Minute Book Text Detail EMERGENCY MEETING REGARDING … · 3/16/2020 · 839.28 Manual 14,292.80 Manual 2,265.24 Manual 20,491.96 Manual 9,581.34 Manual 38,657.40 Manual 919.11 Manual

CJL MBMMAS03 03/24/2020 12: 20 Board Minutes Minute Book Text Detail Book 0209 Page 1 OPENING FOR MARCH 16; 2020 Date 6/16/2020 EMERGENCY MEETING ----- COVID-19

MARCH 16, 2020 EMERGENCY MEETING REGARDING COVID-19

The Board of Supervisors met at 9: 00 a. m. the 16th day of March, 2020, in the Supervisors ' Board Room, in the Pearl River County Courthouse Complex in the City of poplarville, Mississippi, with the following members of said Board and officers of said County were present to-wit:

President, Sandy Kane Smith, member from District Five; Vice President, Malcolm Perry, member from Distict Two; Donald Hart, member from District One; Hudson Holliday, member from District Three; Jason Spence, member from District Four; County Administrator, Adrain Lumpkin, Jr. ; Board Attorney, Joe Montgomery; Chancery Clerk, Melinda Bowman, attending via videoconferencing Sheriff, David Allison; Road Manager, Charlie Schielder; Emergency Management Director, Danny Manley; Tax Assessor/Collector, Gary Beech; Coroner, Derek Turnage; Circuit Clerk, Nancy Fitzpatrick Stokes; Economic Development Director, Blaine LaFontaine Fire Marshall, Jonathan Head.

The following proceedings were had and entered of record to-wit:

PAGE 2

CJL MBMMAS03 03 /24/2020 12:10 Board Minutes Minute Book Text Detail Book 0209 Page 2 EMERGENCY PROCLAMATIONS Date 3 /16/2020

ORDER TO EXECUTE PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY AND RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY REGARDING COVID-19

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to declare local emergency and request to proclaim a State of Emergency regarding COVID-19.

Upon motion made by Malcolm Perry and seconded by Donald Hart, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to execute attached PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY and RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY. (See attached)

Ordered and adopted, this the 16th day of March, 2020.

Voting AYE: Donald Hart, Malcolm Perry, Hudson Holliday, Jason Spence, and Sandy Kane Smith

Voting NAY: None

PAGE 2

PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY (by City Council or County Board of Supervisors)

WHEREAS , the City Council loy Board of

000003

�upel�rs..Qoes hereby fmd that conditions of extreme per' 0 the safety ofpersons and property have arisen within said City ICounty..,., cDsed by 9 rO VJ- - t .

(Severe storm, tornado, damaging winds, flash flooding, river flooding

drought, wildland fire, structural fire, hail, hazardous m aterial incident, epidemic, hurricane, earthquake, other)

commencing on or about q� DC> QrM on the I {y

March 19,2020

Pearl River County Board of Supervisors:

RE: RESOLUTION REQU ESTING GOVERENORTO PROCLIAM A STATE OF EMERG ENCY

This document was sent to the Governor on March 17th, 2020. Please have it entered as.a matter of record on the Pearl River County Board minutes.

rs Manley, CEDP, M� Director

810 Highway 11 South Poplarville, MS 39470

Phone: (601) 273-1394 Fax: (601) 795-3074

RESOLUTION REQUESTING GOVERNOR TO PROCLAIM

A STATE OF EMERGENCY

WHEREAS, on 3 \ \ J , 202� the Board of Supervisors (City Council) of the County o;:-P� \ �Vev: found that due to the impact (or imminent threat)

000005

of LO\l' X'D'" l q a condition of extreme peril (earthquake, flood, hazmat, hurricane, severe storm, other)

to life and propelty did exist i;-:?e4.r \ :1?v Yw County; and WHEREAS, on :3 \ \ 'l. , 20 �n accordance with State Law 33-15-17( d) the

Board of Supervisors declared that an emergency does exist throughout said county; and

WHEREAS, it has now been found that local resources are unable to cope with the

effects of said emergency;

NOW, THEREFORE, IT IS HEREBY DECLARED AND ORDERED that a copy of

this declaration be forwarded to the Governor of Mississippi with the request that he proclaim

the County (City) o� � �V � to be in a State of Emergency; and ITISFURTHERRESOLVEDthaiba.lt·,,,", Ma..l\.l.c iw\A \)��..(...,r

Per on) (Title) is thereby designated as the authorized representa lYe of the County City) of

� l � �� for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available Sta �del' DATE: 3\\"]\zoz ATTEST:

Supervisors (or City), County of:

Board Member

CJL MBMMAS03 03/24/2020 12:4 9 Board Minutes Minute Book Text Detail Book 0209 Page 6 CONDUCT COUNTY BUSINESS WITH LIMITED Date 3 /16/2020 PUBLIC ACCESS

ORDER TO CONDUCT COUNTY BUSINESS WITH LIMITED PUBLIC ACCESS TO MAINTAIN ESSENTIAL GOVERNMENT SERVICES ON A TEMPORARY BASIS

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to limit public access to maintain essential government services.

Upon motion made by Hudson Holliday and seconded by Donald Hart, the fol lowing order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to conduct County business with limited public access to maintain essential government services on a temporary basis.



Voting NAY: None

PAGE 2

CJL MBMMAS03 03/24/2020 13: 52 Board Minutes Minute Book Text Detail Book 0209 Page 7 CLAIMS DOCKET AND POLL WORKER CHECKS Date 3/16/2020

ORDER TO APPROVE CLAIMS DOCKET FOR MARCH 16, 2020 AND POLL WORKER CHECKS FOR ELECTION HELD ON MARCH 10, 2020

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to approve claims docket and poll worker checks.

Upon motion made by Malcolm Perry and seconded by Donald Hart, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to approve claims docket for March 16, 2020 and poll worker checks for election held on March 10, 2020. (See attached SUMMARY OF ALL FUNDS)



Voting NAY: None

PAGE 2

PMB GLMCLM27 03/16/2020 08:38 PEARL RIVER COUNTY YR 2019-202 Alpha Listing of Claims Claims to be Released 03/18/2020

PAGE 35

- --------- ------------- ------------------�----------------------- ------------- -- --------------------------------------------- --------

