Minutes 1Dec15 General Meeting PDF

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MINUTES Cockatoo Township CommitteeMeeting held: 1 December 2015, 8.00 pm

Cockatoo Scout HallItem Subject

1. Welcome to all by President Brett Barker Present: Dianna McMahon, Kevin Alexander, Cr Leticia Wilmot, Ian Robins, Abiola Ajetomobi, Eri Potenta,Sharon Kapany, Narelle O’Connor, John Gray, Dorothy Gray, Carmel Harvey, Jacinta Thomas, Tate McFarlane,Paul Turnedge, Elise Turnedge, Nicky Hughes, Khel Belrost, Brett Barker, Sue Wales (Minutes Secretary).

2. Apologies: Tanya Burmeister, Darrelyn Boucher, Dot Griffin, Brendan Wood MP, Helen Verheij, CrBrett Owen, Cindy-Lee Harper, Cr Tania Baxter, Colin Wales, Karen Benson, Brad Battin MLA..

3. Declarations of Conflict of Interest: Nil

4. Confirmation of minutes of previous meeting held 6 October 2015: Moved Elise Turnedge, seconded Jacinta Thomas.

5. Business arising out of the minutesAction items

ID Description Update Who Due 1. Arrange speaker from Hills ASD Special

Needs Group Invited for 2 Feb 2016 Sue W 2 Feb

2. Placement of defibrillator once purchased Grant outcome due 14Dec.

Exec 1 Dec

3. CFA Fire Ready Open Day – tell yourfriends/neighbours

Held successfully All 25 Oct

4. Parnassus Gallery future No further update, stillin progress

History Committeeinput

1 Dec

5. Naming of Scout Hall/Old fire refuge Voting yet to bearranged

All 1 Dec

6. Wish list, further ideas Submitted to Council All 30 Nov

7. Australia Day Award nominations 5 nominations made orin progress.

Give to Exec member Mid-November

8. Cockatoo Collective Impact Project:consider how you can contribute.

Consultation set for 7Feb 2016, SteeringCttee nominationssought

All Meetingdates TBA

9. Security camera upgrade done andpolicies drafted

Draft policy to bepresented at meeting

Upgrade: Tech Shane Policies: Elise T

ASAP

3 Nov

10. Complete Cardinia Safe Communitysurvey on website Done All 31 Oct

11. Better signage for public toilets Sign has been added toguide/map outsideHealth Centre

Brett Owen ASAP

12. New Executive Committee membersneeded

Election at AGM All 1 Dec

13. Consider $750 funding request for artproject once further details provided

In progress T Bishop/Exec 2 Feb

14. Cardinia Shire Reconciliation Action Plan:proposed endorsement by Township

Committee.

To be moved at meeting All 1 Dec

Parnassus Gallery: Carmel raised issue of grass around footpath needing to be maintained. Kevin

Alexander will action this.



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Reconciliation Action Plan: Brett vacated chair due to Aboriginal heritage, discussion covered aspects

from page 6 handout with excerpts of Council plan. Tate asked what will this mean: abide by principles set

out in plan in terms of non-discrimination, inclusion and acknowledgement. Leticia: Plan was rated well by

advisory body, Section 86 committee should pick up all aspects of Council decisions. Motion moved by Brett

Barker: That CTC adopts CSC statement of reconciliation and will abide by the principles set out in the

Reconciliation Plan. Seconded Elise Turnedge. Carried unanimously.

6. Correspondence for Oct/Nov

Correspondence In 7 October‒9 November 2015

Number Date From Subject

1. 7-10-15 C-L Harper Reminder re Deliberative Forum 21 October

2. 8-10-15 Cr L Wilmot New township entrance signs

3. 9-10-15 Cr B Owen Further info re Public Toilet signage *

4. “ Development Services CSC 17 new planning permit applications

5. “ “ “ “ 9 planning permit applications advertised

6. “ A Ajetomobi CSC Further details re Collective Impact Project

6A. “ J Wood MP La Trobe Community Awards, nom. close 23-10-15

7. 13-10-15 J Cascone Gembrook TC meeting 13 October

8. 14-10-15 J Dymock City of Casey Reminder re Family Violence Showcase register by 21October

