MINUTES ACTION MEETING OF THE BOARD OF EDUCATION

FRANKLIN TOWNSHIP PUBLIC SCHOOLS FRANKLIN MIDDLE SCHOOL CAFETERIA MONDAY, OCTOBER 24, 2016 – 6:35 P.M.

CALL OF ROLL

Ms. Christine Danielsen Mr. Richard Seamon - absent Jada Edwards, Ms. Nancy LaCorte, Vice President Ms. Patricia E. Stanley Student Liaison Ms. Laurie Merris Ms. Margaret E. Steele – arrived at 6:37 P Mr. Edward Potosnak III, President Ms. Latee E. Walton-McCleod - absent Dr. Julia M. Presley - absent

Dr. John A. Ravally, Superintendent of Schools Mr. James H. Strimple, Jr., Interim Assistant Superintendent for Business/Board Secretary Mr. Daniel Loughran, Assistant Superintendent for Curriculum & Instruction Mr. Orvyl Wilson, Director of School Management Dr. Brenda Sofield, Director of Pupil Personnel Services - absent Mr. Brian Bonanno, Manager of Human Resources & Personnel Services Ms. Mary Clark, Coordinator of Policies, Regulations & Communications And 20 Members of the Public Mr. Strimple read the following statement:

OPEN PUBLIC MEETINGS ACT STATEMENT In accordance with the “Open Public Meetings Act” P.L. 1975, c. 231 (Sunshine Law), the schedule and notification of this meeting have been provided for on January 7, 2016 and October 18, 2016. Copies of this notice were faxed to the Courier News, the Home News Tribune, The Star-Ledger, The Trenton Times, Franklin Township

Clerk/Manager, WCTC Radio, District Schools, Offices and Associations, PTO Presidents, and posted on the Central Administration Building notice board.

Confidential Session (Room 313) Moved: Ms. LaCorte Seconded: Ms. Danielsen

Motion to adjourn to confidential session at 6:38 PM for the purpose of discussing attorney client-privilege Charter School Application recommendations; a special education settlement; a personnel matter; and discussion regarding settlement of three Workers’ Compensation cases. Minutes of the confidential session will be made public when the reason for confidentiality no longer exists.

Yes Yes Yes Absent Absent Yes Yes Absent Yes_ Danielsen LaCorte Merris Presley Seamon Stanley Steele Walton-McCleod Potosnak

Returned to open session at 7:35 PM in the Cafeteria. Reconvening roll call – All board members were present with the exception of Dr. Presley, Mr. Seamon and Ms. Walton-McCleod.

PLEDGE OF ALLEGIANCE – Ms. Merris led the board in the pledge. Mr. Potosnak read the following statement:

MISSION STATEMENT OF THE FRANKLIN TOWNSHIP PUBLIC SCHOOLS

The Mission of the Franklin Township Public Schools is to provide excellent educational opportunities that meet or exceed New Jersey Core Curriculum Content Standards for every student; maintain an environment that engenders an appreciation of the value of every student; develop every student to his/her highest potential; and instill the attitudes, skills, and knowledge necessary to become independent, contributing members of a democratic, multi-cultural society.

Action Meeting - 2 - October 24, 2016

Mr. Potosnak read the following statement:

DISTRICT GOALS 2016-2017

To continue to expand our curricular program and learning opportunities to be inclusive of

all learners with a focus on improving achievement and promoting student individual growth

leading to improved community satisfaction with our schools.

To offer professional development opportunities in all schools focused on energizing and

empowering staff to make meaningful instructional changes through the use of data

protocols with an emphasis on transitional grade levels.

To begin a multi-year planning process for grade reconfiguration and necessary changes in

attendance zones required for a successful implementation of the One Less Move

referendum projects.

To continue progress on our facilities projects with the least amount of disruption to the

educational process while ensuring the safety and well-being of students and staff.

I. Action to Adopt the Agenda with Addendum (Resolution A-11) Moved: Ms. Danielsen Seconded: Ms. LaCorte

Motion was approved by voice vote with no opposition.

II. Public Hearing

Mr. Orvyl Wilson, Director of School Management, spoke about the Violence, Vandalism, Substance Abuse and District Student Discipline Report

III. Comments From The Public (5 minutes per speaker – Public Hearing topic only)

The meeting was opened for public comments at 8:10 PM on a motion by Ms. LaCorte, seconded by Ms. Merris. All board members were in agreement. There were no public comments at this time. Motion to close the public comment portion of the meeting at 8:11 PM by Ms. LaCorte, seconded by Ms. Danielsen. All board members were in agreement.

IV. Mr. Daniel Loughran, Assistant Superintendent for Curriculum and Instruction, spoke about the

2015-2016 State Assessment Presentation V. Superintendent’s Report

Strategic Plan A little later this evening you will hear minutes from a recent Ad Hoc Strategic Planning Committee meeting which was held last week. I recently sent home an invitation to all of our student families inviting all to join us at the first Strategic Plan Community Workshop which will be held on Thursday, November 3rd at 7:00 PM in the cafeteria of Franklin High School. I also encourage all staff members and members of the larger Franklin community to join us. The other community workshops will be held on Wednesday, January 11, 2017 and Monday, March 13, 2017. The goal of the workshops will be to gain community input into the development of a new multi-year strategic plan.

