchfield to serve his fourth 2-year term 33 George Scott to serve his third 2-year term 34 35 CODE REPRESENTATIVES AUTHORITY 36 37 Motion: Phillis 38 That the designated representative to the Code Committee be authorized to vote on behalf of 39 the AAO on any issues not known in advance, and further 40 41 That prior to voting on any issues that are known in advance, such issues be reviewed with the 42 COHC and the Board to determine AAO’s position. 43 On vote, motion carried. 44 45 VACANCY ON NATIONAL BOARD TEST CONSTRUCTION COMMITTEES FOR 2014 46 47 Board members were requested to submit nominations for committees. 48 49 ADJOURNMENT 50 51

13

The Board adjourned at _____. 1 2

14

ATTACHMENT 1 1 2 ACTIVE APPLICANTS (November 2012) 3 4 GREAT LAKES 5 6 Shaifali Grover 7 Indianapolis, IN 8 Dental – University of Pennsylvania – 2009 9 Ortho – University of Connecticut – 2012 10 Graduation document (Y) 11 12 Monica Malhotra 13 Mississauga, ON 14 Dental – Boston University – 2001 15 Ortho – University of Toronto – 2006 16 Graduation document (Y) 17 18 Bruce Tasios 19 Markham, ON 20 Dental – University of Toronto – 2008 21 Ortho – University of Medicine & Dentistry of New Jersey – 2012 22 Graduation document (Y) 23 24 Michael J. Thomas 25 Saginaw, MI 26 Dental – University of Michigan – 2010 27 Ortho – University of Detroit – 2012 28 Graduation document (Y) 29 30 MIDDLE ATLANTIC 31 32 Bhoomika Ahuja 33 Baltimore, MD 34 Dental – Mangalore University, India – 2006 35 Ortho – University of California, Los Angeles – 2011 36 Graduation document (Y) 37 38 Christopher Cetta 39 Hamilton Square, NJ 40 Dental – University of Medicine & Dentistry of New Jersey – 2005 41 Ortho – Jacksonville University – 2012 42 Graduation document (Y) 43 44 Ahmad F. Charkas 45 Wynnewood, PA 46 Dental – University of Illinois – 2009 47 Ortho – Jacksonville University – 2012 48 Graduation document (Y) 49 50 Matthew Etter 51

15

Chalfont, PA 1 Dental – Temple University – 2008 2 Ortho – Maimonides Medical Center – 2012 3 Graduation document (Y) 4 5 Jung H. Kim 6 Paterson, NJ 7 Dental – University of California, Los Angeles – 2009 8 Ortho – Columbia University – 2012 9 Graduation document (Y) 10 11 Anna Muench 12 Annapolis, MD 13 Dental – University of Maryland – 2009 14 Ortho – University of Maryland – 2012 15 Graduation document (Y) 16 17 Brunilda M. Ortiz-Giuliani 18 Yauco, PR 19 Dental – University of Puerto Rico – 2008 20 Ortho – University of Illinois – 2012 21 Graduation document (Y) 22 23 Dina Stappert 24 Baltimore, MD 25 Dental – Albert Ludwig University, Germany – 2007 26 Ortho – New York University – 2009 27 Graduation document (Y) 28 29 Alicia Stoutland 30 Chadds Ford, PA 31 Dental – University of Maryland – 2008 32 Ortho – Albert Einstein Medical Center – 2012 33 Graduation document (Y) 34 35 MIDWESTERN 36 37 Melvin L. Dillard, III 38 Des Plaines, IL 39 Dental – Howard University – 2010 40 Ortho – Howard University – 2012 41 Graduation document (Y) 42 43 Yaroslav Yarmolyuk 44 Skokie, IL 45 Dental – University of Illinois – 2010 46 Ortho – Marquette University – 2012 47 Graduation document (Y) 48 49 NORTHEASTERN 50 51