9. 15-10-15 N Williams CSC Media release re Business breakfast 25 November, speakerMegan Quinn, Net-a-Porter

10. “ B Fleming CSC Speakers for Community Resilience Forum 28 Oct

11. 16-10-15 Development Services CSC 24 new planning permit applications


13 “ A Moore CSC Communities that Care October update

14. “ Webmaster CSC Community info and events update

15. 17-10-15 A Howard/K Benson Update re timelines for CSC Community Wellbeinggrants*

16. 19-10-15 N Williams CSC Media release re upgrade Gembrook Rec Reserve

17. 21-10-15 L Trensky EDRA Seeking buskers for Christmas in Emerald

18. “ A Howard CSC Promotion/payment re grant events *19. 22-10-15 B Templeton CSC Amendment C207 to Planning Scheme re Gaming Policy *

20. “ K Benson Regional Wellbeing Survey information



23. 24-10-15 Cr B Owen Query re footpath upgrade *

24. “ Cr B Owen Query re toilet sign

25 26-10-15 L Trensky The Local Seeking sponsorship for Clubs, Groups and Associationssection *

26. “ D De Graaf Street Art Project

27. 27-10-15 N Williams CSC Media release re Tigers vs Hawks match 27 Feb 2016

28. “ T Burmeister Cockatoo Country Market Giving Tree

29. 29-10-15 N Williams CSC Media release re Diverse topics30. 30-10-15 Development Services CSC 17 new planning permit applications


32. “ A Ajetomobi CSC Notification re Collective Impact Project approval, further planning

33. 2-11-15 S Fernee CSC Office furniture available

34. “ C Thompson, Cockatoo CreekAction Group

Submission to Big Budget Brainstorm for BBQ, rotunda atdog park

35. 4-11-15 L Trensky The Local Timeline for next issue, new rate card for ads

36. “ N Williams CSC Media release Call for input re gaming policy, due 23 Nov

37. 5-11-15 N Williams CSC Media release $10,000 fine for illegal fire break

38. “ Cr B Owen Council response re toilet signage *

39. 6-11-15 D De Graaf Street Art Project meeting 9 Nov 12-1pm *

40. “ Development Services CSC 17 new planning permit applications41. “ “ “ “ 13 planning permit applications advertised

42. “ H Schoen Cockatoo Neighbourhood House

Invitation for AGM 26 Nov, 1.30pm



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43. 8-11-15 P Tratt Gembrook TC Agenda for meeting 10 Nov

44. 9-11-15 D De Graaf Updated Street Art Project meeting

45. “ C Wales Suggestion re naming of Scout Hall *

Correspondence Out 7 October‒9 November 2015

Number Date To Subject

1. 7-10-15 R Fernando CSC GST return for September quarter

2. 22-10-15 T Burmeister Response re query re defibrillator funding

Correspondence In 10 November‒30 November 2015

Number Date From Subject

1. 10-11-15 E Turnedge Security camera contact details *

2. 10-11-15 A Howard CSC Reminder Australia Day nominations close 4 December

3. 11-11-15 N Williams CSC Media release Cr Jodie Owen elected Mayor

4. 11-11-15 A Moore CSC CTC Social Inclusion Day 26 November, Clothesline DV promotion

5. 12-11-15 N Williams CSC Media release Dog rescue

6. 12-11-15 N Williams CSC Media release Social inclusion week 21-29 November

7. 12-11-15 D De Graaf Connecting Community Arts Project *


9. “ “ “ “ 6 planning permit applications advertised10. “ D De Graaf Structure of artwork design *