Action Meeting - 3 - October 24, 2016

FMS Re-opens Cafeteria Monday, September 26, 2016, marked the re-opening of the Franklin Middle School Cafeteria. The food serving line of the cafeteria had undergone renovations over the summer. The new design is more efficient, utilizes the most up-to-date equipment, and gives the students better access to the variety of healthy foods that are currently served. QSAC On tonight’s agenda the Board will be asked to approve the submission of the Statement of Assurance (SOA) and the NJQSAC District Performance Review (DPR). This is the first step in the New Jersey School District Monitoring Process. The QSAC review is a form of self-study and an obligation that all school districts are required to complete every three years. During a QSAC review, school districts analyze their practice as it relates to five focus areas; Fiscal Management, Personnel, Operations, Instruction and Program, and Governance. The next step in the process will be a visit from representatives from the County who will speak to our administrators and visit our schools in order to reaffirm the self-study. In-Service Day On October 17th our district held an in-service day of professional development opportunities for our certificated staff members. The day was largely focused on the completion of Student Growth Objectives, however, the PD Steering Committee, led by Assistant Superintendent, Daniel Loughran, and Instructional Technology Supervisor, Edward Ward, also offered professional development choices which supported the PD vision statement, that is to offer a program of professional development that is differentiated by the needs of all staff members, offers choice, and enhances student learning. Choices included using technology such as google docs and google classroom, student engagement and mathematics and literacy strategies. Kudos to all involved!

VI. Board President’s Report Franklin Middle School Congratulations are in order for Lauren Kozubal, FMS seventh-grader! Lauren was selected as a winner in the NJ State Recycling Poetry Contest. Lauren wrote her poem in her sixth-grade ELA class with teacher, Dwight McCaulsky, and was chosen as one of three Sampson G. Smith School winners in April 2016. The other finalists were Ayush Mukherjee and Neela Melkot. Students were invited to submit poems of 100 words or less explaining why they believe recycling is important, why all students and schools should participate in their local recycling programs, and how best to improve New Jersey’s recycling rate. The three Sampson G. Smith School finalists' poems were advanced to the state-level competition and Lauren was one of twelve winners chosen at the statewide level. Franklin High School Congratulations to Dana Karas, our Director of Guidance, who just won the 2017 New Jersey State School Counselor of the Year from the NJ School Counselor Association. Congratulations as well to our Franklin High School marching band who, under the direction of Daniel Berz and Eric Diaz, competed in the Yamaha competition at MetLife Stadium earlier this month. They competed against 9 of the top bands from New Jersey and Connecticut. The band finished in first place, also winning the caption for Best Overall Effect. Further congratulations to FHS Alumni, Gary Kordun - Class of 1989, who was recently nominated for an Emmy for his work on several TV shows. Mr. Kordun is the Art Director of Gary Kordun Productions and is responsible for production design on the shows' sets. Having colleagues in the industry nominate Mr. Kordun is a huge compliment, and we are very proud of his accomplishments.

Action Meeting - 4 - October 24, 2016

A final word on the Franklin High School front, this week is Homecoming and several exciting events are scheduled including the pep rally and bonfire on Thursday, October 27th at 6 PM and the homecoming football against Hillsborough on Friday, October 28th at 7 PM. Hot 97 Radio Station is scheduled to be at the game. Please join our Warriors if you can. The new Claremont School is aligned to begin construction and we extend our thanks to Mr. Strimple for spearheading this project. Please remember to get out and vote on November 8th from 6:00 AM to 8:00 PM. We will open the first public comment portion of the meeting to the youngsters who may be here to speak.

VII. Comments From The Public (5 minutes per speaker – agenda items only) The meeting was opened for public comments at 8:55 PM on a motion by Ms. Stanley, seconded by Ms. LaCorte. All board members were in agreement. The following is a brief synopsis of public comments. Bill Connell announced the memorial service for Andrew Russoniello at Sampson G. Smith School on Friday at 8:00 PM. Collin Nadolsky, FHS student, spoke about the new policies at the high school and posed questions about the committees. Brandon Heimberg, FHS student, spoke about the new policies and the Warrior Pride Committee members’ inability to influence the policies. Alexa Sanchez, FHS student, spoke positively about the changes in the hallways since the last board meeting. She spoke about the dress code policy and the harsh punishment for violating it. Rebecca Holowinsky, FHS student, spoke about the more positive atmosphere at FHS since the last board meeting, but that the problems with the dress code policy continue. She requested that the board help in changing that policy. Motion to close the public comment portion of the meeting at 9:07 PM by Ms. Danielsen, seconded by Ms. LaCorte. All board members were in agreement.