16

Thikriat Al-Jewair 1 Buffalo, NY 2 Dental – King Saud University, Saudi Arabia – 2003 3 Ortho – State University of New York at Buffalo – 2012 4 Graduation document (Y) 5 6 Marjan Askari 7 Boston, MA 8 Dental – Tufts University – 2009 9 Ortho – University of Maryland – 2012 10 Graduation document (Y) 11 12 Gilda Duarte 13 Bronx, NY 14 Dental – Columbia University – 2008 15 Ortho – Montefiore Medical Center – 2011 16 Graduation document (Y) 17 18 Andrew Everett 19 West Hempstead, NY 20 Dental – Columbia University – 2007 21 Ortho – St. Barnabas Hospital – 2011 22 Graduation document (Y) 23 24 Jamie Royal 25 New York, NY 26 Dental – University of Pennsylvania – 2010 27 Ortho – Washington Hospital Center – 2012 28 Graduation document (Y) 29 30 PACIFIC COAST 31 32 Emanuel Stefan Alexandroni 33 Mission Viejo, CA 34 Dental – University of the Pacific – 2008 35 Ortho – University of Southern California – 2012 36 Graduation document (Y) 37

38 Melissa Bailey 39 Orinda, CA 40 Dental – University of California, Los Angeles – 2010 41 Ortho – Loma Linda University – 2012 42 Graduation document (Y) 43 44 Craig R. Elgin 45 Spokane, WA 46 Dental – Oregon Health & Science University – 2009 47 Ortho – Ohio State University – 2012 48 Graduation document (Y) 49 50 Anthony H. Nguyen 51

17

San Francisco, CA 1 Dental – University of California, San Francisco – 2009 2 Ortho – Columbia University – 2012 3 Graduation document (Y) 4 5 Leo Toureno 6 Tucson, AZ 7 Dental – University of Southern California – 2003 8 Ortho – A.T. Still University – 2012 9 Graduation document (Y) 10 11 ROCKY MOUNTAIN 12 13 Dafne Ellis 14 Lakewood, CO 15 Dental – University of Florida – 2009 16 Ortho – University of Florida – 2012 17 Graduation document (Y) 18 19 SOUTHERN 20 21 Junaid Haider Afridi 22 Jacksonville, FL 23 Dental – New York University – 2010 24 Ortho – Jacksonville University – 2012 25 Graduation document (Y) 26 27 Daniel Bass 28 Wellington, FL 29 Dental – University of Florida – 2009 30 Ortho – University of Florida – 2012 31 Graduation document (Y) 32 33 Scott M. Cureton 34 Kingsport, TN 35 Dental – University of Tennessee – 2009 36 Ortho – Jacksonville University – 2012 37 Graduation document (Y) 38 39 Jerrod Dempsey 40 Florence, KY 41 Dental – University of Kentucky – 2009 42 Ortho – University of Kentucky – 2012 43 Graduation document (Y) 44 45 JiMiesh Green 46 Atlanta, GA 47 Dental – Meharry Medical College – 2010 48 Ortho – Howard University – 2012 49 Graduation document (Y) 50 51

18

David L. Jones 1 Richmond, VA 2 Dental – Virginia Commonwealth University – 2010 3 Ortho – Virginia Commonwealth University – 2012 4 Graduation document (Y) 5 6 Kate Pham Litschel 7 Woodbridge, VA 8 Dental – Howard University – 2000 9 Ortho – University of Texas, Houston – 2002 10 Graduation document (Y) 11 12 V. Wallace McCarlie 13 Greenville, NC 14 Dental – Indiana University – 2007 15 Ortho – Indiana University – 2012 16 Graduation document (Y) 17 18 Nikolay Mollov 19 Alexandria, VA 20 Dental – Virginia Commonwealth University – 2010 21 Ortho – Marquette University – 2012 22 Graduation document (Y) 23 24 Ryan Richard 25 Atlanta, GA 26 Dental – University of Louisville – 2009 27 Ortho – Nova Southeastern University – 2011 28 29 SOUTHWESTERN 30 Seth R. Briggs 31 Austin, TX 32 Dental – Creighton University – 2002 33 Ortho – Wilford Hall Medical Center – 2009 34 Graduation document (Y) 35 36 Suman Gorantla 37 Wichita, KS 38 Dental – Boston University – 2007 39 Ortho – University of Pittsburgh – 2012 40 Graduation document (Y) 41 42 David Guidry 43 Morgan City, LA 44 Dental – Louisiana State University – 2010 45 Ortho – Louisiana State University – 2012 46 Graduation document (Y) 47 48 Holly Pavlick McIver 49 Kingwood, TX 50 Dental – University of Texas, Houston – 2010 51