SUMMARY OF ALL FUNDS

FUND 1 Claims

FUND 6 Claims

FUND 9 Claims

FUND 15 Claims

FUND 45 Claims

FUND 96 Claims

FUND 97 Claims

FUND 104 Claims

FUND 113 Claims

FUND 156 Claims

FUND 158 Claims

FUND 166 Claims

FUND 410 Claims

FUND 420 Claims

FUND 450 Claims

FUND 650 Claims

FUND 656 Claims

FUND 661 Claims

FUND 662 Claims

FUND 664 Claims

to

to

to

to

to

to

to

to

to

to

to

to

to

to

to

to

to

to

to

to

Total for all Funds

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

Checks

81 Total

1 Total

2 Total

2 Total

2 Total

3 Total

10 Total

1 Total

1 Total

15 Total

2 Total

1 Total

1 Total

4 Total

3 Total

7 Total

2 Total

2 Total

3 Total

3 Total

146 Total

245,267.85 Manual

485.22 Manual

85,616.13 Manual

171,245.01 Manual

554.14 Manual

839.28 Manual

14,292.80 Manual

2,265.24 Manual

20,491.96 Manual

9,581.34 Manual

38,657.40 Manual

919.11 Manual

151.03 Manual

847.72 Manual

489.86 Manual

49,013.25 Manual

229.05 Manual

243.81 Manual

700.59 Manual

479.47 Manual

642,370.26 Manual

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Held

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

Total

245,267.85

485.22

85,616.13

171,245.01

554.14

839.28

14,292.80

2,265.24

20,491.96

9,581.34

38,657.40

919.11

151.03

847.72

489.86

49,013.25

229.05

243.81

700.59

479.47

642,370.26

CJL GLMCLM17 03/18/2020 19:07 PEARL RIVER COUNTY YR 2019-202 Docket of Claims

Release date from 01/01/1901 thru 01/01/1901

PAGE 16

- --- - --- - ------- --- --- -- - - -- -- ----------- - ------ --------- --- - --- -- ------- -- --- --- --- -- -------- ----- -- ----- - ---- --- ---- - --------- --- -

SUMMARY OF ALL FUNDS

FUND 1 Claims 1787 to 1961 Checks 175 Total 30,189.00 Manual Held Total 30,189.00 ------------- ----- --------- -- ----------------- - ------- -------- ----------- ----------- ----------------- -------- --- --- ----- ------------

Total for all Funds Checks 175 Total 30,189.00 Manual Held Total 30,189.00

3� 10 - �O�O

-

J15

CJL MBMMAS03 03 /24/2020 15:07 Board Minutes Minute Book Text Detail Book 0209 Page 10 JANITORIAL BIDS Date 3/16/2020

ORDER TO ACCEPT JANITORIAL BIDS FOR REVIEW

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Janitorial bids received.

Upon motion made by Malcolm Perry and seconded by Jason Spence, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to accept attached Janitorial bids received for review.



voting NAY: None

PAGE 2

SANDY KANE SMITH President, District Five MALCOLM PERRY Vice-President, District Two DONALD HART District One

March 12, 2020

Board of Supervisors,

PEARL RIVER COUN'!'Y

Est. 1890 �-�� BOARD OF SUPERVISORS

PEARL RIVER COUNTY P.O. BOX 569

POPLARVILLE, MS 39470 (601) 403-2300

(601) 403-2309 Fax ADRAIN LUMPKIN, JR.

County Administrator

oooof:1 HUDSON HOLLIDAY

District Three JASON SPENCE

District Four MELINDA BOWMAN

Clerk of Board

Please find attached recap of the Janitorial Bids for review and consideration.

Adrain

Empire Janitorial Service

Jani King

David Bullen

Dragon Commercial

Marcia Johnson

JZS Coustom

Crystal Clear Cleaning

Courthouse

3 days 5 days

$ 2,171.96 $ 2,608.00 $ 3,000.00 $ 2,555.00 $ $ $

$ 2,480.27 $ 3,355.00 $ 5,000.00 $ 3,365.00 $ 2,800.00 $ $

Courthouse Annex 3 days 5 days

$ 2,576.00 $ 2,060.00 $ 4,616.00 $ 5,756.00 $ 4,800.00 $ 8,000.00 $ 3,590.00 $ 4,745.00 $ $ 2,800.00 $ $ $ $

Pearl River County Janitorial Bids Recap

3f1lf2020

County Extension

3 days 5 days

$ 693.36 $ 969.12 $ 1,391.00 $ 1,769.00 $ 2,800.00 $ 4,000.00 $ 1,195.00 $ 1,368.00 $ $ 1,200.00 $ $ 1,200.00 $ $

DHSI Justice Court Chimney Square

3 days 5 days 3 days 5 days

S 1,088.79 $ 1,760.81 $ 1,475.00 S 2,357.50 $ 1,961.00 $ 2,554.00 $ 2,566.00 S 3,364.00 S 2,400.00 $ 4,000.00 $ 3,300.00 S 5,500.00 S 1,563.00 $ 2,080.00 $ 1,848.00 $ 2,420.00 $ $ 2,400.00 $ $ 2,600.00 S $ $ $ S $ $ 2,400.00 $ 2,900.00

AMENDED

JANITORIAL SERVICE BID FORM

Bidder Name: Empire Janitorial Sales & Services LLC a KBS Company 35 10 N. Causeway Blvd., Suite 504

Metairie LA 70002

Courthouse:

(3 Days per Week)

(5 Days per Week)

Courthouse Annex:

(3 Days per Week)

(5 Days per Week)

County Extension Building:

(3 Days per Week)

(5 Days per Week)

DHS/Justice Court Building:

(3 Days per Week)

(5 Days per Week)

Chimney Square Building:

(3 Days per Week)

(5 Days per Week)

Building List:

_$_ 2_ ,1 _ 7 _ 1._ 9 _ 6 ______ per month. _$_ 2, '- 4_ 80_ ._ 2_ 7 ______ per month.

.:..$_ 2,:......5 _ 76_. _0 _ 0 __ ___ _ per month. ,,:::.$-=..3=. 0-=-6=0.:..::. 0-=.. 0 __ ____ per month.

$693. 36 _________ per month .

.,;",.$9_ 6_ 9_ .1_ 2 _ _____ _ per month.

$1,088.79 _________ per month .

.:..$--, 1 ,:...... 7 _ 60_._ 8 _1 _____ ----'pe r month.

_$_ 1 ,_ 4_ 75_. _0_0 __ ___ _ per month.

_$_ 2,'- 3_57_ . _ 5 _ 0 ___ ___ per month.

See Financial Outline for transparent breakdown

00001.3

AMENDED


Bidder Name: Jani King 250 Beauvoir Road, Suite 4C Biloxi MS 39531

Courthouse: (3 Days per Week) (5 Days per Week)

Courthouse Annex: (3 Days per Week) (5 Days per Week)

County Extension Building: (3 Days per Week) (5 Days per Week)

DHS/Justice Court Building: (3 Days per Week) (5 Days per Week)

Chimney Square Building: (3 Days per Week) (5 Days per Week)

OH'U,ll CI,-,�",,� CUIIIP�"\ ,I TIo"r'GA c,/"'" ,!!ICo)

COMMERCIAL CLEANING SERVICES

Authorized Franchisee

250 Beauvoir Road

Suite 4C

Biloxi. MS 39531

(228) 276-2890

(228) 388-6720 Fax

SRS Enterprises, LLC Sharon S. Schmidt

Franchise Owner

Cell (601) 569-6682

Fax (769) 2

1Io _ _ �_ ..

............ -....... �� .... �

AMENDED


Bidder Name: David Bullen

523 SRrinhill Rd PORlarville! MS 39470 601-916-8878

Building List:

Courthouse:

(3 Days per Week) $3000.00 per month. (5 Days per Week) $5000.00 per month.

Courthouse Annex:

(3 Days per Week) $4800 per month. (5 Days per Week) $8000 per month.