VIII. Committee/Liaison Reports Jada Edwards, Student Liaison, reported on recent happenings at Franklin High School.

Ms. Stanley, School Safety & Security Ad Hoc Chair, reported on the October 18th meeting. Safety and Security Ms. Danielsen, Personnel Committee Chair, reported on the October 18th meeting. Personnel

Ms. Danielsen, Facilities Committee Chair, reported on the October 20th meeting. Facilities

Ms. LaCorte, Finance Committee Chair, reported on the October 20th meeting. Finance Ms. LaCorte, Strategic Planning Ad Hoc Committee Member, reported on the October 11th meeting.

Strategic Plan

Ms. Steele, Curriculum Committee Chair, reported on the October 11th meeting. Curriculum Ms. Merris, Communications Ad Hoc Committee Chair, reported on the October 11th meeting.

Communications

Action Meeting - 5 - October 24, 2016

IX. New Business Moved: Ms. LaCorte Seconded: Ms. Danielsen

R-01 Monthly Reports M-01 Minutes of Board Meetings A-01 Travel & Related Expense Reimbursement A-02 Affirm Harassment, Intimidation and Bullying Decisions A-03 School Bus Emergency Exit Drill Report A-04 National School Bus Safety Week - October 17-21, 2016 A-05 American Education Week A-07 Submission of NJQSAC Statement of Assurance and District Performance Review for 2016-

2017 A-08 Nursing Services Plan for 2016-2017 A-09 Approve School Connected Organizations A-10 Approve Organizational Chart A-11 Settlement of a Special Education Agreement B-01 Warrants & Payrolls B-02 Transfer of Funds B-03 Financial Reports B-04 Board of Education Monthly Certification B-05 Contract Approval B-06 Submission of Comprehensive Maintenance Plan and M1 Form B-07 Change Order #01 – Additions/Renovations – Sampson G. Smith School B-08 Change Order #02 – Additions/Renovations – Sampson G. Smith School B-09 Change Order #03 – Additions/Renovations – Sampson G. Smith School B-10 Change Order #04 – Additions/Renovations – Sampson G. Smith School B-11 Change Order #05 – Additions/Renovations – Sampson G. Smith School B-12 Change Order #06 – Additions/Renovations – Sampson G. Smith School B-13 Change Order #02 – Unit Ventilator Replacements – Sampson G. Smith B-14 Change Order #03 – Asbestos Removal – Sampson G. Smith B-15 Change Order #01 – Additions & Alterations – Elizabeth Avenue School B-16 Acknowledgment of the Franklin Township Board of Education’s 2016-17 Purchasing

Manual B-17 Acknowledgment of the Franklin Township Board of Education’s Standard Operating

Procedures and Internal Controls B-18 Void Outstanding Checks B-19 Architectural Services for Franklin High School Paving Project – Summer 2017 B-20 Architectural Services for Franklin Park Elementary School Paving Project – Summer 2017 B-21 Transfer from Capital Reserve Fund for Architectural Services for Paving Projects B-22 Green Brook Academy – Student Meals B-23 Addendum to AIA C132 – 2009 for 2015-2018 Referendum School Construction Projects B-24 Change Order #003 – Additions/Renovations – Hillcrest Elementary B-25 Authorization to Sell or Dispose of School Property C-01 Out of District Students: School Year 2016-2017 C-02 Field Trip Destinations C-03 Field Trip Applications C-04 Concurrent Enrollment Program with Raritan Valley Community College P-01 Create a Position P-02 Job Descriptions P-03 Workers’ Compensation P-04 Personnel Report No. 4 dated October 24, 2016

Yes Yes Yes Absent Absent Yes Yes Absent Yes_ Danielsen LaCorte Merris Presley Seamon Stanley Steele Walton-McCleod Potosnak

Action Meeting - 6 - October 24, 2016

R-01 Monthly Reports

Acknowledge receipt of the following reports attached hereto and made a part of the minutes:

a. Principals’ Reports September Exhibit R-01.a b. Attendance Officer's Report September Exhibit R-01.b c. Enrollment Report September Exhibit R-01.c d. School Safety Drills September Exhibit R-01.d

e. Suspension Report September Exhibit R-01.e

f. HIB Report Sept. 15 – Oct. 18 Exhibit R-01.f

M-01 Minutes of Board Meetings

Approve the minutes of the following meetings of the Franklin Township Board of Education:

a. Action September 22, 2016 Exhibit M-01.a b. Confidential September 22, 2016 Exhibit M-01.b c. Special September 29, 2016 Exhibit M-01.c

Administration

A-01 Travel & Related Expense Reimbursement

Adopt the following resolution: Whereas, the Franklin Township Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district, and Whereas, N.J.S.A. 18A:11-12 requires Board members to receive prior approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and Whereas, a Board of Education may establish, for regular district business travel only as described in NJOMB Circular Letter 16-11-OMB, including amendments or revisions thereto, a threshold amount below which Board approval is not required; and