19

Ortho – University of Texas, Houston – 2012 1 Graduation document (Y) 2 3 Shaun D. Perryman 4 San Antonio, TX 5 Dental – Howard University – 2008 6 Ortho – Roseman University – 2012 7 Graduation document (Y) 8 9 Bradley J. Pierson 10 San Antonio, TX 11 Dental – Virginia Commonwealth University – 2003 12 Ortho – Wilford Hall Medical Center – 2007 13 Graduation document (Y) 14 15 Jeffery S. Schaefer 16 The Woodlands, TX 17 Dental – University of Texas, Houston – 2010 18 Ortho – University of Texas, Houston – 2012 19 Graduation document (Y) 20 21

20

1 INTERNATIONAL APPLICANTS (November 2012) 2 3 Alka Manish Banker 4 Ahmedabad, India 5 Dental – Government Dental College/Hospital, India – 1984 6 Ortho – Government Dental College/Hospital, India – 1987 7 Member: WFO 8 9 Ammar MahJoub Blich 10 Dubai, United Arab Emirates 11 Dental – Ajman University of Science & Technology – 2004 12 Ortho – Alexandria University, Egypt – 2011 13 Member: WFO 14 15 Shmuel Einy 16 Rosh Haayin, Israel 17 Dental – Hebrew University Hadassah, Israel – 1983 18 Ortho – Hebrew University Hadassah, Israel – 1994 19 Member: WFO 20 21 Ekaterina Epeykina 22 Moscow, Russia 23 Dental – Moscow State University, Russia – 2006 24 Ortho – Central Research Institute of Dentistry, Russia – 2009 25 Member: WFO 26 27 Dimitris Galaktopoulos 28 Heraklion, Greece 29 Dental – Aristotle University, Greece – 2004 30 Ortho – Aarhus University, Denmark – 2011 31 Member: WFO 32 33 Maria Paula Julien 34 Sao Paulo, Brazil 35 Dental – University of Sao Paulo, Brazil – 1984 36 Ortho – University of Sao Paulo, Brazil – 1994 37 Member: WFO 38 39 Rohit Madan 40 New Delhi, India 41 Dental – Bapuji Dental College, India – 2001 42 Ortho – Bapuji Dental College, India – 2006 43 Member: WFO 44 45 Julio Santa 46 Petian-Ville, Haiti 47 Dental – Pontificia University of Javeriana, Colombia – 1997 48 Ortho – Colegio Odontologico Colombiano, Colombia – 2005 49 Member: WFO 50 51

21

Mykhaylo Solomonyuk 1 Kiev, Ukraine 2 Dental – Ukranian Medical Stomatological Academy – 1997 3 Ortho – National Medical Academy, Ukraine – 2004 4 Member: WFO 5 6 Rainer Stelz 7 Emden, Germany 8 Dental – Westfalische Wilhelms Universitat, Germany – 1997 9 Ortho – Semmelweis University, Hungary – 2000 10 Member: WFO 11 12 Kalyani Trivedi 13 Gandhinagar, India 14 Dental – Government Dental College/Hospital, India – 1988 15 Ortho – Government Dental College/Hospital, India – 1991 16 Member: WFO 17 18

22

SERVICE APPLICANTS (November 2012) 1 2 Corinne Devin 3 FPO, AP 4 Dental – University of Nevada, Las Vegas – 2007 5 Ortho – Wilford Hall Medical Center – 2012 6 Graduation document (Y) 7 8 Kelly J. Johnson 9 APO, AE 10 Dental – Case Western Reserve University – 2003 11 Ortho – University of Louisville – 2011 12 Graduation document (Y) 13 14

23

ATTACHMENT 2 1 2

PRC action for 19-10 H: Amend by changing title and first sentence 3 4 President’s Volunteer Appreciation Reception 5 19-10 H May 3, 2010 6