000015

AMENDED


Courthouse:

(3 Days per Week)

(5 Days per Week)

Courthouse Annex:

(3 Days per Week)

(5 Days per Week)


(3 Days per Week)

(5 Days per Week)


(3 Days per Week)

(5 Days per Week)


(3 Days per Week)

(5 Days per Week)

Building List:

=�I��t;,�"�-�, ��VJ .!:.!---j:;' I�er month. £ ' per month. ------

000017 JANITORIAL SERVICE BID FORM

Bidder Name: m� Jdk#�d (1oJtlsha,;'';, 7Jv '-:;. Jfi24J;1bt-6 me r;/ S-ht"'f!/t

Building List:

Courthouse: :(8' 4 a. b f) per month. Courthouse Annex: � 5' b 1>·6 () per month. County Extension Building: 1 � IJ O. 0 D

I per month.

DHS/Justice Court Building: :J 4/)/). 0 f) per month. ]

Chimney Square Building: � �l11). 6 i) per month.

JZS CUSTOM CLEANING, LLC 287 DILLARD ROAD

POPLARVILLE, MS 39470 985-516-3650 601-772-9080

Bid for cleaning of the County Extension Building

$1200.00 per month

0000:18

My company does not have 5 or more employees therefore Workers Compensation is not required in Mississippi.

Proof of Liability Insurance is attached.

Thank you for the opportunity to bid.

�� '{;-!na Smith Owner

3ina T. Smith )wner

JZS Custom Cleaning, LLC

37 Dillard Road Jplarville, MS

"Quality service for quality customers."

985-516-3650

AMENDED


Courthouse:

(3 Days per Week)

(5 Days per Week)

::Courthouse Annex: -------''''''' (3 Days per Week)

(5 Days per Week)


(3 Days per Week)

(5 Days per Week)


(3 Days per Week)

(5 Days per Week)


(3 Days per Week)

(5 Days per Week)

Building List:

------------------- per month. ___________________ per month.

-------------------- per month. ___________________ per month.

__________________ per month.

__________________ per month.

------------------- per month. __________________ per month.

-------,&.....q....r. ---=-1t.>...L()>.....

J(JJL;Wr:aj Drd 000020 Op�� S'lcr-rn Shed 3/ It c)dO @ ;0: CiJ� . rA- 11 � C@zk==

Publisherls Certificate of Publication STATE OF MISSISSIPPI

COUNTY OF PEARL RIVER Linda Gilmore, being duly sworn, on oath says

she is and during all times herein stated has been an employee of P icayune Newsmedia, LLC publisher and printer of the Picayune Item and The Poplarville Democrat (the "Newspaper"), has full knowledge of the facts herein stated as follows:

1. The Newspaper printed the copy of the matter attached hereto (the "Notice") was copied from the columns of the Newspaper and was printed and published in the English language on the following days and dates:

02/12/20, 02/19/20 2. The sum charged by the Newspaper for said publication is the actual lowest classified rate paid by commercial customer for an advertisement of similar size and frequency in the same newspaper in which the Notice was published.

3. There are no agreements between the Newspaper, publisher, manager or printer and the of· ficer or attorney charged with the duty of placing the attached legal adve rtis ing notice whereby any advantage, gain or profit accrued to said officer or attorney.

Linda Gilmore, publisher

Subscribed and sworn to before me this 19th Day of February, 2020

Cindy Woods, Notary Public State of Mississippi, County of Pearl River My commission expires 05-11·2021

Account # 203119 Ad # 993062 PEARL RIVER COUNTY BOARD OF SUPER· VISORS P.O. BOX 569 POPLARVILLE MS 39470

PUBLIC NOTICE

NOTICE OF INVITATION TOBID

Notice is hereby given that sealed bids will be received by the Board of Supervisors of Pearl River County, Mississippi for janitorial services at the following County Buildings: Court· house, Courthouse Annex, County Extension, DHSfJustice Court, and Chimney Square. Bids will be received until 10:00 A.M. on the 11 th day of March, 2020, at the Pearl River County Administrators office, located at 207 West Pearl Street, Poplarville, MS 39470. Bid specifications can be obtained from the Lisa Napier, Purchase Clerk at 601·403-2308 or IfQwler@pearlrivercounlY,net. For inspection you can contact John Sherman, Inventory Clerk at 601·916·7620. The Board expressly reserves the right to accept or reject any or all bids.

Adrain Lumpkin, Jr. County Administrator

Picayune Item: Feb. 12 and 19, 2020

BIDSfJANITORIAL

00\)021.

CJL MBMMAS03 03 /24 /2020 16:06 Board Minutes Minute Book Text Detail Book 0209 Page 22 CORONER REQUEST TO DECLARE PAUPER Date 3/16/2020

ORDER TO APPROVE CORONER'S REQUEST TO DECLARE PAUPER

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of request from Coroner to declare Pauper.

Upon motion made by Hudson Holliday and seconded by Donald Hart, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to approve attached request from Coroner to declare James Davis Kyzer, Jr. as a Pauper and to assist with cremation.



Voting NAY: None

PAGE 2

W#ce o/tiw Yi?� PEARL R1VER COUNTY, MISSISSIPPI

P.O. Box 703 • 917 Goodyear Blvd. • Picayune, MS 39466 telephone 601-749-7750

March 4, 2020

Board of Supervisors

Pearl River County

P.O. Box 569

Poplarville, MS. 39470

RE: James Davis Kyzer, Jr.

SS# 251-08-8132

0.0.0. 11/06/2019 (estimated)

To The Honorable Board of Supervisors:

fax 601-749-7751

000023

DEREK TURNAGE CORONER

We are currently holding the cremation remains of James Davis Kyzer, Jr., who died 11/06/2019. His address is 93

Joe Lee Road, Lumberton, MS 39455.

I am requesting the Board of Supervisors to consider Mr. Kyzer as a Pauper and to assist with cremation directed

by Trinity Funeral Services.

I am enclosing the Invoice from Trinity for your consideration.

Derek Turnage,

Pearl River County Coroner

�� . I Trinity Funeral Services 319 Hwy 49 S. �/ McHenry, MS 39561

U Phone # 601-928-5558 Pearl River County Dempsey Seals, DMEI PO Box 703 Picayune, MS 39466

[email protected]

www.trinityfunerals.net

Reduced basic services charge for simple cremation or burial. Transfer Remains to Funeral Home Cremation with container provided. PAUPER CASE Discount Applied

Please remit to above address.

0:Q0024

., .: .

11/25/2019 L19048

100.00

175.00

703.00

-598.00

Sales Tax (7.0%

Total

Balance Due

100.00

175.00

703.00

-598.00

$0.00

$380.00

$380.00

CJL MBMMAS03 03/24/2020 16:4 3 Board Minutes Minute Book Text Detail Book 0209 Page 25 PROPERTY & CASUALTY INSURANCE RENEWAL Date 3/16/2020 WITH MASIT

ORDER TO AUTHORIZE PROPERTY AND CASUALTY INSURANCE RENEWAL WITH MASIT

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Property and Casualty Insurance Renewal.