Whereas, the Board of Education establishes, for regular district business travel only, an annual school year threshold of $1,500 per staff member where prior Board approval shall not be required unless this annual threshold for a staff member is exceeded in a given school year (July 1 through June 30); therefore be it Resolved, that the Board of Education hereby approves the attendance of the listed school board members and district employees at the attached training, seminars, conferences and conventions, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and, be it further Resolved, that the Franklin Township Board of Education authorizes in advance, as required by statute, attendance at the attached training, seminars, conferences and conventions as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit A-01)

Action Meeting - 7 - October 24, 2016

A-02 Affirm Harassment, Intimidation and Bullying Decisions Whereas, the Franklin Township Board of Education has received and accepted HIB Investigation Reports at its regularly scheduled Board of Education meeting on September 22, 2016; and Whereas, these HIB Investigation Reports indicated each reported case of Harassment, Intimidation and Bullying and the results of the investigation also known as the Superintendent’s decision – including any services provided, training established or discipline imposed; and Whereas, the parties involved in those cases reported were notified of the results of the investigation, Superintendent’s decision, and the rights of those parties to request a hearing before the Board of Education; and Whereas, no requests for a hearing before the Board of Education have been received; and Whereas, the Anti-Bullying Bill of Rights provides the Board of Education the opportunity to affirm, modify or reject the Superintendent’s decisions on reported cases of Harassment, Intimidation and Bullying; Now, therefore be it resolved, that the Board of Education affirms the Superintendent’s decisions in the cases listed in the HIB Investigation Reports previously accepted by the Board at its regularly-scheduled Board of Education meeting on September 22, 2016.

A-03 School Bus Emergency Exit Drill Report Acknowledge receipt of the School Bus Emergency Exit Drill Report dated September 23, 2016. This drill is conducted semi-annually and detailed in the exhibit attached hereto and made part of the minutes. (Exhibit A-03) A-04 National School Bus Safety Week - October 17-21, 2016

Whereas, October 17-21, 2016 was National School Bus Safety Week and this year’s theme was “Bully

Free Zone!”;

Whereas, the Board of Education of the Township of Franklin recognizes bus safety education as

essential to promote the safety and well-being of our children, and urges all students and parents to

become aware of and practice the rules for safety relative to school buses at all times;

Now, Therefore, be it Resolved, that the Franklin Township Board of Education joined the nation and

recognized the week of October 17-21, 2016 as “National School Bus Safety Week.”

A-05 American Education Week Whereas, public schools are the backbone of our democracy, providing young people with the tools they’ll need to maintain our nation’s precious values of freedom, civility, and equality; and

Action Meeting - 8 - October 24, 2016

Whereas, by equipping young Americans with both practical skills and broader intellectual abilities, schools give them hope for and access to a productive future; and Whereas, education employees, be they custodians or teachers, bus drivers or librarians, work tirelessly to serve our children and communities with care and professionalism; and Whereas, schools are community focal points, bringing together adults and children, educators and volunteers, business leaders and elected officials in a common enterprise; Now, Therefore, be it Resolved, the Franklin Township Board of Education hereby proclaims November 14-28, 2016 as the observance of American Education Week.

A-07 Submission of NJQSAC Statement of Assurance and District Performance Review for 2016-

2017 Approve submission of the New Jersey Quality Single Accountability Continuum (NJQSAC) Statement of Assurance (SOA) and District Performance Review (DPR) for the 2016-2017 school year to the New Jersey Department of Education as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit A-07) A-08 Nursing Services Plan for 2016-2017

Approve the District’s 2016-2017 Nursing Services Plan as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit A-08) A-09 Approve School Connected Organizations

Pursuant to Policy 1230 - School Connected Organizations, the Franklin Township Board of Education hereby approves for the 2016-2017 the general and program specific, voluntary, school-connected organizations consisting of parents/guardians, friends, and/or school staff as follows:

- Project Graduation - Franklin Athletics Booster Club

A-10 Approve Organizational Chart Approve the Franklin Township Public School District Organizational Chart for the 2016-2017school year as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit A-10) A-11 Settlement of a Special Education Agreement Approve the Settlement of a Special Education Agreement for Student #201156 for an amount not to exceed $86,648.00 for tuition and transportation for the 2015-2016 and 2016-2017 school years.

Action Meeting - 9 - October 24, 2016

Business

B-01 Warrants & Payrolls

Approve the following on the certification of the Board Secretary that sufficient funds are available to meet these claims (attached hereto and made a part of the minutes):

a. General Warrants – October 24, 2016 - $14,512,887.60 Payroll – September 15, 2016 - $ 3,615,332.25 Payroll - September 30, 2016 - $ 3,756,491.09

(Exhibit B-01.a)

b. Food Service Enterprise Fund warrants in the amount of $133,755.60 as of October 24, 2016 (Exhibit B-01.b) B-02 Transfer of Funds Approve Account Transfers No.3 for the 2016-2017 school year, as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit B-02)

B-03 Financial Reports

Accept financial reports attached hereto and made a part of the minutes as follows:

a. Report of the Board Secretary (A-148) (Exhibit B-03.a) (September) b. Report of the Treasurer (A-149) (Exhibit B-03.b) (September) c. Cash Reconciliation of A-148 & A-149 (Exhibit B-03.c) (September) d. Certification of the Asst. Supt. for Business/Board Secretary (Exhibit B-03.d) (September) e. Food Service Fund Financial Report (Exhibit B-03.e) (September) B-04 Board of Education Monthly Certification Pursuant to N.J.A.C. 6A:23A-16.10(c)(4) we certify that as of September 30, 2016 after review of Secretary’s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)(3) and that sufficient funds are available to meet the district’s financial obligations for the fiscal year.