That the President’s Volunteer Appreciation Reception, held at the AAO Annual 7 Session, be held at a total cost (AAO and constituent contributions) of up to 8 $50,000 for the 2011, 2012, 2013 and 2014 AAO Annual Sessions; and be it 9 further 10 11 RESOLVED, that the AAO be responsible, on a per person basis (on the total 12 cost of the event), for attendees from the official AAO invitation list and that the 13 host constituent organization be responsible, on a per person basis (on the total 14 cost of the event), for attendees invited by the constituent who are not on the 15 official AAO invitation list. 16

17 PRC action for 43-94H: Amend by deleting wording following Mother’s Day 18 19

Annual Session Dates 20 43-94 H– May 4, 1994 21

RESOLVED, that it be the policy of this Association that the annual session be 22 scheduled so as not to include Mother's Day, provided that this policy shall be 23 effective for future annual sessions for 1999 and beyond or implemented before 24 that date if possible. 25

26 PRC action for 59-91 H: Rescind 27 28

Annual Session Education Materials 29 59-91 H – May 15, 1991 – Amended by 44-93 H, May 19, 1993 30

RESOLVED, that a sufficient number of copies of all audio and audiovisual 31 records generated or presented at the annual meeting be made available to all 32 officers, trustees, delegates, alternate delegates, council chairmen, annual 33 session chairmen and program chairmen on a free-loan basis from the AAO 34 Library, as these individuals because of Association business miss the 35 opportunity to attend lectures at the annual meeting, and that this privilege be 36 limited to one calendar year following the respective annual meeting date. 37

38 PRC action for 80-98H: Amend by deletion of final sentence 39 40

Financial Reports 41 80-98 H – May 19, 1998-Amended May 24, 2005 (12-05 H) 42

RESOLVED, that the Secretary-Treasurer, with staff support, provide a financial 43 report to the House of Delegates which includes, but is not limited to, the 44 following columns: two (2) previous years of actual income and expenses, 45 percent of total each line item represents to the total of each year, current 46 budget, projected annual income and expenses starting the seventh month of the 47 fiscal year, proposed budget, and one projected year. Included in the financial 48 report will be footnote explanations for line item variances between columns 25% 49 or $5,000, whichever is the greater. The year-end financial report will be 50 included in the manual sent to members of the House of Delegates at the next 51

24

annual meeting. This procedure for financial reporting will begin with the 2005-1 06 fiscal year. 2

3 PRC action for 6A-78H: Refer to COC for Revision to reflect current policy 4

PR Program 5 6A-78 H – May 19, 1978 – Amended May 7, 2002 (44-02 H) 6 RESOLVED, that the AAO grant permission for constituent and component 7 societies to use its radio, television, movie, video, CD ROM, print, and other 8 marketing communication materials prepared by the Council on 9 Communications, provided the component and constituent societies apply for 10 and obtain permission to use such materials in compliance with the procedures 11 set forth in the AAO Marketing Communication Guidelines and that the societies 12 adhere to the conditions the Guidelines set forth regarding the usage of the 13 materials. These AAO materials are intended to aid the constituent and 14 component societies in carrying out their public relations programs at their own 15 expense. 16

17

25

ATTACHMENT 3 1 2

3

26

ATTACHMENT 4 1 December 5, 2012 2 3 Mr. Thomas C. Brown, President and CEO 4 The Virginia Brown Community Orthodontic Partnership 5 2405 Grand, Suite 300 6 Kansas City, MO 64108 7 8 Dear Mr. Brown: 9 10 Thank you for your response with respect to our inquiry to explore collaboration between Smiles Change 11 Lives (SCL) and AAO Donated Orthodontic Services (DOS). As I explained during our phone call a few 12 weeks ago, AAO members that serve on the SCL Board of Directors as well as active members in the 13 program around the country are anxious for the programs to work closer together. 14 15 During our discussion, you stated that SCL can provide and place screened patients who are ready for 16 treatment. You requested that the AAO create awareness of opportunities for orthodontists to provide 17 pro-bono/charitable care to children who have been screened by SCL and are ready to begin orthodontic 18 treatment. 19 20 After careful consideration by the AAO Board of Trustees, we are disappointed to inform you that your 21 proposal does not fit our vision of a “win-win” collaboration between SCL and the AAO DOS program. We 22 realize that SCL is a very successful program and continues to provide orthodontic services for patients in 23 need. However, a stronger collaboration with the AAO DOS program would be seen as favorable by AAO 24 members, including those on your board, and orthodontic suppliers as it would allow us to reach a larger 25 community of patients. 26 27 We will continue to list SCL on our website along with other programs that provide similar services. We 28 will also develop a repository for the collection of data from all programs that can be used to tell the 29 positive story of the orthodontic community serving those in need. However, based on your response to 30 our efforts, we will take no further action at this time. 31 32 Please let me know if you have any questions or additional thoughts 33 34 Sincerely, 35