Upon motion made by Jason Spence and seconded by Donald Hart, the following order was adopted to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to approve Property and Casualty Insurance Renewal with MASIT. (See attached)



Voting NAY: None

PAGE 2

000026 THE MISSISSIPPI ASSOCIATION OF SUPERVISORS

PROPERTY AND CASUALTY

MASIT ---------

MAS Insurance Trust

Quote Proposal

Coverage Period:

April 1, 2020 To

April 1 , 2021

Presented To:

Pearl River County Board of Supervisors

200 South Main St. Poplarville, MS 39470

000027 Pearl River County Board of Supervisors 200 South Main St. Poplarville, MS 39470

PROPERTY COVERAGES

Contract Number: Effective Date:

Expiration Date:

Insurance applies on a BLANKET basis only to a coverage or type of property for which a Limit of Insurance is shown below, and then only at the premises location for which a value for such coverage or property is shown on the Statement of Values, or subsequently reported to and insured by us. MASIT also offers a wide array of sUblimits tailored to meet the unique coverage needs of Mississippi counties.

Coinsurance does NOT apply to Blanket Coverages. Replacement Cost applies to covered property unless stated differently in the quote. Replacement Cost means the cost of repairing, replacing, constructing or reconstructing (whichever is the least) the property on the same site, using new materials of like kind and Quality and for like occupancy without deduction for depreciation.

I. Property Pool Limit· per occurrence

Earthquake - Per Occurrence and Aggregate Earthquake - New Madrid - Per Occurrence and Aggregate Flood - Non-SFHA - Per Occurrence and Aggregate Flood - SFHA - Per Occurrence and Aggregate

County Limit - per occurrence

Limits

$1,100,000,000

$125,000,000 $75,000,000

$125,000,000 $25,000,000

Electronic Data Processing Equipment Included Electronic Data Processing Media $2,500,000 Gross Earnings & Extra Expense $2,500,000 Increased Cost of Construction $2,500,000 Accounts Receivable $2,500,000 Valuable Papers and Records $2,500,000 Newly Acquired $2,500,000 Mobile Equipment ACV or ReV Unscheduled Fine Arts - Subject to a Maximum of $250,000 per Item $1,000,000 Transit - Property Damage & Time Element Combined - Per Conveyance $2,500,000 Debris Removal Lesser of $2,500,000 or 25% of loss Course of Construction $2,500,000 Equipment Breakdown Coverage Including $50,000,000

Spoilage $500,000 Service Interruption $2,500,000 Gross Earnings & Extra Expense $1,000,000 Expediting Expense $500,000 Hazardous Substance $1,000,000 Ammonia Contamination $500,000 Electronic Data & Media $1,000,000 CFC Refrigerants $100,000 Computer Equipment $1,000,000

Miscellaneous Unnamed Locations $500,000 Errors & Omissions $2,500,000 Terrorism Coverage - Certified/Non-Certified Included Contingent Business Interruption/Extra Expense $100,000 Decontamination Costs $500,000 Deferred Payments $100,000 Expediting Expense $500,000 Extended Period of Indemnity $1,000,000 Ingress/Egress $2,500,000 Interruption by Civil Authority $2,500,000 Landscaping $100,000 ($15,000 any one tree/shrub) Leasehold Interest $2,500,000 N.amed Storm $50,000,000 Professional Fees $100,000 Pollutant Cleanup $100,000 Service Interruption - Property Damage and Time Element Combined $2,500,000 Temporary Removal Included

Deductlbles

$10,000

$10,000 $10,000 $10,000

per policy wording

$10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000

$2,500 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000

PEA2020 4/1/2020 4/112021

Annual Contribution

$117,314.90

Included Included Included Included

Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included

Property Coverage (Continued) Unmanned Aerial Systems Contingent Tax Revenue Interruption Unscheduled Tunnels, Bridges, Airport Runways and Dams

Excluding coverage for the perils of Earth Movement, Flood & Named Storm Upgrade to Green Unscheduled Watercraft Unscheduled Wharfs, Piers, Docks, Pilings, and Bulkheads Leased, Borrowed and Rented Equipment Scheduled K9 Death Benefit

II. Crime Employee Dishonesty Forgery or Alteration Money and Securities, Inside and outside Computer Fraud

LIABILITY COVERAGES

III. General Liability

What is Covered?

As Scheduled $10,000 $100,000 $10,000

$250,000 $10,000 $100,000 $10,000 $500,000 $10,000 $250,000 $10,000 $250,000 $2,500

$5,000 $0

$100,000 $2,500 $100,000 $2,500 $100,000 $2,500 $100,000 $2,500

This coverage is designed to cover the premises and operations exposures of the county insured. It covers amounts any county Is legally required to pay as damages for covered injury or damage that results from an occurrence, including, but not limited to:

·Reasonable Force Property Damage ·Host Liquor Liability • Owned Watercraft Less Than 52 Feet • Unintentional Omission ·Damage to Premises Rented to You ·Knowledge and Notice of Occurrence or Offense • Good Samaritan Services Coverage • Blanket Waiver of Subrogation

Who is Covered?

Public Entity Elected or Appointed Officials Board Members Employees and Volunteer Workers

Owners, Managers or Lessors of Premises Lessors of Equipment Watercraft Users VFD's if Authorized by County & Exposures Provided

Your Law Enforcement Activities or Operations, including jail premises and operations, are included if selected and purchased. Law Enforcement Liability is designed to cover the premises and operations exposures and the professional liabilily of law enforcement agencies, including jail operations. It covers amounts any county is legally required to pay as damages for

000028

Included Included

Included Included Included Included Included Included

Included Included Included Included

covered bodily injury, property damage or personal injury that results from the conduct of law enforcement-related activities of your law enforcement agency and its employees in the course and scope of their employment and is caused by a wrongful act. Wrongful act is defined as any act, error or omission and includes but is not limited to, coverage for the following:

·Bodily Injury, Personal Injury and Property Damage • Handling and treatment of corpses and dispensing of medication • Mental Anguish, Emotional Distress, HUmiliation • Injury due to the use of mace, pepper spray or tear gas ·Authorized Moonlighting ·Canlne and Equine Exposures ·False Arrest, Detention or Imprisonment -Mutual Aid Agreements ·False or Improper Service of Process ·Violatlon of Civil Rights protected under any federal, state or

local law Other

·Pay on Behalf of basis ·Duty to defend claims and suits even if allegations are groundless, false, or fraudulent ·AII claims involving use of an automobile are subject to the automobile insuring agreement

A, Bodily Injury and Property Damage,

per occurrence per occurrence not subject to Tort Claims Act

8, Personal Injury C. Employee Benefits Injury

Employee Benefits Injury Retroactive Date: D. Products/Completed Operations E. Law Enforcement liability Occurrence Form

Law Enforcement Annual Aggregate F. Fire Legal liability G. Medical Payments per occurrence

Medical Payments Annual Aggregate H. Sexual Abuse and Molestation (Per Occurrence and Annual Aggregate)

Limits

$500,000 $1,000,000

$500,000 $500,000

Not Applicable $500,000

$1,000,000 $2,000,000

$500,000 $5,000

$50,000 $1,000,000

Deductibles

$0

$25,000

Annual Contribution

$21,616.86 Included Included Included Included Included

$99,569.36 Included Included Included Included Included

LIABILITY COVERAGES (CO NT.)