B-05 Contract Approval (All contracts are LEA-funded, unless otherwise noted.) Approve the following: a. An agreement with Somerset County Educational Services Commission, Bridgewater, NJ to

provide the use of facilities at the Career Center of Somerset County from July 1 – 31, 2016 on Wednesday only, for Supermarket Skills Lab for CI students for a fee of $2,000. SCESC shall provide an allowance of $75 per day for students’ purchases, not to exceed $300 over the time period. The total not to exceed amount is $2,300 – IDEA funded. This contract was previously approved on June 30, 2016 but did not indicate the IDEA funding.

b. An agreement with Somerset County Educational Services Commission, Bridgewater, NJ to

provide the use of facilities at the Career Center of Somerset County from October 1, 2016 – June 30, 2017 for Supermarket Skills Lab for CI students for a fee of $7,200. SCESC shall provide an allowance of $75 per day for students’ purchases, not to exceed $1,350, over the time period. The total not to exceed amount is $8,550 – IDEA funded. The exhibit is attached hereto and made part of the minutes. (Exhibit B-05.b)

Action Meeting - 10 - October 24, 2016

c. A contract with Whitehall Associates, Inc., Kinnelon, NJ to provide a demographic study in accordance with their proposal dated September 29, 2016 in the amount of $2,500.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.c)

d. A contract with Primepoint, LLC, Mount Holly, NJ in accordance with their proposal dated October

7, 2016 to provide services for compliance with the Affordable Care Act for an amount not to exceed $12,900, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.d)

e. A Software License and Support Agreement with Horizon Software International, LLC, Duluth,

Georgia for the point-of-sale system for the Food Services Department meal program, as detailed in the exhibit attached and made part of the minutes. (Exhibit B-05.e.)

f. The purchase of technology supplies from Apple, Inc. for Somerset Bible Baptist Christian

Academy in the amount of $1,199.00, using non-public funding, through Middlesex Regional Educational Services Commission, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.f)

g. A quotation from Houghton Mifflin Harcourt Publishing Company, Boston, MA, for professional

development for Grade 2 teachers for a fee of $7,000, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.g)

h. An agreement to participate as a member in the Central Jersey Program for Diverse Recruitment

(C.J.P.R.I.D.E) for the 2016-2017 school year for a fee of $100.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.h)

i. Rescind parent transportation contract with G.C., identified as GC-0217 P F YR, in the amount of

$17,313.29 (previously approved on July 21, 2016) and approve Contract GC-0217P F YR in the amount of $15,482.81.

j. A transportation receivable jointure with South Brunswick Board of Education from September 1,

2016 – June 30, 2017 identified as Contract SB1H-16P F YR, in the amount of $884.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.j)

k. A transportation payable jointure with South Brunswick Board of Education from September 1,

2016 – June 30, 2017 identified as Contract SBND-16P F YR, in the amount of $19,448.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.k)

l. A transportation receivable jointure with New Brunswick Board of Education from September 1,

2016 – June 30, 2017 identified as Contract NB1M-16R F YR, in the amount of $884.00 as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.l)

m. A transportation receivable jointure with Piscataway Board of Education from September 1, 2016

– June 30, 2017 identified as Contract PSTA-16P F YR, in the amount of $884.00 as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05m)

n. A transportation payable contract with North Brunswick Township Board of Education from

September 1, 2016 – June 30, 2017 identified as Contract NBBA-16P for $2,652.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.n)

o. A transportation payable jointure with South Brunswick Board of Education from September 1,

2016 – June 30, 2017 identified as Contract SBMID-16P F YR, in the amount of $25,500.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.o)

p. A transportation receivable jointure with Bridgewater-Raritan Board of Education from September

1, 2016 – June 30, 2017 identified as Contract BWVT-16R F YR, in the amount of $1,389.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.p)

Action Meeting - 11 - October 24, 2016

q. A transportation payable jointure with North Brunswick Board of Education from September 1,

2016 – June 30, 2017 identified as Contract NB1H-16P F YR, in the amount of $12,376.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.q)

r. A License and Maintenance Agreement with Education Logistics, Inc., Missoula, MT to provide

services and support for Edulog Transportation System for the 2016-17 school year, for a fee not to exceed $13,509.00, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-05.r)