36 Gayle Glenn, DDS, MSD 37 AAO President-elect 38 39 GG:CPV:lmh 40 41 Cc: Dr. Kelly Toombs 42 Dr. Frank Egan 43 Dr. Jess Kane 44 Dr. Steve Litton 45 Dr. Randall Markarian 46

47 48 49

27

ATTACHMENT 5 1

2

3

28

1

2 3

29

ATTACHMENT 6 1 2

Request for Proposal 3 AAO Governance Study 4

5 The American Association of Orthodontists (AAO) is requesting a proposal to conduct a 6 governance study to ensure that our current structure will allow the organization to maintain its 7 relevance in the future. The information below will provide a background of the current 8 governance structure along with our “critical issues” and 2017 Vision Statement. The successful 9 firm will also be provided with new data on the changing marketplace and practice environment 10 in the orthodontic specialty and other relevant survey results. 11 12 Proposals will be reviewed by the Board of Trustees and the successful firm will be presented to 13 the AAO House of Delegates at its May 2013 meeting for final approval. 14 15 The AAO expects the following deliverables from the study. As you will see, we are suggesting 16 the 2017 Vision Statement as the benchmark to determine if our structure needs tweaking or a 17 complete overhaul. 18 19 Deliverables: 20 21

• Recommendations from a comprehensive review of the AAO House of Delegates to 22 determine its effectiveness, authority, relevance, structure, demographic makeup and 23 other considerations as raised by the consultant to achieve AAO’s 2017 Vision. 24

• Recommendations from a comprehensive review of the AAO Board of Trustees to 25 determine its effectiveness, authority relevance, structure, demographic makeup and 26 other considerations as raised by the consultant to achieve AAO’s 2017 Vision. 27

• Recommendations from a comprehensive review of the AAO Councils to determine their 28 effectiveness, relevance, structure, demographic makeup and other considerations as 29 raised by the consultant to achieve AAO’s 2017 Vision. 30

• Recommendations from a comprehensive review of the AAO constituent and component 31 organizations to determine their effectiveness, relevance, role, structure, demographic 32 makeup and other considerations as raised by the consultant to achieve AAO’s 2017 33 Vision. 34

35 The following will provide background information for your consideration. Once you have 36 reviewed and are interested in preparing a proposal, a committee of the AAO trustees along 37 with the Executive Director will setup a time to meet with you prior to submitting the proposal 38 should you request or need additional information. 39 40 Background Information: 41 42 The AAO is comprised of more than 16,500 members in the Unites States, Canada and abroad. 43 The specialty of orthodontics is the oldest and largest dental specialty recognized by the 44 American Dental Association. Founded in 1900, the AAO represents 93% of orthodontists in the 45 United States. We are seeking a consultant to conduct a study of AAO’s governance structure 46 to ensure that the AAO remains relevant to its members and the public we serve. 47 48 AAO’s governance has changed little since the 1960’s and runs on the following model: 49 50

30

• House of Delegates (HOD) with prorated representation from 8 constituent (region) 1 organizations; the HOD is the ultimate policy making body of the AAO including 2 budgetary approval responsibility. 3

• AAO Board of Trustees (BOT) with representation from each of the constituent 4 organizations (with voting privileges). In addition, the BOT includes the immediate past 5 president, speaker of the HOD and editor of the journal all without voting privileges).The 6 BOT is also divided by general committees to deal with issues as appropriate. 7

• Councils (8) covering typical association content areas such as communications, 8 government affairs, education, orthodontic practice, new/younger members, 9 membership, orthodontic healthcare and insurance. Each council has one representative 10 from each of the constituents (geographic-based). 11