11. “ A Ajetomobi Cockatoo Collective Impact Project further details *

12. “ D De Graaf Request for support letter for street art grant application

13 17-11-15 M Stahel CSC Update re Skate and BMX strategy

14. 18-11-15 D De Graaf Festive street art chalk designs for local townships *

15. 18-11-15 P Menzies Christmas library activities

16. 19-11-15 N Williams CSC Media release Cardinia Shire Council performing well

17. 20-11-15 P Tratt GTC Minutes of meeting held 13 October

18. “ Development Services CSC 25 new planning permit applications


20. 24-11-15 N Williams CSC Media release re Furniture finds new home

21. 25-11-15 N Williams CSC Media release Funding safeguards our roads *

22. “ K Benson/A Howard Delay in outcomes of Community Wellbeing Grants *



25 28-11-15 Various Response to mailing of meeting agenda, apologies, DGriffin re outstanding project *

26. 29-11-15 [email protected] Confirmation of 2016 Australia Day Award submission

27. 30-11-15 A Ajetomobi Confirmation of AGM ad in Pakenham Gazette and Ranges Trader Mail

28. “ T Burmeister Poster for Cockatoo Christmas Market

29. “ Bendigo Bank Bank Statements for October

30. “ B Smith Suggestion of ‘The Cyril Treloar Hall’ for name of Scout

Hall *

31 Bendigo Bank Annual report 2015 and forms re AGM 16 November

Correspondence Out 10 November‒30 November 2015

Number Date To Subject

1. 18-11-15 Cockatoo Neighbourhood House Letter of support for Street Art Project

2. 25-11-15 K Alexander CSC Clarification re presentation 1 December

3. 29-11-15 G McQuillan CEO CSC Budget submission for 2016‒17

4. 29-11-15 Australia Day Awards CSC Nomination for Citizen of the Year

5. 30-11-15 Australia Day Awards CSC Nomination for Senior Citizen of the Year

Starred items discussed.



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7. Business arising out of the correspondence Toilet sign: Now in place on guideboard. Footpath: Upgrade, amended request on wishlist for pathway to continue from Josie Bysouth Reserve toBrisbanes Rd. Barriers make this a major safety issue, especially for women/children, need to get into localmedia, alert local MP. Suggest all to use complaints section on VicRoads website. Artwork projects: Side of ‘Brunch’ building going ahead, should be completed by Friday, activated portion in

centre of site will change every 3 months.

Naming of Scout Hall: covered later. Dot Griffin project to be completed: There is a finished seat, welcome to Cockatoo signs and timber for

replacement seat panels out at Craig Lambe’s property on Woori Yallock Rd. There were two more welcome toCockatoo signs: One to go out Pakenham Rd and one up Bailey Rd. Suggest committee talk to Leticia and GrahamSimpson and maybe make arrangements to go out and have a look and then bring it up at a meeting early next year.Funding is in bank account.Black spot funding $118,000 improvements to Rainy Hill Rd.Support for street art project: letter of support for funding application by CNH for street art for Scout Building.

Acceptance of correspondence: Moved Khel, seconded Jacinta, Carried.

8. Treasurer’s report— Elise Turnedge

Cockatoo Township Committee Account

Opening balance $ 8,857.35

Total income $ .00

Expenditure10/11/15 Reimburse to Colin Wales for storage boxes $ 49.90Emerald Framing Framed Cockatoo Tiles presented to retiring members $ 265.20

Total expenditure $ 315.10

Closing balance $ 8,542.25

Sandhurst AccountOpening balance $ 8,507.99

Total income $ .00Total expenditure $ .00

Closing balance $ 8,507.99

Acceptance of report: Moved Tate, seconded Dorothy, Carried.

9. Accounts for payment: Nil

10. Councillors’ reportsCr Leticia Wilmot: New Mayor Cr Jodie Owen, Leticia continuing as Deputy Mayor.Partnership program with Richmond Football Club, training sessions with school children, Pre-season game27 Feb Holm Reserve Beaconsfield Richmond-Hawthorn, twilight game, capped at 7,000 people.Tourism: video re Emerald Lake Park, see Council website. Share on Facebook to promote this. Friends ofEmerald Lake Park doing weed eradication, looking for new members. Big budget brainstorm. Hundreds of ideas online, top 5 suggestions will be responded to at Council meeting9 December. Relay for Life 26−27 February. Teams of walkers/runners sought. 4th year this has been held.Question re trimming of nature reserves: Kevin explained this has begun, starting on north-western edge ofshire, six machines working through this. Issues from letter in paper: BBQ for reserve, Benches in McBride St, Christmas decorations: Stencils are stillaround, check if stored here at Scout Hall. Emerald Men’s Shed also has wooden decorations for sale. Councildoes not provide decorations for any towns or in Pakenham. Q re Toilet block: Issue with bad smell after rain, Leticia will refer on.