B-06 Submission of Comprehensive Maintenance Plan and M1 Form Adopt the following resolution: Whereas, the Department of Education required New Jersey School Districts to submit three-year maintenance plans documenting "required" maintenance activities for each of its public school facilities; and Whereas, the required maintenance activities as listed in the attached document for the various school facilities of the Franklin Township Public School District are consistent with these requirements; and Whereas, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid. Now, Therefore, Be It Resolved, that the Franklin Township Board of Education hereby authorizes the Assistant Superintendent for Business/Board Secretary to submit the attached Comprehensive Maintenance Plan and M1 Form for the Franklin Township Public School District in compliance with Department of Education requirements, as detailed in the attached exhibit and made part of the minutes. (Exhibit B-06). B-07 Change Order #01 – Additions/Renovations – Sampson G. Smith School As recommended by the district’s architect, approve Change Order #01 to the contract of The Bennett Company for the installation of new fire alarm devices from conventional to addressable as required by the Fire Code Official, to be paid from the General Repair Allowance: General Repair Allowance $ 50,000.00 Decrease Allowance – Addressable Fire Alarm -12,524.00 Remaining Allowance $ 37,476.00 No change to Contract Total B-08 Change Order #02 – Additions/Renovations – Sampson G. Smith School As recommended by the district’s architect, approve Change Order #02 to the contract of The Bennett Company for the provision and installation of a larger acid neutralization tank; to revise the plumbing venting system; to provide plumbing and venting for acid neutralization tank including associated plumbing chase; and provide plumbing chases for the emergency showers in the science labs, to be paid from the General Allowance:

Action Meeting - 12 - October 24, 2016

Remaining General Allowance $ 37,476.00 Decrease Allowance larger acid tank -13,851.00 CREDIT Allowance – revised plumbing ventilation 8,255.00 Decrease Allowance plumbing vent for acid tank -2,890.00 Decrease Allowance plumbing chases for science labs -6,063.00 Remaining Allowance $ 22,927.00 No change to Contract Total B-09 Change Order #03 – Additions/Renovations – Sampson G. Smith School As recommended by the architect, approve Change Order #03 to the Contract of The Bennett Company for the removal of sinks and casework from the contract; to provide 29 wall mounted sinks from specified counter mount to wall mounted with carriers, to be paid from the General Allowance: Remaining General Allowance $ 22,927.00 CREDIT Allowance – remove sinks from contract 8,196.00 Decrease Allowance revise 29 lavatory fixtures -12,120.00 Remaining Allowance $19,003.00 No change to Contract Total

B-10 Change Order #04 – Additions/Renovations – Sampson G. Smith School As recommended by the architect, approve Change Order #04 to the Contract of The Bennett Company for the installation ceramic wall tile in shower stalls; for the provision of 675 square feet of vinyl floor tile; and for the provision of vinyl flooring in new partition between rooms 409 and 411, to be paid from the General Allowance: Remaining General Allowance $ 19,003.00 Decrease Allowance for ceramic wall tile -2,288.00 Decrease Allowance 625 sq. ft. vinyl flooring -4,725.00 Decrease Allowance vinyl floor between rooms -945.00 Remaining Allowance $11,045.00 No change to Contract Total B-11 Change Order #05 – Additions/Renovations – Sampson G. Smith School As recommended by the architect, approve Change Order #05 to the Contract of The Bennett Company for the for the removal of 2 existing pole light fixtures and provide weatherproof pull boxes at their locations, to be paid from the General Allowance: Remaining General Allowance $ 11,045.00 Decrease Allowance for removal of 2 poles -973.00 Remaining Allowance $10,072.00

Action Meeting - 13 - October 24, 2016

No change to Contract Total and, over excavate foundations and backfill with stone base at footings for unit B as directed by the Special Inspection Agent NV5, to be paid from the Subgrade Reconstruction Allowance: Subgrade Reconstruction Allowance $75,000.00 Decrease Allowance for over excavation -1,739.00 Remaining Allowance $73,261.00 No change to Contract Total

B-12 Change Order #06 – Additions/Renovations – Sampson G. Smith School As recommended by the architect, approve Change Order #06 to the Contract of The Bennett Company for the expedited delivery of science lab casework; and a credit for removing the purchase of a projection screen from the contract, to be paid from the General Allowance: Remaining General Allowance $ 10,072.00 Decrease Allowance expedited delivery of equipment -867.00 CREDIT Allowance – removal of screen from scope 1,300.00 Remaining Allowance $10,505.00 No change to Contract Total

B-13 Change Order #02 – Unit Ventilator Replacements – Sampson G. Smith As recommended by the architect, approve Change Order #02 to the Contract of H & S Construction & Mechanical for furnishing all labor, material, and equipment to install new louvers and blank-off panels for 5 classrooms with larger openings than what was indicated in the contract documents to be paid from the General Allowance and Fire Stopping Allowance: Remaining General Allowance $ 1,180.00 Decrease Allowance -1,180.00 Remaining Allowance $ 0.00 Fire Stopping Allowance $ 5,000.00 Decrease Allowance -1,290.86 Remaining Allowance $ 3,709.14 No change to contract amount

Action Meeting - 14 - October 24, 2016

B-14 Change Order #03 – Asbestos Removal – Sampson G. Smith

As recommended by the district’s asbestos consultant, approve Change Order #3 to the contract of Savic Construction Corp., by increasing the contract by $1,500 to remove and dispose of approximately 8 square feet of asbestos transite panel from Classroom 100 exterior center window frame

Revised Contract $136,950.00 Increase Change Order #3 1,500.00 New Contract Total $138,450.00

B-15 Change Order #01 – Additions & Alterations – Elizabeth Avenue School

As recommended by the district’s architect, approve Change Order #001 to the contract of Patock Construction Company to furnish and install overflow parking to be paid from the General Allowance.