• Expertise-based task forces are used from time to time. 12 • 60 component organizations (States and Canadian provinces).. 13

14 15 House of Delegates 16 17 The House of Delegates (HOD) was formed in 1967 as the ultimate policy-making body of the 18 Association, providing all legislative powers necessary for the proper administration of the 19 affairs of the AAO. The HOD consists of two officers and 64 voting members who are the 20 certified delegates of the constituent organizations. The HOD meets twice per year during the 21 Annual Session. The delegates are chosen by each of the eight constituent organizations. Each 22 organization has its own policies governing how delegates are appointed/elected and there are 23 no term limits. The AAO has provided suggested guidelines for qualifications and other relevant 24 concerns. 25 26 Board of Trustees 27 28 The Board of Trustees (BOT) is the managing body of the Association with full power to conduct 29 all business of the AAO, subject to the laws of the state of Missouri, the AAO Articles of 30 Incorporation, the AAO Bylaws and the mandates of the HOD. The BOT also provides for the 31 maintenance and supervision of the Executive Director. The BOT and the Executive Director 32 manage and monitor the details for AAO’s activities. 33 Each trustee serves three two-year terms as elected by their constituent organization. The BOT 34 then nominates for the secretary-treasurer position and they continue on the track for president. 35 Each trustee may serve 11 years including one as immediate past-president. The AAO has 36 provided suggested guidelines for qualifications and other relevant concerns. However, each 37 constituent conducts their nomination/election process as they see fit. 38

39

31

Councils 1 2 Councils for the AAO are advisory, study and working bodies that provide input to the AAO from 3 all of the constituent organizations and provide a medium for communication between 4 constituent organizations. Council authority is limited to the study and recommendations within 5 the AAO. Constituents appoint members to each council and they serve four, two-year terms. 6 The AAO has provided suggested guidelines for qualifications and other relevant concerns. 7 Councils are recognized by HOD policy. 8 9 Component Organizations 10 11 In order to consolidate numerous regional orthodontic associations within the United States and 12 to incorporate the Canadian provinces, the AAO formed eight regional sections encompassing 13 the United States and Canada. The sections are referred to as “constituent organization.” Within 14 each constituent organization, the states and provinces are referred to as “component 15 organizations.” While each constituent is a separate entity governed by its own bylaws, rules 16 and regulations, those bylaws, rules and regulations may not conflict with the AAO’s Bylaws. 17 Likewise, component organizations are bound by the same rules. 18 19 Staff 20 21 At present, AAO has 51 full time and 1 part time staff that supports the AAO, AAO Services Inc, 22 AAO Foundation and the AAO Insurance Company. 23 24 Key Membership Facts 25 26

• AAO represents 93% of eligible U.S. orthodontic specialists. Membership is limited to 27 orthodontists that have graduated from an ADA accredited program and are in the sole 28 practice of orthodontics. 29

• AAO converts 90% of graduating residents to full membership 30 • AAO’s largest growth area has been internationally. At present, 19% of the total AAO 31

membership is from outside of North America and we have seen an 18% growth over 32 the past 4 years. 33

• AAO membership continues to have a slow growth. 34 35 The AAO has a fluid Strategic Plan that is reviewed and updated every year based on 36 established critical issues as outlined below. In September 2012, the AAO adopted a “vision” 37 statement for the year 2017 which is currently being incorporated into the Strategic Plan. 38 39 Mission 40 41 The American Association of Orthodontists is a professional association of educationally 42 qualified orthodontic specialists dedicated to: 43 44

• Ethically advancing the art and science of orthodontics and dentofacial orthopedics 45 worldwide. 46

• Improving the health of the public by promoting quality orthodontic care, the importance 47 of overall oral healthcare and advocating for the public interest. 48

• Educating the public about the benefits of orthodontic treatment and the educational 49 qualifications of orthodontic specialists. 50