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11. Community group reports 11.1 NILS (No Interest Loan Scheme) (Sue Wales) 37 new loans assessed during Sept/Oct/Nov, with the program very close to reaching 500 loans totalling over$500,000 distributed in the local community since we commenced in 2009. Current loans include 16 for laptopsafter Sue Barbieri and NILS volunteers attended info sessions at Emerald Secondary College re laptop scheme tooffer NILS loans as affordable purchase option. Outcome of submissions to 2 philanthropic trusts to continueemployment of Coordinator at 3 days per week will be known in December. Program will close from 21 Dec 15

reopening 18 Jan 16 as Monash Health Centre closed at that time.

11.2 Ready2Go (Sue Wales) Successful emergency preparedness training day with Red Cross and CFA held on 14 November, with 15participants and volunteer drivers attending. Fiona Sewell from Avonsleigh has been appointed as part-timeworker during the 2015 ‒16 summer with her broad experiences including research examining volunteerparticipation in community safety and as the project coordinator for the Cardinia Hills Youth Fire Readinessproject run by Echo Youth & Family Services giving her a great background for this role.Do you or someone you know lack transport or the ability to leave Cockatoo in times of heatwaveor other threats? Could you act as a volunteer driver to relocate people in need? Contact FionaSewell on 5968 4460 or email [email protected] for further details.

11.3 Cockatoo Country Market (Tanya Burmeister) Our next market is on December 5th and will be our last for the 2015. The December market is a Christmasthemed market and will hopefully be another fantastic Community event. Santa will arrive on the CFA truck withtreats for the children, our stall holders are geared up for Christmas selling. The next market dates followingare February 6th & March 5th 2016. The March 5th 2016 Market, is our 12-month Anniversary market. It willalso be a Twilight Market starting at 4pm and ending at approximately 8pm. The twilight market will be more acelebration style market featuring our regular fantastic stall holders and some special activities and different stallsand great family entertainment. We encourage all community groups to attend. It will be located at the AlmaTreloar Reserve space near the amphitheatre.

11.4 RSL (Brett Barker)

The club will have a Christmas party on Friday 18 December from 7 pm. The night will include a “ClubChampionship” 8 Ball pool competition with lots of prizes and entertainment to be announced. All welcomemembers and visitors. Membership for 2016 is now due, $25 per calendar year for all categories. Everyone iswelcome to join as a social member, past service in the defence forces is not required.

11.5 Community Harvesting Group (Dy Bain) There will be a morning tea for any group or individual who is interested in community food harvesting and foodswapping in the Cockatoo township. It could be that you have an abundance of produce and would like theexcess to go to a deserving family – or simply swap it for something that another person has an abundance of!There are lots of ways to tackle this – but whichever direction it ends up travelling the residents of Cockatoowill be the winners! So, whether you are a grower, a harvester, a preserver, a cook who is interested in using fresh local produce so

that nothing goes to waste then please come along and join us for a cuppa and a chat. Date: Tuesday8th December; Time 9.30am – midday; Where: The Cottage (behind the Cockatoo Community Hall). If you areinterested in coming along and finding out about this local project please email [email protected] byFriday 4th December (for catering purposes).

11.6 Ash Wednesday Bushfire Education Centre (Graham Simpson) 1. After meeting with Abiola from the Shire we were able to secure a fridge, a small flatscreen TV, 3 office

chairs, Mobile white board and a park bench, all ex old shire offices. These items all help with our

shopping list. Thanks Abiola.

2. CCTV cameras have been installed and are working.

3. A long meeting with Daniel de Graaf and Abiola have worked out a staged plan for the construction of

mailto:[email protected]







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the garden and there will be a working bee in the New Year to prepare for the plantings.