IV. Public Officials Errors & Omissions Liability and Employment Practices Liability

This coverage is designed to cover damages (other than bodily injury, personal injury, advertising injury or property damage) any county is legally required to pay for a covered loss that results from the conduct of duties by or for a public entity or its boards and that is caused by a wrongful act. Wrongful act is defined as any act, error or omission and includes any wrongful employment practice offense. Wrongful employment practice offense is defined to include discrimination; wrongful termination; harassment; retaliatory action; wrongful discipline; wrongful hiring; supervision; demotion or failure to promote; and employment-related misrepresentation, defamation, libel, slander, disparagement, and invasion of privacy.

Who is Covered? Public Entity Board Members Authorized Volunteer Workers

Other opay on Behalf of basis

Employees (including employees of the county's boards) Elected and Appointed Officials, Executive Officers & Directors

o Duty to defend claims and suits even if allegations are groundless, false, or fraudulent oNo Exclusion for Architects, Engineers or Lawyers who are county employees and not independent contractors o Non-Pecuniary Damages - Cost of defense up to the stated limit for covered activities when relief sought is injunctive and not

for monetary damages

000029

A. Wrongful Acts Coverage - Per Claim Annual Aggregate

Limits $2,000,000 $4,000,000

Deductibles $10,000

Annual

$38369.93

B. Non Pecuniary Defense Reimbursement Per Claim Annual Aggregate

$100,000 $100,000

$25,000

Public Officials Errors & Omissions Liability Retroactive Date: 1/1/2003

V. Automobile Coverage

This coverage is designed to cover amounts any county is legally required to pay as damages for covered bodily injury and property damage that results from the ownership, maintenance, use, loading or unloading of a covered auto and is caused by an accident. In addition, coverage is provided for covered pollution costs or expense thaI results from an accident that also causes bodily injury or property. Coverage also applies for physical damage to covered autos if coverage is selected and purchased.

Who Is Covered? Public Entity Elected or Appointed Officials Board Members

Any Permitted User Authorized Volunteer Workers (for use of a covered auto) Owner of a Commandeered Auto

Limits Deductibles

Included

Annual A. Each Accident $500,000 $0 $68,808.33 B. Each accident not subject to Tort Claims Act $1,000,000 Included C. Garagekeepers Legal Liability $75,000 $1,000 Included D. Medical Payments Not Covered Not Covered E. Uninsured/Underinsured Motorists $500,000 included F. Hired Car Physical Damage $75,000 $1,000 Included G. Vehicle Physical Damage (scheduled vehicles) Actual Cash Value $1,000 $21,826.33 H. Windshield Damage Replacement Cosl $250 Included

VI. Cyber Coverage (Claims Made Coverage)

Privacy and Security Event Coverage

Per Occurrence and Annual Aggregate

Third Party Liability

Firsl Party Mitigation/Privacy Response Expenses Regulatory Proceedings, Penalties and Expenses

Retrodate

Retro Date for $1,000,000 Excess of $1 ,000,000

Additional Coverage

Death Benefit

Per Employee

Pool Annual Aggregate

Crisis Management Coverage

Crisis Management & Workplace Violence Event Expenses Each Event and Annual Aggregate

Limits

$2,000,000

included

Included Included

1/1/2016

4/1/2020

Limits

$10,000

$100,000

Limits

$100,000

Deductibles

$10,000

$10,000

$10,000

$10,000

Deductibles

Deductibles $10,000

000030

Annual Contribution

$2,494.11

Included

Included

included

Annual Contribution

Included

Included

Annual

Contribution Included

Provides coverage for a "Crisis Event" or "Workplace Violence Event", "Crisis Event" means an emergency situation, which results in or there is imminent risk for significant adverse news media coverage about the Named Member, including, but not

limited to:

A. Intentional acts, such as arson, a bombing, the taking of hostages, a mass shooting, or terrorism;

B. Collapse of a building, structure or equipment; C. An automobile, watercraft or aircraft accident;

D. Spread of food-borne illness; or

E. An explosion. as defined in the policy.

"Workplace Violence Event" means any intentional use of or threat to use deadly force by any person, with intent to cause harm and results in bodily injury sustained by any Member or any other person while on the Named Member's premises.

VII. Exposure Rating Base A. Total Insured Value (Includes Mobile EquipmenUlnland Marine)

B. # Employees

C. Full Time Law Enforcement Officers

D. # Autos E. Auto Physical Damage Value

$38,929,740

269

64

137

$2,586,730

Stated Values and Historical Reproduction Cost Valuation for the following locations as requested:

Totf11 Conlnhutlon ; 5369,999.83

• � ... • I • II ' i ,�. i� .,..�� .. a,. .wlla .... • ..... COfItlct R.na_ 8kannal at ",karl Thla Incluu. to%.

000031' THE MISSISSIPPI ASSOCIATION OF SUPERVISORS

NOTICE TO BIND

I �·o hl()(/ (lJV"I,lIl(- mdled/l! V(JUI CnV(lIdye seir!cilOI1 iJV marlilflg (It!' clPp!Opfidte VOl( IJ% W mr/ srYJlIIlf/ wh,>Ii: !1I1'/I.:,II("d.

Re/wil '1/.1 ('llIarllo I?Ufl,'lild Sliarlll,,' al cr.k.llllldIQllmas:;UfJ or9

Pearl River County Board of Supervisors

Coverage Summary

I. Property Limit (Incl. Auto Phys. Dmg.) - per occurrence

Equipment Breakdown Coverage

II. Crime

III. General liability incl. Law Enforcement Liability

IV. Public Officials Errors & Omissions Liability

V. Automobile Coverage

VI. Cyber Risk (OPTIONAL)

Total Contribution

Please indicate your choice below: Casualty Only (III., IV., and V.)

Property Only (I., and II.)

Casualty and Property (I, - V.) Cyber Risk (VI.)

Annual Contribution

$139,141.23 Included

Included

$121,186.23

$38,369.93

$68,808.33

$2,494.11

$369,999.83

I hereby acknowled e all selections and rejections ntal ed herein.

Board President

Printed Name

Position

Pres Date

ooooa2

MASIT MAS Insurance Trust

Miss. Code Ann. §83-U-101 provides that no automobile l iability insurance policy shall be issued unless it contains provisions undertaking

to pay the insured all sums which the insured shall become legally entitled to recover as damages for (1) bodily injury or death and (2)

property damage from the owner or operator of an uninsured motor vehicle, within l imits which shall be no less than those set forth In the

Mississippi Motor Vehicle Safety Responsibility Law, as amended, under provisions approved by the Commissioner of Insurance.

The Code also provides that the named insured In the policy is permitted to reject such coverage in writing, either In its entirety or partially, that is, the damage for bodily Injury or death and the property damage coverage may be rejected or the property damage only may be

rejected. The law does not allow you to reject the damage for bodily injury or death and elect only the property damage coverage.