General Allowance $ 75,000.00 Decrease Allowance -8,522.00 Remaining Allowance $ 66,478.00 No Change in Contract Total

B-16 Acknowledgment of the Franklin Township Board of Education’s 2016-17 Purchasing Manual

The Franklin Township Board of Education’s 2016-17 Purchasing Manual is attached hereto and made part of the minutes. (Exhibit B-16) (Complete manual on file in the Asst. Superintendent for Business/Board Secretary’s office.) B-17 Acknowledgment of the Franklin Township Board of Education’s Standard Operating

Procedures and Internal Controls The Franklin Township Board of Education’s Standard Operating Procedures and Internal Control is attached hereto and made part of the minutes. (Exhibit B-17) (Complete manual on file in the Asst. Superintendent for Business/Board Secretary’s office.) B-18 Void Outstanding Checks Void the following outstanding checks in the Workers Compensation Account:

Check # Amount Date Issued 18884 $38.90 6/4/13 21170 $400.00 4/21/15

21583 $480.00 7/21/15

Action Meeting - 15 - October 24, 2016

B-19 Architectural Services for Franklin High School Paving Project – Summer 2017

Approve a contract with Design Resources Group Architects, Somerset, N.J. to provide architectural services for a repaving project at the Franklin High School in accordance with their proposal dated September 20, 2016 at a proposed fee of 7% of the final construction cost. Reimburseable expenses will be billed at 1.10 times actual cost and special consultants will be billed at 1.25 times actual costs, as detailed in the exhibit attached hereto and made part of the minutes. Estimated construction cost of $330,000 for the project, estimated design fee on an award of $330,000 will be $23,100, total estimated project cost is $400,000. Funding for this project will come from the district’s Capital Reserve Account. (Exhibit B-19) B-20 Architectural Services for Franklin Park Elementary School Paving Project – Summer 2017 Approve a contract with Design Resources Group Architects, Somerset, N.J. to provide architectural services for a repaving project at the Franklin Park Elementary School in accordance with their proposal dated September 20, 2016 at a proposed fee of 7% of the final construction cost. Reimburseable expenses will be billed at 1.10 times actual cost and special consultants will be billed at 1.25 times actual costs, as detailed in the exhibit attached hereto and made part of the minutes. Estimated fee for surveying is $1,650. Estimated construction cost of $235,000 for the project, estimated design fee on an award of $235,000 will be $16,450, total estimated project cost is $285,000. Funding for this project will come from the district’s Capital Reserve Account. (Exhibit B-20) B-21 Transfer from Capital Reserve Fund for Architectural Services for Paving Projects In accordance with N.J.A.C. 6A:23A14.1 h it is recommended that the Board of Education transfer $120,000 from Capital Reserve to fund architectural services associated with the paving projects for Franklin High School and Franklin Park Elementary Schools. Revenue – Transfer from Capital Reserve $120,000 Appropriations 30-000-400-334-06-2017 – Franklin Park Paving – Architect $50,000 30-000-400-334-16-2017 – Franklin High School – Architect $70,000 Total Appropriations $120,000 B-22 Green Brook Academy – Student Meals In accordance with N.J.A.C. 6A:23A-18.5, the Franklin Township Board of Education does not require Green Brook Academy to charge students for reduced and/or paid meals for the 2016-17 school year. B-23 Addendum to AIA C132 – 2009 for 2015-2018 Referendum School Construction Projects Based on the advice of Board Counsel, approve a contract addendum with Pinnacle Consulting and Construction Services Inc. for additional pre-construction services at a cost of $50,000, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit B-23)

Action Meeting - 16 - October 24, 2016

B-24 Change Order #003 – Additions/Renovations – Hillcrest Elementary School As recommended by the architect, approve Change Order #003 to Apex Enterprises of Union, Inc. for the remediation of soil conditions for foundations; to furnish and install new flush valves for toilet fixtures; to lower the existing sanitary manhole catch basin; to provide power to electric hand dryers; to install two roof drains and down spouts to tie into the storm system; and to provide concrete curbs associated with sitework, to be paid from the General Allowance: General Allowance $ 50,000.00 Decrease Allowance: Remediate soil conditions for foundations -4,420.50 Furnish/install flush valves -1,095.20 Lower existing sanitary Manhole -2,877.50 Provide power to hand dryers -2,059.74 Install two roof drains -16,437.67 Provide concrete curbs -2,079.00 Remaining Allowance $21,020.39

No change to contract amount B-25 Authorization to Sell or Dispose of School Property In accordance with 18A:18A-45 it is recommended that the Board of Education authorize the sale or disposal of the following obsolete equipment:

Hillcrest School Sharp Copy Machine

Curriculum and Instruction

C-01 Out of District Students: School Year 2016-2017

Approve out of district placements for students, as detailed in the exhibit attached hereto and made part of the minutes. (Exhibit C-01)

C-02 Field Trip Destinations Whereas, N.J.A.C. 6A:23A-5.8 requires prior approval of field trip destinations by a majority of the full voting membership of the Board; therefore be it Resolved, that the Board of Education hereby approves, in advance, field trip destinations, all trips within district, local community locations, and all other schools and universities in New Jersey; be it further

Resolved, that the Franklin Township Board of Education authorizes, in advance, the list of destinations as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit C-02)

Action Meeting - 17 - October 24, 2016

C-03 Field Trip Applications (Involving overnight, over 150 miles, or air travel) Approve the following field trip applications:

a. Franklin High School Junior Classical League to attend the Junior Classical League Convention, Troy University, Troy, Alabama, July 23-29, 2017 as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit C-03.a)

b. Franklin High School Model United Nations to attend the 2016 Model UN Conference sponsored

by the University of Virginia, Charlottesville, Virginia, November 17 – 20, 2016 as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit C-03.b)

c. Franklin High School Warrior Marching Band to attend “Disney’s Performing Arts on Stage,” Disney World, Orlando, Florida, June 2 - 7, 2017 as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit C-03.c)

C-04 Concurrent Enrollment Program with Raritan Valley Community College Approve the expansion of the district’s 12th Grade English Concurrent Enrollment Program with Raritan Valley Community College at no cost to the district.

Personnel

P-01 Create a Position As recommended by the Superintendent of Schools, approve the creation of the following new position:

- Vice Principal – Alternative and C.A.R.E. Programs P-02 Job Descriptions As recommended by the Superintendent of Schools, approve the following new and revised job descriptions as detailed in the exhibits attached hereto and made a part of the minutes. a. Vice Principal – Alternative and C.A.R.E. Programs - (Exhibit P-02.a) New b. Student Information Systems Manager - (Exhibit P-02.b) Revised P-03 Workers’ Compensation As recommended by the Superintendent of Schools, approve settlement of a Workers’ Compensation claims in the matter of the following employees: a. Employee No. 7505 for an amount not to exceed $9,419.13. b. Employee No. 9790 for an amount not to exceed $10,000 under section 20. c. Former Employee No. 8460 for an amount not to exceed $14,882.50.

Action Meeting - 18 - October 24, 2016

P-04 Personnel Report No. 4 dated October 24, 2016

As recommended by the Superintendent of Schools, approve Personnel Report No. 4 as detailed in the exhibit attached hereto and made a part of the minutes. (Exhibit P-04) A-06 Educational Support Professionals Recognition Moved: Ms. Danielsen Seconded: Ms. LaCorte

Whereas, the Franklin Township Public School District relies on a wide variety of dedicated support staff

in the Paraprofessional, Secretarial/Clerical, Maintenance, Grounds, Custodial, Security, Technology, Transportation, and Cafeteria departments; and

Whereas, the educational support professionals employed in the Franklin Township Public School District make vital contributions to the health, safety, security, comfort, and education of more than 7,000 students, teachers, and other school personnel each day; and

Whereas, the education of Franklin Township’s children, along with the protection of the capital investment of the community’s public school facilities, could not be maintained without the dedicated service of these educational support professionals; and Whereas, the Franklin Township Board of Education, the Superintendent of Schools, and the entire school district community wish to recognize the contributions and accomplishments of the men and women who provide these support services in our district; Now, Therefore, be it Resolved, that the Franklin Township Board of Education joins the nation and hereby proclaims Wednesday, November 16, 2016, Educational Support Professionals Day throughout all of the public schools, buildings, and facilities in Franklin Township; and Be it also Resolved, that a copy of this Resolution shall be distributed to school personnel, PTSO/PTO leadership, and the community at large to give public thanks and appreciation for the dedication and effort of these important public servants.

Yes Yes Yes Absent Absent Yes Yes Absent Yes_ Danielsen LaCorte Merris Presley Seamon Stanley Steele Walton-McCleod Potosnak

X. Comments From The Public (5 minutes per speaker – any topic)

The meeting was opened for public comments at 9:44 PM on a motion by Ms. LaCorte, seconded by Ms. Danielsen. All board members were in agreement. The following is a brief synopsis of public comments. Bill Grippo, Principal of MacAfee Road School, acknowledged Torrie Hurd, the newly-appointed Vice Principal at Frankllin Middle School, as an outstanding educator and thanked Dr. Ravally for his recommendation of Ms. Hurd into that position. Motion to close the public comment portion of the meeting at 9:46 PM by Ms. Danielsen, seconded by Ms. LaCorte. All board members were in agreement.

Action Meeting - 19 - October 24, 2016

XI. Adjournment Action to adjourn at 9:47 PM.

Motion was approved by voice vote with no opposition.

Respectfully submitted, James H. Strimple, Jr. Board Secretary