4. The building will be open this Saturday – Market Day.

11.7 Youth Club (Narelle O’Connor) Good response, numbers increasing up to 9. Good feedback. Jam session, food preparation, all have reallyenjoyed it. Next year will be under the umbrella of CNH and future activities will depend on fundraising. Target

amount not clear at this stage, further consultation with Shire Youth Team needed. 12. Adjourned business

12.1 Parnassus Gallery discussion, History and Heritage Cttee to detail their plans.12.2 Naming of former fire refuge/Scout hall building: vote to take place asap. 10 names suggested: voting on Australia Day from minimum of 100 people. List includes: Jan Black, Chris Willey,name associated with Wollongong due to fundraising to rebuild centre, Fell Family, Cyril Treloar, Bailey Hall,Indigenous name signifying local area or youth (Narelle to ask young people). Will submit to Council once topnames known. Best response if person’s name is linked to vote, Facebook more impersonal. 12.3 Wish list: Finalised by Executive in relation to actions already listed in Cockatoo Township Strategy. 12.4 Australia Day nominations: Executive members currently preparing applications for Citizen of Year, SeniorCitizen of the Year, Junior Citizen of the Year and Community Event of the Year.

13. Special business 13.1 Presentation re Graffiti management: Kevin Alexander, Open Space Unit Cardinia Shire Council.5 staff members now in Township and Graffiti (TAG) team. Entry-level crime, get rush from applying indangerous locations. Work closely with nearby councils, VicRoads, Corrections and Vic Police. Photo of allgraffiti before removed, records can show many offences once charged. Community service people work eachSaturday to remove from private property, let Council know if see any on private property. Methods: chemicalapplied, washed off under pressure; painting over whole surface; Alma Treloar Reserve one of the hot spots,Cockatoo has higher level of graffiti, if any info on CLB tag contact CrimeStoppers or police. Anti-graffiti coatingdoes make it easier to remove, costly. Hotspots checked every morning, cleaned straight away, usually createsincrease but then drops away. Kits at Men’s Shed and CFA to give people materials to clean own properties.Question: Paint in same shade, e.g. Senior Citizens wasn’t painted in matching colour. Yarra Ranges has all

buildings in 12 colours, Cardinia has over 70, aiming to reduce this. Question: Role of graffiti wall? Not a good idea, street art better way of allowing expression of artistic talents,not usually tagged for some time e.g. Bourke Park in Pakenham.Question: Issue with Elephant Rock, local icon managed by Upper BeaconsfieldQuestion: Community education? New team will be addressing this. Copies of Graffiti Plan adopted at August Township Committee meeting available for all. Council has app forreporting any problems with graffiti.

13.2 Cockatoo Collective Impact Project: Update by Community Strengthening Officer Abiola Ajetomobi.As part of Cardinia Shire Council Action Plan to support programs and activities that promote, develop andimprove the health, safety and wellbeing of our communities and the committed to improve the lives of allpeople who live, work and visit the Shire.

Cockatoo Collective Impact Project CCIP has been identified as a way of building capacity of the community tounderstand how to work collaboratively and have a sense of ownership and responsibility for their communities’future.

Collective Impact has been very successful internationally and in Australia to address complex social problemswithin a community. To engaging the community, particularly key leaders and stakeholders; is critical in gainingshared understanding not only of the problem or issue itself, but to collectively work together and in partnershipachieve long lasting solutions and outcomes.

The project for Cockatoo is aimed at supporting the community to identify its needs and work towards

meeting them with existing resources from an asset-based approach. Asset mapping Survey has beensent out to all Facility Managers of Council properties in Cockatoo (to determine utilisation,partnerships and accessibility).

This project will also raise community awareness of Council's current and future projects and initiatives, and the



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associated perceived benefits to the community as well as highlight the needs for future resources andinfrastructure which will serve as a valuable resource for the Cockatoo Strategy Review.

Community engagement so far: Ranges Ward Councillors – active liaison

Township Committee - updates, brainstorm, input, feedbacks

Monash Health Community - to inform and engage in the project

Nils – to increase my understanding the needs of marginalised residents

Cockatoo Primary, Playgroup, kinder and youth - to explore exercise / activity that will involve childrenand youth in the engagement process.