Uninsured Motorist ("UM") Insurance is recoverable by you under your liability insurance policy should the owner or operator of an

uninsured or underinsured vehicle be found to be legally at fault for injuries or damages sustained by that person. Your rejection of UM

Insurance would mean that the county would not be covered by its insurance company for damages sustained by it from an owner or

operator of an uninsured or underinsured vehicle. The selection or rejection of this coverage in whole or in part should be made by you

after knowingly and intelligently considering the matter.

The rejection/selection indicated below shall a pply to this policy and all future renewals of such policy. The rejection or selection indicated

below shal l also apply to all future policies issued to you by this Company because of a change of vehicle or coverage, or because of an

Interruption of coverage, until you notify MASIT if it is your intention to change the coverage requirements.

To be certain that your policy is issued correctly, please indicate your choice of the options available by checking your selection, then sign

and date this form as an acknowledgement of your choice.

The undersigned insured(s) make the fol lowing choice(s): D I hereby reject Uninsured Motorist Coverage for both bodily Injury and property damage. D I hereby reject only the property damage of Uninsured Motorist Coverage. D I hereby select only the follOWing Uninsured Motorist Coverage limit of liability:

Single Limit of Liability

S 500,000 each accident

Policy Number Date __ _

CJL MBMMAS03 03 /24/2020 17: 11 Board Minutes Minute Book Text Detail Book 0209 Page 3 3 BUTLER/SNOW ENGAGEMENT FOR CONTINUING Date 3/16/2020 DISCLOSURE FOR FISCAL YEAR 2019

ORDER TO SIGN ENGAGEMENT LETTER WITH BUTLER/SNOW

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of 2019 Continuing Disclosure for Pearl River County.

Upon motion made by Jason Spence and seconded by Donald Hart, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to sign attached engagement letter with Butler/Snow for Pearl River County ' s Fiscal Year 2019 Continuing Disclosure.



Voting NAY: None

PAGE 2

n U T L E R / January 14, 2020

V J A E-MAIL AT [email protected]

Pearl River County, Mississippi Attn: Melinda Smith Bowman, Chancery Clerk 200 S. Main St. Poplarville, Mississippi 39470

Re: Pearl River County, Mississippi Fiscal Year 20 1 9 Continuing Disclosure

Dear Ms. Bowman:

000034

We are pleased to confirm our engagement as dissemination agent (the "Dissemination Agent") to Pearl River County, Mississippi (the "County") in connection with its annual continuing disclosure undertaking. We appreciate your confidence in us and will do our best to continue to merit it. This letter sets forth the role we propose to serve and the responsibilities we propose to assume as Dissemination Agent in connection with the Annual Filing for fiscaJ year ended September 30, 20 19.

We understand that pursuant to Securities and Exchange Commission Rule l Sc2- 1 2, as amended from time to time (the "Rule"), the County is required to provide on an annual basis certain financial information and operating data to the Municipal Securities Rulemaking Board (the "MSRB") through the MSRB's Electronic Municipal Market Access system at www.emma.lllsrb.org ("EMMA"), in the electronic format then prescribed by the Securities and Exchange Commission (the "SEC") (the "Required Electronic Format") pursuant to the Rule.

We also understand that pursuant to the County's Policies and Procedures for Continuing Disclosure/SEC Rule I Sc2- 12 Compliance (the "Policy"), a staff designee of the County is required to appoint or engage a dissemination agent to assist in carrying out its obligations under the Policy and the Rule, and the County is hereby appointing us to serve as Dissemination Agent in connection with the Annual Filing for fiscal year 20 1 9 to be filed on or before March 27, 2020.

SCOPE OF ENGAGEMENT

As Dissemination Agent we will examine the County's continuing disclosure responsibil ity, consult with parties to the County; compile the Annual Filing (with the assistance of the County) and file an Annual Filing for and on behalf of the County. We will rely upon information provided to us without undertaking to verifY the same by independent investigation. During the course of this engagement, we will rely on you to provide us with complete and timely information on all developments pertaining to any aspect of the Annual Filing. We understand that you will direct members of your staff and other employees of the County to cooperate with us in this regard.

Our duties in thls engagement are limited to those expressly set forth above.

ATTORNEY-CLIENT RELATIONSHIP

Upon execution of this engagement letter, the County will be our client and an attorney-client relationship will exist between us. We further assume that all other parties understand that in this

000035

transaction we represent only the County, we are not counsel to any other party, and we are not acting as an intermediary among the parties. Our services as Dissemination Agent are limited to those contracted for in this letter, and the County's execution of this engagement letter will constitute an acknowledgment of those limitations.

Our representation of the County and the attorney-client relationship created by this engagement letter will be concluded upon the filing of the Annual Filing.

PROSPECTIVE CONSENT

As you are aware, Butler Snow represents many political subdivisions, companies and individuals. It is possible that during the time that we are representing the County, one or more of our present or future clients will have transactions, litigation, or other matters with the County. We do not believe that such representation, if it occurs, will adversely affect our ability to represent you as provided in this engagement letter, either because such matters will be sufficiently different from the filing of the Annual Filing so as to make such representations not adverse to our representation of you, or because the potential for such adversity is remote or minor and outweighed by the consideration that it is unlikely that advice given to the other client will be relevant to any aspect of the issuance filing of the Annual Filing. The County's local counsel is hereby authorized to discuss and/or review with Butler Snow any such matters described in this paragraph (including any form of potential conflict waiver, if applicable). Execution of this engagement letter will signifY the County's consent to our representation of others consistent with the circumstances described in this paragraph.

FEE STRUCTURE

Based upon: (i) our current understanding of the terms, structure, size and schedule of the Annual Filing, (ii) the duties we will undertake pursuant to this letter, (iii) the time we anticipate devoting to the Annual Filing, and (iv) the responsibilities we assume, our fee for this engagement wiII be $3,000.00. Such fee may vary: (i) if material changes in the structure of the financing occur or (ii) if unusual or unforeseen circumstances arise which require a significant increase in our time or our responsibilities. If, at any time, we believe that circumstances require an adjustment of our original fee estimate, we wiJI consult with you.

In addition, this letter authorizes us to incur expenses and make disbursements on behalf of the County, which we will include in our invoice. Disbursement expenses will include such items as travel costs, photocopying, deliveries and other out-of-pocket costs.

PUBLICITY CONCERNING THIS MATTER

Often projects and matters such as this are of interest to the public. Also, many clients desire favorable pUblicity. Therefore, you agree that we may respond to inquiries from the news media and we may initiate and publish information to the public on this matter (including but not limited to our firm website) unless you instruct us not to do so. In any event, we will not divulge any non-public information regarding this matter.

RECORDS

At your request, papers and property furnished by you will be returned promptly upon receipt of payment for outstanding fees and client charges. Our own files, including lawyer work product, pertaining to the transaction will be retained by us. For various reasons, including the minimization of

000036

unnecessary storage expenses, we reserve the right to dispose of any documents or other material retain by us after the termination of this engagement.