32

• Supporting AAO members in the practice of orthodontics. 1 2

3 4 Purposes 5 6

• To promote the highest standards of excellence in orthodontic education and practice. 7 • To encourage and sponsor research to advance the science and art of orthodontics. 8 • To educate the public about the benefits of orthodontic treatment. 9 • To provide advocacy and services that benefits the members’ pursuit of professional 10

success. 11 12 Critical Issues (issues for focus over the next 1-3 years) 13 14

1. Consumer Awareness: 15 16

Promote orthodontics and the orthodontist as the educationally-qualified specialist to 17 serve the orthodontic needs of both adults and children. 18

19 2. Relationships with general dentists and other healthcare professionals: 20

21 Develop ongoing relationships with general dental, specialty and other healthcare 22 organizations that will promote the interdisciplinary treatment approach to best serve 23 patients. 24

25 3. Transition of Recent Graduates to Practice: 26

27 Provide support to orthodontic residents and new graduates so that they may transition 28 into and be successful throughout their orthodontic careers. 29

30 4. Advocacy (Government Affairs): 31

32 Represent and encourage members to participate in local and federal advocacy efforts 33 so that they may continue to serve the needs of the public. 34

35 5. Operating, Marketing and Cost Management of an Orthodontic Practice: 36

37 Ensure the financial health of AAO members through practice management support. 38

39 AAO’S Vision Statement – 2017 40 41

1. AAO is recognized as the professional source of orthodontic information, 42 education, research and collaboration, worldwide. 43 a. Maintains strong, advanced educational programs. 44 b. Supports and encourages practice-based research networks (PBRNs). 45 c. Is the premier source of web-based information for the orthodontic specialty? 46 d. AAO’s website serves as an information “hub” for coordination of education and 47

research worldwide. 48 49

33

2. The AAO Brand, “My Life, My Smile, My Orthodontistsm,” is recognized by the 1 public as the trusted source of orthodontic information, worldwide. 2 a. The public understands the benefits of orthodontic treatment as part of overall health 3

and well-being. 4 b. AAO’s “My Life, My Smile, My Orthodontistsm” consumer awareness campaign has 5

increased the North American market for orthodontic services by 10%. 6 c. AAO is recognized as a leading coordinator of barriers-to-care solutions. 7

8 3. AAO is recognized by members as vital to their professional lives. 9

a. Orthodontics continues to attract the best and brightest to the specialty. 10 b. The specialty understands the obligation to deliver ethical treatment for patients. 11 c. AAO provides innovative programs to assist students, new members, prospective 12

members and retired members. 13 d. AAO is the source for all types of practice employment opportunities. 14 e. AAO connects all members through an open community platform by providing 15

support, mentoring and an opportunity to participate in governance. 16 f. AAO members see the AAO as their advocate with 50% of U.S. members 17

contributing to the AAOPAC. 18 g. AAO has strategic alliances and partnerships with orthodontic and dental vendors. 19 h. AAO has strategic alliances with orthodontic organizations, dental organizations, 20

related health organizations and corporate service providers. 21 i. AAO has increased non-dues revenue to the point that dues increases are below the 22

rate of inflation. 23 24

4. AAO’s Annual Session is recognized as the largest and most relevant orthodontic 25 meeting (i.e. gold standard) worldwide. 26

5. 27 a. Scientific program, developed by a diverse group of educators and practitioners, is 28

balanced, evidence-based and seen as “cutting-edge” by the orthodontic community, 29 worldwide. 30

b. All members see the Annual Session as the “must attend” orthodontic conference for 31 education and networking. 32

c. The Annual Session is inclusive of all types of practice modalities and addresses the 33 business and clinical needs of all members. 34

35 6. AAO will have a sustainable, transparent governance structure that allows for 36

member interaction, involvement, and is designed to achieve the mission and 37 vision of the association. 38 a. Constituent and component organizations have evolved to address the needs of 39

today’s members. 40 41

7. AAO central office staff and management are recognized as the best in non-profit 42 organizations. 43

44

34

INDEX1

A AAO PAC APPOINTMENTS ........................................ 14 AAO TRAVEL AND EXPENSE POLICY .................................... 3 AAOF PARC NOMINATIONS ...................................... 13 AAOIC AND AAOSI BRANDING ................................. 12 AAOIC BOARD OF DIRECTORS ................................ 13 AAOSI BOARD OF DIRECTORS ................................ 13 ADJOURNMENT ............................................................ 14 AGENDA-MODIFICATION OF ....................................... 1 ALLIANCE FOR RADIATION SAFETY IN