Ash Wednesday Memorial - to inform and engage in the project

Hills Local Paper – publishing project editorial

Hills Landcare - to inform and engage in the project

Neighbourhood house – to inform and engage in the project

Who’s who in Cockatoo – emailed a project brief & Nomination forms (33 recipients)

Internal consultation - held with 12 business units to gather information on Council project andinitiatives in Cockatoo (I will be working with Social Planning team to see how we can translate all this

complex information into a logical story that can be presented during the consultation session. Cockatoo Market - to inform and engage in the project

Cockatoo Senior Citizens - to inform and engage in the project.

Promotions: to reach the wider community Hills Local Paper – advert back ½ page

Council bulletin – project brief published

StarNews – - media release in January

Flyer – letter box drop – volunteers needed

Facebook post – seeking opportunity to meet with the administrators to encourage mutualreinforcement and consistency of information on their pages.

Poster in Shops – latest early January

Where from here: I encourage you all to join in the conversation and pass on the information to your groups,clubs, organisations, neighbours and post on your various social media pages to generate a wider communityinterest.

Call out for steering committee – expression of interest available

Topics that will be covered in the consultation sessions: Revitalisation the block of land on McBride Street and the need for the community to have a say in the

design process.

Better use of Council facilities Council projects and initiatives in and around Cockatoo

Community issues / concerns

Image – community perception and reputation needs to change (recognition that its slowly changing butwe need to work on it from a unified front).

Loving where we live – positive vibe / communication about being Cockatoo resident needs to improve.

Fear – fear based around maintaining organisations and services in the area.

Uncompleted projects – community are tired of being steered up about projects and initiatives with novisible outcome.

How Cockatoo can be seen as a town rather than transit (passing vehicles can stop and utilise thecommunity).

Possibility of Puffing Billy stopping in Cockatoo.

Naming the project – only one name suggestion has come through so far (Cockatoo: Shaping our future).



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It is our hope that by coming together in this manner will strengthen relationships amongst service providers,community organisations and residents at large to work more collaboratively in the future.Question: Any funding? Using existing resources, vacant block development has funding allocated. Leticia: Manyprojects came out of similar consultation, 15 years ago. Review of Cockatoo Strategy will give impetus also. Question: Letterbox drop via post office in January. Question: Why isn’t this integrated with Township Committee? Will work together, gives another opportunityfor extra people.

Contact no. for further information from Abiola: 5945 4438 or 0466 412 693. 14. General Business

15.1 Hills Hub: Architect has produced concept plans, committee discussing options, difficulty with budgetconstraints being achieved. 15.2 Capital Community Works Grant: sealing of carpark or barbeque? Check if this grant is applicable.

15. Date of next General Meeting Date: 2 February 2016Time: 7.30 pm Location: Cockatoo Scout Hall

Brett thanked all for support for his role, will continue to assist new committee. Leticia thanked Sue for her

input over the past two-year term. 16. Close 9.28pm

ACTION LISTID Description Update Who Due

1. Speaker from Hills ASD Special NeedsGroup

Invited for 2 Feb 2016 Secretary to confirm 2 Feb

2. Placement of defibrillator once purchased Grant successful.Matching funds to beconfirmed.

Exec 2 Feb

3. Parnassus Gallery future No further update, still inprogress

History Committeeinput

2 Feb

4. Naming of Scout Hall/Old fire refuge Voting to be arrangedearly 2016

Exec 2 Feb

5. Cockatoo Collective Impact Project:consider how you can contribute.

Consultation set for 7Feb 2016, Steering Ctteenominations sought

All Meetingdates TBA

6. Security camera upgrade done and policiesdrafted

Draft policy to bepresented at meeting

Upgrade: Tech Shane Policies: Elise T

ASAP

7. Consider $750 funding request for artproject once further details provided

In progress T Bishop/Exec 2 Feb

8. Follow up D Griffin query Exec 2 Feb

9. Capital Community Works Grant Exec Check

closing date

Documents

Minutes 1Dec15 General Meeting PDF