If the foregoing terms are acceptable to you, please so indicate by ( 1 ) returning the enclosed copy of this engagement letter dated and signed by an authorized officer; and (2) returning the material event notice certification dated and signed by an authorized officer, attached hereto as Exhibit A. Please retain a copy of the original engagement letter and material event notice certification for your files.

We look forward to working with you again on your Annual Filing.

BUTLER SNOW LLP

QA� � {;� By: --------------------------------

Elizabeth Lambert Clark

Accepted and Approved:

PEA::V::_S_IS......,

SIP

,,--

PI

BY� >

000037 EXHIBIT A

Event Notice

The County certifies that none of the event notices have occurred with respect to the Bonds:

( 1 )

(2)

(3) difficulties;

(4)

(5)

Principal and interest payment delinquencies;

Non-payment related defaults, if material;

Unscheduled draws on debt service reserves, if any, reflecting financial

Unscheduled draws on credit enhancements reflecting financial difficulties;

Substitution of credit or liquidity providers, or their failure to perform;

(6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701 -TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds;

(7) Modifications to rights of Bondholders, if material;

(8) Bond calls, if material, and tender offers;

(9) Defeasances;

( 10) Release, substitution, or sale of property, if any, securing repayment of the Bonds, if material;

( 1 1 ) Rating changes;

( 12) Bankruptcy, insolvency, receivership, or similar event of the Issuer;

( 13) The consummation of a merger, consolidation, or acquisition involving the Issuer or the sale of all or substantially all of the assets of the Issuer, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and/or

( 14) Appointment of a successor or additional trustee or the change of name of a trustee, if material.

Dated: ;3 -16 - 2-7)

CJL MBMMAS03 03 /24/2020 18: 07 Board Minutes Minute Book Text Detail Book 0209 Page 3 8 DEPARTMENT ' S PERSONNEL Date 3/16/2020

ORDER TO APPROVE SHERIFF ' S DEPARTMENT, IT DEPARTMENT, AND TAX ASSESSOR/COLLECTOR ' S DEPARTMENT PERSONNEL

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of personnel changes in the Sheriff ' s Department, IT Department, and Tax Assessor/Collector ' s Department.

Upon motion made by Jason Spence and seconded by Hudson Holliday, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to approve the following and attached personnel changes in the Sheriff ' s Department, IT Department, and Tax Assessor/Collector ' s Department :

Kaitlyn Eades Vanezza Smith Chad Hart Jesse Pernell

Steve Easterling John Lambert

SHERIFF ' S DEPARTMENT : Corrections Dispatch Corrections Corrections

Circuit Court Bailiff Circuit Court Bailiff

IT DEPARTMENT:

Hire full-time Resign Resign To part-time

Hire Hire

Carey Metzler IT Director/Operation Support Hire

TAX ASSESSOR/COLLECTOR ' S DEPARTMENT : Jordan Ficken Resign

Ordered and adopted, this the 16th day of March, 2020 .

Voting AYE : Donald Hart, Malcolm Perry, Hudson Holliday, Jason Spence, and Sandy Kane Smith

Voting NAY : None

PAGE 2

March 1 2, 2020

PEARL RIVER COUNTY SHERIFF'S DEPARTMENT

DAVID ALLISON, SHERIFF

200 SOUTH MAIN STREET

POPLARVILLE, MS 39470

Phone: (601) 403-2340

Fax: (601) 403-2344

To: The Honorable Board of Supervisors of Pearl River County, Mississippi.

000039

Please acknowledge upon the minutes the following personnel matters concerning the Sheriffs Department.

Please hire Kaitlyn Eades as full time Correctional Officer at a pay rate of $ 1 2.50 per hour effective March 1 8, 2020.

Please accept the resignation of Vanezza Smith as full time Dispatcher effective March 4, 2020.

Please accept the resignation of Chad Hart as full time Correctional Officer effective March 1 3 , 2020.

Please move Jesse Pernell from full time to part time Correctional Officer effective March 20, 2020; pay rate will remain the same.

Please hire the following Circuit Court Bailiffs and pay out of Circuit Court funds:

1 . Steve Easterling 2. John Lambert

Thank you,

David Allison, Sheriff

In God We Trust

SANDY KANE SMITH President, District Five MALCOLM PERRY Vice-President, District Two DONALD HART District One

March 1 2, 2020

Board of Supervisors,

PEARL RIVER COUN'!'¥

Est. 1890

BOARD OF SUPERVISORS PEARL RIVER COUNTY

P.O. BOX 569 POPLARVILLE, MS 39470

(60 1) 403-2300 (601) 403-2309 Fax

ADRAIN LUMPKIN, JR. County Administrator

HUDSON HollWlQ40 District Three

JASON SPENCE District Four

MELINDA BOWMAN Clerk of Board

Please approve the hiring of eary Metzler as IT Director/Operation Support Director effective March 23, 2020.

Adrain

Pearl River County Tax Assessor/Collector

March 04, 2020

Payroll Department Poplarville. MS

P. 0, Box 569 Poplarville, MS 601-403-2300

00004:1

Please make the following a part of your official minutes. Jordan Ficken is resigning on March 1 3, 2020.at her request.

Sincerely ,

i'!1��l1ooor Pearl River County

/

CJL MBMMAS03 03 /24/2020 1 8: 17 Board Minutes Minute Book Text Detail Book 0209 Page 42 CLOSE FAIRGROUNDS TO FURTHER NOTICE Date 3 /16/2020

ORDER TO CANCEL EVENTS AND RIDING AT PEARL RIVER COUNTY FAIRGROUNDS AND TO BE CLOSED UNTIL FURTHER NOTICE

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of closing Pearl River County Fairgrounds.

Upon motion made by Donald Hart and seconded by Hudson Holliday, the following order was adopted, to-wit :

Be It Ordered by the Pearl River County Board of Supervisors to cancel events and riding at Pearl River County Fairgrounds and to be closed until further notice.



Voting NAY: None

PAGE 2

CJL MBMMAS03 03 /24/2020 18: 39 Board Minutes Minute Book Text Detail Book 0209 Page 43 TEMPORARILY SUSPEND CONGREGATE MEAL Date 3/16/2020 PROGRAM THROUGH SMPDD

ORDER TO TEMPORARILY SUSPEND CONGREGATE MEAL PROGRAM THROUGH SOUTHERN MISSISSIPPI PLANNING & DEVELOPMENT DISTRICT

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to temporarily suspend Congregate Meal Program.

Upon motion made by Donald Hart and seconded by Jason Spence, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to temporarily suspend Congregate Meal Program through Southern Mississippi Planning & Development District due to COVID- 19.

Ordered and adopted, this the 16th day of March, 2020 .


voting NAY: None

PAGE 2

CJL MBMMAS03 03/24/2020 18: 45 Board Minutes Minute Book Text Detail Book 0209 Page 44 QUOTES FOR SERVER FOR CHANCERY CLERK Date 3 /16/2020

ORDER TO ACCEPT QUOTES FOR SERVER FOR CHANCERY CLERK AND AWARD PURCHASE TO CDWG

There came on this day to be considered by the Board of Supervisors of Pearl River County , Mississippi , the matter of quotes for server for Chancery Clerk .