PEDIATRIC IMAGING .............................................. 10 ANNUAL SESSION PLANNING .................................... 8 ANTITRUST LAWS AND COMPLIANCE ..................... 5 AUDITORS-MEETING .................................................... 5

B BOARD ATTENDANCE AT AAO MEETINGS ........... 12 BOARD COMMITTEE D ................................................. 8 BOARD PEER REVIEW ............................................... 11 BRANDING IMPLEMENTATION COMMITTEE .......... 6

C CALL TO ORDER ............................................................ 1 CLOSED SESSION ....................................................... 12 CODA SITE VISITOR NOMINATIONS .................................. 13 CODE REPRESENTATIVES AUTHORITY ............... 14 COMPENSATION ADVISORY COMMITTEE ............ 11 CONSENT AGENDA TO ACCEPT INFORMATION

REPORTS .................................................................... 1 CONSENT AGENDA TO ADOPT .................................. 2 COUNCIL MEMBER CONTINUITY CHART .............. 11 COUNCIL ON COMMUNICATIONS ............................. 7 COUNCIL ON GOVERNMENTAL AFFAIRS ............... 7 COUNCIL ON ORTHODONTIC EDUCATION ............ 7 CREATIVE PHOTO SHOOT .......................................... 7 CREDIT UNION REPORT .............................................. 5

D DELEGATE ORIENTATION ........................................... 4 DENTAL QUALITY ALLIANCE DUES ........................ 11 DONATED ORTHODONTIC SERIVCES (DOS)

FUNDING MODEL .................................................... 11 DONATED ORTHODONTIC SERVICES (DOS)

FUNDING MODEL ...................................................... 6

E EXPENSE POLICIES FOR BOARD, COUNCIL,

COMMITTEE MEMBERS .......................................... 3 EXPENSE POLICY ................................................................. 3 EXPENSE POLICY—GRATUITIES.............................. 3

F FUTURE SCANNING ..................................................... 5

G GOVERNANCE STUDY RFP ........................................ 8

H HOD POLICY REVIEW COMMITTEE .......................... 4

I IMAGE GENTLY CAMPAIGN COMMITTEE ......... 4, 10 INTERNATIONAL STUDENT MEMBERSHIP .......... 11 INTERNATIONAL TASK FORCE.................................. 9 INVOCATION ................................................................... 1 ITI RENEWAL .................................................................. 4

L LEADERSHIP CONFERENCE BUDGET INCREASE8 LEGAL OBLIGATIONS OF BOARD MEMBERS ........ 5 LOYALTY RESEARCH SURVEY RESULTS .............. 5

M MATCH PARTICIPATION REQUIREMENT FOR

ACCREDITATION ...................................................... 7 MEMBER PRACTICE ENVIRONMENT ....................... 5 MEMBERS’ PRACTICE SURVEY RESULTS ............. 5 MEMBERSHIP APPLICANTS ....................................... 2 MINUTES .......................................................................... 2

N NATIONAL BOARD TEST CONSTRUCTION

COMMITTEES FOR 2014 ....................................... 14 NESO DOS COMMITTEE ............................................ 12 NESO/DOS MODEL TO ALIGN WITH CAP.............. 12 NEW BUSINESS ........................................................... 11

35

O ORTHODONTIC ACCREDITATION STANDARDS .... 7 ORTHODONTIC EDUCATORS CONFERENCE ...... 13

P PARLIAMENTARY PROCEDURES REVIEW ............. 1 PRACTICE MANAGEMENT SUPPORT—DATA

ANAYLSIS SERVICE ................................................. 6

R

RADIATION HYGIENE AND ALARA PRINCIPLES... 4, 12

RAP INDEX ...................................................................... 7 RETIRED STATUS MEMBERSHIP ISSUE ................. 6

S SMILES CHANGE LIVES ............................................... 6 SUNSETTING PATIENT CENSUS SURVEY ............. 7

T TRAVEL AND EXPENSE POLICY ............................................ 3

W WAIVER APPLICANTS .................................................. 2

1

36