Upon motion made by Malcolm Perry and seconded by Donald Hart , the fol lowing order was adopted , to-wit :

Be It Ordered by the Pearl River County Board of Supervisors to accept attached quotes for server for Chancery Clerk and award purchase to CDWG in the amount of $9 , 53 1. 02 , the best and lowest quote.

Ordered and adopted , this the 16th day of March , 2020.

Voting AYE: Donald Hart , Malcolm Perry , Hudson Hol l iday, Jason Spence , and Sandy Kane Smith

voting NAY: None

PAGE 2

QUOTE CONFIRMATION

DEAR JESSE TAYLOR,

000045

ii¥ PEOPLE � WHO _ GET IT

Thank you for considering CDW-G for your computing needs. The deta i ls of your quote are below . Click herg to convert you r quote to an order.

ITEM

QUOTE # - ---

LGWN060

QUOTE DATE --

3/2/ 2020

.QSJ.,1. CIO pe R340 lXii-linG 64GB PS Mfg . Part# : 210-AQUB

Contract: MARKET

PURCHASER BILUNG INFO

Billing Address: . PEARL RIVER COU NTY

ACCTS PAYABLE PO BOX 569 PURCHASING POPLARVILLE, MS 39470-0569 Phone: (601) 403-2300

Payment Terms: Net 30 Days-Govt State/Local

DEUVER TO

Shipping Address: PEARL RIVER COUNTY JESSE TAYLOR 200 S MAIN ST PURCHASING POPLARVILLE, MS 39470-2822

Shipping Method: DROP SHIP-GROUND

QUOTE REFERENCE -

DELL SERVER

QTY

CUSTOMER # GRAND TOTAL --

7625128

CDW#

5485206

- --

UNIT PRICE

$9,392 .00

SUBTOTAL

SHIPPING

SALES TAX

GRAND TOTAL

Please remit payments to:

COW Government 7S Remittance Drive Suite 1515 Chicago, IL 60675-1515

---

$9,531.02

EXT. PRICE

$9,392.00

$9,392.00

$139.02

$0.00

$9,531.02

. � - -Need AsslstanceJ CDW.G SALES CONTACT INFORMATION - � - .

Alyssa McArthur-Guzman (877) 621-3156

This q uote is subject to COW's Terms and Conditions of Sales and Service Projects at htl p ·/Iwww.cdwg .CQ.O')l C:Qoteotl.ter.Jllb:.O.nJiltJ�Droduct -sales.aspx For more i nformation, contact a COW account manager

© 2020 CDW.G LLC, 200 N . Milwaukee Avenue, Vernon Hills, IL 60061 I 800.808.4239

Page 1 of 1

[email protected]

-I.:.

Insight:�'" SOLD-TO PARTY 1 1 1 1 8521

PEARL RIVER COUNTY BOARD OF SUPERVISORS PO BOX 569 POPLARVILLE MS 39470-0569

SHIP-TO PARTY

PEARL RIVER COUNTY BOARD OF SUPERVISORS PO BOX 569 POPLARVILLE MS 39470-0569

We deliver according to the following terms:

Payment Terms Net 30 days Ship Via Insight Assigned Carrier/Ground Terms of Delivery FOB ORIGIN Currency USD

000046 I NSIGHT 6820 S HARL AVE TEMPE AZ 85283-431 8 Tel: 800-467-4448

Quotation

Quotation Number : 222095042 Document Date 1 1 -MAR-2020 PO Number PO Release Sales Rep Email Telephone

: Kelley Romero : [email protected] : 30541 52 1 30

Page 1 of 2

This quotation contains freight and tax estimates that are subject to change by Insight. This quotation contains freight and tax estimates that a re subject to change by Insight.

Material Material Description

NON STOCK ITE M Dell R340 With matched Specs Quantity Unit Price Extended Price

Product Subtotal TAX

Total

9,674.41 9,674.41

9,674.41 0.00

9,674.41

Lease & Financing options available from Insight Global Finance for your equipment & software acquisitions. Contact your Insight account executive for a quote.

Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering.

Sincerely,

Kelley Romero 30541 521 30 KELLEY. ROMERO@ INSIGHT.COM

Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options.

Effective Oct. 1 , 2018 , the U.S. government imposed tariffs on technology-related goods. Technology manufacturers are evaluating the impact on their cost and are providing us with frequent cost updates. For this reason, quote and ecommerce product pricing is subject to change as costs are updated. If you have any questions regarding the impact of the tariff on your pricing, please reach out to your sales team.

This purchase is subject to Insight's online Terms of Sale unless you have a separate purchase agreement signed by both your company and Insight, in which case, that seearate agreement will govern. Insight's online Terms of Sale can be found at: http://www. insight.com/en US/heIRlterms-o:sale-products. htrol

·I-=-

Insight::-1e 000047

Quotation Number 222095042 Document Date 1 1 -MAR-2020

Page 2 of 2

CJL MBMMAS03 03/24/2020 18: 56 Board Minutes Minute Book Text Detail Book 0209 Page 4 8 ADJOURN Date 3 /16/2020

ORDER TO ADJOURN

Upon motion made by Malcolm Perry and seconded by Donald Hart, the following orders were adopted, to-wit :

Be It Ordered to direct County Administrator to post a notice of next meeting withing one hour after such meeting is called in a prominent place available to examination and inspection by the general public at the Board of Supervisors meeting room in the Pearl River County Courthouse Complex and make attached notice as part of minutes.

Be It Further Ordered that this Board does now adj ourn for the term .



Voting NAY: None

PRESIDENT CLERK OF THE BOARD

PAGE 2

SANDY KANE SMITH President, District Five MALCOLM PERRY Vice-President, District Two DONALD HART

HUDSON HOLLIDAY

District One

PEARL RIVER COUN'!'Y

Est. 1890

BOARD OF SU

PERVISORS PEARL RlVER COUNTY

P.O. BOX 569 POPLARVILLE, MS 39470

(601) 403-2300 (60 1 ) 403-2309 Fax

AD RAIN LUMPKIN, JR. County Administrator

District Three JASON SPENCE

District Four MELINDA BOWKMh

. 049

Clerk of �!t'JJ

NOTICE OF SUPERVISOR' S MEETING You are hereby notified

Pursuant to

THE MISSISSIPPI OPEN MEETINGS LAW that the next meeting of the

Board of S upervisors of Pearl River County, Mississippi,

will be held on A-pr� I � ( 2£)'?Jj at q� 0 0 o' clock a.m. in the B oard of Supervisors Meeting Room

in the Board Room B uilding

at the Courthouse in Poplarville, Pearl River County, Mississippi

B OARD OF SUPERVISORS

PEARL RIVER COUNTY, MIS SIS SIPPI

By : �� __________ __ r., County Administrator

Documents

Minute Book Text Detail EMERGENCY MEETING REGARDING … · 3/16/2020 · 839.28 Manual 14,292.80 Manual 2,265.24 Manual 20,491.96 Manual 9,581.34 Manual 38,657.40 Manual 919.11 Manual